MSC SM CY Amos User Guide

Brief Purchasing Guide.

This instruction is supplement to Amos Guide9.2 where to you should refer for
detailed description of below procedures
AA/Preparation

1.Prior to Purchasing you should ensure that required Spare part, expendable or
Service exists in database attached to relevant component.

a) For Spare part/Service – please check components with codes starting from:
3. Hull ,Cargo Holds,Hatches ,Deck Cranes,Hold fans.
Example: 331.00.00 – Cargo Crane No.1
4. St.gear, Bow Thruster, mooring winches,Radio-Navigation equipment.
Example: 403.33.01- Steering Gear
5. Lifeboats,rafts,galley,laundry,AC + ventilation,provision cranes,crew lift.
Example: 501.00.01 - Lifeboat No.1
6. Main engine, aux engines, EDG, SG,Boiler
Example: 642.39.00 - Auxiliary Boiler
7. Engine systems
Example: 704.45.01- HFO Purifier No 1
8. Ballast,Fire,Electrical and Automation systems.
Example: 811.00.01- FIRE DETECTION & ALARM SYSTEM
b) For Expendables – check ISSA/IMPA components with codes starting from 0,
If these are absent – office will send your address

c)For Provision use component 099.10.01<Provision> with stock item 099.10.01.001 –

Provision supply – 1 set

If component is absent – you should create it as per Amos Coding system.

If you need any help with coding of Component/Stock item– contact office.
While creating spare part – enter correct type, ser No.and maker for relevant component .
While numbering spare part , use Component No + additional 3 digits.
For example for Component 722.47.01 - the first spare part will be numbered
722.47.01.001,etc
While numbering Services for component - create item with No.999 for relevant component.
For example service for ME turbocharger 601.17.01 will be numbered 601.17.01.999.
Field highlighted with yellow in example below are mandatory for Stock Item and
should be filled

Revision 1. of 20/03/2012 Page 1 of 3

 MSC SM CY Amos User Guide

BB/Creation
1.When requested items will be prepared in database –create New Order Form and fill
following mandatory fields. If any of fields will be missing - status of Order will be converted
to cancelled.

For orders purchased locally for cash –select Payment term CASH
Double-click on R/l, click new and add Line Item. Enter Part No and remaining
information will be copied from Stock Item. Don’t forget to enter required q-ty in field
Requested .Click on button opposite component and relevant component will be added in the
field. Do not modify fields selected by red rectangles below.

Add another line item if required.

When all items will be added –return to order form , click on Tab Details and type additional
information, explanations, reasons why items are requested.
Click on Tab Attachments and add attachment with additional information if required,
Avoid adding attachments and details to line items.
If immediate sending of R/L to office is not required and you wish to work with R/l for a
few days- IMMEDIATELY convert R/l to parked prior to Replication OUT!
When parked R/l will be completed and ready for sending to office – convert it back to Active.
All R/ls included in Replication file will be blocked from any changes by vessel, therefore
prior to replication out ask all responsible persons if they completed new R/ls

Revision 1. of 20/03/2012 Page 2 of 3

 MSC SM CY Amos User Guide

CC/Receiving of Purchase Order.

You can receive ONLY order with status Purchase Order Active.
In order to mark order as received press F8 or select Options-Receive

Do not type Date in the field Received, it will be entered automatically.

You will see screen similar to one below if order was tagged.If not tagged screen will differ.
Field Receipt date – enter date when order was actually received
DO NOT mark Check box <File completed orders> and Do Not print labels!

After pressing Ok –you will be able to enter actual number of items received.

If you wish to create claim for any supplied item- select Options –Quality Check .

Revision 1. of 20/03/2012 Page 3 of 3