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CONFERENCE

HANDBOOK
About Us

The third edition of BCGMUN is an attempt to create an inclusive youth participation


platform, for a 400+ delegates that enables them to discuss ideas and share opinions and
innovative approaches for effectively contributing to various world affairs.

This event is jointly organized by Young Leader’s Consortium (YLC). YLC is a dynamic
platform for inspiring leadership in the country’s youth and is present in 7 cities. It is also
a member of UNESCO’s International Steering Committee responsible for youth advocacy
in gender and media issues.

Model United Nation

The concept of Model United Nations is to have students of all ages role-play as diplomats
representing the United Nations. The basic focus is for students to research political
positions of nations and global areas of conflict to gain a better understanding of the world
through it. It ultimately aims to develop the art of peaceful negotiation among potential
national and international leaders.

With an executive board with a cumulative experience of more than 300+ MUNs,
BCGMUN 2018 is one of the popular school level Model UN conference that will be held
in the city of Mumbai.

BCGMUN Secretariat

Name Designation
Honorary Secretary
Aman Johri General
Aashna Dadiala Secretary General
Deputy Secretary
Sakshi Shah General
Pulkit Poddar Director General
Abhishek Nair Deputy Director General
Sakshi Gadge Under Secretary General
Atharv Ambokar Charge D’ Affaires
Samrat Ghosh MUN Advisor
Varun Jhaveri MUN Advisor
Dhiren Balasaria MUN Advisor
BASIC RULES OF PROCEDURE IN A
MODEL UNITED NATION
At any time any member of the Secretariat may make an oral or written statement or
announcement to the committee regarding an update of their topic. Such an
announcement is not questionable.

General Powers of the Committee

The Chair will declare the opening and closing of each meeting and may propose the
adoption of any procedural motion at his or her discretion. During Debate or Moderated
Caucus the Chair has absolute control over the proceedings. The Moderator will direct
the flow of formal debate, accord the right to speak, put questions before the committee,
announce decisions, rule on points of or der and ensure and enforce the observance of
these rules. The other members of committee staff may advice individual delegates or
the committee on the possible course of debate. The Committee Staff is responsible to
the Secretariat at all times.

The Press Corps is free to publish any material that lies within the scope of this
conference. It is advised to refrain from the publication of offensive and derogatory
material, especially if targeted at a select group of persons. The Press enters and observes
committee proceedings on the basis that the committee has no significant objections to
their presence.

Quorum

It is the minimum amount of delegates required to be present for committee proceedings


to begin. Quorum for the conference is set at one third of the members of the committee.
A quorum will be assumed to be present, unless specifically challenged and shown to be
absent. A roll call is not required. In case quorum fails, committee session will be
suspended at the discretion of the Chair.

Delegate Decorum

A MUN is meant to be a simulation of the real United Nations. As such, delegates are
expected to act with utmost respect towards each other, as would any actual members of
the diplomatic arena. Delegates are to note that during all modes of formal discussion
(moderated caucus, speeches, points of information etc), they are to speak in the third
person.

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Example: ‘I would like to propose a solution to the food security problem in your
country’ is incorrect.

‘The delegate of the United States of America would like to propose a solution to the
food security problem in the delegate of Zimbabwe’s country’ is a better way to say this.

Rules of Procedure

Each rule is self-sufficient, unless altered by the Secretariat. No other procedural rules
apply; should such a situation occur that is not addressed by the following rules, the Chair
will be the ultimate authority on all procedural matters. Also note that all rules are subject
to the discretion of the Chair.

Also, specific committees such as the OIC, JCC-ISI and JCC-R&AW will have certain
procedural rules that pertain specifically to them, and as such delegates of such
committees are advised to refer to the study guides or contact their director for further
information.

1. Setting the Agenda

Setting the agenda is the first motion made during the opening session. A motion is to be
made by any delegate to state the topic area to be debated. This motion requires a second.
Once the motion is made, a provisional speakers list featuring three speakers for the
motion and three speakers against the motion will be made. Once this is exhausted, voting
shall occur (requiring a simple majority only). Following the setting of the agenda, a
motion to proceed to the second topic area will only be entertained once the committee
has either adopted or rejected a resolution on the first topic, or after debate had been
adjourned.

Please note that the above motion applies only if a delegate feels that the order of the
topics proposed by the chair should be altered, i.e., if the second topic should be debated
before the first one.

2. General Speakers’ List

Once the agenda is determined, a continuously open Speaker’s List is established, to


which delegates can add their names. This list will proceed in the order in which delegates
are recognised by the Chair. This order will be followed for all debate on the topic area,
unless superseded by any procedural motions (example, motions to move into a
Moderated caucus, etc) or reports. Speakers can speak on the topic in general, and may
address any draft.

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3. Speeches

Delegates cannot address a session without prior permission of the Chair. Off-topic or
offensive remarks may result in being called to order by the chair.

4. Limitation of Speaking time

The Chair may limit the time allotted to each speaker at his or her discretion. Delegates
may motion to increase or decrease the speaking time, which will then be voted upon by
the session. Upon exceeding their time limit, the delegate may be called to order without
delay, though the Chair has the discretion be flexible with respect to this.

5. Yields

When a speaker delivers a non-controversial speech, two comments are order. If,
however, the content of your speech needs further explanation or is highly controversial,
you need to make use of yields. You may yield:
• To points of information,
• Your time to the chair,
• Your time to another delegate.

6. Right of Reply

Any delegate whose personal or national integrity has been shown disrespect by that of
another delegate, within the scope of formal debate, may request the Chair for the Right
of Reply. If approved by the Secretariat, the respective delegate will be severely
reprimanded and possibly excluded from further committee proceeding.

Delegates are requested to use the Right of Reply with the utmost discretion. Frivolous
use of the Right to Reply may lead to disciplinary action on the offending delegate by
administered by the chair.

7. Moderated Caucuses

The purpose of a moderated caucus is to facilitate substantive debate at critical junctures


in the discussion. The approval of such a motion rests entirely in the hands of the
committee staff and is not subject to appeal. During a moderated caucus, the Chair will
suspend the Speaker’s List, and call on delegates to speak at his or her discretion. A
moderated caucus is also opened for a specified purpose and a specified time.

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8. Un-moderated Caucuses

This is essentially an informal discussion amongst delegates and has no procedural rules.
Delegates generally use it to formulate working papers or resolutions. It must be
motioned for, and it also requires a purpose and a specific time. The Speaker’s List is to
be followed at all times, except for when it is interrupted by procedural motions, or other
such issues. Following the end of such motions, the Speaker’s List will be resumed.

9. Voting

• Procedural Voting
Voting that occurs on any matter other than resolutions. All members are required
to vote without abstentions. A simple majority is observed when there are more
‘Yes’ votes that ‘No’ votes, while two-thirds majority vote requires twice as many
‘Yes’ votes as ‘No’ votes.

• Substantive Voting
Substantive voting occurs on any matters pertaining directly to the resolution. Each
vote may be either ‘Yes’, ‘No’ or ‘Abstain’. Any abstentions are considered as ‘not-
voting’. Unless a roll-call vote is accepted, all matters are voted upon via placards.

Note - Only non-observer nations will vote on substantive matters.

• Roll Call Voting


After debate is closed on a resolution, delegates may request a roll call vote (only for
substantive votes). During Roll call vote, the Director will call countries in alphabetical
order. During the first round of voting, delegates may vote ‘Yes’, ‘No’, ‘Yes with
Rights’, ‘No with Rights’, ‘Abstain’ or ‘Pass’.

a) Yes with Rights/No with Rights – Delegates who vote in this manner reserve the
right to explain his/her vote when voting against the policy of his/her country.

b) Pass – Delegates may pass their vote during the first round of voting. However, they
will be required to vote either Yes or No (No abstentions) during the second round
of voting.

Note - that Observer Nations may not vote on substantive matters, though they will
be required to vote on procedural matters or any other such matters.

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Working Paper

Delegates may propose working papers for committee consideration. Working papers are
intended to aid the committee in its discussion and formulation of resolutions and need
not be written in resolution format. Working Papers require the signature of the Chair to
be copied and distributed. They are a concise and abridged form of the resolution.

Resolution Writing

The final results of a discussion, writing and negotiation are resolutions – written
suggestions for addressing a specific problem or issue. Resolutions, which are drafted by
delegates and voted on by the committee, normally require a simple majority to pass
(except in the Security Council). Only Security Council resolutions can compel nations
to take action.

Perambulatory Clauses

The preamble of a draft resolution states the reasons for which the committee is
addressing the topic and highlights past international action on the issue. Each clause
begins with a present participle (called a perambulatory phrase) and ends with a comma
(,). They can include:

• References to the UN charter


• Citations of past UN resolutions or treaties on the topic under discussion
• Recognition of the efforts of regional or non-governmental organisation in dealing
with the issue
• General statements on the topic, its importance and impact.

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Sample Perambulatory Clauses

Deeply
Affirming convinced Further recalling Noting with

Deeply
Alarmed by disturbed Guided by Noting further

Deeply
Approving regretting Having adopted Noting with

Aware of Desiring Having considered Observing

Bearing in Expecting Having examined Reaffirming

Believing Expressing its Having heard Realizing

Confident Expressing its Having studied Recalling

Contemplating Fulfilling Having considered Recognizing

Declaring Fully alarmed Keeping in mind Referring

Deeply Fully aware Noting with regret Seeking

Further
Deeply believing Noting with deep Taking into

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Operative Clauses

Operative clauses identify the actions or recommendations made in a resolution. Each


operative clause begins with a verb (called an operative phrase) and ends with a
semicolon (;). Operative clauses should be organized in a logical progression, with each
containing a single idea or proposal, and are always numbered. If a clause requires further
explanation, bulleted lists set off by letters or roman numerals can also be used. After the
last operative clause, the resolution ends in a period (.).

Sample Operative Clauses

Accepts Draws the attention Proclaims

Affirms Emphasizes Reaffirms

Approves Encourages Recommends

Authorizes Endorses Regrets

Calls Expresses its Reminds

Calls upon Expresses its hope Requests

Condemns Further invites Solemnly affirms

Confirms Further proclaims Strongly condemns

Congratulates Further recommends Strongly recommends

Condsiders Further requests Support

Declares Further resolves Takes note of

Deplores Has resolved Transmits

Designates Notes Trusts

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Other Important Details

• Sponsors of a draft resolution are the principal authors of the document and agree
with its substance. Almost always, there is more than one sponsor as countries must
work together to create a widely agreeable language in order for the draft resolution
to pass. Sponsors control a draft resolution and only the sponsors can approve
immediate changes
• Signatories are countries that may or may not agree with the substance of the draft
resolution but still wish to see it debated so that they can propose amendments. A
certain percentage of the committee must be either sponsors or signatories to a draft
resolution in order for it to be accepted.
• Approved draft resolutions are modified through amendments. An amendment is a
written statement that adds, deletes or revises an operative clause i n a draft
resolution. The amendment process is used to strengthen consensus on a resolution
by allowing delegates to change certain sections.

There are 2 types of amendments:

• A friendly amendment is a change to the draft resolution that all sponsors agree with.
After the amendment is signed by all of the draft resolution’s sponsors and approved
by the committee director or president, it will be automatically incorporated into the
resolution.
• An unfriendly amendment is a change that some or all of the draft resolution’s
sponsors do not support and must be voted upon by the committee. The author(s) of
the amendment will need to obtain a required number of signatories in order to
introduce it. Prior to voting on the draft resolution, the committee votes on all
unfriendly amendments.

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CONFERENCE POLICY
Council policies for every council shall be laid down by the Secretary General along with
the Executive Board Members for the respective councils. All Executive Board Members
are free to exercise their freedom to conduct the council in a way that they deem best.

CODE OF CONDUCT

1. Consumption or possession of drugs and/or alcohol will not be entertained even in the
smallest of proportions. If any delegate is found to be in possession of alcohol or drugs,
that delegation will be asked to leave the conference immediately. Violators of this policy
may be criminally liable.

2. Cigarette smoking is not permitted within the school and accommodation premises.

3. You are requested not to litter the campus and use the bins placed around. Also, consuming
eatables in the conference rooms is strictly prohibited.

4. BCGMUN 2018 ID cards will be issued to all the participants on Day 1 of the conference
and it is mandatory for all participants to wear those during the event.

5. BCGMUN 2018 is NOT RESPONSIBLE for belongings left in council rooms after the
end of a committee day.

6. Delegates are advised to keep precious electronic items, cash purses/wallets, etc. in their
custody or secure them in their bags.

7. In the event of loss of any belongings, the Logistics and Hospitality Team will probe into
the matter but the guarantee for the same shall not be taken by BCGMUN 2018.

8. All delegates are expected to be present at committee, and must stay in committee
meetings for the established duration.

9. To receive a certificate of participation, a delegate must attend ALL of the committee


sessions. The Executive Board will be taking attendance for every session.

10. To receive a certificate of participation, a delegate must pay the registration fees well
before the conference OR before the start of the opening ceremony.

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11. To receive an award, a delegate must attend all sessions in the absence of
unacceptable/unavoidable circumstances which shall be deemed valid only by the
respective Executive Board members and the Secretary-General. The chairpersons and
the organizing committee will log attendance.

12. Delegates must wear the ID badges provided by the Conference at all times during
BCGMUN 2018.

13. During the sessions, the delegates are expected to exercise diplomatic courtesy when
addressing members of the committee and the dais. The delegates are expected to address
the other delegates in third person. No use of slang or informal terms would be entertained.
In addition, delegates are also requested to be polite to all the logistics members.

CONFERENCE FEE AND OTHER POLICIES

1. The details of the Conference fees shall be published on the website. Delegates will not be
allowed to participate in BCGMUN 2018 unless they have paid the registration fees.

2. There will be no refund in case a delegate backs out of the conference.

3. The Executive board/organizing committee has the right to immediately expel delegates
from both the committee as well as conference premises due to unacceptable behaviour.
Serious indiscipline on the part of even a single delegate may require the dismissal, without
refund, of the individual involved and his or her delegation from the Conference.

4. The Organizing Committee and the Secretariat reserves the right to define appropriate
Conference behaviour and is particularly strict about issues involving displays of
disrespect to other delegates, Executive Board members, Organizing Committee
conference, venue staff and other volunteers including the members of the International
Press for BCGMUN 2018.

5. The delegates would be held responsible for any wilful or negligent damage to the property
and the venues and premises of the activities held by BCGMUN 2018, including In-
Conference, Out-of Conference and Pre- & Post-Conference Events, and will also be held
responsible for the replacement and/or compensation of and for any damage that they may
have caused.

6. EB members and delegates availing accommodation facility would be help responsible for
any wilful or negligent damage to the hotel property and will also be held responsible for
the replacement and/or compensation of and for any damage that they may have caused.

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7. BCGMUN 2018 Organizing Committee, Executive Board members, and school staff,
administration, committee post holders, secretariat members will not be responsible for
any claims of liability, loss, theft, damage or cost which may arise out of or relate to
travelling to, participating in, and/or returning from the BCGMUN 2018.

CANCELLATION DUE TO WEATHER CONDITIONS, HEALTH ISSUES ETC.

1. BCGMUN 2018 will take place from the 10th to 12th August 2018.

2. BCGMUN 2018 reserves the right to cancel the conference in the case of extreme
circumstances, such as health epidemics, major natural disasters or in the case of vis major.

3. BCGMUN 2018 can be cancelled/modified/postponed in case if a school policy decision


is taken in that regards. Refund status shall be decided upon by the school.

ALLOTMENT POLICIES

1. The Executive board/organizing committee reserves the right to amend the


country/council matrix.

2. Country and council allotments are solely under the discretion of the organizing committee
and the Executive Board members.

3. Delegates are required to pay their Delegate Fees as soon as a delegate has been registered
for BCGMUN 2018 in capacity as a Delegate or a Press Corps Reporter.

4. First-Come-First-Serve policy shall not entirely be applicable to all allotments for


BCGMUN 2018. Delegate allotments will be made on the basis of past Model UN
experience to maintain decorum & ensure the highest quality of debate. Preference
allotment probability is bound to decrease through the participation timeline.

5. Delegates wishing to change their allotments shall be entertained only after the final round
of registrations. However, this is applicable only for candidates who have paid, and may
require producing proofs as may be deemed necessary by the Organizing Committee. It
doesn’t mean that all requests will be entertained.

6. The BCGMUN 2018 Organizing Committee reserves the right to change or amend or
modify any of the conference policies mentioned in this document without any prior
notice.

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7. Any commitments made explicitly by anyone associated with BCGMUN 2018 which is
not covered under the framework of these policies, shall stand null and void, and shall not
be open to discussion.

8. Accepting the policies online through registration is tantamount to a digital signature,


agreeing to abide by the policies set above. In case of a minor registering for the
conference, online registration would automatically imply parental consent. Any
commitments made explicitly by anyone associated with BCGMUN 2018 which is not
covered under the framework of these policies, shall stand null and void, and shall not be
open to discussion

NOTE - The Secretary General is the ONLY person who is authorized to make
exceptions to any of the rules mentioned as a part of all the policies in this document.

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