Taarangan Division,

Human Resource Department, Head Office

Ref No: HOlTaarangan/SMS/2013-14/-1763 Date: 16th Dec, 2013

TENDER FOR DESIGNING & PRINTING OF

OUR HOUSE JOURNAL "TAARANGAN"

Sealed Tenders are invited in two-bid system from reputed Printers having Office I
Printing Press at Mumbai I Navi Mumbai for the captioned job. Detailed list of Specifications /
Terms and Conditions is enclosed as Annexure-I.

Please go through the specifications and get fully acquainted with nature of job before
submitting tender.

Technical Bid and Financial Bid as per Annexure-II and III respectively are required to
be submitted in separate sealed covers and the same should reach us on or before 11.00 am
on 6th January, 2014 (Monday). Technical Bids to be accompanied by a Demand Draft /
Payslip Issued / Banker's Cheque in favor of "Bank of India" for ~50,000/- as EMD. Parties/
Companies / firms who would not submit EMD along with their Technical Bids will not be
opened. The Tenderers may submit performance samples of similar nature executed I being
executed by them, along with the Technical Bid. Financial Bid to contain price bid only.
Covers to be clearly marked accordingly.

Successful Tenderer whose tender is accepted will have to execute an agreement

prescribed by the Bank. EMD submitted will form part of Security Deposit. EMD of other
parties whose tenders are not accepted will be refunded without any interest thereon.

Tender forms will be available from the Taarangan Division, Bank of India, Head
Office, Star House, 9th "floor, C-5, "G" Block, Bandra Kurla Complex, Bandra (East) on
payment of ~500/- by pay order only on Bank working days from 9.30 am to 4.30 pm from
the date of issue of this tender. In case bidder downloads the form from our site, then a
DD/Pay order for the cost amount to be enclosed in separate cover clearly marked
accordingly.

The Bank reserves the right to reject any/all tenders invited, without assigning any
reasons thereof.

Tender should be delivered on or before 6th January, 2014 (Monday) up to 11.00am

at the above address and received tenders will be opened before the bidders, if present, on
same day at 3.00 pm at Star House, 9th Floor.

ice of Tender Form: ~500.00

Head Office: Star House, C-5, 'G' Block, 9th floor, Bandra Kurla Complex, Bandra (East), Mumbai 400 051
Email 10: HeadOffice.taarangan@bankofindia.co.in Ph. 022-66684736, 66684444, Fax No. 022 - 66684720
 Annexure-I

SPECIFICATIONS

1. Quantity 21,000 copies per issue.

2. Periodicity Quarterlv- Everv December, March, June and September
3. Language Bilinqual (Hindi & Enolish)
4. Size 8.25"x 10.7" (Trimmed)
5. Number of =
Cover 4 pages + Text 56 pages Total 60 pages
Pages (Hindi and English matter will be equal and have a mixed layout)
6. Color All oaoes (lncludlno cover) in 4 - colors
7. Perforation 4 pages, if required-as per our choice. Actual Perforation (Perforation
marks shall not be accepted).
8. Process Photo offset process.
9. Photo type Photo tvoesettinq to be handled by you.
i) Layout / design / dummy artworks to be prepared by your designer/artist,
exclusively assigned to us. Six color positives/transparencies should
be provided by you per issue.
ii) Typed / neatly handwritten manuscripts in Hindi and English and color
photographs/ transparencies will be provided by us.
10. Setting / iii) All costs for typesetting, all color transparencies, design, proofs,
Designing designer/artist's fees, artwork making etc. to be included in the rate.
Illustrations, sketches, and drawings required will be treated as part of
design.
iv) Every stage of the process will be finalized in consultation with us and
should be finalized with our approval. We will check only the final proofs of
both languages before final setting. Printer will be solely liable for any
discrepancies found in final printing. It may result in the rejection of
printing of forthcoming issues.
Processing costs to be included in the rate for 6 full, 150 medium sized
color photographs, and 94 passport size color photographs per issue on
an adjustable basis during the period of contract.

Processing Please also mention the charges per additional photograph in color.
11. of
Photographs -All solor photographs/transparencies should be individually scanned for
color separations. Gang scanning quality is not acceptable. Color
photographs printed may be suitably corrected while scanning.

-All color pages may involve use of multiple flat screens. Combinations,
mixing or super imposing of color pictures.

An exclusive representative of the printing press should be made available

12. Liaison to the Bank for co-ordination between Bank and other persons / agencies
involved in the process of printing the House Journal. A meeting with the
artist/designer assigned to us, in the initial and final stages will be a must
apart from those at other stages.
i) From the date of handing over 80% material up to galley 5 days
proofs and rough dummy
ii) From the date of handing over corrected galley proof and 2 days
dummy up to 2nd proof
Time
13. Schedule iii) From 2na proof up to Artwork 3 days
Total ( 25 iv) Time required by us for Dummy Approval from Editorial 7 days

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days) Board
v) Handing over of remaining (100%) material - Final Artworks
with corrections carried out
vi) Processing
2 days

2 days
-4-?HG
&riil~ vii) From processing up to supply of copies 4 days
-
 Every stage of the above cycle to be approved and okayed by us. Digitall
Machine proofs of full 60 pages to be shown to us for our approval. The
printer will be held responsible for delay at any stage (except stage iv).

In case of non-adherence to the time schedule as above or any such

time schedule as may be mutually agreed upon, the Bank will at its
sole discretion will have right to levy a penalty of 5% per week on the
bill amount, recoverable from the Bill. In addition, if printer expresses
his inability to print magazine at any stage & for any reason during
the contract period, the bank shall have right to levy penalty as it may
find deemed fit.

Cover Pages, 4 pages, 4 color-250 GSM Imported Art Paper (Gloss)

(UV Varnishing)

Text Pages, 56 pages, 4 color-130 GSM Imported Art Paper (Gloss)

14. Paper
Necessary wastage of paper while production will be on the Printer's
account. Delay due to non-availability of paper will not be accepted. In
case, it is found that the paper used for any copy is not of the same
quality and specification as selected from those mentioned above, the
bank would be at liberty to levy penalty, as decided by the Bank, or even
refuse payment for the entire issue.

Specimens of the said quality of papers should be sent along with

the technical bid.
15. Finish Collated and Perfect binding and cut to size along with UV Varnishing on
the Cover. Packed as 50 copies for delivery.
16. Inspection The printer will arrange for the inspection, by the Bank, of the quality and
quantity of the finished copies, at the premises/ godown of the printer.
Over and above the delivery of large number of copies to our Mailing
Agencies I Couriers, the printer will also be required to deliver around
6,000 copies to about 20 destinations in Mumbai I Navi Mumbai area
without additional cost. The delivery to be completed within 2 days after
receiving the delivery instructions.
.
Escalation of any kind in the accepted rate shall not be permitted
during the currency of the contract, which shall be for two years,
unless and otherwise specifically stated. The entire performance of the
17. Delivery contract to be undertaken by the tenderer; any job work to be given to
any outsider shall not be accepted. The Bank will not compromise on
the quality, quantity and delay. Any type of variation in the quality of paper
and printing, quantity of copies will not be acceptable in any case and the
Bank has sole authority to hold the payment of relative bills, levy penalty
(as decided by the Bank) or even refuse payment for the entire issue. It
may also result in the rejection of printing of forthcoming issues. No
advance payment will be made for any purpose.

In case of performance and service being found to our fullest satisfaction,

the duration of the contract may be extended by one year or more years,
on the same terms and conditions, with or without improvement in the
specifications, at the same or reduced tender value. The right to extend
the currency of the contract shall lie solely with us, without assigning any
reason for extension I non-extension.

Editor
'Taarangan' House Journal Division,
Head Office
 Annexure-II

TECHNICAL BID

Bank of India, Head Office

"Taarangan" Division, HRD

Selection of Printer for Designing and Printing

of Bank's House Journal "Taarangan"

1. a) Name of the firm / company

b) Address, Phone / Fax Nos. and EmaillD

c) Whether Proprietorship / partnership /

Limited Company

d) Date of Establishment

e) Official address in Mumbai

2. a) Whether registered with Registrar of Firm /

Registrar of Companies.
If so mention number and date

b) Whether license from Labour Department under

Section 9 and 12 of the Contract Labour Act 1970
is available

c) Whether enclosed terms and conditions are

acceptable to. your firm / company

d) Details of Contract in hand / executed recently

giving name / address of client(s) / contact
person / specifications of job / charges being
paid etc. (Details may be given in separate
sheet)

e) Turnover and Net Profit (before and after tax):

f) Total number of employees on roll

g) Details of machines owned for execution of

proposed processing, scanning, printing,
Perforation, lamination, cutting and stitching
etc. (with proof of purchase) (Details may be
given in separate sheet)
 2

h) Address where proposed processing and

printing will be done and where finished
material will be stored for inspection of
stocks by the Bank

3. Details of EMD

a) Amount

b) Pay slip/DO No

c) Pay slip Date

d) Name of Bank

Date: -------------------------------------------------

Signature with Name I Designation of

Authorized Signatory and Rubber Stamp
 Annexure-III
FINANCIAL BID

Bank of India, Head Office

"Taarangan" Division. HRD

Selection of Printer for Designing and Printing of Bank's House Journal "Taarangan"

1. a) Name of the firm I company

2. b) Address

3. We have gone through the details of specifications, terms and conditions. Based on the
specifications, our charges would be ~ ( Rupees
) per annum (lump sum), with break-up as follows:

No. of Copies Rate per Copy Cost per Issue Total Cost per
issue
Paper Printing Paper Printing Paper + Printing
(a) (b) (c) (ax b) (a xc) (a x b) + (a x c)

21,000 ~ ~ ~ ~ ~

Any Government I Municipal Taxes and freight inclusive. Octroi charges, if any
payable, at actuals.

4. We also furnish the following additional information for a print order of 21,000 copies:

A. The scanning, processing, printing charge per

additional photograph in colour (in excess of 250) : ~ Per photograph.

S.No.
. Details Rate per copy
Paper Printino Total
i Cost of loose insert of 4 additional pages in 4 ~ ~ ~
colors on 130 GSM imported art Paper with
printing on all 4 pages.
ii Cost of loose insert of 2 additional pages in 4 ~ ~ ~
colors on 130 GSM imported art Paper with
printinq on both sides of the paper.
iii Cost of insert of 4 additional pages in 4 colors on ~ ~ ~
130 GSM imported art Paper stitched within
journal with printing on all 4 pages.

Signature with Name I Designation of

Authorised Signatory and Rubber Stamp