18J S4CLD1805 BPD en Us

Requisitioning (18J_US) PUBLIC
Purpose © 2018 SAP SE or an SAP affiliate company. All rights reserved. 1

Test Script PUBLIC
SAP S/4HANA - 18-06-18
Requisitioning (18J_US)
Table of Contents
1 Purpose 3
2 Prerequisites 4
2.1 Additional Manual Configuration 4
2.2 System Access 4
2.3 Roles 4
2.4 Master Data and Organizational Data 5
2.5 Preliminary Steps 6
2.5.1 Configure Catalog 6
2.5.1.1 Open Catalog Search Bar 6
2.5.1.2 Configure Open Catalog Interface Settings 7
2.5.2 Maintain the Default Setting for Users 7
2.5.3 Activate Flexible Workflow for Purchase Requisition 8
2.5.3.1 Activate Flexible Workflow for Purchase Requisition Approval 8
2.5.3.2 Configure Flexible Workflow for Purchase Requisition 9
2.5.4 Activate Flexible Workflow for Purchase Order 10
2.5.4.1 Check Flexible Workflow for Purchase Order Approval 10
2.5.4.2 Configure Flexible Workflow for Purchase Order 12
2.5.5 Activate Flexible Workflow for Supplier Invoice 13
2.5.5.1 Check Tolerance Limit for PP Tolerance Key 13
2.5.5.2 Activate Flexible Workflow for Supplier Invoice 14
2.5.5.3 Update Cost Center for User Responsible (Optional) 15
2.6 Business Conditions 16
3 Overview Table 17
4 Test Procedures 18
4.1 Create Purchase Requisition 18
4.1.1 Create Purchase Requisition with Cost Center 18
4.1.2 Catalog Purchasing 21
4.1.2.1 Manage Catalog Item 21
4.1.2.2 Create Purchase Requisition with Catalog 22
4.2 My Purchase Requisition 24
4.3 Mass Changes to Purchase Requisitions (Optional) 26
4.4 Purchase Requisition Items by Account Assignment (Optional) 27
4.5 Approve Purchase Requisition 29
4.6 Monitor Purchase Requisition Items(Optional) 30
4.7 Redistribute Workload (Optional) 32
4.8 Convert Purchase Requisition to Purchase Order 33
4.9 Approve Purchase Order 35
4.10 Change Purchase Order 36
4.11 Confirm Receipt of Goods 37
4.12 Create Supplier Invoice for Single Accounting Assignment 38
4.13 Create Supplier Invoice for Multiple Accounting Assignment 40
4.14 Release Blocked Supplier Invoice 41
5 Appendix 43
5.1 Process Integration 43
5.2 Succeeding Processes 43

1 Purpose
This scope item describes employee requisitioning activities. An employee creates a shopping cart for free text material. A purchase requisition is generated and converted to a purchase order. If
the value exceeds certain criteria, the purchase order must be approved. When the employee receives the goods, he performs a goods receipt confirmation. Invoice receiving can be performed
then.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in
its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps
must be added.

2 Prerequisites
This section summarizes all prerequisites to conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.
2.1 Additional Manual Configuration

Before proceeding with testing this scope item, you need to have completed the additional and mandatory configuration steps that are described in the Set-Up Instructions for this scope item.
These configuration steps are specific for your implementation. These include mandatory settings that are not delivered by SAP and must be created by you. For more information, refer to the
document in the SAP Best Practices Explorer.
2.2 System Access
System Details
System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.
2.3 Roles
Assign the following business roles to your individual test users.
Note The following roles are provided as example roles from SAP. You can use these as templates to create your own roles.
Business Role Business Role ID as Delivered by SAP Log On

Employee-Procurement SAP_BR_EMPLOYEE_PROCUREMENT
Purchaser SAP_BR_PURCHASER
Manager Procurement SAP_BR_MANAGER_PROCUREMENT
Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT
Purchase Manager SAP_BR_PURCHASING_MANAGER

Prerequisites © 2018 SAP SE or an SAP affiliate company. All rights reserved. 4
Business Role Business Role ID as Delivered by SAP Log On
Account Payable Accountant SAP_BR_AP_ACCOUNTANT
Configuration Expert SAP_BR_BPC_EXPERT
2.4 Master Data and Organizational Data

The organizational structure and master data of your company has been created in your system during activation. The organizational structure reflects the structure of your company. The
master data represents materials, customers, and suppliers, for example, depending on the operational focus of your company.
Use your own master data or the following sample data to go through the test procedure.
Data Sample Value Details Comments
Plant 1710 Plant 1 US
Supplier 17300002 Domestic US Supplier 2
Company Code 1710 Company Code 1710
Purchase Organization 1710 Purch. Org. 1710
Purchase group 003 Group 003
Cost Center 17101101 Financials (US)
Cost Center 17101501 R&D Cost center
For more information on creating master data objects, see the following Master Data Scripts (MDS):
Table 1: Master Data Script Reference
Master Data ID Description
BNE Create Supplier Master
BNG Create G/L Account and Cost Element
BNM Create Cost Center and Cost Center Group

2.5 Preliminary Steps
2.5.1 Configure Catalog
2.5.1.1 Open Catalog Search Bar
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log onto Fiori Launchpad Log onto the SAP Fiori launchpad as The SAP Fiori Launchpad displays.
Configuration Expert .
2 Access the App Open Manage Your Solution. The Manage Your Solution screen
displays.
3 Open Configure Your Solu- Choose Configure Your Solution. The Configure Your Solution screen
tion If country version needs to be added, choose Set Country Version. displays.
4 Search configuration item Search Cross-Catalog Search, choose the item line with Name displayed as Require- The configuration item is searched
ments Processing from search result. out.
5 Open Requirements Pro- On the Configuration Your Solution - Requiremtns Processing screen, find the configura- The Requirements Processing con-
cessing configuration tion steps with the name Cross-Catalog Search, and choose Configure. figuration screen displays.
6 Open search bar On the Settings for Cross Catalog Search screen, choose Edit: The search bar opened.
Hide Search Bar: <Unselect the checkbox>
Choose Save.

2.5.1.2 Configure Open Catalog Interface Settings
External process
Please refer to the document Setting Up Requisitioning (18J)
2.5.2 Maintain the Default Setting for Users
Purpose
The default setting for an employee should be maintained by the Configuration Expert mandatorily. Plant and Company code needs to be presented a primary information in the user defaults
screen．
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail / Comment
Step #
1 Logon Logon to SAP Fiori launchpad as Configuration Expert. The SAP Fiori launchpad dis-
plays.
2 Access the App Open Default Settings for Users - Procurement. The Default Settings for Users
screen displays.
3 Enter the User ID On the Default Settings for Users screen, enter the User ID Please use the Search Help to find the User ID for User
and then choose Enter. Name Employee_procurement.
4 Edit the Default Set- On the Default Settings for Users screen, choose Edit on the Default Settings are set for us-
ting for User lower right corner. ers.
Make the following entries:
Plant: 1710
Company Code: 1710
Test Test Step Name Instruction Expected Result Pass / Fail / Comment
Step #
Plant and Company Code mustbe maintained if scope item
1XI Central Requisitioning is activated.
Currency: USD
Source Determination: <Selected>
Purchasing Doc. Type : NBS
Choose Save.
2.5.3 Activate Flexible Workflow for Purchase Requisition
2.5.3.1 Activate Flexible Workflow for Purchase Requisition Approval
Purpose
In this procedure, you activate flexible workflow for purchase requisition approval.
If you want to use the flexible workflow to approve the purchase requisition, you have to process the steps: Activate Flexible Workflow for Purchase Requisition Approval [page ] 8 and Configure
Flexible Workflow for Purchase Requisition [page ] 9.
Procedure

Step # Comment
1 Log onto Fiori Log onto the SAP Fiori launchpad as Configuration Expert . The SAP Fiori Launchpad displays.
Launchpad
2 Access the App Open Manage Your Solution. The Manage Your Solution screen dis-
plays.

Step # Comment
3 Open Configure Your Choose Configure Your Solution. The Configure Your Solution: Realize
Solution If country version needs to be added, choose Set Country Version. Phase screen displays.
4 Open Active Flexible Search Approval Settings for Purchase Requisition, choose configuration with name Require- The Approval Settings for Purchase
Workflow ments processing from search result, then choose Configure on the right of configuration steps Requisition screen displays.
with name Approval Settings for Purchase Requisition.
On the Approval Settings for Purchase Requisition screen, choose NBS. Then choose Edit on the
next screen.
5 Activate Flexible Choose Purchasing Doc. Type NBS then check if the following entry selected: The Flexible workflow is active for
Workflow for PR Ap- Flexible Workflow:X Purchase Requisitions with Document
proval Type: NBS.
2.5.3.2 Configure Flexible Workflow for Purchase Requisition
Purpose
In this procedure, you configure your release conditions for Purchase Requisition Approval.
SAP Note 2485779 - Configure Workflow using SAP Fiori in S/4HANA, which provides information on steps to use the workflow framework in purchase requisition. Any question regarding this
SAP note, please raise ticket to component MM-FIO-PUR-REQ-SSP.
Procedure

Step # Comment
1 Log on Log on to the SAP Fiori launchpad as a Configuration Expert role. The Fiori launchpad is displayed.
2 Open Manage Workflow for Pur- Open Manage Workflows for Purchase Requisitions ．
chase Requisition
The Manage Workflows screen is displayed.

Step # Comment
3 Create Manage Workflow Select Workflows: Overall release of requisition then choose Add and make follow- The Workflow for Purchase Requisi-
ing entries: tion is configured.
Name: Test Workflow for Purchase Requisition
Preconditions： Document Type of Purchase Requisition is

equal to with NBS value
Step Sequence: Add
Type: Overall release of Release Purchase Requisition
Header
Recipients: Assignment By:
<User>. Select User with Manager_procurement from F4 help
PRECONDITIONS: Total net amount is equal to or greater
than with 500 USD value
Choose Add.
Choose Save.
4 Activate Workflow Item Select the just created Workflow Item and choose Activate. The Workflow Item is activated.
5 Define Order Choose Define Order. Define the priority for workflow.
On the Define Order screen, then choose Test Workflow for Purchase Requisition
then move the selected workflow one level up.
2.5.4 Activate Flexible Workflow for Purchase Order
2.5.4.1 Check Flexible Workflow for Purchase Order Approval
Context
In this procedure, you check the flexible workflow for purchase order approval.

When you use the flexible workflow to approve the purchase order, make sure Flexible Workflow for Purchase Order with NB document should be activated, and you should configure Flexible
Workflow for Purchase Order Approval.
Procedure

Step # Comment
1. Log onto Fiori Log onto the SAP Fiori launchpad using the Configuration Expert role. The SAP Fiori Launchpad is displayed.
Launchpad
2. Access the App Open Manage Your Solution. The Manage Your Solution screen is dis-
played.
3. Open Configure Your Choose Configure Your Solution. The Configure Your Solution screen is dis-
Solution If country version needs to be added, choose Set Country Version . played.
4. Open Active Flexible On the Configure Your Solution screen, search Activate Flexible Workflow for Purchase The Document Types Purchase order
Workflow Orders, then choose Go. Change screen is displayed.
Select the line of the item and go to next screen.
On the Configure Your Solution – Purchase Order Processing screen, choose Configure
on the line of configuration step with name Activate Flexible Workflow for Purchase
Orders.
5. Check Flexible Workflow Check the following entries: The Scenario based workflow is active for
for PO Approval Document Type: NB Purchase Orders with Document Type: NB.
Scenario based workflow:X
Result
The Scenario based workflow is active for Document Type: NB.

2.5.4.2 Configure Flexible Workflow for Purchase Order
Context
In this procedure, you configure your release conditions for Purchase Order Approval.
When you start to process this step, please make sure that the flexible workflow for purchase document type NB has been activated in your system.
Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log onto Fiori Log onto the SAP Fiori launchpad using the Purchaser role. The Fiori launchpad is displayed.
Launchpad
2 Access the App Open Manage Workflows for Purchase Orders. The Manage Workflows screen is dis-
played.
3 Create Manage Work- Choose Add and make following entries: The Workflow for Purchase Order is con-
flow Name: Test Workflow for Purchase Order figured.
Go to the Preconditions area and choose Purchasing group of purchase order is

Purchasing Group: 003
Go to the Step Sequence area, and choose Add , then make the following entries on
the next screen:
Type: Release Purchase Order
Go to the Recipients area:
User: Select User with Purchasing_manager from F4 help.
Step to be completed by： One of the recipients.

Choose Add.
Choose Save.
4 Activate Workflow Select the just created Workflow Item and choose Activate. The Workflow Item is activated.
Item

Note Please make sure default workflow Automatic Release of Purchase Order has been activated.
2.5.5 Activate Flexible Workflow for Supplier Invoice
2.5.5.1 Check Tolerance Limit for PP Tolerance Key
Context
If you need to trigger Payment Block workflow for supplier invoice, please make sure the tolerance limit check for PP tolerance key has been maintained.
Implementation Type
The following section is ONLY relevant if you have selected the scope of SAP Best Practices for SAP S/4HANA Cloud for Enterprise Management.
Procedure

Step # Comment
1. Log onto Fiori Launchpad Log onto the Fiori Launchpad using the Configuration Expert role. The SAP Fiori Launchpad dis-
plays.
2. Access the App Open Manage Your Solution. The Manage Your Solution
Note If need to change country version, choose Set Country Version . screen displays.
3. Open Configure Your Solution In the Manage Your Solution screen, choose Configure Your Solution. The Configure Your Solution
screen displays.
4. Open Active Flexible Work- Search Set Tolerance Limits, choose configuration with name Incoming Invoice from search The Tolerance Limits for Invoice
flow result, then choose Configure on the right of configuration steps with name Set Tolerance Postings screen displays.
Limits.

Step # Comment
5. Open Tolerance PP for com- Select row with tolerance key PP. Tolerance key PP details show.
pany code
6. Display Tolerance Limits for Detail information of PP will be displayed. Make sure the Absolute Upper/Low Limit data or
Invoice Postings display Percentage Lower/Upper Limit data maintained.
2.5.5.2 Activate Flexible Workflow for Supplier Invoice
Purpose
In this procedure, you active flexible workflow for supplier invoice.

If you want to use the flexible workflow to approve the supplier invoice, you have to process this steps.
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail

Step # / Com-
ment
1. Log on Log onto the SAP Fiori launchpad as a Configuration Expert. The SAP Fiori launchpad displays.
2. Open Manage Choose Manage Your Solution. The Manage Your Solution screen displays.
Your Solution
3. Open Configure In the Manage Your Solution screen, open Configure Your Solution. The Configure Your Solution screen displays.
Your Solution
4. Open Active Flexi- Search Activate Flexible Workflow for Supplier Invoice, choose configuration with The Change View "Activate Flexible Workflow for Sup-
ble Workflow name Incoming Invoice from search result, then choose Configure on the right of plier Invoices": Detail screen displays.
configuration steps with name Activate Flexible Workflow for Supplier Invoices.

Step # / Com-
ment
5. Active Flexible Select checkbox Payment Block: Flexible Workflow is Active Note You may be asked to enter a customizing request
Workflow for Sup- Select checkbox Release Completed Invoice: Flexible Workflow is Active. number, either choose your own customizing request or
plier Invoices create a new one, then choose Continue.
Choose Save.
Result
The Scenario based workflow is activated for Supplier Invoices.
2.5.5.3 Update Cost Center for User Responsible (Optional)
Purpose
In this procedure, you configure your release conditions for Invoice Approval.
Procedure
Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log on Log on to the SAP Fiori launchpad as a Overhead_accountant role. The Fiori launchpad is dis-
played.
2 Open Manage Open Manage Cost Centers. The Manage Cost Centers
Cost center Choose OK if dialog TXT_WARNING_ERROR appears, then enter the Me area in the top-left corner of the homep- screen is displayed.
age. Choose Settings and then choose Default Values and enter a value A000 in the Controlling Area field. Then
choose OK.

Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment
3 Filter cost cen- Cost Center: for example, 17101101 Cost Center detail infor-
ter Choose Go, select cost center in search results, then choose Edit. mation screen is displayed.
4 Input User Re- In General Data section,

sponsible User Responsible: Select from F4. For example, search User ID for purchasing_manager
Person Responsible: For example, purchasing_manager
5 Save data Choose Save. Cost center is saved.
6 Cost center Repeat above steps for cost center 17101501. Cost center is updated.
update
2.6 Business Conditions

Before this scope item can be tested, the following business conditions must be met.
Scope Item Business Condition

INT - Project Financial Control Project Financial Control
BNZ - Create New Open MM Posting Period You have completed the step described in the Create New Open MM Posting Period master data script. Posting Period is up to date.

3 Overview Table
This scope item consists of several process steps that are listed in the following table :
Process Step Business Role Transaction/App Name Expected Results

Create Purchase Requisition with Cost Center [page ] 18 Employee-Procurement Create Purchase Requisition Purchase Requisition is created.
Manage Catalog Item [page ] 21 Purchaser Manage Catalog Item Catalog item is maintained.
Create Purchase Requisition with Catalog [page ] 22 Employee-Procurement Create Purchase Requisition The Purchase Requisition is created via cata-
log.
My Purchase Requisition [page ] 24 Employee-Procurement My Purchase Requisition Purchase Requisition is created.
Mass Changes to Purchase Requisitions (Optional) [page ] 26 Purchaser Mass Changes to Purchase Orders (Optional) Purchase Order for consumable material is
created.
Purchase Requisition Items by Account Assignment (Optional) Accounts Payable Ac- Purchase Requisition Items by Account As-
[page ] 27 countant signment
Approve Purchase Requisition [page ] 29 Manager Procurement My Inbox Purchase Requisition is approved.
Monitor Purchase Requisition Items(Optional) [page ] 30 Purchaser Monitor Purchase Requisition Items Purchase Requisition Item detail page is dis-
palyed.
Redistribute Workload (Optional) [page ] 32
Convert Purchase Requisition to Purchase Order [page ] 33 Purchaser Create Purchase Order Purchase Order is created.
Approve Purchase Order [page ] 35 Purchasing Manager My Inbox Purchase Order is approved.
Change Purchase Order [page ] 36 Purchaser Manage Purchase Orders Purchase Order is updated
Confirm Receipt of Goods [page ] 37 Employee-Procurement Post Goods Receipt for Purchase Order Goods Receipt is posted.
Create Supplier Invoice for Single Accounting Assignment Accounts Payable Ac- Create Supplier Invoice Invoice Receipt is posted
[page ] 38 countant
Create Supplier Invoice for Multiple Accounting Assignment Accounts Payable Ac- Create Supplier Invoic Invoice Receipt is posted
[page ] 40 countant
Release Blocked Supplier Invoice [page ] 41 Purchasing Manager My Inbox Blocked supplier invoice is released.

Overview Table © 2018 SAP SE or an SAP affiliate company. All rights reserved. 17
4 Test Procedures
This section describes test procedures for each process step that belongs to this scope item.
4.1 Create Purchase Requisition
4.1.1 Create Purchase Requisition with Cost Center
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Date Enter a test date.
Business Role(s)
Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
Context
Employee create shopping cart for free text material, generate a purchase requisition.
Procedure
Note Please raise BCP Incident to component CA-HR-S4 if you want to test shop on behalf scenario. The ticket should include: creating a new generic user Employee _Procure_R which assigned
the role of SAP_BR_MANAGER_PROCUREMENT and also has assigned generic user - MANAGER_PROCUREMENT. This is only for internal testing.

Test Procedures © 2018 SAP SE or an SAP affiliate company. All rights reserved. 18
Step # Comment
1 Logon Logon to SAP Fiori launchpad as an Employee-Procurement. The SAP Fiori launchpad displays.
2 Access to Create Purchase Open Create Purchase Requisition. The Create Purchase Requisition
Requisitions screen displays.
3 Create Purchase item Choose Create Own Item , if you want to create a free description item.
4 Enter General Data In the General Data section, make the following entries:
Material: <Blank>
Short Text: office supply
Material Group: YBMM00
You will see the material group with rating if scope item 2XV implemented.
Valuation Price: 100
Currency: USD
Quantity Requested : 100
Unit of Measure: EA
Delivery Date : <today +30>
5 Assign Source of Supply On the Source of Supply section, choose Add. The supplier is assigned.
In the Add a supplier dialog box:
Supplier : for example, 17300002 , and then choose Add.
6 Add to Shopping Cart Choose Add to Cart at the right bottom of the screen. The Purchase Requisition Overview
screen displays.
7 Edit Purchase Requisition Choose Purchase Requisition Overview at the top right of the screen to view the cart, and
Item then choose View Cart.
On the My Purchase Requisition screen, enter Requestor: Employee _Procure_R
if you want to test shop on behalf scenario.
There are listing 2 cases, you can choose anyone to continue your testing:
Case 1:
Select the item created, and enter the following entries:
Purchasing Group : 003
Purchasing Organization: 1710
Step # Comment
Company Code : 1710
Plant : 1710
Acct Assignment Cat : U or K
If you assign Acct Assignment Cat to K, in the Account Assignment section:
choose serial no.acct.assgt 01.
On the Accounting Details screen, make the following entries:
GL Account: 65100000
Cost center: 17101101
Choose Back.
Country Key: US
Choose Save.
Choose Back.
Note If you assign Account Assignment U then, go to the chapter My Purchase Requisition
[page ] 24 after the purchase requisition created.
Case 2:
Select the item created, and enter the following entries:
Purchasing Group : 003
Company Code : 1710
Plant : 1710
Acct Assignment Cat : K
Distribut.indicator: Distribution by percentage
On the Account Assignment section, choose serial no.acct.assgt 01.
Distribution(%): 40
Choose Back.
Choose Add, go to the second Accounting Details screen and make the following entries:

Step # Comment
Distribution(%): 60
Choose Save.
Choose Back.
Acct Assignment Cat P is also supported.
8 Order Choose Order. Purchase Requisition 1000XXXX

created.
4.1.2 Catalog Purchasing
4.1.2.1 Manage Catalog Item
Purpose
In this procedure, you define the catalog item for requisitioning.
Procedure

Step # Comment
1 Log on Log onto SAP Fiori launchpad as a Purchaser. The Fiori launchpad is dis-
played.
2 Open Manage Choose Manage Catalog Item. The Manage Catalog Item
Catalog Item screen is displayed.

Step # Comment
3 Create Catalog On Manage Catalog Item screen, choose Create Catalog Item. Catalog detail information
Item On the screen Catalog item, navigate to General Information section and make the following entries: screen is displayed.
Item Description: <Your description>

Material group: YBMM00
Base Unit of Measure: EA
Catalog: S4H_GLOBALCATALOG
Catalog: MATERIALMASTER for material, that means you enter material number not free text in Gen-
eral Information.
Valid from: <today>
Valid to: <today + 12 month>
Price per Unit: 1
Order Unit: EA
Price: for example: 1 USD
Plant: 1710
Company Code: 1710
Navigate to Text Management section. Except for the default description for language EN, you can
maintain the item description for other language if it is necessary.
4 Save Catalog Item Choose Save to save the catalog item. Catalog Item
created.
4.1.2.2 Create Purchase Requisition with Catalog
Test Administration

Business Role(s)
Context
Employee create shopping cart for catalog item, then generate a purchase requisition. Please make sure the Preliminary Step Open Catalog Search Bar [page ] 6 before you start this step.
Procedure

Step # Comment
1 Logon Logon to SAP Fiori launchpad as an Employee-Procurement. The SAP Fiori
launchpad displays.
2 Access to Create Open Create Purchase Requisition. The Create Purchase

Purchase Requisi- Requisition
tions screen displays.
3 Create Purchase On the Create Purchase Requisition screen, enter your description which you created in previous step Manage Cat- Add catalog to view
item alog Item [page ] 21 and then choose Enter. Cart.
Choose Add to Cart with the item which search out.
On the Create Purchase Requisition screen, if you want to create purchase requisition via External catalog, choose
a catalog under Catalog section, and select products listed in the catalog, add to cart, and check out to add it to
your Purchase Requisition.
If you can't find catalog under Catalogs, you may need to contact your Configuration Expert to create and assign
an available webservice:
1. Logon to SAP Fiori launchpad as a Configuration Expert .
2. Configure the catalog using the app Settings for Web Services by choosing Create Object.
3. After configuring webservices, assign them to the user, for example: Employee_Procurement.

Step # Comment
4. Open Default Settings for Users app. Choose input help for User ID. Define Conditions: Employee Range is dis-
played . Under Include section, choose the following data : User Name: EMPLOYEE_PROCUREMENT . Choose OK.
5. Select a user dialog in the dialog box and select Employee_procurement John.
6. Choose Edit at the bottom right of the screen. Add an available webservice under Assigned Catalogs section.
Choose Save.
6 View Cart Choose Purchase Requisition Overview at the top right of the screen to view the cart, and then choose View Cart. Maintain the general
Select the item created, and enter the following entries: data.
Purchasing Group : for example, 002

Organization: for example, 1710
Company Code : for example, 1710
Plant: for example, 1710
Acct Assignment Cat: K
In the Account Assignment section: choose serial no.acct.assgt 01.
GL Account: for example, 65100000
Cost Center: for example, 17101101
Choose Back.
Choose Save.
Choose Back.
7 Order Choose Order. Purchase Requisition

1000XXXX created.
4.2 My Purchase Requisition
Test Administration

Business Role(s)
Purpose
In this activity, you can check your Purchase Requisition. If you use account assignment U in the section Create Purchase Requisition with Cost Center [page ] 18", you need to change the ac-
count assignment from U to K in this step.
Procedure

Step # Comment
1 Access the SAP Fiori Logon to SAP Fiori launchpad as an Employee-Procurement . The SAP Fiori launchpad displays.
launchpad
2 Access My Purchase Requi- Choose My Purchase Requisitions. The Create Purchase Requisition initial
sition screen appears.
3 Check item details Select Shop on Behalf if you want to check purchase requisition which created for Detail information of the Purchase Requi-
Employee_Procure_R. sition item displays.
Search your Requisition number in the Purchase Requisition list. Select the item to
check the detailed information of the item.
Note If there is draft information display, A draft Purchase Requisition already exists
for the user.
Choose Continue.
4 Change Purchase Requisi- Choose Purchase Requisition item. On the Iteam Details screen, in the General
tion(optional) Data section:
Acct Assignment Cat: K
in the Account Assignment section:

Step # Comment
choose serial no.acct.assgt 01.
GL Account : 65100000
Choose Back and then choose Save.
5 Back to home Choose Back and then choose Order. Purchase requisition 1000XXXX changed.
4.3 Mass Changes to Purchase Requisitions (Optional)
Test Administration
Business Role(s)
Purpose
In this procedure, you can apply changes to multiple Purchase Requisition Items at a time.

Procedure

Step # Comment
1 Logon Open the Fiori Launch Pad with the Purchaser role. The Fiori Launch Pad is displayed.
2 Open Mass Changes to Pur- Open Mass Changes to Purchase Requisitions app. The Mass Changes to Purchase Requisitions screen is displayed.
chase Requisitions app
3 Search for Purchase Requisi- Set values to some filters. For example: The search results show the details with the respective filter Criteria.
tion Items Purchase Requisition: the PR number created in By default, all the Purchase Requisition Items are selected for Mass
procedure Creating Purchase Requisition. Change operation.
Then choose Go.
4 Display Purchase Requisition Select an individual Purchase Requisition Item. The Purchase Requisition Item detail page is shown. Review the details of
the Purchase Requisition and choose Back.
5 Set new Values Choose Mass Edit. A dialog box will open displaying the fields where new values can be set.
6 Apply mass changes Set new values to the desired fields which are dis- A confirmation dialog box would appear to confirm the mass change op-
played in the dialog box. eration.
For example: Delivery Date: <today +20> After choosing Apply, a toast message would occur containing the job id
After setting new values, choose Apply Changes. of that particular mass change operation. Then choose OK.
7 Check application job Choose Mass Change Jobs. It will navigate to the Application Jobs page containing the list of Pur-
chase Requisition jobs.
Verify if the job is successful for the selected Purchase Requisition Items.
4.4 Purchase Requisition Items by Account Assignment (Optional)
Test Administration

Business Role(s)
Context
In this procedure, you can monitor each item in Purchase Requisition Items based on account assignment.
Procedure

Step # Comment
1 Logon Open the SAP Fiori launch Pad with the Accounts Payable Account- The SAP Fiori launch Pad displays.
ant role.
2 Open Monitor Purchase Requi- Open Purchase Requisition Item by Account Assignment app. The Purchase Requisition Items by Account Assign-
sition Items by Account ment screen displays.
3 Search for Purchase Requisition All basic filters are displayed, The search results show the details with the respective
Purchasing Requisition filter Criteria.
Acct Assignment Cat. By default data is filtered by Cost Center.
Cost Center You can choose Adapt Filter to list filters to add adapt
filters.
WBS Element
Asset
Material Group
Fixed Supplier
Purchasing Organization
Purchasing Group
Make the above entries accordingly, then choose Go.

Step # Comment
4 Display Purchase Requisition Select an individual line item of the Purchase Requisition Item you The Purchase Requisition Item screen displays.
want to display the Purchase Requisition Items details.
Choose Details to display.
5 Verify data displayed on the ob- Verify data displayed on the object page. The data should be logically in sync with Purchase Req-
ject page uisition Item.
6 Change grouping and Sorting Choose Back (less than symbol) to come to app main view. The data should reload in the app and Grouping and
Choose Setting and change the Grouping and Sorting options. And Sorting should be according selected options.
choose OK.
4.5 Approve Purchase Requisition
Test Administration
Business Role(s)
Purpose
In this procedure, you release a purchase requisition. If the total amount of PR is more than 500 USD and order type is NBS, then it should be approved. PR release amount is configured in USD in
Configure Flexible Workflow for Purchase Requisition [page ] 9, and will be converted to the country currency amount for purchase order approval. Order type is configured in Maintain the
Default Setting for Users [page ] 7.

Procedure
Note You can ignore this step if you did not set up the Preliminary Steps - Configure Flexible Workflow for Purchase Requisition.
Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Logon Open the Fiori Launch Pad with the Manager Procurement role. The SAP Fiori launchpad displays.
2 Open My Inbox Open My Inbox. A list of already created Purchase Requisition

is displayed.
3 Select Purchase Requi- Select the Purchase Requisition from the left screen and choose Approve at the The Submit Decision dialog box displays.
sition bottom right of the screen.
4 Enter Release Reason Enter the approval reason, if needed, then choose Submit. The Purchase Requisition is approved.
5 Back to SAP Fiori Choose the Home button to go back to the SAP Fiori launchpad. The SAP Fiori launchpad displays.
launchpad
4.6 Monitor Purchase Requisition Items(Optional)
Test Administration
Business Role(s)

Procedure
In this step you can Monitor your Purchase Requisition Items.

Step # Comment
1 Logon Logon to SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad displays.
2 Open Monitor Purchase Requisi- Open Monitor Purchase Requisition Items. The app opens up displaying only the filters in search bar.
tion Items app
3 Verify the columns displayed in To load data, choose Standard variant . A list of already created Purchase Requisition is displayed.
output columns Choose Go. Following columns should be displayed by default
Purchasing Requisition Item
Acct Assignment Cat.
Material
Plant
Fixed Supplier
Quantity Requested
Valuation Price
Net Value
Delivery Date
4 Search Purchase Requisition Search the Purchase Requisition by applying Purchase Requi- All Items for the Purchase Requisition are displayed as in-
sition filter available on the top. vidual line items in the output list.
Choose Go.
5 Display Purchase Requisition Choose individual line item of Purchase Requisition to display The Purchase Requisition Item detail page is dispalyed.
Item Detail Purchase Requisition Item detail. The data should be logically in sync with the created Pur-
chase Requisition.
6 Back to SAP Fiori launchpad Choose the Home to go back to the SAP Fiori launchpad. The SAP Fiori launchpad displays.

4.7 Redistribute Workload (Optional)
Test Administration
Business Role(s)
Procedure
To run through this, the relevant Purchasing Documents would be listed .On Selection of Purchasing Document/Documents the Reassign Purchasing Group Button shall get enabled . Thereafter,
the user may select the Respective Purchasing Group from the list of respective Purchasing group fom F4. The user can then choose Simulate , this shall list the possibility whether the Purchasing
Group would be Changed or not for the selected Purchasing documents. Henceforth the User can confirm (either Cancel or OK or Save) to get it updated accordingly.

Step # / Com-
ment
1. Logon on to Fiori Logon on to Fiori Launchpad as Purchaser, The SAP Fiori Launchpad displays.
Launchpad
2 Open Redistribute Open Redistribute Workload app. The redistribute Workload: Initial screen is
Workload displayed.
3 Search Purchasing Set values to some filters to search purchasing documents for which you want to redistribute The search results show the purchasing docu-
Document Entry / workload, then choose GO. ments details with the respective filter Crite-
Entries for example: ria.
Creation Date Note Purchase requisition is closed or data is

completed or status is Released, then Pur-
Document Number
chase requisition can be listed.
Document Type

Step # / Com-
ment
Purchasing Organization
Purchasing Group
Document Category
4 Reassign Purchasing Select Purchasing Document Entry / Entries you want to redistribute workload. The Reassign Purchasing Group dialog box
Group Choose Reassign Purchasing Group and select a Purchasing Group from the list. appearsand new Purchasing Group shall get
selected.
5 Simulate Choose Simulate. This shall list the simulation messages as to

If all the purchase documents have error on Simulation and Purchasing Group cannot be up- whether the Reassignment is feasible or not.
dated for the documents (For example purchase documents already have follow-on docu-
ment or get locked), you need to choose Cancel and go back to previous step to select other
purchase documents.
6 Save the Reassign- Choose Save to save the Reassignment when the simulation shows the Reassignment is feasi- The Purchasing Group shall get reassigned
ment ble. accordingly with system message Group
has been assigned to documents.
7 Check Application Choose Change Log. It will navigate to Application Jobs page con-
Jobs Change Log taining the list of Job IDs for all Purchase doc-
uments.
Verify if the job is successful for the selected
Purchase documents.
4.8 Convert Purchase Requisition to Purchase Order
Test Administration

Business Role(s)
Context
In this activity, the purchaser converts the purchase requisition created employee procurement to purchase order.
Procedure
# ment
1 Log on Open the SAP Fiori launchpad with the Purchaser role. The SAP Fiori launchpad displays.
2 Open Manage Purchase Requi- Open Manage Purchase Requisitions. A list of Requisitions displays.
sitions Note To use the Save Draft feature in this app, you must use a per-
sonalized user.
3 Search for Purchase Requisi- Make the following entries: The Purchase Requisition list displays depending
tion Plant : 1710 on material.

Material Group: YBMM00
Choose Go.
4 Select Purchase Requisition Search a Purchase Requisition created in the section Create Pur- The Select Source of Supply screen displays.
chase Requisition.
5 Back to Manage Purchase Req- In the dialog box, choose OK. Purchase Requisition list displays again.
uisition

4.9 Approve Purchase Order
Test Administration
Business Role(s)
Context
In this procedure, you release a purchase order. If the total amount of PO is more than 500 USD and purchase group is 003, then the PO should do the approval. PO release amount is configured
in USD in configure Flexible workflow for Purchase Order, and it converted to the country currency amount for purchase order approval.
Procedure

Step # Comment
1. Log on Open the SAP Fiori launchpad with the Purchas- The SAP Fiori launchpad displays.
ing Manager role.
2. Open Approve Pur- Open My Inbox. A list of already created Purchase Orders is displayed.
chase Orders
3. Search for Purchase Enter the Purchase order number in the search The Purchase Orders without follow-on documents (w/o status Follow-On Docu-
Order Status area, then choose Search. ments) and a net value of 500 USD or more have the status In Approval.
4. Release Purchase Select the Purchase order in left of the screen The Submit Decision screen displays.
Order and choose Approve in bottom right.
5. Approve the Pur- Enter the approval reason if needed, then choose The Purchase Order is approved.
chase Order Submit.
Note For printing handling and the processing of purchase orders, see the chapter Preview Puchase Order (optional) in the Procurement of Direct Materials (J45) test script.
4.10 Change Purchase Order
Test Administration
Business Role(s)
Procedure

Step # Comment
1 Logon Open the SAP Fiori launchpad with the Purchaser role. The SAP Fiori launchpad displays.
2 Open Manage Pur- Open Manage Purchase Orders. The Manage Purchase Orders screen displays.
chase Order A list of already created Purchase Orders display.
3 Search Purchase Or- Enter the Purchase Order number or some other content to The Purchase Order will display.
der search for the Purchase Order.
4 Select Purchase Or- Select the row for the Purchase Order to be changed. The Edit Purchase Order xxx screen displays. The purchase order
der Note You can enter some search criteria to find your Purchase opens in change mode.
Order.
5 Changing Purchase Choose Edit. The Purchase Order values are changed.
Order Choose item which you want to change to Purchase Order
Item screen.
Choose Tax in part Items. Enter Tax Code for example, I1.

Step # Comment
6 Submit Purchase Or- Choose Apply. Then choose Order to save the purchase order. Purchase Order is updated.
der You need to do stepApprove Purchase Order [page ] 35 if the pur-
chase order needs to approval again.
4.11 Confirm Receipt of Goods
Test Administration
Business Role(s)
Purpose
This activity posts the receipt of goods with reference to an existing Purchase requisition.
Procedure

Step # Comment
1 Open the SAP Fiori Open the SAP Fiori launchpad with the Employee-Procurement The SAP Fiori launchpad displays.
launchpad role.

Step # Comment
2 Open Confirm Receipt Choose Confirm Receipt of Goods. The Confirm Requisitions screen appears.
of Goods A list of purchase orders display.
3 Search for Purchase Enter the Purchase Requisition number at the left top of the The system displays the data for the goods receipt on the Confirm
Requisition screen to search your Purchase Requisition. Requisitions screen.
Or select your Purchase Requisition from the list.
4 Enter Delivery Note Make the following entry:

Delivery Note: <Your number>
5 Check Delivery Quan- You can verify and change the Delivered quantity. Confirm the goods receipt quantity.
tity If delivery quantity is less than purchase requisition quantity.
But you want to close the purchase requisition, select the Final
Delivery check box.
6 Post Select the check box of the item and choose Confirm . The Post Goods Receipt post. The system displays the message
Purchase Requisitions currently do not exist.
4.12 Create Supplier Invoice for Single Accounting Assignment
Test Administration
Business Role(s)

Context
In this activity, you perform the invoice verification.

If the item of purchase order excludesMultiple Accounting Assignment, please run this activity.
Procedure

Step # Comment
1 Logon Open the SAP Fiori launchpad with the Accounts Payable Accountant role. The SAP Fiori launchpad
is displayed.
2 Open Create Sup- Open Create Supplier Invoice. The Create Supplier In-
plier Invoice voice screen is displayed.
3 Enter General Data Make the following entries :

Transaction: Invoice
Company Code : For example, 1710
Invoice date :<Today>
Posting date : <Today>
Gross Invoice Amount : Value in PO Calculate Tax
Invoicing Party : For example, 17300002
Reference: xxx (reference invoice number from invoicing party).
4 Enter Purchase Or- In Purchase Order References, check the references. :

der References Make the following entries ,(using a purchase order you previously created):
References Document Category : Purchase Order/ Scheduling Agreement
Purchase Order : <XXX>
5 Check the Purchase Check the Amount, the Quantity, and the Tax Code.
Order Items data If the amount is more than 5.5% of the initial amount, it will trigger supplier invoice workflow, which means you
need to do next step – Release Blocked Supplier Invoice [page ] 41, and amount changes only work for single
account assignment.
6 Post invoice Choose the Post. The invoice is created.

4.13 Create Supplier Invoice for Multiple Accounting Assignment
Purpose
The invoice verification is done in this activity.

If the item of purchase order includes Multiple Accounting assignment, please run this activity.
Procedure

Step # Comment
1 Log on Open the Fiori Launch Pad with the Accounts Payable Accountant The Fiori Launch Pad is
displayed.
2 Access to the App Open Create Supplier Invoices Advanced. The Create Supplier In-
voices screen is dis-
played.
3 Enter General Data Make the following entries and choose Enter:
Company Code: 1710
Transaction: Invoice
Invoice date: <Today>
Posting Date: <Today>
Amount: <value in PO Calculate Tax>
Reference: <XX>
Tax code: <same with PO's tax code>
4 Enter Purchase Order References Document Category: Purchase Order/ Scheduling Agreement
References Purchase Order: <PO number created in previous step>
6 Check the Purchase Or- Check the Amount, Quantity, and the Tax Code.
der Items data

Step # Comment
If the amount is more than 5.5% of the initial amount, it will trigger supplier invoice workflow, which means
you need to do next step – Release Blocked Supplier Invoice, and amount changes only work for single ac-
count assignment.
7 Simulate Supplier In- Choose Simulate .

voice and Check Mes- Choose Continue if there is a an Information dialog box appears which is relevant to Down Payment.
sages
If there are no differences (or if the value is within the defined tolerance), a new screen Simulation appears.
You can check the simulation results in the Simulation Overview and Simulation Details area.
8 Post Invoice Choose Post .
4.14 Release Blocked Supplier Invoice
Test Administration
Business Role(s)
Procedure
# ment
1 Log On Log onto the SAP Fiori launchpad as purchasing_manager. The SAP Fiori launchpad dis-
plays.

# ment
2 Access the SAP Fiori App Open My Inbox. The My Inbox screen displays.
3 Check Supplier Invoice Search for supplier invoice created above. The List of Supplier Invoice dis-
Status plays.
4 Approve Supplier Invoice On the Release Blocked Invoice XXXXXXXX screen, choose Release at the bottom of Task successfully processed.
the screen.
On the Submit Decision screen, add note if necessary and select Submit button.

5 Appendix
5.1 Process Integration

The process to be tested in this test script is part of a chain of integrated processes.
5.2 Succeeding Processes

After completing the activities in this test script, you can continue testing the following business processes:
Process Business Description

Real-Time Reporting and Monitoring for The Procurement Overview Page gives the Purchaser the most important and relevant information at a glance – instead of navigating through
Procurement(1JI) many different transactions and reports.
The Global Filter helps the Purchaser to focus the entire Procurement Overview Page to view all information according to specific suppliers,
material groups, purchasing groups and more.
Through contextual navigation the Purchaser can immediately act upon the displayed information by accessing the app or the object instance or
get more detailed information in the corresponding KPI Drill-Downs.

Appendix © 2018 SAP SE or an SAP affiliate company. All rights reserved. 43
Typographic Conventions
Type Style Description
Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.
Example Emphasized words or expressions.
EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and key concepts of a programming language when
they are surrounded by body text, for example, SELECT and INCLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parameters, source text, and names of installation,
upgrade and database tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to make entries in the system.
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .

Appendix © 2018 SAP SE or an SAP affiliate company. All rights reserved. 44
www.sap.com/contactsap
© 2018 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or
for any purpose without the express permission of SAP SE or an SAP affili-
ate company.
SAP and other SAP products and services mentioned herein as well as their
respective logos are trademarks or registered trademarks of SAP SE (or an
SAP affiliate company) in Germany and other countries. Please see
http://global.sap.com/corporate-en/legal/copyright/index.epx#trademark
for additional trademark information and notices.
Some software products marketed by SAP SE and its distributors contain
proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for in-
formational purposes only, without representation or warranty of any kind,
and SAP SE or its affiliated companies shall not be liable for errors or omis-
sions with respect to the materials. The only warranties for SAP SE or SAP
affiliate company products and
services are those that are set forth in the express warranty statements ac-
companying such products and services, if any. Nothing herein should be
construed as constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue
any course of business outlined in this document or any related presenta-
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Requisitioning (18J_US) PUBLIC

Purpose © 2018 SAP SE or an SAP affiliate company. All rights reserved. 1

Requisitioning (18J_US) PUBLIC

Requisitioning (18J_US) PUBLIC

2.1 Additional Manual Configuration

2.2 System Access

Business Role Business Role ID as Delivered by SAP Log On

Manager Procurement SAP_BR_MANAGER_PROCUREMENT

Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT

Purchase Manager SAP_BR_PURCHASING_MANAGER

Requisitioning (18J_US) PUBLIC

Configuration Expert SAP_BR_BPC_EXPERT

2.4 Master Data and Organizational Data

Data Sample Value Details Comments

Plant 1710 Plant 1 US

Supplier 17300002 Domestic US Supplier 2

Company Code 1710 Company Code 1710

Purchase Organization 1710 Purch. Org. 1710

Purchase group 003 Group 003

Cost Center 17101101 Financials (US)

Cost Center 17101501 R&D Cost center

BNG Create G/L Account and Cost Element

BNM Create Cost Center and Cost Center Group

Requisitioning (18J_US) PUBLIC

2.5.1 Configure Catalog

2.5.1.1 Open Catalog Search Bar

Test Test Step Name Instruction Expected Result Pass / Fail /

Requisitioning (18J_US) PUBLIC

Please refer to the document Setting Up Requisitioning (18J)

2.5.2 Maintain the Default Setting for Users

2.5.3 Activate Flexible Workflow for Purchase Requisition

2.5.3.1 Activate Flexible Workflow for Purchase Requisition Approval

Test Test Step Name Instruction Expected Result Pass / Fail /

Requisitioning (18J_US) PUBLIC

2.5.3.2 Configure Flexible Workflow for Purchase Requisition

Test Test Step Name Instruction Expected Result Pass / Fail /

Requisitioning (18J_US) PUBLIC

Preconditions： Document Type of Purchase Requisition is

2.5.4 Activate Flexible Workflow for Purchase Order

2.5.4.1 Check Flexible Workflow for Purchase Order Approval

Requisitioning (18J_US) PUBLIC

Test Test Step Name Instruction Expected Result Pass / Fail /

Scenario based workflow:X

The Scenario based workflow is active for Document Type: NB.

Requisitioning (18J_US) PUBLIC

Go to the Preconditions area and choose Purchasing group of purchase order is

Step to be completed by： One of the recipients.

Requisitioning (18J_US) PUBLIC

2.5.5 Activate Flexible Workflow for Supplier Invoice

2.5.5.1 Check Tolerance Limit for PP Tolerance Key

Test Test Step Name Instruction Expected Result Pass / Fail /

Requisitioning (18J_US) PUBLIC

2.5.5.2 Activate Flexible Workflow for Supplier Invoice

In this procedure, you active flexible workflow for supplier invoice.

Test Test Step Name Instruction Expected Result Pass / Fail

Requisitioning (18J_US) PUBLIC

The Scenario based workflow is activated for Supplier Invoices.

2.5.5.3 Update Cost Center for User Responsible (Optional)

Test Test Step Instruction Expected Result Pass / Fail /

Requisitioning (18J_US) PUBLIC

4 Input User Re- In General Data section,

5 Save data Choose Save. Cost center is saved.

2.6 Business Conditions