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Test Script

PUBLIC

SAP S/4HANA March 2016

Employee Central Integration (JB1_US)

Test Script PUBLIC SAP S/4HANA March 2016 Employee Central Integration (JB1_US)
Content 1 Test Description 4 1.1 Purpose of the Document 4 1.2 Purpose of Employee

Content

1

Test Description

4

1.1

Purpose of the Document

4

1.2

Purpose of Employee Central Integration

4

2

Prerequisites

5

2.1

System Access and Roles

5

2.2

Master Data, Organizational Data, and Other Data

6

2.3

Business Conditions

7

2.4

Preliminary Steps

8

Preliminary Steps for Cost Center Replication

8

Preliminary Steps for Employee Data Replication

10

Preliminary Steps for Employee Photo Replication

12

3

Overview Table

14

4

Test Procedures

22

4.1 Cost Center Replication

22

Maintain Cost Center

22

View Cost Center Data

30

4.2 Employee Data Replication

33

Enter Hiring Data

33

Enter Termination Data

45

Enter Rehiring Data

51

Monitor Employee Master Data Replication

65

View Personnel Master Data

67

Maintain Employee Information

83

Monitor Employee Master Data Delta Replication

96

View Updated Personnel Master Data

98

4.3 Contingent Worker Data Replication

109

Enter Master Data of Contingent Worker

109

Monitor Contingent Worker Master Data Replication 1

118

2

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Employee Central Integration (JB1_US) Content

  View Contingent Worker Master Data 120 Maintain Contingent Worker Information 127 Monitor Contingent
 

View Contingent Worker Master Data

120

Maintain Contingent Worker Information

127

Monitor Contingent Worker Master Data Replication 2

134

View Updated Contingent Worker Master Data

136

Re-Activate Contingent Worker

140

Monitor Contingent Worker Master Data Replication 2

147

View Contingent Worker Master Data

148

4.4

Employee Photo Replication

155

Maintain Employee Photo

156

View Employee Photo

160

Handle Replication Exceptions (Optional)

161

Employee Central Integration (JB1_US) Content

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1 Test Description 1.1 Purpose of the Document This document provides a detailed procedure for

1 Test Description

1.1 Purpose of the Document

This document provides a detailed procedure for testing the scope item after solution deployment, reflecting the predefined scope of the solution. Each process step is covered in its own section, providing the system interactions (that is, test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly (see column Test Step). Customer-project-specific steps must be added.

1.2 Purpose of Employee Central Integration

The SuccessFactors Employee Central Integration to the SAP S/4HANA, cloud edition offers you predefined content for data integration to enable end-to-end business processes across your core cloud HR and the SAP S/4HANA, cloud edition. In this scenario, SuccessFactors Employee Central as your core HR system in the cloud is the system of record for all human resources (HR) data.

Integration of employee data and contingent worker data between SuccessFactors Employee Central and SAP S/4HANA cloud edition is supported. Employees are created as business partners with the Employee role in SAP S/4HANA, cloud edition. Contingent workers are created as business partners of the Freelancer or Service Provider type. Transferred data includes basic data (such as employee name and ID) and contact details (such as workplace address, email and telephone information). A vendor record is automatically created for the same business partner for financial processes, such as travel expense reimbursement. Payment information - with payment method and bank account information for bank transfers - is maintained, including a home address for reimbursements by check.

Integration of employment data between SuccessFactors Employee Central and SAP S/4HANA, cloud edition is also supported. This information is separated from the Employee, encapsulating job information coming from SuccessFactors Employee Central. Relevant, time-dependent job information is maintained in the employment details. This includes employment status, employment percentage, working hours per week, job title, and job information, such as business unit, division, department, and cost center assignment. Additionally an attached photo is also transferred.

Financial data such as company code and cost center is also integrated.

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Employee Central Integration (JB1_US) Test Description

2 Prerequisites This section summarizes all prerequisites to conducting the test in terms of systems,

2

Prerequisites

This section summarizes all prerequisites to conducting the test in terms of systems, users, master data, organizational data, and other test data and business conditions.

2.1 System Access and Roles

The test is conducted in the following systems:

System

Details

SuccessFactors Employee Central

SuccessFactors instance URL

SAP S/4HANA

SAP Fiori Launchpad URL

SAP HANA Cloud Integration

The end-user does not perform any process step in this system; instead, the process steps exe­

cuted in this system are automatic, based on scheduled background jobs.

Note In the following, were appropriate, we will use the following abbreviations for the systems:

Note

In the following, were appropriate, we will use the following abbreviations for the systems:

SuccessFactors Employee Central will be shortened SFSF EC

SAP HANA Cloud Integration will be shortened SAP HCI

Use the following standard test users or assign roles to testers, respectively:

In SAP S/4HANA, cloud edition

Business Catalog Role Name

Business Catalog Role ID

Log On

Controller

SAP_BCR_FIN_CO_MASTER_DATA

Suggested sample user CONTROLLER representing the business role Control­ ler

Customer Project Manager

SAP_BCR_PSP_CUST_PROJ_MANAGE

Suggested sample user PROJECTMGR representing the business role Cus­ tomer Project Manager

In SuccessFactors Employee Central

Employee Central Integration (JB1_US) Prerequisites

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Business Role Business Role Description Business Role ID Log On Administrator A person responsible for

Business Role

Business Role Description

Business Role ID

Log On

Administrator

A

person responsible for verifying the correct replication of cost

as defined in role-based permission in SFSF EC; for testing pur­ pose use the superuser role

Test user: <userid>

center data in SuccessFactors Employee Central.

Password: <password>

HR Manager

A

person who performs in SuccessFactors Employee Central all

as defined in role-based permission in SFSF EC; for testing pur­ pose use the superuser role

Test user: <userid>

tasks that relate to the administration of employees.

Password: <password>

In addition, some activities need to be executed by the SAP Service Center

Caution The activities executed by this role as briefly mentioned under Preliminary Steps [page 8]

Caution

The activities executed by this role as briefly mentioned under Preliminary Steps [page 8] do not have to be carried out by someone testing this test script!

Business Role

Business Role Description

Middleware Administrator

An employee of the SAP Service Center responsible for:

deploying in the SAP HANA Cloud Integration middleware the relevant iFlow and scheduling the background job for replicating changes in cost center data from SAP S/4HANA to SuccessFactors Employee Central;

deploying in the SAP HANA Cloud Integration middleware the relevant iFlow and scheduling the background job for replicating changes in employee or contingent worker data from SuccessFactors Employee Central to SAP S/4HANA;

deploying in the SAP HANA Cloud Integration middleware the relevant iFlow and scheduling the background job for replicating changed employee photos from SuccessFactors Employee Central to SAP S/4HANA.

2.2 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company has been created in your system during activation. The organizational structure reflects the structure of your company. The master data reflects employee specific data.

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Employee Central Integration (JB1_US) Prerequisites

Use your own master data to go through the test procedure. The company code relevant

Use your own master data to go through the test procedure. The company code relevant for this test script is as given below:

Data

Sample Value

Details

Comments

SAP S/4HANA: com­ pany code

1710

Company code US

SuccessFactors Employee Central: value is mapped to legal entity ID

2.3 Business Conditions

Before this scope item can be tested, the following business conditions must be met.

 

Business Condition

Comment

1

The legal entities have been setup in SuccessFactors Employee Central according to the company codes in SAP S/4HANA.

 

2

Cost centers have been defined in the SAP S/4HANA system.

 

3

Before hiring an employee, the cost centers must have been re­ plicated from SAP S/4HANA to SuccessFactors Employee Central.

See Preliminary Steps for Cost Center Replication [page 8]

4

To rehire an employee, this particular employee must have left the company before.

See Enter Termination Data [page 45]

Employee Central Integration (JB1_US) Prerequisites

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2.4 Preliminary Steps 2.4.1 Preliminary Steps for Cost Center Replication Test Administration Customer project: Fill

2.4 Preliminary Steps

2.4.1 Preliminary Steps for Cost Center Replication

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID

<X.XX>

Tester Name

 

Testing Date

Enter a test date.

Business Role(s)

 

Responsibility

<State Service Provider, Customer or Joint Service Provider and Customer>

Duration

Enter a

duration.

Deploying and Configuring Cost Center iFlow in SAP HANA Cloud Integration Middleware

After having received your SuccessFactors Employee Central master instance, all active cost centers defined in SAP S/4HANA need to be uploaded into SuccessFactors Employee Central. This is done by the Middleware Administrator, and achieved by deploying and configuring the cost center iFlow in the SAP HANA Cloud Integration middleware. The Middleware Administrator will also schedule the replication background job in the SAP HANA Cloud Integration middleware in order to trigger the delta

replication automatically. In a delta replication, only cost center data that has changed in SAP S/4HANA since the last synchronization will be replicated to SuccessFactors

Employee Central. It is recommended to schedule the replication background job with a relatively short interval, such as 10

done in the SAP S/4HANA system.

minutes, to enable timely validation of changes

Caution These activities are performed in the SAP Service Center and you do not need

Caution

These activities are performed in the SAP Service Center and you do not need to execute/test them!

8

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Employee Central Integration (JB1_US) Prerequisites

Validating Replicated Cost Center Data in SuccessFactors Employee Central Once the cost centers have been

Validating Replicated Cost Center Data in SuccessFactors Employee Central

Once the cost centers have been replicated successfully to the SuccessFactors Employee Central system, you can validate the replicated cost center data to make sure it is synchronized between SuccessFactors Employee Central and SAP S/4HANA. For this, check the list of cost centers in SuccessFactors Employee Central and compare it with the list of active cost centers in SAP S/4HANA.

You can obtain the list of active cost centers in SAP S/4HANA as follows:

1. Log on to the SAP Fiori Launchpad with the Controller role.

2. In the SAP Fiori Launchpad, open Manage Cost Centers.

3. Set the controlling area and choose the Go button. The cost centers available in this controlling area are listed.

4. To export them, choose the Export to Spreadsheet icon

4. To export them, choose the Export to Spreadsheet icon in the top right corner of

in the top right corner of the Search Results table.

You can obtain the list of cost centers replicated to SuccessFactors Employee Central as follows:

1. Log on as Administrator

2. Go to Admin Center.

3. In the Company Processes & Cycles portlet, select

4. In the Select the action to perform field, select Export

5. In the Select Generic Object field, select Cost

6. Choose the Export button. Go back to Admin Center.

7. In the Company Processes & Cycles portlet,select

8. In the list of jobs, select the appropriate job and choose the Download Status link. The list of cost centers is displayed as spreadsheet; open it, filter it for status value A (meaning Active) and compare the list of remaining cost centers with the list of cost centers in SAP S/4HANA.

cost centers with the list of cost centers in SAP S/4HANA. Employee Files Data . Import

Employee Files

Data.

list of cost centers in SAP S/4HANA. Employee Files Data . Import and Export Data .

Import and Export Data

.
.

Center, for the Select all data records field, leave default value Yes; the values for the other fields, select as appropriate.

; the values for the other fields, select as appropriate. Employee Files Monitor Job . Check

Employee Files

for the other fields, select as appropriate. Employee Files Monitor Job . Check also sample cost

Monitor Job

.
.

Check also sample cost center data to ensure that the cost center attributes have been correctly replicated. The Cost Center Information replicated is as follows:

Fields in SAP S/4HANA

Fields in SuccessFactors Employee Cen­ tral

Description/Comment

Valid From

Start Date

Effective start date of cost center information.

Cost Center (Code)

Code

The cost center code as defined in the SAP S/4HANA system.

Cost Center (Name)

Name

 

Cost Center Description

Description

 

Employee Central Integration (JB1_US) Prerequisites

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Fields in SAP S/4HANA Fields in SuccessFactors Employee Cen­ tral Description/Comment   Status Status

Fields in SAP S/4HANA

Fields in SuccessFactors Employee Cen­ tral

Description/Comment

 

Status

Status Active/InActive in SuccessFactors Employee Central depends on the validity end date of

the cost center in SAP S/4HANA. A cost center that has been delimited in SAP S/4HANA is set to inac­ tive in SuccessFactors Employee Central.

 

External Object ID

Combination of company code and cost center code defined in the SAP S/4HANA system.

Company Code

Company

Company Code of Cost Center

2.4.2 Preliminary Steps for Employee Data Replication

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID

<X.XX>

Tester Name

 

Testing Date

Enter a test date.

Business Role(s)

 

Responsibility

<State Service Provider, Customer or Joint Service Provider and Customer>

Duration

Enter a

duration.

Uploading Employee Data to SuccessFactors Employee Central Master Instance

After having received your SuccessFactors Employee Central master instance, the records of the employees and contingent workers already existing in your company must be uploaded. This can be done in the SuccessFactors Employee Central master instance, for example, as follows: go to Admin Center; in the Manage Employee portlet, select

to Admin Center ; in the Manage Employee portlet, select Update User Information Import Employee Data

Update User Information

Manage Employee portlet, select Update User Information Import Employee Data , and proceed as per the

Import Employee Data

portlet, select Update User Information Import Employee Data , and proceed as per the instructions on

, and proceed as per the instructions on the Import Employee Data screen.

Note Make sure to have maintained the data needed for successful replication to SAP S/4HANA.

Note

Make sure to have maintained the data needed for successful replication to SAP S/4HANA.

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Employee Central Integration (JB1_US) Prerequisites

Note In case of uploading contingent worker data, make sure to follow below order: Basic

NoteIn case of uploading contingent worker data, make sure to follow below order: Basic import,

In case of uploading contingent worker data, make sure to follow below order: Basic import, Employment Details (Is Contingent Worker field should be Yes), Work Order import, Job History.

Deploying and Configuring Employee iFlow in SAP HANA Cloud Integration Middleware

When the SuccessFactors Employee Central system is then connected to the SAP S/4HANA system, the existing employee and contingent worker master data must be replicated into the SAP S/4HANA system. This is done by the Middleware Administrator, and obtained by deploying and configuring the employee iFlow in the SAP HANA Cloud Integration middleware. The Middleware Administrator will also schedule in the SAP HANA Cloud Integration middleware the replication background job in order to

trigger the delta replication automatically. In a delta replication, only employee and contingent worker data that has changed in SuccessFactors Employee Central since the

last synchronization will be replicated to SAP S/4HANA. It is recommended to schedule the replication background job with a relatively short interval, such as 5 enable timely validation of employee / contingent worker data maintained in SuccessFactors Employee Central.

minutes, to

CautionThese activities are performed in the SAP Service Center and you need not to execute/test

These activities are performed in the SAP Service Center and you need not to execute/test them!

Validating Replicated Employee Data in SAP S/4HANA

Each employee replicated from SuccessFactors Employee Central into SAP S/4HANA automatically leads to the creation of a business partner with role Employee and a vendor for supporting check payout in SAP S/4HANA, like for example payout of travel expenses by check.

Each contingent worker replicated from SuccessFactors Employee Central into SAP S/4HANA automatically leads to the creation of a business partner with role Service Provider or Freelancer. In addition, in case of Service Provider, a Supplier is automatically created in SAP S/4HANA.

Once the employees and contingent workers have been replicated successfully to the SAP S/4HANA system, you can validate the replicated data in SAP S/4HANA to make sure the employee or contingent worker data is in-sync between SuccessFactors Employee Central and SAP S/4HANA. For this, compare the list of employees / contingent workers you have uploaded to SuccessFactors Employee Central with the list of business users in SAP S/4HANA.

In addition, the Technical Support in the SAP Service Center can perform spot checks in the SAP S/4HANA backend system to validate whether the data has been replicated correctly from SuccessFactors Employee Central.

1. For this, log on to the SAP S/4HANA backend system/client and enter transaction code se16.

2. On the Data Browser: Initial Screen, in the Table Name field, enter value IEMPLOYEE and choose

3. On the Data Browser: Table IEMPLOYEE: Selection Screen, enter selection criteria as appropriate and choose Execute icon, or alternatively

4. Mark the record of the employee or contingent worker of interest and choose the Display icon, or alternatively

Enter .
Enter
.
F7 .
F7
.
F8 .
F8
.

Employee Central Integration (JB1_US) Prerequisites

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5. View and check the correctness of the employee data as replicated from SFSF EC,

5. View and check the correctness of the employee data as replicated from SFSF EC, for example, academic title, correspondence language, gender, business partner role.

2.4.3 Preliminary Steps for Employee Photo Replication

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID

<X.XX>

Tester Name

 

Testing Date

Enter a test date.

Business Role(s)

 

Responsibility

<State Service Provider, Customer or Joint Service Provider and Customer>

Duration

Enter a

duration.

Uploading Employee Photo to SuccessFactors Employee Central Master Instance

After successful replication to SAP S/4HANA of the employees already existing in your company, their photos can be uploaded, too.

Caution As a customer, you must not add in SFSF EC photos to employees that

Caution

As a customer, you must not add in SFSF EC photos to employees that are not intended to be transferred to SAP S/4HANA, like for example the superuser!

Deploying and Configuring Photo iFlow in SAP HANA Cloud Integration Middleware

After the photos have been uploaded to SuccessFactors Employee Central, they must be replicated into the SAP S/4HANA system. This is done by the Middleware Administrator, and obtained by deploying and configuring the photo iFlow in the SAP HANA Cloud Integration middleware. The Middleware Administrator will also schedule in the SAP HANA Cloud Integration middleware the replication background job in order to trigger the delta replication automatically. In a delta replication, only employee photos that have changed in SuccessFactors Employee Central since the last synchronization will be replicated to SAP S/4HANA. It is recommended to schedule the replication background job to run on a daily basis.

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Employee Central Integration (JB1_US) Prerequisites

Caution These activities are performed in the SAP Service Center and you need not to
Caution These activities are performed in the SAP Service Center and you need not to

Caution

These activities are performed in the SAP Service Center and you need not to execute/test them!

Validating Replicated Employee Photo Data in SAP S/4HANA

Once the photos have been replicated, you can validate the correctness of the data created in SAP S/4HANA. For this, log on to the SAP Fiori Launchpad and make spot checks whether the photos are visible on the employees' fact sheets.

In addition, the Technical Support in the SAP Service Center can perform spot checks in the SAP S/4HANA backend system to validate whether the data has been replicated correctly from SuccessFactors Employee Central.

1. For this, log on to the SAP S/4HANA backend system/client and enter transaction code se16.

2. On the Data Browser: Initial Screen, in the Table Name field, enter value IEMPLOYEE and choose

3. On the Data Browser: Table IEMPLOYEE: Selection Screen, enter selection criteria as appropriate and choose the Execute icon or alternatively

4. Select the employee record you want to check and choose the Display icon or alternatively

5. Check if the Image URL field (technical field name EMPLOYEEIMAGEURL) is filled.

6. Launch the URL consisting of <SAP

Enter .
Enter
.
F7 .
F7
.

Fiori Launchpad URL/Image

URL> and verify that the correct photo is shown.

F8 .
F8
.

Employee Central Integration (JB1_US) Prerequisites

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3 Overview Table The scope item Employee Replication from SuccessFactors Employee Central to SAP S/4HANA

3 Overview Table

The scope item Employee Replication from SuccessFactors Employee Central to SAP S/4HANA (Cloud) consists of several process steps provided in the table below.

Cost Center Replication

Process Step

Business Condition

Business Role

Transaction

Expected Results

Maintain Cost Center

Change of cost center hierarchy information is required

Controller

SAP Fiori Launchpad

A new cost center has been created and an existing has

URL

been updated.

Trigger Cost Center Delta Replication

Cost center data extraction triggered by the SAP HCI

Background

 

The changed data of the cost center has been extracted

middleware to extract data from SAP S/4HANA.

from SAP S/4HANA and sent to SFSF EC.

Update Cost Center Data in SFSF EC

 

Background

 

The cost center data has been updated automatically in

SFSF EC.

View Cost Center Data

 

Administrator

SFSF EC URL

The data of the new cost center and the updated cost

centers has been viewed.

Employee Data Replication

 

Process Step

Business Condition

Business Role

Transaction

Expected Results

Enter Hiring Data

 

HR Manager

SFSF EC URL

The hiring data for a newly hired employee has been en­

tered into the system, and the employee has status

Active as of the date he or she has been hired.

Trigger Employee Master Data Replica­ tion 1

Employee data extraction is triggered by the SAP HCI

Background

 

The data of the new employee has been extracted from

middleware to extract data from SFSF EC.

SFSF EC and sent to SAP S/4HANA.

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Employee Central Integration (JB1_US) Overview Table

Process Step Business Condition Business Role Transaction Expected Results Create Employee Mas­ ter Data

Process Step

Business Condition

Business Role

Transaction

Expected Results

Create Employee Mas­ ter Data Record in SAP S/4HANA

 

Background

 

A

business partner with role Employee has been cre­

ated automatically in SAP S/4HANA. A vendor is auto­

matically created with the same ID as the business part­

 

ner for supporting financial processes in SAP S/4HANA.

Initiate Employee Master Data Replica­ tion Confirmation Message 1

 

Background

 

A

confirmation message about the replication of em­

ployee master data has been sent by the SAP S/4HANA

system.

Receive Employee Master Data Replica­ tion Confirmation Message 1

 

Background

 

The confirmation message has been received by SFSF

 

EC.

Enter Termination

   

SFSF EC URL

The termination data for an employee has been entered

into the system. The employee has status Terminated

Data

HR Manager

 

beginning one day after the termination date entered.

Trigger Employee Master Data Replica­ tion 2

Employee data extraction is triggered by the SAP HCI

Background

 

The data of the terminated employee has been extracted

middleware to extract data from SFSF EC.

from SFSF EC and sent to SAP S/4HANA.

Update Employee Master Data Record in SAP S/4HANA 1

 

Background

 

The master data record of the terminated employee has

been updated automatically in SAP S/4HANA.

Initiate Employee Master Data Replica­ tion Confirmation Message 2

 

Background

 

A

confirmation message about the replication of em­

ployee master data has been sent by the SAP S/4HANA

system.

Receive Employee Master Data Replica­ tion Confirmation Message 2

 

Background

 

The confirmation message has been received by SFSF

 

EC.

Enter Rehiring Data

Employee has been terminated before he or she can be

HR Manager

SFSF EC URL

The data for an employee, who has previously left the

rehired.

company and has then been rehired, has been entered

into the system. The employee has status Active as of

the date he or she has been rehired.

Employee Central Integration (JB1_US) Overview Table

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Process Step Business Condition Business Role Transaction Expected Results Trigger Employee Master Data

Process Step

Business Condition

Business Role

Transaction

Expected Results

Trigger Employee Master Data Replica­ tion 3

Employee data extraction is triggered by the SAP HCI

Background

 

The data of the rehired employee has been extracted

middleware to extract data from SFSF EC.

from SFSF EC and sent to SAP S/4HANA.

Update Employee

 

Background

 

The master data record of the business partner with role

Employee has been updated automatically in SAP S/

Master Data Record in SAP S/4HANA 2

 

4HANA.

In

addition, the available data of the vendor created dur­

ing initial replication is updated accordingly.

Initiate Employee Master Data Replica­ tion Confirmation Message 3

 

Background

 

A

confirmation message about the replication of em­

ployee master data has been sent by the SAP S/4HANA

 

system.

Receive Employee Master Data Replica­ tion Confirmation Message 3

 

Background

 

The confirmation message has been received by SFSF

EC.

Monitor Employee Master Data Replica­ tion

 

HR Manager

SFSF EC URL

Possibly existing unsuccessfully processed replication re­

quests have been identified. Their correction leads to a

delta replication of the changes to SAP S/4HANA.

View Employee Basic Data

 

Customer Project Man­

SAP Fiori Launchpad

The basic data of the employee has been viewed after ini­

ager

URL

tial replication.

View Employee Pay­ ment Information

 

Customer Project Man­

SAP Fiori Launchpad

The payment information of the employee has been

ager

URL

viewed after initial replication.

View Employee Ad­ dress Information

 

Customer Project Man­

SAP Fiori Launchpad

The home address of the employee has been viewed after

ager

URL

initial replication.

Maintain Employee

Change of employee's contact information is required.

HR Manager

SFSF EC URL

Contact information has been maintained for the em­

Contact Information

 

ployee.

Maintain Employee

The employee's supervisor needs to be replaced without

HR Manager

SFSF EC URL

A

new supervisor has been maintained for the employee.

Supervisor

leading to changes in the employee's job information.

 

Maintain Employee Payment Information

Change of employee's payment information is required.

HR Manager

SFSF EC URL

The payment information has been maintained for the

employee.

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Employee Central Integration (JB1_US) Overview Table

Process Step Business Condition Business Role Transaction Expected Results Maintain Employee Change of

Process Step

Business Condition

Business Role

Transaction

Expected Results

Maintain Employee

Change of employee's address is required

HR Manager

SFSF EC URL

The home address has been maintained for the em­

Address Information

 

ployee.

Trigger Employee Master Data Delta Replication

Employee data extraction is triggered by the SAP HCI

Background

 

The changed data of the employee has been extracted

middleware to extract data from SFSF EC.

from SFSF EC and sent to SAP S/4HANA.

Update Employee

 

Background

 

The master data record of the business partner with role

Employee has been updated automatically in SAP S/

Master Data Record in SAP S/4HANA 3

 

4HANA.

In

addition, the available data of the vendor created dur­

ing initial replication is updated accordingly.

Initiate Changed Em­ ployee Master Data Replication Confirma­ tion Message

 

Background

 

A

confirmation message about the replication of changed

employee master data has been sent by the SAP S/

4HANA system.

Receive Changed Em­ ployee Master Data Replication Confirma­ tion Message

 

Background

 

The confirmation message has been received by SFSF

EC.

Monitor Employee Master Data Delta Replication

 

HR Manager

SFSF EC URL

Possibly existing unsuccessfully processed replication re­

quests have been identified. After the errors have been

corrected, a new delta replication of the changes in the

 

employee data is triggered.

View Employee Com­ munication Informa­ tion

 

Customer Project Man­

SAP Fiori Launchpad

The changed contact information of the employee, repli­

ager

URL

cated as communication information into SAP S/4HANA,

has been viewed.

View Employee Man­ ager Assignment

 

Customer Project Man­

SAP Fiori Launchpad

The changed supervisor of the employee, replicated as

ager

URL

manager information into SAP S/4HANA, has been

   

viewed.

View Updated Em­ ployee Payment Infor­ mation

 

Customer Project Man­

SAP Fiori Launchpad

The updated payment information of the employee has

ager

URL

been viewed.

Employee Central Integration (JB1_US) Overview Table

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Process Step Business Condition Business Role Transaction Expected Results View Updated Em­ ployee

Process Step

Business Condition

Business Role

Transaction

Expected Results

View Updated Em­ ployee Address Infor­ mation

 

Customer Project Man­

SAP Fiori Launchpad

The updated home address of the employee has been

ager

URL

 

viewed.

Contingent Worker Data Replication

 

Process Step

Business Condition

Business Role

Transaction

Expected Results

Enter Master Data of Contingent Worker

 

HR Manager

SFSF EC URL

The data for a contingent worker has been entered into the system. He or she has status Active starting the date he or she has been hired.

Trigger Contingent Worker Master Data Replication

Contingent worker data extraction is

Background

 

The data of the contingent worker has been extracted

triggered by the SAP HCI middle­

from SFSF EC and sent to SAP S/4HANA.

 

ware to extract data from SFSF EC.

Create Contingent Worker Master Data Record in SAP S/4HANA

 

Background

 

A

business partner with role Service Provider or Free­

lancer has been created automatically in SAP S/4HANA.

 

In

addition, in case of Service Provider, a relationship be­

tween the contingent worker and the vendor maintained

in

the work order in SFSF EC is automatically created in

SAP S/4HANA

Initiate Contingent Worker Master Data Replication Confirmation Message

 

Background

 

A

confirmation message about the replication of contin­

gent worker master data has been sent by the SAP S/

 

4HANA system.

Receive Contingent Worker Master Data

 

Background

 

The confirmation message has been received by SFSF

Replication Confirmation Message

EC.

Monitor Contingent Worker Master Data

 

HR Manager

SFSF EC URL

Possibly existing unsuccessfully processed replication

Replication 1

requests have been identified. Their correction leads to a

delta replication of the changes to SAP S/4HANA.

View Contingent Worker Basic Data 1

 

Customer Project Man­

SAP Fiori Launchpad

The basic data of the contingent worker has been viewed

ager

URL

after initial replication.

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Employee Central Integration (JB1_US) Overview Table

Process Step Business Condition Business Role Transaction Expected Results View Supplier Information for

Process Step

Business Condition

Business Role

Transaction

Expected Results

View Supplier Information for Contingent

 

Customer Project Man­

SAP Fiori Launchpad

The supplier information created for the contingent

Worker

ager

URL

worker has been viewed after initial replication.

Maintain Contingent Worker Contact In­

Change of contingent worker's con­

HR Manager

SFSF EC URL

The contact information has been maintained for the

formation

tact information is required.

contingent worker.

Maintain Contingent Worker Work Order

The work order to which the contin­

HR Manager

SFSF EC URL

The work order has been maintained for the contingent worker.

Information

gent worker is assigned needs to be

corrected.

Trigger Contingent Worker Master Data

Contingent worker data extraction is

Background

 

The changed data of the contingent worker has been ex­

Delta Replication

triggered by the SAP HCI middle­

tracted from SFSF EC and sent to SAP S/4HANA.

ware to extract data from SFSF EC.

Update Contingent Worker Master Data

 

Background

 

The master data record of the business partner with role

Record in SAP S/4HANA

Service Provider or Freelancer has been up­

dated automatically in SAP S/4HANA.

Initiate Changed Contingent Worker Mas­

 

Background

 

A confirmation message about the replication of

ter Data Replication Confirmation Mes­

changed contingent worker master data has been sent

sage

by the SAP S/4HANA system.

Receive Changed Contingent Worker

 

Background

 

The confirmation message has been received by SFSF

Master Data Replication Confirmation

EC.

Message

Monitor Contingent Worker Master Data Replication 2

 

HR Manager

SFSF EC URL

Possibly existing unsuccessfully processed replication requests have been identified. After the errors have been corrected, a new delta replication of the changes in the contingent worker data is triggered.

View Contingent Worker Communication

 

Customer Project Man­

SAP Fiori Launchpad

The changed contact information of the employee, repli­

Information

ager

URL

cated as communication information into SAP S/

4HANA, has been viewed.

View Updated Supplier Information for

 

Customer Project Man­

SAP Fiori Launchpad

The corrected supplier information of the contingent

Contingent Worker

ager

URL

worker has been viewed.

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Process Step Business Condition Business Role Transaction Expected Results Re-Activate Contingent Worker

Process Step

Business Condition

Business Role

Transaction

Expected Results

Re-Activate Contingent Worker

An inactive contingent worker needs

HR Manager

SFSF EC URL

The data for a contingent worker, who in the past has al­

to be assigned to another work or­

ready been assigned to a work order, has been entered

der.

into the system. He or she has status Active starting

the date the new work order becomes effective.

Trigger Contingent Worker Master Data

Contingent worker data extraction is

Background

 

The changed data of the employee has been extracted from SFSF EC and sent to SAP S/4HANA.

Delta Replication

triggered by the SAP HCI middle­

ware to extract data from SFSF EC.

 

Update Contingent Worker Master Data

 

Background

 

The master data record of the business partner with role

Record in SAP S/4HANA

Service Provider or Freelancer has been up­

dated automatically in SAP S/4HANA.

Initiate Changed Contingent Worker Mas­

 

Background

 

A confirmation message about the replication of

ter Data Replication Confirmation Mes­

changed contingent worker master data has been sent

sage

by the SAP S/4HANA system.

Receive Changed Contingent Worker

 

Background

 

The confirmation message has been received by SFSF EC.

Master Data Replication Confirmation

Message

 

Monitor Contingent Worker Master Data

 

HR Manager

SAP Fiori Launchpad

Possibly existing unsuccessfully processed replication

Replication 2

URL

requests have been identified. Their correction leads to a

delta replication of the changes to SAP S/4HANA.

View Contingent Worker Basic Data 2

 

Customer Project Man­

SAP Fiori Launchpad

The basic data of the contingent worker has been viewed.

ager

URL

View Supplier Information for Contingent

 

Customer Project Man­

SAP Fiori Launchpad URL

The supplier information created for the contingent

Worker

ager

worker has been viewed.

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Employee Central Integration (JB1_US) Overview Table

Employee Photo Replication Process Step Business Condition Business Role Transaction Expected Results

Employee Photo Replication

Process Step

Business Condition

Business Role

Transaction

Expected Results

Maintain Employee

Upload of new photo for employee or contingent worker is required.

HR Manager

SFSF EC URL

A new photo has been uploaded, or an existing photo has

Photo

been exchanged.

Trigger Employee

Photo Replication

Employee photo extraction is triggered by the SAP HCI

Background

 

The change in the employee's photo has been extracted

middleware to extract data from SFSF EC.

from SFSF EC and sent to SAP S/4HANA.

Update Employee Photo Record in SAP

S/4HANA

 

Background

 

The photo record of the employee has been updated au­

tomatically in SAP S/4HANA.

View Employee Photo

 

Customer

SAP Fiori Launchpad URL

The updated photo of the employee has been viewed.

Project Manager

Handle Replication Ex­

The photo of an employee or contingent worker is not re­

Administrator

SFSF EC URL

Errors have been corrected and the records of employees

ceptions (Optional)

plicated to SAP S/4HANA.

have been re-send to SAP S/4HANA.

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4 Test Procedures This section describes test procedures for each process step that belongs to

4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

In the following, we split this chapter into four main subchapters:

the procedure for the cost center replication process

the procedure for the employee data replication process

the procedure for the contingent worker data replication process

the procedure for the employee photo replication process.

4.1 Cost Center Replication

In the following chapters, the procedures for executing the cost center data replication from SAP S/4HANA to SuccessFactors Employee Central are described. The high-level process is as follows: after executing the preliminary steps as described in chapter Preliminary Steps for Cost Center Replication [page 8], changes to the existing cost center hierarchy are performed in SAP S/4HANA. The changes are then replicated automatically to SuccessFactors Employee Central, where they can be checked for correctness.

4.1.1 Maintain Cost Center

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID

<X.XX>

Tester Name

 

Testing Date

Enter a test date.

Business Role(s)

 

Responsibility

<State Service Provider, Customer or Joint Service Provider and Customer>

Duration

Enter a

duration.

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Employee Central Integration (JB1_US) Test Procedures

Context The Controller maintains one or several cost centers. This may refer to: ● creating

Context

The Controller maintains one or several cost centers. This may refer to:

creating a new cost center in an already replicated cost center hierarchy,

updating an already replicated cost center, including name and description maintenance in different languages,

delimiting an already replicated cost center.

NoteIn all these cases, a delta replication will be triggered: the newly created cost center

In all these cases, a delta replication will be triggered: the newly created cost center within the hierarchy or the adaptions performed on the existing cost center will be transferred to SuccessFactors Employee Central. Delimit of a cost center is mapped to an inactive cost center if previously replicated to SuccessFactors Employee Central.

Prerequisite

The SAP S/4HANA system must support multiple languages.

Procedure

NoteIn this procedure, the assumption is that the new and the changed cost centers belong

In this procedure, the assumption is that the new and the changed cost centers belong to the same controlling area. In other words, the controlling area selected in test step # 3 below is considered throughout the entire process step.

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

1

Log on

Log on via the SAP Fiori Launchpad to SAP S/4HANA as Controller.

The page containing the Fiori apps associ­ ated with your role is displayed.

 

2

Access SAP Fiori App

Choose the Manage Cost Centers tile.

The Master Data for Cost Center screen is displayed.

 

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Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 3

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

3

Enter Controlling Area

From the drop-down next to your name in the top right corner of the screen, choose Set Controlling Area.

   

In the dialog box, in the Controlling Area field, select A000 from value help and press the

OK button.

4

Search Existing Cost Centers

On the Master Data for Cost Center screen, enter appropriate selection criteria and choose the Go button.

   

From the list of search results, mark a cost center.

5

Add New Cost Center

Choose the Add button located in the bottom right corner of the screen.

A new screen, Cost Center: New, opens in ad­ dition to the Master Data for Cost Center screen.

 

6

Enter Basic Information of New Cost Cen­ ter

In the New Cost Center section of the screen, make the following entries:

You proceed to the next screen for the cost center creation.

 

Controlling Area: defaults to A000; leave as

is

Cost Center: <cost center ID>

Valid From: <validity start date>

Valid To: defaults to system high date; adapt if appropriate, else leave as is

In the Reference section of the screen, choose a controlling area and/or cost center as reference, if appropriate.

Choose the Continue button.

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Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 7

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

7

Enter Master Data of New Cost Center

In the General Data section make the follow­ ing entries:

   

Cost Center: Enter a cost center name.

Cost Center Description: Enter a cost center description.

Person Responsible: Enter the cost center manager.

Cost Center Category: Select from value help.

In the Organizational Units section, make the following entries:

Hierarchy Area: Select from value help.

Company Code: 1710

Business Area: Select from value help

Currency: USD (by default, based on selected

company code selected), read-only field

Profit Center: Select from value help

8

Save New Cost Center

Choose the Save button.

The system confirms that data has been saved.

 

9

Exit Cost Center Creation screen

Close the browser window.

You return to the Master Data for Cost Center page.

 

10

Search Cost Center to be Changed

On the Master Data for Cost Center screen, in the Standard section, enter search criteria and choose the Go button.

The cost centers matching your search crite­ ria are listed in the Search Results section of the Master Data for Cost Center screen.

 

In case no search criterion is entered, all cost centers existing in the controlling area are listed.

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Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 11

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

11

Select Cost Center to be Changed

In the Search Results list, mark the cost cen­ ter you want to change and choose the Edit button located in the bottom right corner of the screen.

A

new screen, Cost Center: <cost center ID,

 

cost center name>, opens in addition to the Master Data for Cost Center screen.

12

Update Cost Center Data

On the Cost Center: <cost center ID, cost center name> screen, modify, for example, the description, and choose the Save icon.

The system confirms that data has been saved.

 

13

Exit Cost Center Edit screen

Close the browser window.

You return to the Master Data for Cost Center page.

 

14

Search Cost Center for Multiple Language Maintenance

On the Master Data for Cost Center screen, in the Standard section, enter search criteria and choose the Go button.

The cost centers matching your search crite­ ria are listed in the Search Results section of the Master Data for Cost Center screen.

 

In

case no search criterion is entered, all cost

centers existing in the controlling area are listed.

15

Select Cost Center for Multiple Language Maintenance

In the Search Results list, select the cost cen­ ter you want to change and choose the Edit button located in the bottom right corner of the screen.

A

new screen, Cost Center: <cost center ID,

 

cost center name>, opens in addition to the Master Data for Cost Center screen.

16

Expand Translation and Long Text section

On the Cost Center: <cost center ID, cost center name> screen, expand the Translation and Long Text section.

A

table is displayed containing the languages

 

in

which the name, description, and possibly,

long text description of the chosen cost cen­ ter are listed.

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Employee Central Integration (JB1_US) Test Procedures

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 17

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

17

Maintain Cost Center Name and Descrip­

Choose Insert and make the following entries:

The system confirms that data has been

 

tion in Multiple Languages

saved. The data maintained in multiple lan­

Language: For example, German

guages is visible in the Translation and Long

Name: enter translated name as appropriate

Text section.

Description: add as appropriate

Note

Note

For adding a long text in the chosen lan­ guage, mark the appropriate row in the ta­ ble and select the Edit Long Text button.

Repeat this for other languages as required,

for example Chinese, French, Spanish,

and Portuguese. When done, choose the

Save button.

18

Exit Cost Center Edit screen

Close the browser window.

You return to the Master Data for Cost Center

 
 

page.

19

Search Cost Center to be Delimited

On the Master Data for Cost Center screen, in

The cost centers matching your search crite­

 

the Standard section, enter search criteria

ria are listed in the Search Results section of

and choose the Go button.

the Master Data for Cost Center screen.

In

case no search criterion is entered, all cost

centers existing in the controlling area are

 

listed.

20

Select Cost Center to be Delimited

In the Search Results list, select the cost cen­

A

new screen, Cost Center: <cost center ID,

 

ter you want to delimit, and choose the Edit

cost center name>, opens in addition to the

button located in the bottom right corner of

Master Data for Cost Center screen.

the screen.

21

Select Validity Period

Choose the Validity Periods button and navi­

The Insert Validity Period dialog box opens.

 

gate from there to Insert Validity Period.

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Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 22

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

22

Enter Cost Center Validity End Date

In the Valid To field, enter the last day the

A success message is generated by the sys­ tem about saving the data.

 

cost center should be active.

Choose the OK button. Then choose the Save

 

button.

23

Exit Cost Center Edit screen

Close the browser window.

You return to the Master Data for Cost Center

 

page.

4.1.1.1 Trigger Cost Center Delta Replication

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID

<X.XX>

Tester Name

 

Testing Date

Enter a test date.

Business Role(s)

 

Responsibility

<State Service Provider, Customer or Joint Service Provider and Customer>

Duration

Enter a

duration.

Context

Every change in the cost center hierarchy is replicated as a delta load, meaning that only data that has changed since the last synchronization is replicated to SuccessFactors Employee Central. The frequency of these replications depends on the schedule set for the batch job in the SAP HCI middleware.

The batch job, which has been scheduled in the SAP HCI middleware system on a regular basis, extracts and replicates the cost center data from the SAP S/4HANA system to SuccessFactors Employee Central. The mapping of the SAP S/4HANA fields to the SuccessFactors Employee Central system is performed in the SAP HCI middleware.

This is an automated step, and no manual execution is required.

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4.1.1.2 Update Cost Center Data in SFSF EC Test Administration Customer project: Fill in the

4.1.1.2 Update Cost Center Data in SFSF EC

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID

<X.XX>

Tester Name

 

Testing Date

Enter a test date.

Business Role(s)

 

Responsibility

<State Service Provider, Customer or Joint Service Provider and Customer>

Duration

Enter a

duration.

Context

The data values have been received by the SuccessFactors Employee Central system where the cost center hierarchy has been updated with the new cost center as well as existing cost centers.

This is an automated step, and no manual execution is required.

Note In order to monitor in SFSF EC if the replication has been successful, you

Note

In order to monitor in SFSF EC if the replication has been successful, you can proceed as follows:

1. Log on to SuccessFactors as Administrator.

2. From the Home drop-down in the left-top corner, choose Admin Center.

3. In the Company Processes & Cycles portlet, choose

4. In Filter Options, select all Status checkboxes and select all OData API Call checkboxes. In the Entity Name section, keep only the FOCostCenter checkbox selected. Choose the Search button.

5. In the result list displayed on the right side of the screen, select the appropriate entry and choose the REST button to view the request and response messages.

entry and choose the REST button to view the request and response messages. Company Settings OData

Company Settings

entry and choose the REST button to view the request and response messages. Company Settings OData

OData API Audit Log

.
.

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4.1.2 View Cost Center Data Test Administration Customer project: Fill in the project-specific parts. Test

4.1.2 View Cost Center Data

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID

<X.XX>

Tester Name

 

Testing Date

Enter a test date.

Business Role(s)

 

Responsibility

<State Service Provider, Customer or Joint Service Provider and Customer>

Duration

Enter a

duration.

Context

The Administrator views if the cost center updates have been replicated correctly to SuccessFactors Employee Central. He or she verifies if the new cost center has been replicated and if existing cost centers have been updated as expected.

Procedure

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

1

Log On

Log on to SuccessFactors as Administrator.

The Home page is displayed.

 

2

Go to Administration Center

From the Home drop-down in the top-left corner, choose Admin Center.

The Admin Center screen is displayed.

 

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Test Step # Test Step Name Instruction   Expected Result Pass / Fail / Comment

Test Step #

Test Step Name

Instruction

 

Expected Result

Pass / Fail / Comment

3

Go to Manage Data

On the Admin Center screen, go in the

The Manage Data screen is displayed.

 

Company Processes & Cycles portlet to

Employee Files and there choose Manage

Data.

Note

Note

You can add this link to your favorites if you right-click it. You can then choose the link from the My Admin Favorites portlet on the Home page, or from the My Favorites portlet on the Admin Center screen.

4

Search New Cost Center

On the Manage Data screen, in the Search

The result is displayed below the Search

 

field, select Cost

Center from the drop-

portlet: on the right part of the screen, a port­

down list. In the blank field next to the Search

let with the current details of the chosen cost

field, search and select the new cost center

center is displayed; on the left part of the

you have created in SAP S/4HANA and just

screen, the History portlet for this cost center

replicated to SuccessFactors Employee Cen­

is displayed.

tral.

5

Check New Cost Center Data

Check if the new cost center has been repli­

   

cated correctly from SAP S/4HANA.

For details on the field mapping between SAP

S/4HANA and SFSF EC, refer to the table at

the end of chapter Preliminary Steps for Cost

Center Replication [page 8].

6

Search Updated Cost Center

On the Manage Data screen, in the Search

The result is displayed below the Search

 

field, select Cost

Center from the drop-

portlet: on the right part of the screen, a port­

down list. From the blank field next to the

let with the current details of the chosen cost

Search field, search and select the cost cen­

center is displayed; on the left part of the

ter you have changed in SAP S/4HANA and

screen, the History portlet for this cost center

just replicated to SuccessFactors Employee

is displayed.

Central.

 

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Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 7

Test Step #

Test Step Name

Instruction

Expected Result

Pass / Fail / Comment

7

Check Updated Cost Center Data

Check if the changed data, for example, the description, has been replicated correctly from SAP S/4HANA.

   

8

Search Cost Center Updated with Multiple Language Description

On the Manage Data screen, in the Search

The result is displayed below the Search portlet: on the right part of the screen, a port­ let with the current details of the chosen cost center is displayed, on the left part of the screen, the History portlet for this cost center is displayed.

 

field, select Cost

Center from the drop-

 

down list. From the blank field next to the Search field, search and select the cost cen­ ter for which you have maintained the de­ scription in multiple languages in SAP S/ 4HANA and just replicated to SuccessFac­ tors Employee Central.

9

Check Multiple Language Description of Cost Center

Select the View Translations icon to the Description field.

Select the View Translations icon to the Description field.

next

   

In the dialog box, verify that the translations of the cost center description you performed in SAP S/4HANA have been replicated cor­ rectly. When done, choose the Done button.

10

Search Delimited Cost Center

On the Manage Data screen, in the Search

The result is displayed below the Search portlet: on the right part of the screen a port­ let with the current details of the chosen cost center is displayed; on the left part of the screen, the History portlet for this cost center is displayed.

 

field, select Cost

Center from the drop-

down list. In the blank field next to the Search field, search and select the cost center that you have delimited in SAP S/4HANA and just replicated to SuccessFactors Employee Cen­ tral.

11

Check Delimited Cost Center

In case the newest record is not yet displayed because its validity start is in the future, se­ lect it from the History portlet. Verify that the Start Date field has a date that is one day af­ ter the validity end date maintained in SAP S/4HANA and the Status field has value

   

InActive.

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4.2 Employee Data Replication In the following subchapters the procedures for executing the employee data

4.2 Employee Data Replication

In the following subchapters the procedures for executing the employee data replication from SuccessFactors Employee Central to SAP S/4HANA is described.

At high level, this process is as follows: after executing the preliminary steps as described in chapter Preliminary Steps for Employee Data Replication [page 10], hiring data of new employees is entered into the SuccessFactors Employee Central system. This data is then replicated automatically to the SAP S/4HANA, where it can be checked for correctness. Because the employee data needs to be always up-to-date, adaptions of the employee's master record can be performed in SuccessFactors Employee Central. These adaptions are then replicated automatically as delta changes to SAP S/4HANA, where they can be checked for correctness.

During his or her life cycle at the company, the employee might be terminated. For this, termination-specific data is entered SuccessFactors Employee Central. This data is then replicated automatically to SAP S/4HANA, where it can be checked for correctness.

In some situations, the terminated employee might return to the company. In this case, rehiring data of the rehired employee is entered into the SuccessFactors Employee Central system. This data is then replicated automatically to SAP S/4HANA, where it can be checked for correctness. Because the employee data needs to be always up-to- date, adaptions of the employee's master record can be performed in SuccessFactors Employee Central. These adaptions are then replicated automatically as delta changes to SAP S/4HANA, where they can be checked for correctness.

4.2.1 Enter Hiring Data

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID

<X.XX>

Tester Name

 

Testing Date

Enter a test date.

Business Role(s)

 

Responsibility

<State Service Provider, Customer or Joint Service Provider and Customer>

Duration

Enter a

duration.

Context

The HR manager enters hiring data for a newly hired employee. This data includes legally mandated, company-specific, and personal data for the employee.

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Note Execute this step for several new employees in order to check that the master
Note Execute this step for several new employees in order to check that the master

Note

Execute this step for several new employees in order to check that the master data replication from SuccessFactors Employee Central to SAP S/4HANA works correctly, particularly if the number of employees exceeds the size of buffers for splitting the employees into batches for replication.

Prerequisites

In order to maintain successfully payment information for the new employee, banks must have been maintained in the system in order to be available in the drop-down.

Procedure

Test Step #

Test Step Name

Instruction

 

Expected Result

Pass / Fail / Comment

1

Log On

Log on to SuccessFactors Employee Central

The Home page is displayed.

 

as an HR manager.

 

2

Go to Admin Center Screen

From the Home drop-down, select Admin

The