Contingency Plans - Tanker

EXERCISES
CONTINGENCY PLANS MANUAL
Written By Verified By Approved For Application
NAME AND SURNAME NAME AND SURNAME NAME AND SURNAME

Safety&Quality Department Manager Technical department Director Managing Board President
EXERCISES
TABLE OF CONTENTS
CONTINGENCY PLANS MANUAL........................................................................................................................ 1
TABLE OF CONTENTS ............................................................................................................................................ 2
1. INTRODUCTION ............................................................................................................................................ 3
2. RESPONSIBILITIES.................................................................................................................................. 3
2.1. MASTER’S AUTHORITY AND RESPONSIBILITY ................................................................................... 3
2.2. OFFICERS RESPONSIBILITY ................................................................................................................ 4
2.3. FAMILIARIZATION ..................................................................................................................................... 4
3. OFFICE EMERGENCY TEAM .......................................................................................................................... 4
3.1. GENERAL .......................................................................................................................................... 4
3.2. ASSEMBLY OF THE TEAM ................................................................................................................. 5
3.3. EMERGENCY TEAM ACTIVITIES ........................................................................................................ 5
4. VESSEL EMERGENCY SQUAD ................................................................................................................. 6
4.1. GENERAL .......................................................................................................................................... 6
4.2. ASSEMBLY OF EMERGENCY SQUAD ................................................................................................. 6
4.3. EMERGENCY SIGNALS ...................................................................................................................... 6
4.4. EMERGENCY SQUAD ACTION ........................................................................................................... 6
5. SHIP EMERGENCY SITUATION REPORTING ............................................................................................ 7
5.1. INITIAL REPORT......................................................................................................................................... 7
5.2. ACCIDENT / INCIDENT / NEAR MISS REPORT .................................................................................. 7
6. EMERGENCY TRAINING AND DRILLS ...................................................................................................... 8
7. REVIEW AND REVISION OF CONTINGENCY PLANS ................................................................................. 8
8. REFERENCE............................................................................................................................................ 8
9. APPENDIX - CHECK LISTS ....................................................................................................................... 9

EXERCISES

EXERCISES
1. INTRODUCTION
The “Contingency Plans Manual” outlines the procedures, which shall be followed when a Company vessel
is involved in an emergency (critical) situation and/or marine casualty.
Emergency (critical) situation is situation while the ship, including crew and cargo and environment, are
being jeopardized.
The aim of this manual is to ensure timely response and that such response is adequate to meet the size
and nature of such a casualty and thereby, as quickly as possible, to remove the threat of serious escalation
of the situation. Additionally, to define the records to be kept as objective evidence for all events and
response actions taken onboard and ashore in connection with the casualty.
It is essential that this plan is activated promptly when needed, because speed may be vital if escalation to
more serious situation is to be prevented.
2. RESPONSIBILITIES
2.1. Master’s Authority and Responsibility

In all cases where:
• Human life is in danger
• Damage or loss of the vessel or cargo is threatened
• Risk of damaging the environment (pollution) is imminent
In cases when it is difficult to estimate whether the situation is critical or not, the muster will always
declare situation as critical.
The Master must take all proper precautions immediately, without restraint, for the safety of the vessel
and all personnel on board.
At sea, the responsibility for action rests with the Master and his Officers. Where a casualty occurs in
territorial waters or port limits, the authority and/or the port authority may be involved and the Master’s
freedom of action may be thereby constrained. This would be particularly so if the hazards relevant to the
casualty could put third parties at risk. In these later circumstances, contingency plans may need to be
adopted quickly to take into account the requirements of the shore authorities. However, the basic
considerations in these circumstances are still of the same nature as those when the ship is at sea.
When the ship is berthed alongside a cargo terminal, the responsibilities for action in the event of an
accident are more complex, as the terminal management must also be involved both in the protection of
the terminal facilities and in the provision of any remedial action. In the sense of that, Company has
included exchanging of necessary information in preparation check lists for loading/unloading the cargo,
which must be agreed and fulfilled with the terminal before any operation.
EXERCISES

EXERCISES
2.2. Officers Responsibility

• Chief Officer shall take charge of the Shipboard Emergency Team for deck related incident and keep
the Master informed. He shall ascertain cause and, if possible, rectify the incident.
• Watch Officer, if the Chief Officer is otherwise engaged, shall take charge of the Team, initially supply
any materials needed and keep the Master informed.
• Chief Engineer shall take charge of the Shipboard Emergency Team for an engine room related
incident. He shall further ascertain cause of incident and, if possible, rectify it and keep the Master
informed.
• First Engineer shall, if the Chief Engineer is otherwise engaged, take charge of the Team.
• Watch Engineer shall supply any materials needed and keep the master informed
2.3. Familiarization
The personnel to be involved must be familiar with the procedures of this manual and understand what
may be required of them.
The following personnel shall review this manual and fully familiarize themselves with the actions and
responsibilities required:
• All office personnel and managers directly involved with vessels operations (Department
Managers, Section Managers, Superintendents)
• Masters, Chief Engineers and Officers on Company vessels
• Personnel listed in Emergency Team
• All other individuals who may become involved in the procedures outlined herein
3. OFFICE EMERGENCY TEAM
3.1. General
An office based Emergency Team has been organized in order to deal promptly and effectively with
casualties involving the Company vessels. The Team is formed from senior and experienced office staff
members and will be activated to respond to casualties such as collision, fire, explosion, pollution or any
other serious events affecting the ships and environment.
In principle, first contact should be established with contact person on emergency phone, who will be in
charge to inform the Office Emergency Team.
The members of the Team are listed, with their contact numbers. That list must be placed on the bridge, in
radio room, in engine control room, in cargo control room and conference room on all Company ships.
In case of a casualty, the Team will immediately be activated. Notification of an incident will
normally come through operational channels from the Master, but first information will come
through virtually any communication medium, by the quickest possible means.
The steps that must be taken as soon as the Company is notified are as follows:
• Assemble the Team (physically or by means of telecommunication)
• Define responsibilities
• Outline required facilities
EXERCISES

• Define initial procedures for acquiring casualty information
EXERCISES
• Asses the seriousness of the event

• Develop remedial procedures
• Communicate details of the event to the authorities, insurance interests, charters and cargo
interests, ship agent and media, as appropriate
• Arrange for technical and salvage assistance
• Make arrangements to record all actions and events in connection with the casualty
3.2. Assembly of the Team

The Team member will normally receive initial notification of any casualty. In that moment his
responsibility is to immediately inform the Technical Director who is the Team leader and who will start the
assembly of the Team and any other actions, including informing the Company top management. In case of
Technical Director absence, all obligations are delegated to his deputy.
3.3. Emergency Team Activities

Each casualty is different and unique, and has a different set of parameters. However, the following
guidelines are intended to help the early stages of the occurrences. Activities are not limited and may be
extended or reduced, based of the nature of the casualty.
• Initial Briefing on assembly, the Team shall be given a thorough up-date by the Team leader. As soon as
all available information has been collected, the Team will decide if and which other personnel
or facilities should be alerted.
Prompt advice will need to be given by the appropriate Team member to Underwriters,
Charterers, Cargo Interests, Classification Society, Agent at the previously intended next port of
call and in vicinity of the casualty.
If salvage services are likely to be required, appropriate Salvers may need to be contacted, and if
technical advice on ship construction may be needed, the Classification Society should be
alerted.
• Assistance to Casualty, among the other actions, at the earliest possible stage, a decision will be made
regarding to dispatch one or more office personnel to the scene of the casualty. While they are
in transit, the Team will establish the best means of communication with the ship and most
appropriate shore base in her vicinity. Team will also arrange their reception in order to facilitate
immediate contribution to the control of the casualty.
An early assessment of the circumstances will lead to an indication of the requirements for
assistance. The Team shall be able to contact and will be aware off the facilities available from
the major Salvers. If the use of such facilities is required and has not yet been contracted,
the Team will develop proposals and will contract for such assistance. Similarly, if assistance for
unloading the cargo may be required, the Team will investigate the availability of ships and
equipment for this purpose.
• Families or Serving Personnel will quickly learn of the casualty from the media or other means and,
naturally, will be concerned. Whether or not injuries to personnel are reported, a team member
shall be assigned to make the earliest possible arrangements for the continual presence in the
Company office of appropriate staff to provide information when necessary, and to have available
information for bona fide representatives calling on the telephone.
• Media and Public Relation, whether or not information regarding the existence of the casualty has
reached the news media networks, the General Director or delegated General Management
member shall develop a mechanism to handle press conferences and appropriate release of
information to the media.
EXERCISES
4. VESSEL EMERGENCY SQUAD
4.1. General
The safety of everyone onboard depends upon the ability of ship personnel to meet the unexpected and it is
the Master’s duty to ensure that the ship emergency organization is ready to cope with all likely
contingencies.
The ship personnel shall be fully aware of the actions to take in case of emergency, following Company
established plans and instructions, and Master’s orders.
4.2. Assembly of Emergency Squad

One or more squads shall assemble when the general alarm sounds, in accordance with the vessel Muster
list at the Muster Stations. Specific duties for the Squad(s) members are indicated on Muster List, unless
otherwise advised by the Master.
4.3. Emergency Signals

The emergency signals are the following:
• General Emergency signal consists of seven (7) short consecutive blasts followed by a long blast,
informing the crew to take their positions as specified in the Muster List and to carry out all specified
actions for abandoning the vessel (preparation of life saving appliances, etc) but not to commence
abandoning vessel (boarding of life saving crafts or launching the same) for which the explicit order by
the master “ABANDON SHIP” is required.
• Fire Signal consists of a group of blasts each one is of ten (10) seconds duration, informing the crew
to take their position, as specified in the Muster List, and take the appropriate actions to put out the
fire. In the case of a fire drill at the same time that the fire alarm is sounded, the real situation is
announced through the vessel communication system.
• Flooding signal consists of three (3) long blasts and has the same warning purpose as the fire
signal.
4.4. Emergency Squad Action

Each casualty is different and unique, and has a different set of parameters. However, the following
guidelines are intended to help the early stages of the occurrences. Activities are not limited and may be
extended or reduced, based of the nature of the casualty:
• Initially attempt to avoid escalation of the casualty
• Eliminate the cause of the casualty
• Restore, at least temporarily, damages
• Prevent recurrence of the casualty
The rest of the vessel personnel, as per Master’s verbal orders, shall support the Squad(s).
EXERCISES
5. SHIP EMERGENCY SITUATION REPORTING
Correct reporting is of the greatest importance for the correct performing any salvage action. With
reporting casualty or emergency (critical) situation, Masters are instructed to use plain, clear and
unabbreviated English or national language and avoid the usually acceptable telex shorthand. This will help
prevent any misunderstandings or ambiguities.
5.1. Initial Report

When transmitting initial reports to the authorities of the nearest Coastal State, regarding incidents
involving dangerous goods, harmful substances and/or marine pollutant, the format should conform with
the guidance contained in IMO Resolution A.648(16) and the Shipboard Oil Pollution Emergency Plan
(SOPEP).
Check lists with all necessary actions to be taken in predictable critical situations are enclosed to this
Manual, including responsibilities and recording instructions. Primarily, their purpose is to give guidelines
for drills training and, also, for initial reporting to Company Team in case of real situation.
Whenever the initial report is communicated verbally to the Company, a confirmation fax or telex should
always be sent substantiate the report.
No statement or declaration must be given to any third party without General Management agreement. In
case that link couldn’t be established so quickly, assistance must be required from the nearest ship P&I
Club representative.
In case that master has no other possibility to get in touch with, but is ought to give the statement to
local authorities, following sentence must always be included:
“Submitted without prejudice and not as an admission of liability”
NOTE:
• For critical situations related to environment pollution in USA waters all actions must additionally
follow VESSEL RESPONSE PLAN, according to Oil Pollution Act 1990 (OPA90).
• For critical situations related to environment pollution in other countries and regions, all
actions are explained in SOPEP.
5.2. Accident / Incident / Near Miss Report

Report shall be later sent to the Company in accordance with Accident/Incident/Near-Miss Report or in a
free form but taking account all elements stated on the report form. All other correspondence related to
the case (telexes, faxes, official statements, checklists, logbook extracts or other documents) must be
attached to it.
In relation to any risk situation that occur while performing jobs on board, it is necessary to complete form
Risk Assessment and inform DPA accordingly. The form is prepared to help to assess if planned work or any
job that could endanger crew, ship or environment should be performed. Also it is helpful to assess if
completed work during which occurred a near miss situation has to be reorganized to prevent possible
injury or loss.
EXERCISES
6. EMERGENCY TRAINING AND DRILLS
The office and vessel’s personnel shall be trained on shipboard safety and protection of environment. Such
training shall be conducted by qualified office personnel and vessel’s Officers, also external courses, audio
and visual aids. Training shall be conducted according to the requirements of International Conventions,
rules and regulations (SOLAS, STCW), flag Authorities and Company established operating procedures.
Shore based personnel and crew must be properly trained so to ensure their readiness to potential
emergency situations. Drills are scheduled and carried out:
• According to SOLAS requirements (See VSM – Emergency Organization/Drills)
• Once per year for the others
Situations listed in the appendix to this manual must be subjected to critical situation drills, at least
once per year on each ship, depending on her type.
It is responsibility of the Safety and Quality Department Manager (DPA) to prepare and submit
appropriate emergency training for all ships on the beginning of each year. Drills are preliminary
scheduled. It is master’s responsibility to perform them when found appropriate and report to the
Company. At the end of the year, masters of each ship must summarized performed/missing
drills and inform DPA. Reasons for missing drills must be investigated and they included in the
emergency training plan for the next year.
Masters must properly review, evaluate and report to the Company (DPA) all drills performed.
• Ship/shore drills every six months
The shore-based organization response to emergencies (as per appendix to this manual) must be
tested periodically. Ship/shore drills are planned and performed according scenario prepared by
DPA. Report must include all relevant documentation (internal and external communication, photos,
check lists, records) and has to be subjected for review.
7. REVIEW AND REVISION OF CONTINGENCY PLANS
Every emergency or incident, which require the use of contingency plans, shall be reviewed after the
event. The files created shall be studied thoroughly, to ascertain whether the situation could have been
avoided or better confronted, and to take whatever corrective action is considered necessary to improve
the next time response or avoid the re-occurrence of the situation. Review report will be included in the
incident file. They will have the status of quality records.
8. REFERENCE
1. Familiarization and Onboard Training – VOP Manual
2. Training – ODP Manual

EXERCISES
9. APPENDIX - CHECK LISTS
No Name
1 ABANDON THE SHIP

2 BRIDGE MANEUVERING FAILURE
3 CARGO DECK FIRE
4 CASE OF DEATH
5 COLLISION
6 ELECTRICAL INSTALLATION FAILURE
7 EMERGENCY LEAVING THE BERTH
8 ENGINE ROOM FIRE
9 EXPLOSION
10 FIRE IN SUPERSTRUCTURE
11 FIRE ON CARGO TERMINAL
12 FLOODING OF COMPARTMENTS
13 GROUNDING
14 GYRO COMPASS FAILURE
15 HARMFUL LIQUIDS/GASES LEAKAGE

16 HEAVY WEATHER DAMAGE
17 HELICOPTER OPERATION
18 MAIN PROPULSION FAILURE
19 MAN OVERBOARD
20 MEDICAL MATTERS/INJURY
21 PIRACY AND ROBBERY

22 PUMP ROOM FIRE
23 SALVAGE/EMERGENCY TOWING
24 SEARCH AND RESCUE
25 STEERING GEAR FAILURE
26 STRUCTURAL DAMAGE
EXERCISES
ABANDON THE SHIP
No ACTIVITY Responsibility YES NO N/A
1 Sound ALARM Master
2 Define the ship’s position WO
3 Send distress signal, inform the Company RTG/Master
4 Gather the crew, check if anybody is missing 1st/2nd Officer
5 Explain the reason for abandon Master
6 Take the log books, documents, charts Master, CE, RTG
7 Take Radar Transponder, VHF Muster List
8 Take additional food and water Cook
9 Start emergency generator/emergency lighting CE/Electrician
10 Activate EPIRB RTG/WO
11 Lower the lifeboats/liferafts Muster List
12 Abandon the ship
NOTE:
 DO NOT PANIC!
 SHIP IS THE SAFEST PLACE!
 DO NOT ABANDON UNTIL YOU ARE CONVINCED THAT THE SHIP CAN’T BE SAVED OR THAT HELP COMES ON
TIME!
 MOTOR BOATS TO ASSIST LIFERAFTS AND BOATS WITHOUT ENGINE!

 ALL BOATS AND LIFERAFTS TO STAY TOGETHER!
 STAY IN PLACE OF THE SHIP’S POSITION!
Issue: 01.06.2003 ISM Code – ISO 9001:2000 Page 1 of 1

EXERCISES
ABANDON THE SHIP
1. This form has to be used for training purposes and also as initial report to Company in case of real situation. It gives guideliness for
activities related to this critical situation, but it is neither exhaustive nor limited to them.
1. This form has status of quality record. It must be filled in folder Z2 and kept permanently.
EXERCISES
CARGO/DECK FIRE
1 Sound GENERAL ALARM for the EMERGENCY WO

RESPONSE SQUADS to muster at stations
2 Shut down cargo and/or bunker operations, if any WO
3 Call the Master, inform ER, report all available info WO
4 Check all crew is present, check for wounded 2nd Officer

persons
5 Investigate the affected area, close doors, According to the

skylights, portholes, close fire doors, watertight doors, muster list
ventilation, prepare fire extinguishing system and attack
the fire, effect boundary cooling
6 Stop ME, if necessary, switch off electrical circuits Master,
in affected area. Ch Engineer
7 Alert Company, vessels in vicinity and nearest Master

coastal station (if at sea) alert course and speed to wind
effect and minimize fire spread
8 If in or near port, alert Port Authorities, make sure Master

that the International Shore connection is
available, ask for tugs if needed
9 Vessel position available at the radio station RTG, WO
10 At sea, prepare the lifeboats, stand-by for abandon According to the

the ship muster list
11 Navigational warnings broadcast on all distress RTG, WO

frequencies, stand-by on VHF channel 16
12 Send distress message if fire not under control on Master

all distress frequencies
13 At sea, exhibit light/shapes according to COLREG WO

72 as amended
NOTE:
 For self-inflammable cargoes, such as some types of coal, in addition to the above check list use
instructions in relevant documentation (BC Code, terminal instructions).
EXERCISES
CARGO/DECK FIRE
IF THE FIRE HAS BEEN EXTINGUISHED
1 Inform the Company and Authorities, Investigate Master

the affected area, damage, injuries
2 Check that all sources of ignition have been WO

removed, ensure no further heat is being
generated
3 Continue boundary cooling, if necessary WO
4 Determine cause of fire, equipment and spare Master,

parts needed for repairs Ch Engineer
5 If there is a spill in connection with the fire, inform Master

appropriate parties (refer to SOPEP or VRP plan, if within
USA territorial waters
6 Endorse log book, make records and reports with Master

all details, take photos
NOTE:
 For ships under Liberian flag, form “REPORT OF CASUALTY OR ACCIDENT” must be fulfilled, too, and
enclosed to the report.
EXERCISES
COLLISION
1 Sound GENERAL ALARM WO
2 Stop the main engine WO
3 Call the Master and CE, define position WO
4 Switch to manual steering WO
5 Turn on the all lights (during the night), stand-by WO

on VHF channel 16
6 Close all watertight doors Master List

coastal station
8 Gather the crew according to muster list, check if 1st & 2nd Officer
there is any wounded, dead or missing person
9 Sound all tanks and bilges, define the scope of Bosun, 1st&3rd
damage, check if there is any flooded Officer
compartment and if there is any oil pollution
10 Raise the signal “NOT UNDER COMMAND” WO
11 Check vessel stability, bending moments and 1st Officer

shearing forces, if necessary
12 Check and assist if the other vessel needs help, Master

collect all information regarding to her
13 Record all activities (time of contact, position, time WO

of all actions on bridge and in ER, speed, direction,
declarations of officers, radio information from other
ship)
14 Based on instructions From the company, shore Master

stations, other ship and on his own judgement, start
with separation of the ships (if stocked together) taking
care of stability, maneuverability and pollution
prevention, or any other activity including legal
obligations (protest…)
15 Endorse the Log book accordingly, record all Master
details and facts, take photos (if possible)
NOTE:
 DO NOT PANIC!
 USE “DAMAGE CONTROL PLAN” IF THE SHIP IS HOLDING SUCH DOCUMENT.
EXERCISES
ELECTRICAL INSTALLATION FAILURE
1 Call the Master and Chief Engineer WO
2 Engage alternate or emergency generator system WO
3 Switch on emergency lighting, check if steering WO, Electrician

gear system is correctly supplied from emergency
switchboard/generator
4 Depending on the circumstances (traffic, sea Master

conditions) take evasive actions as necessary
5 Check position of vessels in the vicinity WO
6 Check for navigational hazards in the vicinity Master
7 Fix position of the vessel, note the time of failure WO
8 Warning broadcast on VHF channel 16, if RTG, WO

necessary
9 Prepare for anchoring if considered necessary and 1st officer

possible
10 Check reason of failure, spares required or shore Ch Engineer

service needed
11 Inform the Company Master

EXERCISES
ENGINE ROOM FIRE

3 Call the Master, report all available info WO

persons

ventilation, quick closing valves, fuel pumps, prepare
fire extinguishing system and attack the fire, effect
boundary cooling
in affected area, transfer any oil from the tanks in Ch Engineer
affected area to the other tanks.




12 If the fire can not be extinguished by portable Master

extinguishers and water, prepare for evacuation from Ch Engineer
the ER
13 Check that whole crew is evacuated from ER and Master

activate fixed fire extinguishing system (CO2, Halon, Ch Engineer
foam…)
14 Send distress message if fire still not under Master

control on all distress frequencies

72 as amended
ISM Code – ISO 9001:2000
1. This form has to be used for training purposes and also as initial report to Company in case of real situation. It gives
guideliness for activities related to this critical situation, but it is neither exhaustive nor limited to them.
EXERCISES
ENGINE ROOM FIRE


generated


NOTE:
EXERCISES
FIRE IN SUPERSTRUCTURE

3 Call the Master, inform ER, report all available info WO

persons

ventilation, prepare fire extinguishing system and attack
the fire, effect boundary cooling
in affected area. Ch Engineer




12 Send distress message if fire not under control on Master

all distress frequencies

72 as amended
EXERCISES
FIRE IN SUPERSTRUCTURE


generated


NOTE:
EXERCISES
GROUNDING
1 Sound GENERAL ALARM WO
2 Call the Master and inform engine control room WO
3 VESSEL EMERGENCY SQUAD mustered in 1st Officer

stations and all personnel present
4 Stop the main engine CE
5 Close watertight doors, check the damage, check/sound 1st Officer,

all compartments close to the flooded area, if any Boatswain
6 Stand-by/start emergency bilge injection system, ballast Master, CE

system
7 Shut down/protect electrical equipment in vicinity of CE, Electrician

water/liquid
8 Check if there is any pollution 1st Officer
9 Alert Company, vessels in vicinity and nearest coastal Master

station, ask for tugs and assistance

12 Send distress message if ship can not sustain the damage Master
on all distress frequencies, prepare for evacuation
13 If the situation is under control, exhibit WO

light/shapes according to COLREG 72 as amended
14 Check the tide, weather forecast, depths, drafts, Master

prepare Emergency Towing Arrangement, if fitted
15 Investigate possibility to release the ship by ME, Master

transfer the fuel and ballast, calculate the moments
and forces.
16 Co-operate with all parties involved in salvage operation, Master

taking account the safety and pollution aspects
17 Endorse the Log book accordingly, record all details Master

and facts, take photos (if possible)
NOTE: For ships under Liberian flag, form “REPORT OF CASUALTY OR ACCIDENT” must be fulfilled, too, and enclosed to
the report.
EXERCISES
GYRO COMPASS FAILURE
1 Change over to manual steering mode WO
2 Call the Master WO
3 The Engineer of the Watch informed WO
4 Magnetic compass checking every watch WO
6 Service for gyro informed RTG, Master
7 Effect of failure on other navigational aids 1st Officer

considered (i.e. autopilot, radars, etc)

EXERCISES
MAIN PROPULSION FAILURE
2 Rudder, bow and stern thrusters (where fitted) WO

used to the best navigational advantage
3 Check proximity to other vessels in vicinity, WO

broadcast warnings on VHF channel 16
4 Fix position of the vessel WO
5 Preparing for anchoring, if possible WO, Bosun
6 Assess weather, current and drift WO
7 Enable “NOT UNDER COMMAND” shapes or WO

lights, switch on deck lights
8 Establish if repair is possible by vessel’s staff CE, Master
10 Define the time needed for repair, determine the CE, Master
assistance if needed (tugs, salvage, rescue), spare parts
required at the next port, retain damaged parts

details and facts
NOTE:
 IF THE FAILURE HAPPENED DURING MANEUVERING, INFORM THE PILOT IMMEDIATELY AND CONTACT
THE PORT AUTHORITIES FOR ADVICE REGARDING TUG ASSISTANCE AND ANCHORING.
2. This form has status of quality record. It must be filled in folder Z2and kept permanently.
EXERCISES
MAN OVERBOARD
1 Turn the steering wheel on side where the person WO

fell to the sea
2 Release lifebuoy with light and smoke signal WO
3 Activate MOB command on GPS receiver, sound WO

GENERAL ALARM
4 Inform the engine and place it stand-by, call the WO

master
5 Post lookout with binoculars to find the person or ABS

keep it in sight
6 Commence “Williamson turn” if possible (check Master, WO

position of other vessels)
7 VESSEL EMERGENCY SQUAD to prepare rescue 1st Officer

boat/lifeboat for launching and rescuing
8 Fix vessel’s position and pass it to GMDSS RTG, 1st Officer

station, send urgency message on all distress
9 Alert vessels in vicinity (if any), warning them as RTG, WO

necessary by sound or light signals, advise them about
the progress of the operations and if any assistance is
required
10 Contact the Company Master
11 Maneuver to pick up the man Master
12 Have the first aid kit ready together with stretcher 2nd Officer
and blankets, upon recovery of the person treat him
for shock and injuries as per Medical Guide
13 Recover lifeboat 3rd Officer,

Bosman
14 Send appropriate message through GMDSS RTG, 1st Officer

station to notify the end of the emergency

NOTE: For ships under Liberian flag, form “REPORT OF CASUALTY OR ACCIDENT” must be fulfilled, too, and
 Also, see procedure LIFE SAVING in the VESSEL SAFETY MANUAL.
EXERCISES
SEARING GEAR FAILURE
2 Inform Engine Room WO
3 Engage alternate or emergency steering system Ch Engineer
4 Depending on the circumstances (traffic, sea Master

conditions) take evasive actions as necessary (ME
astern…)
5 Check position of vessels in the vicinity WO
6 Check for navigational hazards in the vicinity Master
7 Fix position of the vessel, note the time of failure WO
8 Warning broadcast on VHF channel 16 RTG, WO
9 Prepare for anchoring if considered necessary and 1st officer

possible
10 Check reason of failure, spares required or shore Ch Engineer

service needed
12 Pass position of vessel to GMDSS station RTG, WO
13 Exhibit lights or shapes according to COLREG 72, WO

as amended and switch on deck lights if
necessary


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EXERCISES

CONTINGENCY PLANS MANUAL

CONTINGENCY PLANS MANUAL

Written By Verified By Approved For Application

NAME AND SURNAME NAME AND SURNAME NAME AND SURNAME

CONTINGENCY PLANS MANUAL

7. REVIEW AND REVISION OF CONTINGENCY PLANS ................................................................................. 8

9. APPENDIX - CHECK LISTS ....................................................................................................................... 9

CONTINGENCY PLANS MANUAL

CONTINGENCY PLANS MANUAL

2.1. Master’s Authority and Responsibility

• Human life is in danger

• Damage or loss of the vessel or cargo is threatened

• Risk of damaging the environment (pollution) is imminent

CONTINGENCY PLANS MANUAL

CONTINGENCY PLANS MANUAL

2.2. Officers Responsibility

• Masters, Chief Engineers and Officers on Company vessels

• Personnel listed in Emergency Team

3. OFFICE EMERGENCY TEAM

CONTINGENCY PLANS MANUAL

CONTINGENCY PLANS MANUAL

• Asses the seriousness of the event

3.2. Assembly of the Team

3.3. Emergency Team Activities

CONTINGENCY PLANS MANUAL

4. VESSEL EMERGENCY SQUAD

4.2. Assembly of Emergency Squad

4.3. Emergency Signals

4.4. Emergency Squad Action

• Initially attempt to avoid escalation of the casualty

• Eliminate the cause of the casualty

• Restore, at least temporarily, damages

• Prevent recurrence of the casualty

CONTINGENCY PLANS MANUAL

5. SHIP EMERGENCY SITUATION REPORTING

5.1. Initial Report

“Submitted without prejudice and not as an admission of liability”

5.2. Accident / Incident / Near Miss Report

CONTINGENCY PLANS MANUAL

6. EMERGENCY TRAINING AND DRILLS

• According to SOLAS requirements (See VSM – Emergency Organization/Drills)

• Once per year for the others

• Ship/shore drills every six months

7. REVIEW AND REVISION OF CONTINGENCY PLANS

1. Familiarization and Onboard Training – VOP Manual

2. Training – ODP Manual

CONTINGENCY PLANS MANUAL

9. APPENDIX - CHECK LISTS

1 ABANDON THE SHIP

3 CARGO DECK FIRE

6 ELECTRICAL INSTALLATION FAILURE

7 EMERGENCY LEAVING THE BERTH

8 ENGINE ROOM FIRE

11 FIRE ON CARGO TERMINAL

14 GYRO COMPASS FAILURE

15 HARMFUL LIQUIDS/GASES LEAKAGE

18 MAIN PROPULSION FAILURE

21 PIRACY AND ROBBERY

24 SEARCH AND RESCUE

25 STEERING GEAR FAILURE

No ACTIVITY Responsibility YES NO N/A

1 Sound ALARM Master