1

AIM
BR.100 ACCOUNTS RECEIVABLE
APPLICATION SETUP
J2 Global Inc

Author: Syed
Creation Date: 11-June -2018
Last Updated:
Document Ref:
Version: 1.0

Approvers
S No. Name Designation Sign
1 Sandra
2 Naresh Racharla

1
Document Control

Change Record
1

Date Author Version Change Reference

11-June-18 Syed 1.0 No Previous Document

Reviewers

Name Position

Kavitha Satish Project Manager

Distribution

Copy No. Name Location

1
J2 Global Inc Project Library
2 Tech Mahindra Hyderabad
3
4

Note To Holders:

If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.

If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes.

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Contents

Document Control.....................................................................................................................

Setup Control Sheet - Oracle Receivables..............................................................................

AR: Define AutoCash Rule Sets.............................................................................................

AR: Define Receivables QuickCodes.....................................................................................

AR: Define Demand Class QuickCodes................................................................................

AR: Define AutoInvoice Line Ordering Rules.....................................................................

AR: Define System Options.....................................................................................................

AR: Define Accounts Receivable Payment Terms...............................................................

AR: Assign Reporting Set of Books........................................................................................

AR: Define Invoicing and Accounting Rules.......................................................................

AR: Open/Close Accounting Periods...................................................................................

AR: Define Automatic Accounting........................................................................................

Setup Cash Basis Accounting/AR: Define System Options for Cash Basis
Accounting..................................................................................................................................

Setup Cash Basis Accounting/AR: Define Transaction Types for Cash Basis
Accounting..................................................................................................................................

Setup Cash Basis Accounting/AR: Run Script for Cash Basis Accounting....................

AR: Define Transaction Types................................................................................................

AR: Define Invoice Sources.....................................................................................................

AR: Define Collectors...............................................................................................................

AR: Define User Approval Adjustment Limits...................................................................

AR: Define Accounts Receivable Distribution Sets.............................................................

AR: Define Receivables Activity............................................................................................

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 AR: Define Receipt Classes and Payment Methods............................................................

AR: Define Receipt Sources.....................................................................................................

AR: Define Aging Buckets.......................................................................................................

AR: Define Statement Cycles..................................................................................................

AR: Define Standard Messages..............................................................................................

AR: Define Dunning Letters....................................................................................................

AR: Define Dunning Letter Sets.............................................................................................

AR: Define Salespersons..........................................................................................................

AR: Define System Profile Options........................................................................................

AR: Define Tax Codes and Rates...........................................................................................

AR: Define Tax Groups............................................................................................................

AR: Define Customer Profile Classes....................................................................................

AR: Define Customers.............................................................................................................

AR: Define Remit-To Addresses............................................................................................

AR: Define Lockboxes..............................................................................................................

AR: Define Transmission Formats.........................................................................................

AR: Define Standard Memo Lines.........................................................................................

AR: Define Tax Locations and Rates.....................................................................................

AR: Define Tax Authorities.....................................................................................................

AR: Define Item Tax Rate Exceptions...................................................................................

AR: Define Tax Exemptions....................................................................................................

AR: Review Sales Tax Rates....................................................................................................

Open and Closed Issues for this Deliverable........................................................................

Open Issues..........................................................................................................................
Closed Issues.......................................................................................................................

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

Setup Control Sheet - Oracle Receivables

Environment Name: Machine: Type (definition, execution, or both):

Workflow Setup Task Responsibility Due Date QA Responsibility QA Due Date Signature Approval

SubWorkflow Name

Setup Accounts Receivable

Receivables 12-June-18
AR: Define AutoCash Rule Sets

Receivables 12-June-18
AR: Define Receivables Quick
Codes

Receivables 12-June-18
AR: Define Demand Class
QuickCode

Receivables 12-June-18
AR: Define Invoice Line
Ordering Rules

Receivables 12-June-18
AR: Define System Options

Receivables 12-June-18
AR: Define Payment Terms

Receivables 12-June-18
AR: Define Invoicing and
Accounting Rules

Receivables 12-June-18
AR: Open/Close Accounting
Periods

Receivables 12-June-18
AR: Define Automatic
Accounting

Receivables 12-June-18
Setup Cash Basis Accounting AR: Define an Unallocated
Revenue Account

Receivables 12-June-18
Setup Cash Basis Accounting AR: Define System Options for
Cash Basis Accounting

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Workflow Setup Task Responsibility Due Date QA Responsibility QA Due Date Signature Approval

SubWorkflow Name

Receivables 12-June-18
Setup Cash Basis Accounting AR: Define Transaction Types for
Cash Basis Accounting

Setup Cash Basis Accounting AR: Run Script for Cash Basis Receivables 12-June-18
Accounting

AR: Define Transaction Types Receivables 12-June-18

AR: Define Invoice Sources Receivables 12-June-18

AR: Define Collectors Receivables 12-June-18

AR: Define User Approval Receivables 12-June-18

Adjustment Limits

AR: Define Accounts Receivable Receivables 12-June-18

Distribution Sets

AR: Define Receivables Activity Receivables 12-June-18

AR: Define Receipt Classes and Receivables 12-June-18

Payment Methods

AR: Define Receipt Sources Receivables 12-June-18

AR: Define Aging Buckets Receivables 12-June-18

AR: Define Statement Cycles Receivables 12-June-18

AR: Define Standard Messages Receivables 12-June-18

AR: Define Dunning Letters Receivables 12-June-18

AR: Define Dunning Letter Sets Receivables 12-June-18

AR: Define Salespersons Receivables 12-June-18

AR: Define System Profile Receivables 12-June-18

Options

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Workflow Setup Task Responsibility Due Date QA Responsibility QA Due Date Signature Approval

SubWorkflow Name

AR: Define Tax Codes and Rates Receivables 12-June-18

AR: Define Tax Groups Receivables 12-June-18

AR: Define Customer Profile Receivables 12-June-18

Classes

AR: Define Customers Receivables 12-June-18

AR: Define Remit-To Addresses Receivables 12-June-18

AR: Define Lockboxes Receivables 12-June-18

AR: Define Transmission Receivables 12-June-18

Formats

AR: Define Standard Memo Receivables 12-June-18

Lines

AR: Define Tax Locations and Receivables 12-June-18

Rates

AR: Define Tax Authorities Receivables 12-June-18

AR: Define Item Tax Rate Receivables 12-June-18

Exceptions

AR: Define Tax Exemptions Receivables 12-June-18

AR: Review Sales Tax Rates Receivables 12-June-18

Open Define Your Transaction Flex Receivables 12-June-18

Structure

Open Define Flexible Address Formats Receivables 12-June-18

Open Define Your Customer Receivables 12-June-18

Relationship (Optional)

Open Descriptive Flex Receivables 12-June-18

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87
AR: Define Auto Cash Rule Sets

Receivables>Setup>Receipts>AutoCash Rule Sets

J2 Global Inc Process: Business Area: Date:
<Process Name> Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define AutoCash Rule Sets that you want Oracle Receivables to use for your receipt applications.

<AutoCash Rule Sets>

Name J2 Global Cash Application Rules Description J2 Global Cash Application Rules

Status Active

Open Balance Calculation:

Discounts None Items in Dispute Disabled

Finance Charges Disabled

Automatic Matching Rule:

Remaining Remittance Unapplied Apply Partial Receipts Enable

Amount

AutoCash Rules:

Sequence AutoCash Rule

10 Matching Payment with Invoice

20 Applying to the oldest invoice first
30 Clear the account

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Receivables QuickCodes

Receivables>Setup>System>QuickCodes>Receivable
J2 Global Inc Process: Business Area: Date:
AR System Setup Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to maintain Oracle Receivables QuickCodes.

San Dimas Reverse Payment Reason codes

Type CKAJST_REASON

Description Reverse Payment Reason

User Maintainable

QuickCodes

Name Meaning Description Start Date End Enabled User Maintainable

Date

R01 R01 – SD Insufficient Clients available bank balance is not Date Entered Y
funds sufficient to cover amount of the debit
Y
R02 R02 – SD Account Account number is no longer active Date Entered
Closed
Y
R03 R03 – SD No Account number is consistent with the Date Entered
Account/Unable to bank format, but the bank is unable to
Locate identify the individual client
Y
R04 R04 – SD Invalid Account number is not consistent with Date Entered
account number the format of the clients bank
Y
R05 R05 – SD No Prenote Client Bank does not have a pre Date Entered
on file notification in their ACH
authorization file and will not accept
dollar value entries until obtained

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 QuickCodes

Name Meaning Description Start Date End Enabled User Maintainable

Date

R06 Return per ODFI Returned per originating banks Date Entered Y
request

R07 Client revoked Client has revoked authorization for Date Entered Y
authorization ADP to process this type of transaction

R08 Payment Stopped Client has stopped payment Date Entered Y

R09 Uncollected funds Client has sufficient funds, but due to Date Entered Y
transactions in the process of collecting
the cash reserve is under the amount of
debits

R10 Client advises not Client Does not wish to make future Date Entered Y
authorized payments by automated collections

R11 No response from Client has not responded to the pre Date Entered Y
client regarding pre note
note

R13 Non participating DFI Clients bank is not a member of ACH Date Entered Y
and can not receive items by electronic
transmission

R14 Customer deceased Customer has passed away Date Entered Y

R15 Beneficiary deceased Beneficiary has passed away Date Entered Y

R16 Account Frozen Funds in the clients account are not Date Entered Y
available due to bank or legal action

R17 Tape RCD edit Crit Date Entered Y

R18 Bad Effect Entry Date Invalid effective entry date Date Entered Y

R19 Amount field error Invalid characters in amount field Date Entered Y

R20 Non Transaction acct. Transaction unable to process Date Entered Y

electronically to this account

R21 Invalid Company ID San Dimas company Identification is Date Entered Y

not valid

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 QuickCodes

Name Meaning Description Start Date End Enabled User Maintainable

Date

R22 Invalid individual ID Invalid individual ID number Date Entered Y

R23 Biller refused payment Payment was refused by biller Date Entered Y

R24 Duplicate entry Bank has returned duplicate entry Date Entered Y

R25 Addenda Rc’d. Ind. Err Addenda record indicator error Date Entered Y

R26 Addenda Type Code. Addenda type code invalid Date Entered Y
Err

R27 No Orig. Trace San Dimas origination trace number is Date Entered Y
number missing

R28 Check digit error Transit/ABA check digit is incorrect or Date Entered Y
there are non-numeric characters in the
Transit/ABA

R97 Refer to Maker Miscellaneous code used on PAD Date Entered Y

returns when bank has not provided a
reason. Treated as NSF

R99 Other Usually denotes an account number Date Entered Y

problem

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 QuickCodes

Name Meaning Description Start Date End Enabled User Maintainable

Date

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Demand Class QuickCodes

Receivables>Setup>System>QuickCodes>Demand Class
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to maintain existing and to define additional QuickCodes for your shared QuickCode types.

<QuickCodes (Demand_Class)>
Type

Application

Description

Access Level

Code Meaning Description Effective Dates From Effective Dates To Enabled

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define AutoInvoice Line Ordering Rules

Receivables>Setup>Transactions>AutoInvoice>Line Ordering
J2 Global Inc Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define and review your Ordering Rules for Invoice Lines.

<Invoice Line Ordering Rules>

J2 Global Billing Order Line
Name

J2 Global Billing Order Line

Description

Effective
01-June-18
Start Date

End Date

Order By

Sequence Transaction Tribute Type

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define System Options

Receivables>Setup>System>System Options
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define Oracle Receivables system guidelines to control how Oracle Receivables works for you.

Accounting
Accounting Method

Name

Accrue Interest

Allow Unearned Discounts

Discount on Partial Payment

Discount Basis

AutoCash Rule Set

Realized Gains Account

Realized Losses Account

Tax Account

Unallocated Revenue Account

Automatic Journal Import

Days Per Posting Cycle

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Tax
Tax Method Tax Registration Number

Location Flexfield Structure

Postal Code Range (From) Postal Code Range (To)

Address Validation Compound Taxes

Invoice Printing Tax Vendor Views

Tax Cache Size Inclusive Tax Used

<Rounding Options>
Calculation Level

Rounding Rule

Reporting Currency

Precision

Minimum Accountable Unit

Allow Override

Tax Defaults and Rules

Enforce Tax from Revenue Account

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

<Tax Code Defaults>
Hierarchy

Customer Site
Customer
Product
Revenue Account
System Options
Tax Code

<Exception Rates>
Use Customer Exemptions
Use Item Exemptions
Use Item Tax Rate Exceptions

Trans and Customers

Allow Change to Printed Allow Transaction Allow Payment of Unrelated

Invoices Deletion Invoices

<AutoInvoice>
Tuning Segments
Accounting Flex

System Items

Territory

SQL Trace Max Memory (in bits)

Purge Interface Log File Message Level

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

<Customers>
Automatic Customer Numbering Automatic Site Numbering

DEFAULT
Create Reciprocal Customer Grouping Rule Name

Miscellaneous

Split Amount Days in Days Sales Outstanding

Calculation

Require Billing Location for Receipts Require Salesperson

Print Remit To Addresses Print Home Country

<Auto Receipts>
Invoice per Commit Receipts per Commit

Chargeback Due Date Default Country

Source of Territory Application Rule Set

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Accounts Receivable Payment Terms

Receivables>Setup>Transactions>Payment Terms
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to enter Payment Terms that reflect the way you do business.

<Payment Terms>
Name

Base Amount

Description

Cutoff Day

Print Lead Days

Credit Check

Allow Discount on
Partial Payments

First Installment

Discount Basis

Effective Dates: From

Effective Dates: To

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

<Payment Schedule>
Sequence Relative Amount Days Date Day of the Month Months Ahead

Discounts
% Days Date Day of Month Months Ahead

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Assign Reporting Set of Books

Receivables>Setup>System>System Options
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to assign a reporting Set of Books.

Primary Set of Books Currency Charts of Accounts Calendar

Reporting Set of Books Reporting Currency

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Invoicing and Accounting Rules

Receivables>Setup>Transactions>Rules
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define your Accounting Rules to create revenue recognition schedules for your invoices.

<Invoicing and Accounting Rules>

Name Description

Type Active

Period Number of Periods

Schedule:

Period Percent Date

Name Description

Type Active

Period Number of Periods

Schedule:

Period Percent Date

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

Name Description

Type Active

Period Number of Periods

Schedule:

Period Percent Date

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Open/Close Accounting Periods

Receivables>Setup>Financials>Calendars>Calendars
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to open and close your accounting periods.

Name

Description

Periods

Prefix Type Year Quarter Number From To Name Adjustin

g

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Automatic Accounting

Receivables>Setup>Transactions>AutoAccounting
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: You must use this form before you enter any Transactions to specify how you want Oracle Receivables to determine the general ledger
accounts for your Transactions.

<Automatic Accounting>
Type

Segments:

Segment Table Name Constant

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

Setup Cash Basis Accounting/AR: Define System Options for Cash Basis Accounting

Receivables>Setup>System>System Options
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Assign an Unallocated Revenue Account in order for AR to credit this account you over-apply a cash receipt to an invoice with an outstanding
balance equal to zero.

Accounting

Unallocated Revenue Account

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

Setup Cash Basis Accounting/AR: Define Transaction Types for Cash Basis Accounting

Receivables>Setup>Transaction>Transaction Types
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define different Transaction types for Cash Basis Accounting.

Name Description Class Open Post Terms Printing Option Transaction

Receivabl To GL Status
e

Allow Tax Creations Sign Natural Application Rule Set Allow Overapplication
Freight Calculation Application

Only

Description Value

Receivable Account
Freight Account
Revenue Account
Clearing Account
Unbilled Account
Unearned Account
Invoice Type
Credit Memo Type
Start Date
End Date

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

Setup Cash Basis Accounting/AR: Run Script for Cash Basis Accounting
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: To be able to use Cash Basis accounting, run the SQL script to create Cash Basis Accounting tables.

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Transaction Types

Receivables>Setup> Transactions>Transaction Types

<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define different Transaction Types for Receivables.

Name Description Class Open Post Terms Printing Option Transaction

Receivabl To GL Status
e

Allow Tax Creations Sign Natural Application Rule Set Allow Over-Application
Freight Calculation Application

Only

Description Value

Receivable
Account
Freight Account
Revenue Account
Clearing Account
Unbilled Account
Unearned Account
Invoice Type
Credit Memo Type
Start Date
End Date

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Invoice Sources

Receivables>Setup>Transactions>Sources
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define your debit memo, credit memo, deposit, guarantee, and Invoice Batch Sources.

<Invoice Sources>

Batch Source (Manual Invoice)

Name Description

Type Active

Effective Dates: From Effective Dates: To

Automatic Batch Numbering Last Number

Automatic Transaction Last Number

Numbering

Standard Transaction Type Credit Memo Batch Source

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Batch Source (Overpayment Refund)
Name Description

Type Active

Effective Dates: From Effective Dates: To

Automatic Batch Numbering Last Number

Automatic Transaction Last Number

Numbering

Standard Transaction Type Credit Memo Batch Source

Batch Source (Imported Invoice)

Name Description

Type Active

Effective Dates: From Effective Dates: To

Automatic Batch Numbering Last Number

Automatic Transaction Last Number

Numbering

Standard Transaction Type Credit Memo Batch Source

AutoInvoice Options (Imported Invoice)

Oracle Receivables only allows you to navigate to this alternative region if you set the Type field of your invoice source to Imported.
Invalid Tax Rate Invalid Line

Create Clearing GL Date in a Closed Period

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Allow Sales Credit Grouping Rule

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Customer Information (Imported Invoice)
Oracle Receivables only allows you to navigate to this alternative region if you set the Type field of your invoice source to Imported.
Sold to Customer Bill to Customer

Bill to Address Bill to Contact

Ship to Customer Ship to Address

Ship to Contact Payment Method Rule

Customer Bank Account

Accounting Information (Imported Invoice)

Oracle Receivables only allows you to navigate to this alternative region if you set the Type field of your invoice source to Imported.
Invoice Rule Accounting Rule

Accounting Flexfield Derive Date

Payment Terms Revenue Account Allocation

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Other Information (Imported Invoice)
Oracle Receivables only allows you to navigate to this alternative region if you set the Type field of your invoice source to Imported.
Transaction Type Memo Reason

Agreement Memo Line Rule

Sales Territory Inventory Item

Unit of Measure FOB Point

Freight carrier Related Document

Sales Credit Validation (Imported Invoice)

Oracle Receivables only allows you to navigate to this alternative region if you set the Type field of your invoice source to Imported.
Sales Person Sales Credit Type

Sales Credit

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Collectors

Receivables>Setup>Collections>Collectors
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to identify your Receivables Collectors.

<Collectors>
Name Description Correspondence Name Telephone Number Active

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define User Approval Adjustment Limits

Receivables>Setup>Transactions>Adjustment Limits
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define Approval Adjustment Limits for each of your users.

<User Approval Adjustment Limits>

Username Description Currency From Amount To Amount

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Accounts Receivable Distribution Sets

Receivables>Setup>Receipts>Distribution Sets
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to create Receivables Distribution Sets for your other receipt payments.

<Distribution Sets>
Name

Yes
Active

Description

<Distribution Set Lines>

% Account Description

Total %

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Receivables Activity

Receivables>Setup>Receipts>Receivable Activity
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define as many Receivable Activities as you require.

<Receivable Activity>
Name Description

Type

Accounting Distribution Set

GL Account Active

GL Account Description

Name Description

Type

Accounting Distribution Set

GL Account Active

GL Account Description

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Receipt Classes and Payment Methods

Receivables>Setup>Receipts>Receipt Class
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define the processing steps that you want to require for your Payment Methods.

<Receipt Classes>
Receipt Class:

Name Creation Method

Require Confirmation Notes Receivable

Remittance Method Clearance Method

Payment Method:

Name Printed Name

Automatic Receipts:

Number of Receipts Rule Lead Days

Receipt Maturity Date Rule Automatic Print Program

Effective Dates (From) Effective Dates (To)

Receipt Class:

Name Creation Method

Require Confirmation

Remittance Method Clearance Method

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Payment Method:

Name Printed Name

Automatic Receipts:

Number of Receipts Rule Lead Days

Receipt Maturity Date Rule Automatic Print Program

Effective Dates (From) Effective Dates (To)

<Remittance Banks>
Bank Name Branch Name

Account Name Currency

Minimum Receipt Amount Risk Elimination Days

Clearing Days Override Bank

Effective Dates (From) Effective Dates (To)

Primary

GL Accounts
Cash Receipt Confirmation

Remittance Factoring

Short-term Debt Bank Charges

Unapplied Receipts Unidentified Receipts

On Account Unearned Discounts

Receipts

Earned Discounts

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Description

Formatting Programs
Remittance Transmission

Remittance Print

Factoring Transmission

Factoring Print

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Receipt Sources

Receivables>Setup>Receipts>Receipt Sources
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define your Receipt Sources.

<Receipt Sources>
Name Description

Receipt Source Type Payment Method

Receipt Class

Bank Account

Batch Numbering Last Number

Effective Dates (From) Effective Dates (To)

Name Description

Receipt Source Type Payment Method

Receipt Class

Bank Account

Batch Numbering Last Number

Effective Dates (From) Effective Dates (To)

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Aging Buckets

Receivables>Setup>Collections>Aging Buckets
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define the Aging Buckets that you need to meet your reporting needs.

<Aging Buckets>
Name

Description

Type

Status

Aging Bucket Lines

Sequence Type Days From Days To Column Headings: Column Headings:

First Second

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Name

Description

Type

Status

Sequence Type Days From Days To Column Headings: Column Headings:

First Second

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Statement Cycles

Receivables>Setup>Print>Statement Cycles
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define customer Statement Cycles.

<Statement Cycles>
Name

Description

Interval

Active

Cycle Dates:

Statement Skip Date Printed

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Standard Messages

Receivables>Setup>Print>Standard Messages
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define Standard Messages that you want Oracle Receivables to print on the bottom of your customers’ statements.

<Standard Messages>
Name Type Start Date End Date Message

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Dunning Letters

Receivables>Setup>Print>Dunning Letters
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to specify general criteria about your Dunning Letters such as status and review date.

<Dunning Letters>
Name

Description

Active

Review Date

Number Message Text

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Dunning Letter Sets

Receivables>Setup>Print>Dunning Letter Sets

<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to group your Dunning Letters into Sets.

<Dunning Letter Sets>

Days Overdue
Name

Description

Active

Resend Last Letter Use Grace Days

Dun Disputed Items Finance Charges

Include Unapplied Receipts Finance Charges On Disputed Items

Send Letters In Sequence

Letter Sequence:

Letter Name From To Include Current Invoice

Copies

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Staged Dunning
Dunning Level:
From To Minimum Days

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Salespersons

Receivables>Setup>Transactions> Salespersons
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to enter your Salespersons.

<Salespersons>
Name Number

Start Date End Date

Active

Sales Credit Type

Revenue Account

Freight Account

Receivable Account

Assignments:

Territory Flexfield Start Date End Date

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define System Profile Options

System Administration>Profile>System
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to set a value for each Profile option to specify how Oracle Receivables controls access to and processes data. The system
administrator sets and updates profile values.

Profile Site Applications Responsibility User

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Tax Codes and Rates

Receivables>Setup>Tax>Codes
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to enter and maintain other tax rates that are not based on your customer’s shipping address.

<Tax Codes & Rates>

Rate
Effective Dates:
Tax (Code) From To Tax Type Tax Rate % Sign

CR / DR

Control
Effective Dates: Allow Ad hoc Inclusive Allow Inclusive
Tax (Code) From To Exempt Tax Override

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Accounting
Effective Dates:
Tax (Code) From To Tax

Description
Effective Dates:
Tax (Code) From To Tax Name Description

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 VAT Transaction Type
Effective Dates:
Tax (Code) From To VAT Transaction Type

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Tax Groups

Receivables>Setup>Tax>Groups
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to enter and maintain Tax Groups.

<Tax Codes & Rates>

Group Codes

Group Name

Group Description

Effective (From)

Effective (To)

<Tax Codes>

Rate
Tax (Code) From To Name Tax Rate % Sign Inclusive Compounding Precedence
Tax

CR / DR

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Condition
Tax (Code) From To Classification Ship to Location

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Customer Profile Classes

Receivables>Customers>Profile Classes
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define standard Profile Classes.

<Customer Profile Classes>

Active
Name

Credit:

Collector Tolerance

Credit Check

Receipts:

Match Receipts By AutoCash Rule Set

Remainder Rule Set AutoReceipts Include Disputed Items

Statements:

Send Statement Send Credit Balance

Cycle

Consolidated Billing Invoice:

Send Format

Terms:

Payment Terms Override Terms

Allow Discount Discount Grace Days

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Receipt Grace Days

Finance Charges:

Charge Interest Compound Interest

Days in Period

Invoicing:

Tax Printing Grouping Rule

Dunning:

Send Letters Letter Set

<Profit Class Amounts> Currency

Finance Charges Interest Rate

Max Interest per Invoice

Min Customer Balance for Finance

Charges

Min Invoice Balance for Finance

Charges

Min Receipt amount

Min Statement Amount

Min Dunning Amount

Min Dunning Invoice Amount

Credit Limit

Order Credit Limit

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Customers

Receivables>Customers>Standard
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define Standard profile classes.

<Customers>
Customer Name Number

Alternate Name Taxpayer ID

Yes
Tax Registration Number Active

Classification
Use Reference

Profile Class Type

Class Category

Tax Code SIC Code

Tax Rounding Tax Calculation

GSA Ship Partial

Salesperson Carrier

FOB Order Type

Price List Freight Terms

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Warehouse Sales Channel

Marketing
Number of Employees Year Established

End Month Analysis Year

Sales Partner Use as Reference

Competitor

Revenue:

Current Year Next Year

Mission Statement

Addresses
Address

Business Purposes
Usage Location Bill to Location Primary Active

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Usage Location Bill to Location Primary Active

Telephones
Area Code Telephone Number Extension Type Primary Active

Contacts: Telephones
Contact Name:

Last First Title Job Mail Stop Reference Active

Contact Telephones:

Area Code Telephone Number Extension Type Primary Active

Contacts: Roles

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Contact Name:

Last First Title Job Mail Stop Reference Active

Contact Roles:

Description Primary

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Bank Accounts
Account Name Account Number Currency Primary Effective Dates:
From To

Branch Name Branch Number

Bank Name Bank Number

Payment Methods
Effective Dates:
Payment Method Name Primary From To

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Profile: Transaction
Profile Class

Credit:

Collector Account Status

Credit Rating Tolerance

Collectible % Risk Code

Credit Check Credit Hold

Terms:

Payment Terms Override Terms

Allow Discount Discount Grace Days

Receipt Grace Days

Receipts:

Clearing Days Match Receipts By

AutoCash Rule Set Remainder Rule Set

AutoReceipts Include Disputed Items

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Profile: Document Printing
Statements:

Send Statement Send Credit Balance

Cycle

Dunning:

Send Letters Letter Set

Consolidated Billing Invoice:

Send Format

Finance Charges:

Charge Interest Compound Interest

Days in Period:

Invoicing

Tax Printing Grouping Rule

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Profile: Amounts
Currency

Currency Rates and Limits:

Finance Charges Interest Rate Maximum Interest Per Invoice

Minimum Customer Balance for Minimum Invoice Balance for Finance

Finance Charges Charges

Minimum Receipt Amount Min Statement Amount

Minimum Dunning Amount Min Dunning Invoice Amount

Credit Limit Order Credit Limit

Relationships
Related Customer:

Name Number Active Reciprocal Type Comment

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Remit-To Addresses

Receivables>Setup>Print>Remit-To Addresses
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to maintain your customer’s Remit-To Addresses, that you want Oracle Receivables to print on your statements and dunning
letters.

<Remit-To Addresses>
Country

Address

Alternate Name

City

State

Postal Code

Province

County

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Country

Address

Alternate Name

Receipts From:

Postal Codes:
Country State From To

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Lockboxes

Receivables>Setup>Receipts>LockBoxes>LockBoxes
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define your Lockbox. You use the Automatic LockBox Transmission to enter receipts automatically using electronic LockBox
information provided by banks.

<LockBoxes>
Number Active

Batch Source

Bank Account Auto Associate

Bank Name

Bank
Address Contact

Telephone Bank Origination Number

Accounting Flexfield

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Receipts
Batch Size

GL Date Source

Exchange Rate Type

Receipt Method

Require Billing Location

Receipt Matching

Match Receipts By

Match on Corresponding Date

Transactions
Auto Associate

Invalid Transaction Number Handling

Post Partial Amount as Unapplied

Reject Entire Receipt

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Transmission Formats

Receivables>Setup>Receipts>LockBox>Transmission Formats
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define Transmission Formats used by Oracle Receivables Automatic LockBox Transmission.

<Transmission Formats>
Name

Description

Active

Transmission Records:

Record Type Description

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Transmission Fields
Position

Start End Field Justify Fill Symbol Date Time Format Amount Overflow Indicator
Type

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Standard Memo Lines

Receivables>Setup>Transactions>Memo Lines
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define standard line items for debit memos, on-account credits, debit memo reversals, chargebacks, and invoices.

<Standard Memo Lines>

Name

Description

Type

Tax Code

Unit Standard Price

Unit of Measure

Revenue Account

Account Description

Invoicing Rule

Accounting Rule

Active Dates: (From)

Active Dates: (To)

Name

Description

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Type

Tax Code

Unit Standard Price

Unit of Measure

Revenue Account

Account Description

Invoicing Rule

Accounting Rule

Active Dates: (From)

Active Dates: (To)

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Tax Locations and Rates

Receivables>Setup>Tax>Locations
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to enter and update your Locations and their associated Tax Rates.

<Locations>

State
Locations:
State Description Tax Account

<Rates>
Effective Dates: Postal Codes:
Tax Rate % Override From To From To

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 County
Locations:
County Description Tax Account

<Rates>
Effective Dates: Postal Codes:
Tax Rate % Override From To From To

City
Locations:
City Description Tax Account

<Rates>
Effective Dates: Postal Codes:
Tax Rate % Override From To From To

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Tax Authorities

Receivables>Setup>Tax>Authorities
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to enter and maintain your Authorities.

<Tax Authorities>
Effective Dates:
Authority Enabled From To

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Item Tax Rate Exceptions

Receivables>Setup>Tax>Exceptions
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define Item Tax Rate Exceptions.

<Exceptions By> <Item>

Item

Description

<Item Exception Rates>

Effective Dates: Location Tax Rate Reason
From To

<Exceptions By> <Range>

Category Set User Item Type Item Low Item High

<Item Exception Rates>

Effective Dates: Location Tax Rate Reason
From To

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

 Effective Dates: Location Tax Rate Reason
From To

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Define Tax Exemptions

Receivables>Setup>Tax>Exemptions
<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form when you want to fully or partially exempt a customer or item from a specific tax code.

<Exemptions By> <Customer>

Name

Location

Number

Site

<Exemptions>
Exemption Effective Dates

Tax Code Percent Number Reason From To Status

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

<Exemptions By> <Item>

Item

Description

<Exemptions>
Exemption Effective Dates

Tax Code Percent Number Reason From To Status

<Exemptions By> <Range>

Category Set Category

User Item Type

Item Low

Item High

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

<Exemptions>
Exemption Effective Dates

Tax Code Percent Number Reason From To Status

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

AR: Review Sales Tax Rates

Receivables>Setup>Tax>Sales Tax Rates

<Customer Short Name> Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to Review Sales Tax Rates that Oracle Receivables has compiled for you.

<Review Sales Tax Rates>

Postal Codes: Effective Dates:
Authority From To Tax Rate From To

Tax Rates

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87

Open and Closed Issues for this Deliverable

Open Issues
ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

Confidential AR: Define AutoInvoice Line Ordering Rules 11 of 87