Planned & Unplanned Delivery Costs in MM

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Planned & unplanned delivery costs in mm

October 12, 2013 | 15,044 Views |
Mehmet Ozgur Unal

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MM (Materials Management)
SAP ERP | avarage | cost;planned | costsstandart | delivery | enterprise resource planning | price | price;moving
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I read a lot of threads about delivery cost problem. When i watched tv , i

decided to write a document.
https://blogs.sap.com/2013/10/12/planned-unplanned-delivery-costs-in-mm/ 1/21
In my opinion , if i describe details planned and unplanned delivery costs with

their account determinations , everyone have a basic guide.
I hope that it will be clear and helpful
*****
This document contains two examples like planned&unpanned delivery cost.
Related Oss Notes :
187694 – Error V1631 when header conditions created
196884 – Error V1631 for creation of header conditions (II)
620926 – V1631; no new delivery costs
720191 – Conditions not modifiable after invoice receipt
117486 – Change the freight vendor in freight condition
549408 – Conditions modi able after invoice receipt
2008812 – Delivery cost in STOs cannot be added/deleted after GR
457511 – FAQ: Purchase order change and goods receipt in purchasing
1854121 – Incorect settlement of planned delivery costs
Planned Delivery Cost
When the goods receipt is posted , the stock is valuated at total procurement
cost ( Material + Freight )
Postings are made to special clearing accounts (such as the freight clearing
account). These entries are then cleared when the incoming invoice is posted.
If material has standart price , stock account will be valuated with standart
price.
If material has map , stock account will be valuated with total procurement
cost ( po unit price*quantity + freight cost )
Example for standart price – planned delivery cost
We have a meterial 2090 with 100 pc in stock , standart price 10 eur/pc.
I will procure to stock additional 100 pc with planned delivery cost.
*Po has unit price 12 euro , it will cause price differences with delivery cost….
**MM document , stock account be valued with stanadart price , GR/IR

-1200 eur with Po price ,
**Price difference account calculated after posting of material and freight

costs be posted -1200-200 = -1400 = +1000 +400
Fi document : Vendor account be valuated -1428 euro ( material cost with

tax )
**Vendor account be valuated -238 euro ( freight cost with tax )
After that , i have 200 pc stock with 2000 euro amount so it is valuated with
standart price.
Unplanned Delivery Cost
Miro – You can be used subsequent debit to post unplanned delivery costs.
Moving Avarege Price
When the goods receipt is posted,stock is valuated with po unit price* migo
quantity. The offsetting entry is posted to the GR/IR clearing account.
Incoming invoice is posted, the GR/IR clearing account is cleared at the order
price.
The resulting difference between order and unplanned costs is posted to the
stock account. Total value of the stock changes, the total quantity remains the
same. This causes the moving average price to be redetermined.
Standart Price
When the goods receipt is posted, stock is valuated with the product of
quantity times standard price. Any differences procurement costs are posted
to a price difference account. The offsetting entry is posted to the GR/IR
clearing account.
When the incoming invoice is posted, GR/IR clearing account is cleared at the
order price. Difference between order and invoice price due to the unplanned
costs is posted to price differences account.
Example – Moving Avarege Price with Unplanned delivery cost
Material 2088 have not stock with map.
*** Po
**Migo
** Miro – material cost
** Unplanned delivery cost with subsequent debit
If you want to post unplanned delivery cost to different gl , it is possible with

belowed configuration steps.
Advised by Raja Ramasamy.
Spro –> MM –> Logistic Invoice Verification –> Incoming Invoice –> Configure
how unplanned delivery costs are posted
There are 3 options belowed. I choose ‘Different G/L line.
For G/L account determination , we have to run OBYC tcode. UPF

transaction is related with unplanned delivery costs.
Add a related G/L Account for automatic account determination.
Regards.
M.Ozgur Unal
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35 Comments
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Mehmet Ozgur Unal Post author
October 13, 2013 at 8:57 am
Hi Mr.Jurgen ;
I revised document with your advises.
Regards.
M.Ozgur Unal
Mohsin Abbasi
October 13, 2013 at 12:37 pm
Hi Ozgur,
Nice one…………..
Best Regards
Mohsin Abbasi
October 13, 2013 at 7:06 pm
Thanks Mr.Mohsin
Basar Ozgur Kahraman
Hi Ozgur,
Nice blog, keep going!!
Regards
Basar Ozgur
Thanks Mr.Ozgur
Regards
' MoazzaM '
April 23, 2014 at 12:35 pm
It can be benificial for users like me who are trying to learn MM
Thank$
May 2, 2014 at 9:37 pm
Hi MoazzaM ,
It is nice to see you in MM Network. I hope that i will spend time in SD

forum.
Regards.
M.Ozgur Unal
Former Member
April 27, 2014 at 1:12 am
What if planned delivery cost is invoiced before GR and the value is different from PO?
Former Member
April 27, 2014 at 4:06 pm
In this case GR will be valuated with IR price.
April 28, 2014 at 6:46 am
Hi Raja ;
You are right , i will add this option whn i have spare time.
Regards.
M.Ozgur Unal
May 2, 2014 at 9:45 pm
Hi Liak Chye Kang ;
If you post your delivery costs with planned method , you can post planned
delivery cost before good receipt but i hope that you want to ask difference
value control.
A lot of people advise ‘ Cancellation of good receipts and revise your

condition price’ but i advise you ‘ Control differences with M8 system
message reference –> M8 messages for incoming invoices with tolerances
Regards.
M.Ozgur Unal
Former Member
April 27, 2014 at 4:04 pm
Unplanned delivery cost can be posted to different g/l account other than stock/price
difference account using IMG configuration. You didn’t discuss that option here.
May 2, 2014 at 9:36 pm
Revised…
Former Member
May 15, 2014 at 10:37 am
Good Documentation, with screen shots, make it easy to understand.
May 15, 2014 at 8:03 pm
thanks Prabhakaran M , i hop that someone benefit from document.
Former Member
May 16, 2014 at 8:54 am
Dear Mehmet, thank you for your blog
So, please, explain me one thing about planned delivery costs.
Situation is following
I have in PO some planned delivery costs (DC) in the header, and I should increase the
total value of each material in PO on these DC, because some invoices (not all of them)
for planned DC will come too late and we don’t want to wait them. Material ledger is
active. We have materials with standard price and map.
Price in PO item is without any DC.
So what is the best way to increase the value of materials n PO on planned delivery
costs after goods receipt?
Thank you
May 16, 2014 at 10:22 am
Hi Don Z ;
I revised document for your situation.
Regards.
M.Ozgur Unal
Former Member
May 16, 2014 at 11:39 am
Hi Mehmet,
Thank you for your answer.
Could you describe or show the screenshot of customizing for

freight cost condition type? Which operation codes and
corresponding G/L accounts do you use for this freight
condition type?
May 17, 2014 at 8:39 pm
Hi Don Z ;
You can benefit from standart MM Customizing

path.
Spro –> MM –> Conditions
Related tcodes : M/05 , M/06 , M/07, M/08
Regards.
M.Ozgur Unal
Former Member
May 18, 2014 at 7:44 am
Hi Mehmet,
For the first look I have in my system

all the costomizings, but I don not
understand why I do not have the
posting to a price difference account
(PRD) during GR? I have only
transaction keys Credit FR3+ Debit
FRE posting lines.
For example:
PO item net price = 100, quantity =

200, standard price of material = 80,
Freight = 2.000.
I have the following postings for

transaction keys:
Debit BSX = 20.000 (ok)
Credit WRX = 16.000 (ok)
Credit PRD = 4.000 (ok)
And these lines also from the freight

condition:
Credit FR3 = 2.000 (accruals from

freight condition, some GR/IR
account) (?)
Debit FRE = 2.000 (account key

from freight condition, some GR/IR
account) (?)
Why not PRD for freight?
May 19, 2014 at 11:49 am
Hi Don Z ;
Please create a discussion related

with your last question .
Regards.
M.Ozgur Unal
Former Member
May 19, 2014 at 12:37 pm
Ok, thank you.
I have created MM/FI: PLANNED

DELIVERY COSTS – no any posting
to PRD for freight
Former Member
May 17, 2014 at 5:55 am
Hi,
Nice Document, thank you for sharing.
May 17, 2014 at 8:40 pm
Hi HHC MM ;
Thanks a lot .
Regards.
M.Ozgur Unal
Former Member
May 20, 2014 at 1:18 pm
this is a good one
May 20, 2014 at 7:37 pm
Hi raghavendra sai ;
Nice to meet you ..
Regards.
M.Ozgur Unal
Former Member
May 22, 2014 at 6:46 am
Good document.
May 22, 2014 at 8:30 am
Thanks Sharan Kumar S
Shiva Vasireddy
May 22, 2014 at 9:05 am
Good posting
Thank you for sharing
May 22, 2014 at 3:00 pm
Thanks Siva Vasireddy
Former Member
August 6, 2015 at 5:25 am
Nice Document with Clear Explanation. Thanks for your Sharing….
Former Member
August 14, 2015 at 6:57 am
Nice Document..Easy to Understand.. Thanks a lot…
Former Member
May 27, 2016 at 4:37 am
Good document
Regards
Sudhakar
Former Member
April 24, 2017 at 4:32 pm
Hi All,
Have a small doubt. I am trying to learn Sap MM, but i am working as an end user. We
used to add unplanned freight charges for the PO without Account Assignment (Stock
POs). We will be always requesting GR team to reverse GR and then we will amend
freight charges to PO( adding freight charges to material cost ). Do we have any other
way to solve this.
Regards
Meenu
Former Member
July 26, 2017 at 2:15 pm
Hi Meenu,
“subsequently debit” will be useful to your suituation
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6/5/2018 Planned & unplanned delivery costs in mm | SAP Blogs

Planned & unplanned delivery costs in mm

Mehmet Ozgur Unal

I read a lot of threads about delivery cost problem. When i watched tv , i

In my opinion , if i describe details planned and unplanned delivery costs with

I hope that it will be clear and helpful

This document contains two examples like planned&unpanned delivery cost.

Related Oss Notes :

187694 – Error V1631 when header conditions created

196884 – Error V1631 for creation of header conditions (II)

620926 – V1631; no new delivery costs

720191 – Conditions not modifiable after invoice receipt

117486 – Change the freight vendor in freight condition

549408 – Conditions modi able after invoice receipt

2008812 – Delivery cost in STOs cannot be added/deleted after GR

457511 – FAQ: Purchase order change and goods receipt in purchasing

1854121 – Incorect settlement of planned delivery costs

Planned Delivery Cost

Example for standart price – planned delivery cost

We have a meterial 2090 with 100 pc in stock , standart price 10 eur/pc.

I will procure to stock additional 100 pc with planned delivery cost.

**MM document , stock account be valued with stanadart price , GR/IR

**Price difference account calculated after posting of material and freight

Fi document : Vendor account be valuated -1428 euro ( material cost with

**Vendor account be valuated -238 euro ( freight cost with tax )

Unplanned Delivery Cost

Moving Avarege Price

Example – Moving Avarege Price with Unplanned delivery cost

Material 2088 have not stock with map.

** Miro – material cost

** Unplanned delivery cost with subsequent debit

If you want to post unplanned delivery cost to different gl , it is possible with

Advised by Raja Ramasamy.

There are 3 options belowed. I choose ‘Different G/L line.

For G/L account determination , we have to run OBYC tcode. UPF

Add a related G/L Account for automatic account determination.

Mehmet Ozgur Unal Post author

October 13, 2013 at 8:57 am

I revised document with your advises.

October 13, 2013 at 12:37 pm

Mehmet Ozgur Unal Post author

October 13, 2013 at 7:06 pm

Basar Ozgur Kahraman

October 23, 2013 at 2:37 pm

Nice blog, keep going!!

Mehmet Ozgur Unal Post author

October 23, 2013 at 6:12 pm

' MoazzaM '

April 23, 2014 at 12:35 pm

It can be benificial for users like me who are trying to learn MM

Mehmet Ozgur Unal Post author

May 2, 2014 at 9:37 pm

It is nice to see you in MM Network. I hope that i will spend time in SD

April 27, 2014 at 1:12 am

April 27, 2014 at 4:06 pm

In this case GR will be valuated with IR price.

Mehmet Ozgur Unal Post author

April 28, 2014 at 6:46 am

Mehmet Ozgur Unal Post author

May 2, 2014 at 9:45 pm

Hi Liak Chye Kang ;

A lot of people advise ‘ Cancellation of good receipts and revise your

April 27, 2014 at 4:04 pm