MCSP - 060

SYNOPSIS

SCHOOL MANAGEMENT SYSTEM

by

Student’s Full Name

JANISAR AKHTAR

Enrolment Number 159748707

Under Guidance of MR.PEER JAVED IQBAL

Submitted to the School of Computer and Information Sciences ,IGNOU

in partial fulfilment of the requirements

for the award of the degree

Master of Computer Applications (MCA)

Year of Submission 2018

Indira Gandhi National Open University ,IGNOU

Maidan Garhi

New Delhi – 110068

 TABLE OF CONTENT

 INTRODUCTION

 BENEFITS

 OBJECTIVE

 TOOLS/PLATFORM

 REQUIREMENT ANALYSIS

 SYSTEM DESIGN

 MODULES USED IN THE PROJECT

 NAME OF REPORTS

 FUTURE OF THE PROJECT

 FEATURES

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INTRODUCTION

Definition of School Management

The term ‘management’ encompasses an array of different functions

undertaken to accomplish a task successfully. In the simplest of terms,

management is all about ‘getting things done’. However, it is the way and the

process of how one achieves ones target or goals and it is in this respect that

management is considered an art and a science as well.

The title of the project is “School Management system”. This project will

handle whole the activities of the school. SMS has most of the facilities that a

modern school requires to computerize its day-to-day jobs. It provides facilities

to keep the records of student, fees, teaching and non-teaching staff with all

their required details along with all required transaction handling. It has

facilities to generate various types of reports, which are required by the

management during normal business operations to operate the business

effectively.

School Management System allows users to store almost all of

their school's information electronically, including information on students,

properties, teaching meteorites etc. Most importantly, this information can be

easily shared with authorized users, records can be easily searched, and

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reports can be easily generated.School Management System is software which

is helpful for students as well as the school authorities. In the current system

all the activities are done manually. It is very time consuming and costly. An

efficient Student Management Solution that, enables in maintaining and give

the promotions and remarks for the student in the School management

system.

BENEFITS

 Transparency in school operations.

 Availability of real-time up to date information.

 Better management of school academic process & administration.

 Instant access to required information and activities of the school.

 A centralized system which makes reporting possible at one place.

 School ERP is a web based Application.

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  Easy access through a web browser having an Internet connection.

 Keeps parents up to date with their ward’s progress in school.

 Integrated with Bulk SMS Software for sending specific SMS Alerts.

 Online Registration, easy follow-up and Admission.

 Better interaction between parents, teachers & school management.

 Efficient computing centralized storage, high memory and fast process.

 Integration of Academic Calendar, School Notices and other activities.

 High level security at application level user level and program level

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OBJECTIVE

This project is based on the RDBMS technology; the main objective of this

project is to computerize the manual system & reduce the time consumption.

In other words we can say that our project has the following objectives:-

 Make all the system computerize

 Reduce time consumption

 Reduce error scope

 All system managements are automated

 Centralized database management

 Easy operations for operator of the system

 No paper work requirement

This project as title “School management system” is comes

under the Relational Database Management System (RDBMS).
This application is developed with the help of PHP AND MYSQL. This

application can also be run on the network environment so it can be said

as network application.

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 TOOLS/PLATFORM

This project is developed using the tools, which are most suited for

development of the Application Package. These tools are as follows: -

 PHP ,CSS ,HTML,JSCRIPT

 MySQL

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REQUIREMENT ANALYSIS

HARDWARE REQUIREMENTS

 Monitor

 mouse

 keybpoard or HARDWARE

 laptop

 Processor

 ram

 hard-disk

SOFTWARE REQUIREMENTS

 WAMMP OR XAMMPP

 OPERATION SYSTEM : Windows/xp/vista ………..

 Web browser : opera or firefox or chrome ……………

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SYSTEM DESIGN

System Design is the solution to the creation of a new system. This is the

important aspect made up of several steps. The complete, efficient and

successful system should provide the following in succession: -

 From where should we start

 Where we have to go

 Where should we stop

If the project is to be successful, we will need answer these question. The

answer of these questions is schema manner and is known as system design. A

systematic manner will be followed so as to achieve beneficial result at the

end. It involves starting with a vague idea and ultimately developing it up into

a useful system. The design phase is transition from a user oriented to a

document oriented to the programmers. Software report can be broken into a

series of steps starting with the basic ideas and ending with the finished

project.

The steps for the successful project are as follows: -

 We should define problem completely and the goals should be known

before our destination

 In the next step, we should specify inputs and outputs of our interest

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  Then the structure of various database should be designed which will be

used during the programming

 Next, we should design our programs of user friendly nature and always

provide a way to the user to read back the origin if he/she find any

complex problem at any stage

 We should know the function of each and every program which will

leads us to or helps us to read at the specified goal.

 Then we write these individual programs which later on joining solve our

problem.

 Next step involve then testing of these programs and correction – if

necessarY

 At last, linking all the programs in a well-specified manner and

combining in the form of a menu, submenu etc. will be our defined

problem.

 Out of these defined steps, few of the major steps will respect to ProjecT

“School Management System”

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MODULES USED IN THE PROJECT
This project includes the following modules for development of the project.
These are as follows: -
SPLASH FORM
This is a first form that displays the welcome screen for the user and also
shows the information of developer or version etc.
LOGIN FORM
This form shows the Login name and password when user enter a valid user
name and password then he/she can operate the application.
MAIN FORM
This form is a menu-based form that displays the menu for operation of the
application. It includes various options for staff, student, fees and report
related option.
STUDENT FORM
This form provides the option to add, modify, delete or find the information of
a student who seeks the admission in the school.
STAFF FORM
This forms provides the option to add, delete, search and delete the
information of staff (either teaching or non-teaching) that is working in the
school.
FEE FORM
This form provides the option to the user of the system to add, delete, modify
and search the information of the fee deposited by the student.
RESULT FORM
This form displays the options for the user to add, delete and modify the
details of student related to the marks.
REPORT FORM
With the help of this option from menu user of the system can see or take the
print out of various reports provided by the system.

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GOODBYE FORM
This form is activating when user select the exit option from menu or close the
application. This form shows the good-bye message to the user and also say
thanks to the user for using this application.

NAME OF REPORTS

Following are the reports names that are generated by the Project for the
management of school or staff members of the school.

 Details of Teaching staff

 Details of non-teaching staff

 Class wise detail of students

 Date wise detail of students based on date of admission

 Detail of student according to name wise

 Teacher report based on the Date of joining

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 FUTURE OF THE PROJECT

Nothing is perfect in this world. So, we are also no exception. Although,

we have tried our best to present the information effectively, yet, there
can be further enhancement in the Application. We have taken care of all
the critical aspects, which need to take care of during the development of
the Project.
Like the things this project also has some limitations and can further be
enhances by some one, because there are certain drawbacks that do not
permit the system to be 100% accurate.

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 FEATURES
1. End-to-End solution
Whether it's the enrollment of a new student or calculation of salary for
the staff, School ERPprovides you a fully integrated end-to-end solution
to manage all the functions and activitiesrequired for your education
institution. It ensures that offices, faculty and students haveaccess to
timely and up-to-date information. It manages high volumes of critical
informationwith hundred percent of accuracy helping you to run your
institution more smoothly andefficiently. It creates a foundation for new
processes that can yield significant returns on investment.
2. N-Tier Architecture
School ERP is designed on an N-Tier architecture allowing multiple users
to work simultaneously from multiple locations on a single database. This
helps in sharing information between different departments and users on
a real-time basis.
3. Streamlines Educational process
School ERP often prompts significant process reengineering and could
breathe life intoineffective and inefficient departments or processes. It
helps in proper documentation and standardization of education process
by setting up protocols for each and every process.School ERP also
provides you an opportunity to correct broken processes and replace
them with modern, system-enabled, state-of-the-art business practices.
4. Automates important functionsSchool Management System (School
ERP)
Manual work most of the time is not accurate. Whether it's the collection
of fees or generating mark-sheets, the information has to be accurate.
School ERP automates these critical functions like fee collection, salary
computation, time-table, Examination, mark-sheets etc. helping
educational institutions to effectively improve productivity, efficiency and
accuracy of their entire system.
5. Increases productivity and efficiency of the staff
Automation helps staff to work out things well in time helping them to
give more time to take care of the other issues and problems. School ERP
helps organizations to handle the same amount of work by less staff
thereby allowing the rest of the man power to be deputed in other
productive works.

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 6. Saves lot of Man hours that directly means saving lot of money
Automation of various critical tasks such as fee collection, salary
management etc saves a lot of man hours that directly reflects to
expenditure of the organization.
7. Reduces paper work
School ERP has an in-built Document Management System that helps
organizations to reduce their paper consumption to a great extent which
is not just cost effective but is eco friendly as well.
8. Strengthens relationship between different user entities
The relationship between various user entities such as Management,
Staff, Faculty, Students and Parents plays a vital role in the development
of student. School ERP provides an interactive platform for strengthening
the relationship.
9. Completely organizes data with no redundancy
School ERP offers zero redundancy of data for managing the various
aspects of your educational business needs. For example, you just need
to add the name of student only once and it will automatically appear in
rest of the modules like Fee, Courses, Examination
and Promotion etc.
10. User Friendly Interfaces
Interfaces of ERP play an important role to make it successful and a
popular solution. School ERP is designed with easy to use, interactive and
user friendly interfaces that help non-expert users to perform complex
functions without any difficulty.
11. Comprehensive Reporting System
Organizations around the world consider effective reporting system as a
vehicle for evaluating and enhancing the performance of the entire
system. Thus reports have become the most vital part of any application
System. What so ever new features there may be in an
application, the end user evaluates the quality of System by its quality of
reports.School ERP offers a powerful mechanism to generate accurate
and robust reports with a great deal of flexibility. Whether you want a
report for a single student or for the entire institute, it gives you plenty of
options and flexibility to generate reports at multiple levels helping you
to enhance the performance and productivity of your institution.

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 12. Advance Printing Options
Advance printing options gives you the freedom to generate printouts on
any size of paper that reduces printing expenses to a great extent.
13. Ensures Data Security
Data Security is also an important factor while designing an ERP solution.
School ERP ensures complete security of data. We make sure that the data
isn't in the direct access of the users.Various security measures have been
implemented to tighten the security at the database level as well as at the
application level.Login security and single sign-on: Users sign on once
within a secure environment and are automatically authenticated for all
applications they are allowed to access.Security roles and permissions:
Users see and access only what their individual roles and
permission levels grant them.Workflows and approval processes:
Workflows and approval processes ensure proper task routing among
departments.
14. Easy Centralized Backup Options
Database Backup is the most critical part of any ERP solution. School ERP
comes with easy tomanage database-backup system. The database
backup and restoration processes both are simple and easy and don't
require any database expert to perform these activities.

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