EMERGENCY PREPAREDNESS AND

RESPONSE PLAN

of

La Union Electric Company, Inc. (LUECO) –

Poro Point Substation
 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation

1.0 INTRODUCTION

This Emergency Preparedness and Response (EPR) Plan is prepared as part of the
Polychlorinated Biphenyl (PCB) Management Plan of La Union Electric Company,
Inc. (LUECO) – Poro Point Substation and contains the following basic elements:

 Policy and scope

 EPR team organizational structure
 Potential emergencies involving PCBs
 Pre-emergency activities
 PCB incident notification
 Overall site control and PCB cleanup strategies
 PCB incident follow-up
 Training requirements
 Medical surveillance

2.0 POLICY AND SCOPE

This EPR Plan has been developed to minimize the severity of damage to human
health and the environment in the event of an unexpected PCB release. This Plan
shall also be applicable to any confirmed fire, suspected contamination, and
serious injuries and/or death as a result of a PCB-related incident.

3.0 EPR TEAM ORGANIZATIONAL STRUCTURE

Figure 1 illustrates the organizational structure of the EPR Team of LUECO – Poro
Point Substation for PCB-related incidents.

Figure 1 – EPR Team Organizational Structure

On-Scene Commander

PCB Incident Responders

First Security Fire Evacuation HAZMAT

Aiders Team Brigade Team Team

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 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation

3.1 ON-SCENE COMMANDER

The Managing Head shall be the On-Scene Commander. In his absence, the
Pollution Control Officer (PCO) or Safety Officer (SO) shall assume his
responsibilities. Duties of the On-Scene Commander may include:

 Activating the Emergency Response Plan for PCBs and PCB Response Team
 Identifying hazards and risks involved in an emergency response situation
 Activating internal facility alarms or communication systems to notify all
applicable personnel
 Establishing a staging area for equipment, resources, and personnel
 Setting up an initial perimeter for security and entrance
 Notifying, if needed, the Police Department, Fire Department, and any
applicable City organizations
 Assuming overall authority for managing the emergency unless higher
command arrives (e.g., Fire Department)
 Performing emergency response termination procedures
 Conducting emergency response critique and arranging follow-up procedures

3.2 PCB INCIDENT RESPONDERS

The PCB Incident Responders shall perform all duties assigned by the On-Scene
Commander consistent with his/her training. Duties of the PCB Incident
Responders may include:

 Implementing the Emergency Response Plan for PCBs

 Selecting and using monitoring equipment
 Selecting and using specialized personal protective equipment (PPE)
 Performing advanced PCB control, containment, and/or confinement
operations
 Implementing decontamination procedures
 Participating in hazard identification and risk assessment of the site and
termination procedures
 Participating in the development of site safety and control plan

3.2.1 First Aiders

The First Aiders shall be responsible for providing immediate medical attention to
any worker affected by the incident. They shall also immediately bring the persons
injured to the Lorma Medical Center or La Union Medical Diagnostic Center and
Hospital.

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 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation

3.2.2 Security Team

The Security Team is mainly composed by personnel of the security agency. The
team shall be primarily responsible for implementing security-related duties which
include:

 Setting up an initial perimeter for security and entrance

 Controlling entry and exit at the access control points

3.2.3 Fire Brigade

The Fire Brigade shall be primarily responsible in responding to fire emergencies.

3.2.4 Evacuation Team

The Evacuation Team shall be primarily responsible in responding to incidents that

require rescue and evacuation operations.

3.2.5 HAZMAT Team

The HAZMAT Team shall be responsible in responding to emergencies and

incidents involving release of PCBs including spills. Duties of the Team include:

 Respond to PCB spill incidents

 Conduct clean-up and decontamination
 Ensure proper disposal of wastes incurred during the emergency response

4.0 POTENTIAL EMERGENCIES INVOLVING PCBS

Table 1 presents the potential emergencies involving PCBs and the corresponding
EPR procedures based on the hazard identification and risk assessment process
being implemented by LUECO – Poro Point Substation.

Table 1. Potential Emergencies Involving PCBs

PCB-related EPR EPR Procedures/
Impact
Potential Possible Scenario Equipment/ Protocols
Areas
Emergencies Material
PCB Spill Spills/leaks Spill boom Procedure for
Responding to PCB Spill
PCB Fire or Transformer Fire Procedure for
Explosion caught fire or extinguisher Responding to PCB Fire
exploded

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 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation

5.0 PRE-EMERGENCY ACTIVITIES

The EPR Plan for PCBs shall be reviewed and amended on an annual basis or when
any of the following situations occur:

 Revisions on applicable regulations

 Changes in the list of emergency coordinators
 Changes in the list of emergency equipment
 Changes in the facility that would affect the plan

Apart from the annual review and amendment of the EPR Plan of PCBs, pre-
emergency activities also include the following:

 Conduct of EPR drills

 Provision of PCB emergency response equipment
 Provision of PPE
 Coordination with EPR government reinforcements

5.1 CONDUCT OF EPR DRILLS

Drills will be conducted to test all EPR instructions. The conduct of drills may be
announced or unannounced, and this will form part of the periodic assessment of
the capability of the organization in EPR.

At the beginning of each year; the EPR Team will come up with the Annual
Schedule of Drills based on risk and previous year’s records of incidents. Table 2
presents the schedule of drills for 2015.

Table 2. 2015 Schedule of PCB-related EPR Drills

Potential Target Schedule of
EPR Procedure Remarks
Emergency Participants Drill
Procedure for PCB Spills at the EPR Team July 2017
Responding to location of the
PCB Spill transformers
Procedure for PCB Fire EPR Team July 2017
Responding to
PCB Fire San Fernando
City Fire
Station

The EPR Team shall then decide on the type of drill to be conducted for the
emergency response plans; whether full-scale, functional, or tabletop. They shall
also identify and plan for those drills that will involve external organizations. In
addition, the Team shall conduct post-drill reviews and document the results,
using the EPR Drill Report presented in Annex 1. This should focus on response
effectiveness and ways to improve readiness, organization, and operational
efficiency.

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La Union Electric Company, Inc. – Poro Point Substation

LUECO – Poro Point Substation shall provide the local fire department a set of
recommended procedures in the event of fires in the facility. The local fire
department shall be included in emergency drills in order for the officials and crew
members to be familiarized with the facility layout. Moreover, comprehensive
signage shall be posted at strategic sites in the facility.

5.2 PROVISION OF PCB EMERGENCY RESPONSE EQUIPMENT

All areas where PCB-containing equipment shall be provided with the following
emergency response equipment:

 Eye wash
 Shower area
 PCB spill kit
 Fire extinguishers containing fog / foam
 First aid kit

A drum containing the following materials shall serve as PCB spill kit:

 Vermiculite / dry sand / earth

 Scooper
 Organic solvent
 Rags
 Container with sealed cover

The emergency response equipment shall be regularly checked by the PCO/SO.

5.3 PROVISION OF PERSONAL PROTECTIVE EQUIPMENT

Emergency response personnel shall use appropriate PPE for each assigned job.
The following PPE shall be available for use depending on the requirements of the
situation and the training of the individual response personnel:

 Positive pressure self-contained breathing apparatus

 Totally encapsulating chemical protective suits capable of maintaining
positive air pressure and capable of preventing inward gas leakage of more
than 0.5%
 PCB-resistant gloves and boots
 Air purifying half-mask or full-face respirator with appropriate cartridges
 PCB-resistant total body coverall suits
 PCB-resistant goggles

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 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation

5.4 COORDINATION WITH EPR GOVERNMENT REINFORCEMENTS

Arrangements have to be made to coordinate the company’s Emergency Response

Plan for PCBs and applicable emergency services with the local authorities. Copies
of the plan and all revisions shall be submitted to the following authorities on an
annual basis or as the plan is amended.

San Fernando City Police Station

Address: San Fernando City, La Union

Tel: (072) 888-6911

San Fernando City Fire Station

Address: San Fernando City, La Union

Tel: (072) 607 8713

Lorma Medical Center

Address: National Highway, Brgy. Carlatan, San Fernando City,

La Union
Tel: (072) 888 2616-18/ (072) 700 000

La Union Medical Diagnostic Center and Hospital

Address: Ancheta St, San Fernando City, La Union

Tel: (072) 242 2275

6.0 PCB INCIDENT NOTIFICATION

This section discusses the internal and external notification and communication
protocol that are to be followed for all emergencies involving PCBs.

6.1 INTERNAL NOTIFICATION

For all PCB-related emergencies, the On-Scene Commander shall be immediately

notified. He/She shall convene the EPR Team to discuss the appropriate actions to
be undertaken depending on the type of incident. He/She shall also be in charge of
all communications, including communications with outside support, if needed.

6.2 EXTERNAL NOTIFICATION

When PCB is released into the environment, LUECO – Poro Point Substation shall
report to EMB Region 1 the incident and provide the following information:

 Location of the incident

 Name and telephone number of contact at the incident

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 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation

 Type and amount of PCB released

 Size of the area involved in the incident

In addition, a formal report shall be submitted to EMB Region 1 within 24 hours,

using the Annex 4 of DAO 2014-02: Revised Guidelines for PCO Accreditation. The
report shall consist of the following additional information:

 Cause of incident
 Impact of incident
 Action taken/cleanup activities
 Equipment used to contain the discharge/spill
 Outside assistance (Agencies with cleanup capabilities)
 Date/time contained
 Future plan of action (include compensation plan for affected communities,
if any)

The local government of La Union shall also be notified and provided with the same
incident report as well.

7.0 OVERALL SITE CONTROL AND PCB CLEANUP STRATEGIES

To prevent employee/visitor contamination and harm during emergency response

activities, site control activities including the following shall be used:

 Site maps (e.g., blueprints, floor exit plans)

 Designation of hot, warm, and cold zones
 Communication center (central location where all communications and plans
will originate)
 Emergency decontamination protocol

Annex 2 shows the site control map of LUECO – Poro Point Substation indicating
the above requirements. This site map is controlled and maintained by the EPR
Team. They shall use the information provided from the site characterization and
analysis survey to determine the three emergency response zones (Hot Zone, Warm
Zone, and Cold Zone).

PCB accidental releases, such as leaks and spills, shall be cleaned up within 48
hours from their discovery in accordance with this EPR Plan. All active leaks shall
be addressed by employing containment or confinement strategies, whichever is
applicable. Daily inspection by PCO/SO shall be done to prevent exposure.

After spill cleanup, non-porous surfaces that have come in contact with PCB shall
be cleaned with an organic solvent. A trained responder of LUECO – Poro Point
Substation shall transfer spill cleanup wastes (including the solvent wash) to a UN

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La Union Electric Company, Inc. – Poro Point Substation

1A1 approved steel drum and temporarily store this at the designated storage area
prior to environmentally sound treatment and disposal in accordance with the
revised regulations on Hazardous Waste Management. Correspondingly, updating
of the PCB Inventory shall be done by the PCO/SO.

8.0 PCB INCIDENT FOLLOW-UP

After each PCB incident, the EPR Plan shall be reviewed and revised as necessary.
This review shall involve answering the following questions:

 Cause: What caused the emergency?

 Prevention: Was it preventable? If so, how?
 Procedures: Were inadequate or incorrect orders given or actions taken?
Were these the result of bad judgment, wrong or insufficient information, or
poor procedures? Can procedures or training be improved?
 Site profile: How does the incident affect the site profile? How are other site
cleanup activities affected?
 Community: How is community safety affected?
 Liability: Who is liable for damage payments?

9.0 TRAINING REQUIREMENTS

This section presents the training requirements for the EPR Team.

9.1 FIRST RESPONDER AWARENESS LEVEL

The First Responder Awareness Level is for employees who are likely to discover a
PCB release. All employees that work in areas where PCBs are located shall
undergo a training which shall include:

 Risks associated with PCBs

 Recognition of the presence of PCBs
 Identification of PCBs
 Notification procedures
 Basic decontamination procedures

Initial required training and continuing education requirements for emergency

response personnel are based on the duties and functions to be performed by each
responder during an emergency response situation.

9.2 ON-SCENE COMMANDER

The On-Scene Commander shall be a trained PCB Technician. A minimum of eight

hours On-Scene Commander training or equivalent experience is required initially,

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La Union Electric Company, Inc. – Poro Point Substation

and eight hours of continuing education annually thereafter. The training shall
include:

 Risks associated with PCB incidents

 Potential outcomes of PCB incidents
 Advanced hazard identification and risk assessment techniques
 Selection and usage of PPE
 Advanced PCB control, containment, and confinement operations
 Decontamination procedures
 Resources needed during an incident

9.3 PCB INCIDENT RESPONDERS

The PCB Technician shall be required to complete 24 hours of required training

and eight hours of continuing education annually thereafter. The training shall
include:

 Identifying PCBs
 Risks associated with PCB incidents
 Incident command system
 Advanced PCB control, containment, and confinement operations
 Advanced PCB decontamination procedures
 Classification, identification, and verification of PCB and unknown materials

On an annual basis, On-Scene Commander shall develop and implement a Training

Plan for the implementation of EPR for PCBs as part of the company’s overall
training program. Annex 3 presents the training plan of LUECO – Poro Point
Substation for 2015.

10.0 MEDICAL SURVEILLANCE

All members of the EPR Team shall be placed in the medical surveillance program.
Medical examinations and consultations shall be made to each employee on the
following schedules:

 Prior to assignment
 At least once every 12 months for each employee covered, unless the
attending physician believes a longer interval (not greater than biennially) is
appropriate
 At termination of employment or reassignment to an area where the
employee would not be covered if the employee has not had an examination
within the last six months

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La Union Electric Company, Inc. – Poro Point Substation

 As soon as possible, upon notification that the employee has developed signs
or symptoms indicating possible overexposure to hazardous substances or
health hazards, or that the employee has been injured or exposed above the
permissible exposure limits in an emergency situation
 At more frequent times, if the examining physician determines that an
increased frequency of examination is medically necessary

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 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation
PROCEDURE FOR RESPONDING TO PCB SPILL
Precaution
1. Do not touch or walk through spilled
material.
2. Contact with PCBs may result in
chloracne and skin rashes.
Employee’s Action
1. Evacuate area immediately.
2. If you notice other people coming
near the spill area, tell them to go
away.
3. Inform EPR Team of the incident.
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Emergency Numbers
1. Managing Head - 09173142648
2. PCO – 09325169165
3.
4. EPR Team
5. Lorma Medical Center – (072) 888
2616-18/ (072) 700 000
6. La Union Medical Diagnostic Center
and Hospital - (072) 242 2275
EPR Team Action
1. Size up the situation: leak test, wind
direction, etc. Set work zones as
defined in the EPR plan.
2. Secure at least 50 meters from the
source of the spill and cordon the
area to avoid unnecessary non-
emergency personnel.
3. Confine the spill to prevent entry into
waterways, sewers, basements, or
confined areas.
4. Contain spill with absorbents or spill
clean-up kits.
5. For large spills, dike far ahead of
liquid spill for later disposal.
6. Transfer spill cleanup wastes
(including the solvent wash) to a UN
1A1 approved steel drum and
temporarily store at the Storage
Facility. Disposal methods should be
in accordance with the provisions of
DAO 2013-22: Revised Procedures
and Standards for the Management
of Hazardous Wastes.
7. Make an incident report and analyze
the root cause of the incident to
prevent recurrence or occurrence of
similar events.
 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation

Recommended PPE
Level C protection (Chemical resistant suit, inner and outer glove with duct tape,
and chemical resistant boots with duct tape)

Optional:
 Hard hat (if there are falling hazards)
 APR (if working at >55°C)
o Full face shield (if splashing hazard is present)
o Half face shield (if there is no splashing hazard)
 Safety glasses or goggles (if not working overhead)
First Aid for Exposure to PCBs
1. Move victim to fresh air.
2. Call emergency medical service.
3. Give artificial respiration if victim is not breathing.
4. Administer oxygen if breathing is difficult.
5. Remove and isolate contaminated clothing and shoes.
6. In case of skin contact with PCB, wash with soap and water for at least 15
minutes.
7. When PCB gets into the eyes, flush eyes with gentle stream of clean water for 15
minutes keeping eyelids apart.
8. If PCB is accidentally swallowed, press down at the back of tongue to induce
vomiting.

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La Union Electric Company, Inc. – Poro Point Substation
PROCEDURE FOR RESPONDING TO PCB FIRE
Precaution
Fire may produce irritating, corrosive,
and/or toxic gases.
Employee’s Action
1. Ring nearest alarm and evacuate
area immediately. Stay upwind.
2. Close any doors upon leaving to
contain the harmful gases but DO
NOT LOCK them.
3. Inform EPR Team of PCB fire.
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Emergency Numbers
1. Managing Head -
2. PCO –
3. SO –
4. EPR Team
5. Lorma Medical Center – (072) 888
2616-18/ (072) 700 000
6. La Union Medical Diagnostic Center
and Hospital - (072) 242 2275
7. San Fernando City Fire Station -
(072) 607 8713
EPR Team’s Action
1. Assess the incident. Note the
magnitude of the fire and wind
direction.
2. Establish work zones as defined in
the EPR plan and communicate
these clearly to the personnel in the
vicinity.
3. Limit access to the area.
4. If tanks or trucks are involved in the
fire, isolate for 800 meters (1/2 mile)
in all directions. Fight fire from
maximum distance.
5. Stay away from tanks engulfed in
fire.
6. Small fires may be extinguished
using dry chemical, CO2, water
spray, or regular foam. ALWAYS
fight the fire in an upwind direction.
7. Extinguish large fires with water, fog,
or foam. Dike surrounding area so
that any run-off is contained.
8. For massive fire, use unmanned hose
holders or monitor nozzles. If this is
not possible, withdraw from the area
and let it burn.
9. Cool the containers with water until
the fire is extinguished.
 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation

10. Only trained personnel should be

allowed to handle damaged
containers.

11. Withdraw immediately in case of

discoloration of the tank or rising
sound of safety devices.

12. Make an incident report and analyze

the root cause of the incident to
prevent recurrence or occurrence of
similar events.
Recommended PPE
The recommended PPE is Level B protection consisting of chemical resistant suit,
SCBA, inner and outer glove with duct tape, chemical resistant boots with duct
tape, etc.
First Aid for Exposure to PCBs
1. Call the clinic or other emergency response service.
2. Administer artificial respiration if victim is not breathing or if breathing is
difficult.
3. Remove and isolate contaminated clothing and shoes.
4. For skin contact with PCB, wash with soap and water for at least 15 minutes.
5. In case of eye contact, flush eyes with gentle stream of clean water for 15
minutes keeping eyelids apart.
6. If PCB is accidentally swallowed, press down at the back of tongue to induce
vomiting.
7. If victim has inhaled strong PCB fumes, move victim into fresh air.

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 Emergency Preparedness and Response Plan 2015
La Union Electric Company, Inc. – Poro Point Substation

ANNEX 1 – EPR DRILL REPORT

Name of Facility: Date:

Emergency Procedure:

Attach to this form a list of all personnel who participated in the drill and any
visitors participating.

Time Alarm Sounded: Time Drill Completed: Time to Evacuate:

Type of Drill: Notification / Alert Weather Conditions:

Method:

 Fire  Bell or Buzzer  Clear

 Earthquake  Two Way Radio  Cloudy
 Oil Spill  Phone  Raining
 Medical Emergency  Voice Notification  Rain and wind
 Weather Emergency  Siren  Windy
 Other:  Other:
_______________ ______________

Participants: Situation at Start of Drill: Description of the

Scenario:

 Supervisor/s  Before Business

 Employees / Staff Hours
 Safety Personnel  During Business
 Security Officers Hours
 Medical Personnel’s  Peak Business
 Law Enforcement Hours
 Fire Department  Lunch Time
 Visitors / Contractors  After Business
 Other _______________ Hours
 Assembly
 Other:
_______________

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La Union Electric Company, Inc. – Poro Point Substation

Problems Encountered: (Check all that apply)

 Employees unsure of response  Noise impedes communications

 Staff unsure of responsibilities
 Weather-related problems
 Personnel not accounted for
 Difficulties with evacuation of
disabled personnel, customers
or visitors
 Radio communication problems
 Network / computer problems
 Personnel not serious about drill
 Improper or unavailable supplies
 Confusion
 Interagency miscommunications
 Incident command problems
 Other: ____________________________

Justifying Circumstances / Identified Factors / Special Conditions Simulated:

Mitigation / Plans for Improvement: (check all that apply and explain below)

 Additional management training  Cooperative planning with

Additional staff training responders
 Address need for additional  Revised emergency procedures
equipment  Other: _______________________
 Improved emergency supplies

Explain corrective efforts:

Prepared by: ________________

Reviewed by: ________________

Noted by: ________________

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La Union Electric Company, Inc. – Poro Point Substation

ANNEX 2 – SITE CONTROL MAP OF LUECO – PORO POINT SUBSTATION

Note: If available, kindly attach the site control map for PCBs of LUECO – Poro Point Substation.
Otherwise, reflect in the above figure the exact location of the equipment and indicate the hot, warm and
cold zones during emergency situations, as well as the communication center.

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La Union Electric Company, Inc. – Poro Point Substation

ANNEX 3 – PCB EMERGENCY PREPAREDNESS AND RESPONSE TRAINING

PLAN OF LUECO – PORO POINT SUBSTATION FOR 2015

Required PCB Related

Name of Workers
Joseh Bernard Valero
Richelle Fernandez
Reynante Q. Paculan
Sheryl Cacay
Richard Laurentino
Lyndon Dumo
Schedule of Training
Training
Training Course for
Oct 6-7, 2016
Managing Heads
Advance Pollution
Control Officer (PCO)
Training : 40 hour
Hazardous Waste Oct 18-21, 2016
Operations and
Emergency Response
(HAZWOPER)
Basic Safety Training February 20-24, 2017

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