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MANAGERIAL BEHAVIOR AND EFFECTIVENESS
CONTENTS
CHAPTER TOPICS PAGE NO
DEFINING THE MANAGERIAL JOB
1.1 Managerial Job-Descriptive Dimensions
1.2 Methods of Managerial job dimensions
1 1.3 Model of Managerial dimensions 5-18
1.4 Time Dimensions in Managerial Jobs
1.5 Effective and Ineffective Job behavior
1.6 Functional and level differences in Managerial Job behaviour
DESIGNING THE MANAGERIAL JOB
2.1 Identifying Managerial Talent
2.2 Selection
2.3 Recruitment
2.4 Managerial Skills Development
2.5 Pay and Rewards
2 19-45
2.6 Managerial Motivation
2.7 Effective Management Criteria
2.8 Performance Appraisal Measures
2.9 Balanced Scorecard
2.10 Feedback
2.11 Career Management
CONCEPT OF MANAGERIAL EFFECTIVENESS
3.1 Concept of Managerial Effectiveness
3.2 Measuring managerial effectiveness
3 3.3 Methods of Measuring Managerial Effectiveness 46-58
3.4 Current Industrial and Government Practices in the Management
of Managerial Effectiveness
3.5 Effective Manager as an Optimizer
ENVIRONMENTAL ISSUES IN MANAGERIAL
EFFECTIVENESS
4.1 Organisational Processes
4.2 Organisational Climate
4 4.3 Leader 59-73
4.4 Group Influences
4.5 Job Challenge
4.6 Competition
4.7 Managerial Styles
DEVELOPING THE WINNING EDGE
5.1 Organisational and Managerial Efforts
5.2 Self Development
5 5.3 Negotiation Skills 74-87
5.4 Development of the Competitive Spirit
5.5 Knowledge Management
5.6 Fostering Creativity and innovation
Question Bank 88-105
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COURSE OBJECTIVE:
To examine managerial styles in terms of concern for production and concern for people.
To assess different systems of management and relate these systems to organizational
characteristics.
COURSE OUTCOME:
Students will gain knowledge about appropriate style of managerial behaviour.
TOTAL: 45 PERIODS
REFERENCES
1. Peter Drucker, Management, Harper Row, 2005.
2. Milkovich and Newman, Compensation, McGraw-Hill International, 2005.
3. Blanchard and Thacker, Effective Training Systems, Strategies and Practices Pearson 2006.
4. Dubrin, Leadership, Research Findings, Practices & Skills, Biztantra, 2008.
5. Joe Tidd , John Bessant, Keith Pavitt , Managing Innovation ,Wiley 3rd edition,2006.
6. T.V.Rao,Appraising and Developing Managerial Performance, Excel Books,2000.
7. R.M.Omkar, Personality Development and Career Management, S.Chand 1st edition,2008.
8. Richard L.Daft, Leadership, Cengage, 1 st Indian Reprint 2008.
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CHAPTER-1
MANAGEMENT
According to Peter Drucker, Management implies ‗Effectiveness‘ and effectiveness involves a
set of practices that can be learned. Such practices include:
• Management of time
• Focusing on employees and customers
• Building on strengths
• Identifying priorities
• Making effective decisions
Organizing- includes the determination of what tasks are to be done, how the tasks are to be
grouped, who reports to whom and where the decisions are to be made.
Leading - management‘s job to direct and coordinate people. When managers motivate
subordinates, direct the activities of others, select the most effective communication channel,
or resolve conflicts among members.
Controlling - To ensure that things are going, as they should, management must monitor the
organization‘s performance.
The other activities of a business enterprise that managers perform, according to Fayol, could be
divided into six categories:
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The person
Qualities include
Ambitious Assertive
Competitive Creative
Decisive Dedicated
Defensive Dynamism
Optimistic Pragmatic
Predictable Realistic
Self-controlled Tolerant
The process
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• Communicate precisely
Product
• Organizational efficiency
• High productivity
• Profit maximization
• Organizational stability
• Employee welfare
• Social welfare
1. Task-oriented skills are more important for leadership effectiveness than are
person oriented skills.
2. Male managers are more likely to possess task oriented abilities than are female
managers; whereas female managers are more likely to possess person oriented skills than are male
managers.
3. In order to maximize managerial effectiveness, men should be given the jobs that
require task-oriented abilities and women should be given the jobs that require interpersonal skills.
4. If women want to rise to the top levels of management, they need to be more like
men.
MYTH#1: Task-oriented skills are more important for leadership effectiveness than are
person-oriented skills.
MYTH#2: Male managers are more likely to possess task-oriented abilities than are female
mangers, whereas female managers are more likely to possess person-oriented skills than are male
managers.
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MYTH#4: If women want to rise to the top levels of management, they need to be
more like men.
Fred Luthans and his associates studied more than 450 managers. What they found was that
these managers all engaged in four managerial activities.
Some other functions that managers perform are Communication, Listening, Oral
Presentation, Written Communication and many more.
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Example: Tata group of companies took up social project as part of its corporate policy. Tata
Steel Rural Development Society adopted 32 clusters of village around Jamshedpur initially. Today it
serves more than 800 villages in eight districts of Bihar, Orissa and M.P.
A role is an organized set of behaviours that are identified with a specific position.
Interpersonal Roles
• Liaison role- The manager establishes and maintains a network of relationships with
outside persons to bring information and favours to the organization.
Informational Roles
• Disseminator role - The manager must transmit the information received from outsiders or
insiders to other organization members.
Decisional Roles
• Disturbance handler role - to take corrective actions needed to resolve important and
unexpected disturbances.
• Resource allocator role - The manager allocates the monetary and non-monetary resources of
the organization.
• Specific activities include developing and monitoring budgets, forecasting future resource
needs and problems in acquiring them
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• Negotiator role - The manager frequently must negotiate with outsiders in matters affecting
the organization.
• Time is the most valuable thing we deal with. It cannot be bought; it cannot be recaptured.
• It must be utilized with the highest degree of effectiveness possible. Time is the scarcest
resource, and unless it is managed nothing else can be managed
The objective of time management is to increase and optimize the use of your discretionary time.
Time Management actually relates to:
• Life management
• Now management
SCE 10 Department of Management Sciences
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• Prioritization
• Awareness
•
Major areas that help in the management of time
• There are five major areas, which are imperative to improving the management of time:
-the way you spend your time determines how you live your life, keep track of it(activity).-
Douglass
Analysis of time:
Wasted time 10 %
plan time by setting goals, about what we want to do – long term, short term goals. SMART
3. Priorities- reduces over committed, forces to delegate responsibilities to others to make best use of
time
4. Proper communication- planned goals are executed, achieve clarity, understanding, commitment
& creativity, proper upward & downward communication
• Unpleasantness
• Difficult projects
• Principles of habit
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• Principles of prioritization
• Principles of effectiveness
• Time estimates
• Delegation of authority
• Proper implementation
• Follow up
• Time wasters
• Time wasters can be classified as internal time wasters and external time wasters.
– Procrastination
– Poor prioritizing
– Inadequate planning
– Failure to delegate
– Visitors
– Meetings
– Telephone
– Travel
– Subordinates
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• Shifting priorities
Process:
• Inability to concentrate
• Ineffective delegation
• The various tasks and projects that managers, as well as staff administrators perform can be
classified according to the two key dimensions as given
• One dimension is degree of difficulty and the second is duration of effort.( time estimation
difficult)
• Duration of effort is broken down into short-term tasks which can be completed in less than an
hour, and long term tasks which can take days, weeks or even months to finish.
The Three Laws of Time and Effort Management provide solution to the above stated
problem.
– The Law for Investing our Talent- smart enough to distinguish important &
unimportant tasks
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– 75% complain tired, quantity of sleep they get but lack in quality of sleep. Plan your
day & work your plan
Probably the greatest hurdle in developing productive and satisfying relationships among
professional and nonprofessional staff in the local church is understanding what components are
necessary to create a team. Most staff and senior pastors desperately desire positive work
relationships. Many people who give their time to the local church would like to experience fruitful
ministry among those they can also call close friends.
Quality staff relationships are experienced on purpose, not accidentally. They are the product
of hard work in defined areas of relationship and daily work processes. While some leaders may point
enviously to this staff or that staff and believe something unusual is taking place because they are
getting along, the truth is that almost any staff can learn what makes a staff effective. The divine law
of sowing and reaping applies to staff development—sow good things and you will reap the desired
fruit. Conversely, sow maliciously or without understanding and bushels of fruit from an undesired
harvest will show up in your work relationship. This tool will help you sow into your staff wisely.
The following chart is a tool for identifying the critical components of professional and
nonprofessional church workers that make their efforts collaborative or non collaborative in the truest
sense. Note: Your church‘s accepted; normal organizational-management style may not fit what is
here described as effective team characteristics. There are, of course, other ways to lead church
leaders, but not all create an environment of shared ministry. The assumption of this tool is that high
collaboration is desired. To experience high levels of staff input and significant sharing of ministry
responsibility throughout your church, the characteristics organized under effective team
characteristics (left column) need to become a reality. As you read through the 10 characteristics
below, think about the work relationships of your primary ministry group and which side of the page
they favor.
1. Atmosphere
Unduly formal, disengaged, tense, guarded,
intimidating, stiff, fragmented, underchallenged
Informal, engaged, relaxed, open, comfortable,
SCE 14 Department of Management Sciences
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nonthreatening, participative
2. Group objectives
Group task or objectives are unclear, no evidence
Tasks or objectives understood and accepted, free that the group either understands or accepts a
discussion leading to group commitment, no common commitment, often in conflict with each
hidden agendas, regular reviews, measure of a other and with group‘s task
group‘s success is task achievement
3. Communications
A few people dominate discussion; selective
Open and honest; flows freely up, down sideways;
listening; information is hoarded, withheld, and
everyone is given a hearing; individuals build on
flows mainly down; mixed messages
each other‘s ideas; conversation takes place inside
and outside formal meetings
4. Handling of conflict
Protocols not understood or used; avoided and
Viewed as natural, even helpful; comfortable discouraged; becomes destructive, personal,
handling conflict; disagreements are not politicized; resolution regularly leaves some
suppressed, overridden, or smoothed over; focused individuals uncommitted
on issue, not the person
5. Decisionmaking
Forced or majority voting, dictated decisions,
By consensus, real issues openly discussed, full emphasis on power, various levels of commitment,
commitment by team, little formal voting, simple dissonance present within group
majority not accepted as a proper basis for action
6. Criticism
If present, it is embarrassing and tension
Criticism is frequent, frank, and constructive; producing; often appears to involve personal
oriented toward removing obstacles that are hostility; tends to be destructive, seeing only
preventing the group from getting the job done; negatives; there is little building on others‘
little evidence of personal attack, either openly or contributions
in a hidden fashion
7. Expressing personal feelings
Personal feelings are hidden; viewed as
People freely express their feelings and ideas, both inappropriate for discussion or would be
on the problem and on the group‘s operation; few destructive if brought out on the table; risk
hidden agendas; feedback readily accepted; high avoidance
levels of trust, respect, care
8. Task achievement Action decisions and individual roles tend to be
unclear; low follow- through, variable
Clear, agreed-on plans and roles; high commitment; performance is rarely reviewed; poor
commitment to follow-through; group regularly performance is rationalized; undisciplined;
weighs performance against objectives and takes reactive; action- oriented versus results-oriented
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While the team has a formal leader, leadership Single-leader dominated; leader may coerce,
functions shift from time to time based on compromise, or abdicate; establishes norms for the
circumstances, skills, and team needs; control is group and leads from own value system
not an issue but how to get the job done; positive
norms established and modeled by the leader
10. Review of team processes
Discussion on the performance effectiveness or
The group is conscious about its own operations; operation is avoided; discussions about problems
periodically, it will stop to examine how well it is are kept private and not brought to the group;
doing or what may be interfering with team rewards are based on subjective, often arbitrary,
functioning; peer recognition; rewards based on appraisals
group contributions
1. Effective leaders are clear on what matters, communicate what matters, and model the
desired values and behaviours. Ineffective leaders are either not clear on what matters or simply not
able to able-willing to rule some stuff out. Ineffective leaders suck at communicating what matters.
And they don‘t live-model-embody the fine sounding values, beliefs, and behaviours that they talk
about.
2. Effective leaders name and insist on dealing with the most important issues no matter how
unpleasant these issues are. Ineffective leaders find all kinds of reasons and excuses for not dealing
with the real issues and instead spend their time on what they are comfortable with.
4. Effective leaders deal with the thorny issues in a way that tends to build the self-esteem,
confidence, learning, and goodwill of their people. Ineffective leaders issue orders, discount the
concerns-views of their people, and make threats thus rupture one of the most critical pillars of an
effective organisation: relationship and emotional affinity and loyalty.
5. Effective leaders think about the well-being of the wider system – all stakeholders inside and
outside the business. Ineffective leaders focus on what matters to them and their favoured
constituency.
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6. Effective leaders first hold themselves accountable. And by doing so they create the powerful
access to holding their people accountable. Ineffective leaders hold others to account but not
themselves. And sometimes they don‘t even hold others accountable for fear of being confronted with
their own lack of accountability.
7. Effective leaders get the critical importance of integrity. As such they put in place powerful
‗instruments‘ that will: detect any ‗out of integrity‘ ways of showing up in the world; and call the
effective leader to get back into integrity quickly and clean up any mess s/he has made. Ineffective
leaders don‘t get that integrity is essential to ‗workability‘ and ‗performance‘ and as such there is little
fit between what they say and what they do. For ineffective leaders, integrity is optional.
• Though all managers perform the same functions of planning, organizing, directing and
controlling.
• There are levels among them. It is normal practice to categorize managers into three levels
consisting of top level managers, middle level managers and first line managers consisting of
supervisors and foreman.
• These top-level managers have the overall responsibility of the survival and welfare of the
organizations. It is a biggest decision making body in the organization. They establish
objectives and devise strategies to achieve the objectives.
• E.g. Managing Director of Maruthi Udyog Ltd., took a decision to decrease the price of the
car, to increase the sales but it became vice versa. Sales got down.
• These will form the next layer of the management hierarchy. These are subordinates to top-
level managers.
• Middle level managers include – Operation Manager, Plant Manager, Division head etc.
• Middle level managers have overall responsibility of implementation of the plan and
controlling the activities. They are responsible for all the activities of the first line managers.
• These managers include foreman, supervisors, and section head or department manager.
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• The operators or workers directly report to first line manages. These are responsible for
controlling of operations plans prepared by middle level managers. They are responsible for
outputs
Human skill is the ability to work well in co-operation with other persons. It emerges as a
spirit of trust, enthusiasm, and genuine involvement in interpersonal relationships.
A conceptual skill that draws heavily on one‘s mental capacities to identify problems and
opportunities, gather and interpret relevant information, and make good problem-solving
decision that serve the organizations‘ purpose.
• Change is unavoidable
A change leader (Top Management) sees change as an opportunity. The following four
components should be given more attention by the managers.
• Change Policies
– Abandon yesterday
– Organized improvement
– Exploiting success
• Piloting
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CHAPTER-2
• Companies willing to invest in talent development record a higher business performance than
those who don‘t.
• Be wise
• Optimism is desirable
• Creators
• Ambassadors
• Represents the org public face and are responsible for customer experience
• Craft master
• Drivers
• Keep business running, assembly line operators, back office agents, administrative
assistants
• Concentrate on execution
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• Establish multiple mechanisms for search of managerial talent( Akio Mortia – Sony)
• Collect and integrate the information's to identify the best qualified candidate
• Through interviews with 480 top executives and 4000 surveys across all functions and levels
in organisations in Singapore, Greater China, Hong Kong, and India
• Examined the managerial talent identification and development policies, procedures and
processes of a broad spectrum of Multinational companies and Small and Medium Enterprises
in five industries
• Critical talent dimensions that help attract, develop and retain managerial talent and high
potentials in organisations
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The most important talent domain in driving talent management is building a business case
for talent. This implies that building a sound business case is a good area to target to improve business
performance.
• Linking talent efforts to the ability to differentiate an organisation from its competitors
The high correlation between positive business performance and managing talent
implies that the organisation‘s ability to manage talent has a strong impact on the organisation‘s
performance.
4. Assessing talent
5. Investing in talent
2.2 Selection
―Selection is the process of differentiating between applicants in order to identify and hire
those with a greater likelihood of success in a job.‖
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Preocess/Method
Preliminary Interview
Selection Tests
Jobseekers who past the preliminary interviews are called for tests. There are
various types of tests conducted depending upon the jobs and the company. These tests can be
Aptitude Tests, Personality Tests, and Ability Tests and are conducted to judge how well an
individual can perform tasks related to the job. Besides this there are some other tests also like
Interest Tests (activity preferences), Graphology Test (Handwriting), Medical Tests,
Psychometric Tests etc.
Employment Interview
Selection Decision
After obtaining all the information, the most critical step is the selection
decision is to be made. The final decision has to be made out of applicants who have passed
preliminary interviews, tests, final interviews and reference checks. The views of line
managers are considered generally because it is the line manager who is responsible for the
performance of the new employee.
Physical Examination
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Job Offer
The next step in selection process is job offer to those applicants who have crossed all
the previous hurdles. It is made by way of letter of appointment.
Final Selection
2.3 Recruitment
The process of attracting individuals on a timely basis, in sufficient numbers, and with
appropriate qualifications, and encouraging them to apply for jobs with an organization.
Recruitment methods: Means by which potential employees can be attracted to the firm
Job Posting
Employee Referrals
Internet
Community Colleges
Outplacement Firms
Military Personnel
Consultants or Researcher
Professional Associations
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Advertising
Employment Agencies
Target Research
Internships
Professional Associations
Open Houses
Event Recruiting
Sign-on Bonuses
Company Database
• Not only improvement in job performance, but also improvement in knowledge, personality,
behavior of executive
• Understands cause & effect relationships, synthesize from experience, visualizes relationship
& thinks logically
Definition
• It is concerned with improving the performance of the manager by giving them opportunities
to grow.
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• To identify the person with the required potential and prepare them for senior positions.
• To keep the executives abreast with the changes and developments in their respective fields.
• Identifying Development Needs- how many & what type of executives-org, individual needs
• Appraisal of Present Managerial Talent – assessment is made to compare with the standard
expected from him
• Under this method, the manager is placed on a regular job and the necessary skill is taught to
perform the job efficiently. On the job training has the advantage of giving first hand
knowledge and experience under the actual working condition
Coaching Lecture
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Management games
In Basket Exercise
Sensitivity Training
Rewarding Employees
What to pay
Balance between:
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• It deals with design, implementation and maintenance of reward systems (processes, practices,
procedures) that aim to meet the needs of both the organisation and its stakeholders.
Strategic sense: long-term focus & it must be derived from the business strategy
Total Reward approach: considering all approaches of reward (financial or not) as a coherent
whole; integration with other HRM strategies
Efficiency wage theory: attraction of better employees, motivation, reducing fluctuation leads
to high wages
Pay
Praise
Promotion
Punishment
Reward Strategy
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A declaration of intent that defines what the organisation wants to do in the longer term to
develop and implement reward policies, practices and processes that will further the
achievement of its business goals and meet the needs of the stakeholders.
Environment analysis:
Industrial level
Micro-level: competitors
Gap-analysis
Guiding principles
Job-evaluation
A systematic process
For designing an equitable grade structure and grading jobs in the structure
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Wage gaps
Wage gaps can occur in companies using international benchmarking in job evaluation. The
cause is simple:
The market of top managers is usually international: they earn international wages, or
they leave the firm
The market of workers with little or no qualification is local in (nearly) every case:
they earn local wages.
In less developed countries this can lead to enermous wage gaps between the „top‖ and
„bottom‖ employees.
Base pay: Base pay is the fixed compensation paid to an employee for performing specific job
responsibilities. It is typically paid as a salary, hourly (or in some situations piece rate). There
is a tendency towards market orientation and the increasing role of qualifications.
competence,
service,
contribution or
Variable pay: provided in the form of cash bonuses (increasing role nowadays).
Employee benefits: Elements of remuneration given in addition to the various forms of cash
pay.
Contingent pay
Individual contingent pay is a good motivator (but to what extent?) for those who receive it.
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Organisaton-wide schemes
Employee Stock Ownership Plans (ESOPs) – plans in which employees acquire stock, often at
below-market prices
Employee benefits
Tax-efficient
Pension schemes
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Cafeteria systems
What is Motivation?
Motivation refers to the process by which a person‘s efforts are energized directed and
sustained towards attaining a goal.
I. Energy
II. Direction
III. Persistence
Energy:
The energy element is a measure of intensity or drive. A motivated person puts forth effort and
works hard however the quality of effort must also be considered.
Direction:
High levels of effort do not necessarily need to favorable job performance unless the effort is
channeled in a direction that benefits the organization.
Persistence:
Effort that is directed toward and consistent with organization goals is the kind of effort we
want from employees.
THEORIES OF MOTIVATION
Maslow Argues that each levels in needs hierarchy must be substantially satisfied before the
next need becomes dominant.
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An individual moves up the needs hierarchy from one level to the next.
Douglas McGregor is best known about two assumption of human nature. Theory X and
Theory Y
Theory Y assumption should guide management practice and proposed that participation and
decision making responsible and challenging jobs and good group relations would maximize
employee motivation.
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David McClelland and his associates proposed the three needs theory which says there are
three acquired(not innate{not in born}) needs that are major motivators in work
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3. Make decisions.
Your staff look to you for leadership, and that means making decisions.Indecisiveness will
wear away at your credibility and create uncertainty in your team. By allmeans consult with your staff
before making a decision, but take responsibility for making ityourself.
4. Lead by example.
Whether you like it or not, you set the tone for your team and they willfollow your example. If
you are slack, they will be slack; if you are sharp, they will be, too. It isup to you to set the standards
you want your team to aspire to, and communicate those standardsin what you do, what you say and
how you say it.
9. Be completely fair.
Favouritism, however subtle, creates jealousy and damages morale. It‘svital that you don‘t
show preference for one person over another, and you give your attentionequally to your staff. This
doesn‘t mean you treat them all in exactly the same way, however:good managers realise that people
respond to different incentives.
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There are also following facts that should be kept in mind for effectivemanagement:
By means of HRD activities, the manager develops the technical, managerial, behavioral
knowledge, skill ability and values, which are necessary to perform present and future role.
The process of performance appraisals helps the manager and management to know the actual
performance level of manager when compared to standard level.
Performance appraisal is the basis of HRD, based on which promotions ,demotion, salary
fixing etc. can be decided. It is the basis for the individual development
Definitions
It is a method of evaluating the behaviour of the manager in work spot, both qualitative and
quantitative aspect.
The performance of an employee is his resultant behavior on task which can be observed &
evaluated
Performance Appraisal :
Performance Appraisal (PA) refers to all those procedures that are used to evaluate the personality,
performance, potential, of its group members
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Performance appraisal is the systematic description of the manager job relevant strength and
weakness.
Basic purpose is to find out how well the manager is performing the job.
Provide feedback information about the level of achievements and behaviours of subordinate.
Facilitates in testing and validating selection tests, interview techniques, by comparing their
scores with performance standards.
Comprehensive review
Continuous monitoring
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Identifies the problems or barrier that hinder effective performance at regular intervals.
Continuous monitoring
If the system deviates from the plan , one does not have to wait for the next periodic review to
correct it. The superior and the subordinate discuss the situation such that corrective action can
be taken immediately in order to prevent further deviation.
Process of PA
With the evolution and development of the appraisal system a number of methods or
techniques of performance appraisal have been developed. They can be classified as
Traditional method
Ranking method
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Modern method
Assessment centres
Management By Objective
Psychological Appraisal
360-Degree Feedback
Recent effect
Recent action
Negative rating
The problems of performance appraisal can be minimized through the following means:
By covering an open meeting with the appraisers and discussing the performance of the
manager before an after performance review discussions.
By encouraging every one to comment on each other‘s achievements and area requiring
improvement.
By conducting counselling meeting with the managers to appraise them of their performance
and consequences.
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This approach provides a clear prescription as what companies should measure in order to
balance the financial, customer , learning & growth and internal business process
The balance scorecard is a management system that enables organizations to clarify their
vision and strategy and translate them into action
It provides feedback around both internal business process and external outcomes in order to
continuously improve strategic performance & results
Companies must make to create future value through investment in customers, suppliers,
employees, process, technology, innovation
The balance scorecard suggests that we view organization from four perspectives and to
develop metrics, collect data and analyze it relative to each of these perspectives
Includes employee training, corporate cultural attitudes related to both individual & corporate
self improvement
In knowledge- worker org , People – the only repository of knowledge are the main resource in
the current climate of rapid change in technology
Allows the managers to know how well their business is running and whether its products and
services conform to customer requirements
3. Customer Perspective
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4.Financial Perspective
With the implementation of a corporate database, more process can be centralized and
automated
2.10 Feedback
Thus the purpose of counselling is to help the employee become aware of his own
performance, his strengths and weaknesses, opportunities available for performance
development and the threats in the form of technological change etc.
360-Degree Feedback
360-degree appraisal is basically a Multi-rater appraisal and feedback system. In this system,
the employee is assessed periodically (once in a year and sometimes even half yearly) by a
number of assessors including his
Supervisor
immediate subordinates
Colleagues
external customers
A 360-degree evaluation is valuable because people don‘t act the same towards everyone.
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360-degree feedbacks are known as multi-rater assessments since the number of evaluations is
increased to include peers, supervisor and subordinates to offer a more balanced and
comprehensive view and improve the quality of performance measures.
Insight into the strong and weak areas of the candidate in terms of the effective performance of
roles, activities, styles, traits, qualities, competencies knowledge, attitudes and skills, impact
on others and the like.
Data generation to serve as a more objective basis for rewards and other personnel decisions.
Alignment of individual and group goals with organizational vision, values and goals.
Appraisers
The appraiser may be any person who has thorough knowledge about the job contents to be
appraised. The appraiser should be capable of determining what is more important and what is
relatively less important. He should prepare reports and make judgments without bias.
Supervisors
Familiarity
Responsibility
Linking T &D
Subordinates
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360-Degree Feedback
Steps
Others do the Appraisal anonymously and the assessment is collected by an external agent
(consultant) or specially designated internal agent (for example the HR Department).
The assessment is consolidated. Feedback profiles are prepared and given to the employee.
This type of multi-perspective evaluation is more complete and accurate than the traditional
top-down evaluation
Team building
Performance management
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Fixing Remuneration
Orientation
Questionnaire distribution
Counselling
Career management is the combination of structured planning and the active management
choice of one's own professional career. The outcome of successful career management should
include personal fulfillment, work/life balance, goal achievement and financial security
Career stages
1. Entry to the organization when the individual can begin the process of self-directed career planning.
2. Progress within particular areas of work where skills and potential are developed through
experience, training, coaching, mentoring and performance manage- ment.
3. Mid-career when some people will still have good career prospects while others may have got as far
as they are going to get, or at least feel that they have. It is nec- essary to ensure that these ‗plateaued‘
people do not lose interest at this stage by taking such steps as providing them with cross-functional
moves, job rotation, special assignments, recognition and rewards for effective performance, etc.
4. Later career when individuals may have settled down at whatever level they have reached but are
beginning to be concerned about the future. They need to be treated with respect as people who are
still making a contribution and given oppor- tunities to take on new challenges wherever this is
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possible. They may also need reassurance about their future with the organization and what is to
happen to them when they leave.
5. End of career with the organization – the possibility of phasing disengagement by being given the
chance to work part time for a period before they fi nally have to go should be considered at this stage.
A career development strategy might include the following activities: a policy of promoting
from within wherever possible; • career routes enabling talented people to move from bottom to top of
the organization, • or laterally in the fi rm, as their development and job opportunities take them;
personal development planning as a major part of the performance management • process, in order to
develop each individual‘s knowledge and skills; systems and processes to achieve sharing and
development of knowledge (especially • tacit) across the fi rm; multi-disciplinary project teams with a
shifting membership in order to offer develop- • mental opportunities for as wide a range of
employees as possible.
As described by Hirsh and Carter (2002), career management encompasses recruitment, per-
sonal development plans, lateral moves, special assignments at home or abroad, development
positions, career bridges, lateral moves and support for employees who want to develop.
8. Succession planning.
9. Formal mentoring.
11. Dual ladder career paths (parallel hierarchy for professional staff).
13. Written personal career planning (as done by the organization or personally).
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Career planning
Career planning involves the defi nition of career paths – the routes people can take to advance
their careers within an organization. It uses all the information provided by the organization‘s
assessments of requirements, the assessments of performance and potential and management
succession plans, and translates it into the form of individual career development programmes and
general arrangements for management development, career counselling and mentoring.
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CHAPTER-3
The idea of effectiveness is based on the view that all managerial positions are best seen in
terms of the output associated with it.
For e.g., the areas could be in terms of sales level, production level, inventory control, best
utilization of resources etc., the effectiveness areas emanate from the strategy of the firm to
make its organizational structure operational.
When effectiveness standards are made more specific, they are called objectives.
Objectives have time limits and numerical values are attached to them
Managerial effectiveness is measured through comparing the actual standard set with the
achieved standard.
Both the standards will match perfectly provided the managers prove to be an effective
delegator, frank and fearless, well-defined, award subordinates for good job, pro-active,
innovative, energetic and adaptive in approach.
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2.Managerial Grid
A graphic presentation of a two dimensional view of leadership style has been developed by
Blake and Mouton
They proposed a Managerial Grid based on the styles of ‘concern for people’ and ‘concern
for production’
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The 9,1 (task management) leader is primarily concerned with production and has little
concern of people. This person believes in getting work done at all costs.
The 1,9 (country club management) leader is primarily concerned with people.
The 5,5 (middle of the road management) leader represents a moderate concern for both.
The 9,9 (team management) style demonstrates high concern for both production and people
and is therefore the ideal approach to leadership.
The 1,1 ( impoverished management) has minimum concern for people and production.
The model is useful to managers in as much as it helps them identify their current styles and
develop the most desirable style.
It seems unlikely that the 9,9 management style is appropriate for organizations experiencing
different growth rates, labour relations, competition, and a host of other differentiating
problems
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Supervisory rankings
Salary
Hierarchical position
Absence rate
Separation rate
Medical leave
Disciplinary actions
Suggestion submitted
Grievance
Use observations.
Use tests.
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presentations and follow-up with deviations and corrections to ensure that agreements
and commitments have been fulfilled.
7. Developing and using systems to organize and keep track of information or work progress.
10. Carefully reviewing and checking the accuracy of information in work reports (e.g.,
production, sales, financial performance) provided by management, management information
systems, or other individuals and groups.`
Some other areas, which require attention of both the government and the industries in the
management of managerial effectiveness
1. Developing Initiative
Drive : High motivation for work and also encourage others to work towards a common goal.
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Leader : Defines goals and standards of performance, delegates and allocates work according
to abilities.
Individual / Disciplined : Maintains decorum of the workplace, has respect for seniors and
juniors
The skills and competencies of their managers would help them perform better in certain core
areas like:
Certain skills should be practiced and developed by the managers in order to efficiently
perform their responsibilities in a competitive driven business environment.
1. Problem solving:
Gets more complete and accurate information by checking the multiple sources.
Probes skilfully to get at the facts, when others are reluctant/unwilling to provide full, detailed
information.
Routinely walks around to see how people are doing and to hear about any problems they are
encountering.
Questions others to assess whether they have thought through a plan of action.
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2. Analytical thinking: The ability to tackle a problem by using a logical, systematic, sequential
approach.
Approaches a complex task or problem by breaking it down into its component parts and
considering each part in detail.
Weigh the costs, benefits, risks and chances for success, in making a decision.
3. Forward thinking: The ability to anticipate the implications and consequences of situations and
take appropriate action to be prepared for possible contingencies.
Notices trends in the industry or market place and develops plans to prepare for opportunities
or problems.
Anticipates how individuals and groups will react to situations and information and plans
accordingly.
4. Conceptual thinking: The ability to find effective solutions by taking a holistic, abstract, for
theoretical perspective.
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Goes beyond conventional thinking and produces imaginative or unique response to a problem
5. Strategic thinking: The ability to analyze the organization‘s competitive position by considering
market and industry trends, existing and potential customers (internal and external), and strengths and
weaknesses as compared to competitors.
Understands the industry and market trends affecting the organization‘s competitiveness.
Has an in-depth understanding of competitive products and services available within the
marketplace.
Develops and proposes a long term (3-5 year) strategy for the organization based on an
analysis of the industry and marketplace and the organization‘s current and potential
capabilities to other competitors.
6. Technical expertise: The ability to demonstrate depth of knowledge and skill in a technical area.
Develops technical solutions to new or highly complex problems that cannot be solved using
existing methods or approaches.
7. Entrepreneurial orientation: The ability to look for and seize profitable business opportunities;
willingness to take calculated risks to achieve business goals.
Stays abreast of business, industry and market information that may reveal many business
opportunities.
Proposes innovative business deals to potential customers, suppliers and business partners.
8. Fostering innovation: The ability to develop, sponsors, or support the introduction of new and
improved method, products, procedures, or technologies.
Personally develops a new product or service, process or approach, methods and technologies.
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9. Results Orientation: The ability to focus on the desired result of one‘s own or one‘s unit‘s work‘s
setting challenging goals, focusing effort on the goals and meeting or exceeding them.
Has a strong sense of urgency about solving problems and getting work done.
Takes charge of a group when it is necessary to facilitate change, overcome an impasse, face
issues, or ensure that decisions are made.
Makes tough decisions (e.g., closing a facility, reducing staff, accepting or rejecting a high-
stakes deal).
11.Self Confidence: Faith in one‘s ideas and capability to be successful; willingness to take an
independent position in the face of any opposition.
Is willing to speak up to the right person or group at the right time, when he/she disagrees with
a decision or strategy.
12. Stress Management: The ability to keep functioning effectively when under pressure and
maintain self control in the face of hostility or provocation/ frustration.
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13. Personality Credibility: Demonstrated concern that one be perceived as responsible, reliable and
trustworthy.
14. Flexibility: Openness to different and new ways of doing things; willingness to modify one‘s
preferred way of doing things.
Demonstrates a willingness to modify a strongly held position in the face of contrary evidence.
Effective manager focuses on what he is doing and efficiency deals with how well he does
with minimum wastage of resources.
Since managers deal with input resource that is scarce such as money, people, equipment, and
time, they should be more concerned about its efficient utility, minimizing resource cost and
optimizing the output.
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Effective managerial job behaviour talks about as "any set of managerial actions believed to be
optimal for identifying, assimilating/ incorporating and utilizing both internal and external
resources towards the functioning of the organizational unit and sustaining in the long run, for
which a manager has high degree of responsibility‖.
Therefore effective manager is expected to work as an optimizer by focusing on low waste and
high goal attainment
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The effective manager spend most of their time manager . That is they spend most of
their time identifying opportunity for improvement, locating problems, training subordinates ,
developing contacts with other in the organization, working through inter- unit differences .
Manager as a Optimizer
The actions he is to take will arise from the answers a manager gives to these questions.
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CHAPTER-4
OD Values
Power equalization
Participation
OD Interventions Techniques
Sensitivity Training
The group is process-oriented, which means that individuals learn through observing and
participating rather than being told.
The objectives of the T-groups are to provide the subjects with increased awareness of their
own behaviour and how others perceive them, greater sensitivity to the behaviour of others,
and increased understanding of group processes.
Results
Increased ability to empathize with other, improved listening skills, greater openness,
increased tolerance of individual differences, and improved conflict resolution skills
Survey Feedback
One tool for assessing attitudes held by organizational members, identifying discrepancies
among member perceptions, solving differences is the survey feedback approach.
The questionnaire typically asks members for their perceptions and attitudes on a broad range
of topics, including decision making practices; communication effectiveness; coordination
between units; and satisfaction with organization, job, peers, and their immediate supervisor.
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Process Consultation
Managers often sense that their unit‘s performance can be improved, but they are unable to
identify what can be improved and how it can be improved.
The purpose of process consultation is for an outside consultant to assist a client, usually a
manager, ―to perceive, understand, and act upon process events‖ with which he or she must
deal.
Consultants in PC are there to ―give the client ‗insight‘ into what is going on around him,
within him, and between him and other people.‖ They do not solve the organization‘s
problems.
Rather, the consultant is a guide or each who advises on the process to help the client solve his
or her own problems.
Team Building
Team building can be applied within groups or at the inter group level where activities are
interdependent.
The objective is to improve coordinative efforts of team members, which will result in
increasing the group‘s performance.
The activities considered in team building typically include goal setting, development of
interpersonal relations among team members, role analysis to clarify each member‘s role and
responsibilities, and team process analysis.
Inter-group Development
Inter-group development seeks to change the attitudes, stereotypes, and perceptions that
groups have of each other.
Each group meet independently to develop lists of its perception of itself, the other group, and
how it believes the other group perceives it.
There are two difficulties in defining organization climate: how to define climate, and how to
measure it effectively on different levels of analysis. Furthermore, there are several approaches to the
concept of climate. Two in particular have received substantial patronage: the cognitive schema
approach and the shared perception approach.
The cognitive schema approach regards the concept of climate as an individual perception and
cognitive representation of the work environment. From this perspective climate assessments should
be conducted at an individual level.
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Individual autonomy-It implies the degree to which employees are free to manage themselves, have
considerable decision- making power and are not continuously accountable to higher management.
Position structure-The degree to which objectives of jobs and methods for accomplishing it are
established and communicated to the employees.
Reward orientation-It means the degree to which an organisation rewards individuals for hard work or
achievement. It is high when an organisation orients people to perform better and rewards them for do
the work.
Task orientation-If the management is task oriented , the leadership style will be automatic do the
work.
Job satisfaction-Employee satisfaction are very important for any organisation, and it is very
important in organisational climate. It gives motivation to employees to work more and more.
Morale-It gives attitudes and sentiments of organisational members towards the organisation
members. If it is high , there will be an atmoshphere of cooperation in the organisation. But if the
morale is low, there will be conflicts between employees.
Control-Having full control over the workers. Control is either two types either flexible or flexible.
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Service-Service is defined as meeting the needs and expectations of the persons (children, youth and
families) for whom you are performing your work. This does not refer to the management, but the
persons who benefit from the work.
Compensation-Monetary compensation is an employee's gross payroll pay rate and benefits programs
funded by an organization or agency. Flextime and benefits like agency-based childcare are closely
related to compensation.
4.3 Leader
"Leadership is a function of knowing yourself, having a vision that is well communicated, building
trust among colleagues, and taking effective action to realize your own leadership potential."
• Autocratic:
– May be valuable in some types of business where decisions need to be made quickly
and decisively
• Democratic:
– Persuasive: Leader takes decision and seeks to persuade others that the decision
is correct
• Laissez-Faire:
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• Paternalistic:
Early Theories:
• Leaders are exceptional people, born with innate qualities, destined to lead
• Term 'man' was intentional - concept was primarily male, military and Western
Trait Theories
• Traits are hard to measure. For example, how do we measure honesty or integrity?
Leadership Traits
Group Exercise:
Traits
• Adaptable to situations
• Assertive
• Cooperative
• Decisive
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• Dependable
• Persistent
• Self-confident
• Tolerant of stress
Skills
• Clever (intelligent)
• Conceptually skilled
• Creative
• Fluent in speaking
• Persuasive
• Socially skilled
• Leaders behaviour and actions, rather than their traits and skills e.g. production orientated or
people orientated
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• Leaders inspire individuals, develop trust, and encourage creativity and personal growth
• Individuals develop a sense of purpose to benefit the group, organisation or society. This goes
beyond their own self-interests and an exchange of rewards or recognition for effort or loyalty.
A collection of individuals who have regular contact and frequent interaction, mutual
influence, common feeling of camaraderie, and who work together to achieve a common set of goals.
Group influence
Group types
Primary
Secondary
Brand community
Aspiration v. dissociative
Conformity
Peer pressure
Social Power
Types of power
Referent
Legitimate
Expert
Reward
Coercive
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Types
Informational
Utilitarian
Value-expressive
Utilitarian
Hedonic
Separateness-connectedness
Connected self-schema
Word-of-mouth Marketing
Characteristics
Organic
Amplified
Consumer expertise
Online capabilities
Social networking
Word-of-mouth Marketing
Buzz marketing
Guerilla marketing
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Ford Focus
Viral marketing
Cloverfield
Stealth marketing
Tactics
Word-of-mouth Marketing
Opinion leaders
Characteristics
Market mavens
Surrogate consumers
Rachel on Friends
Diffusion processes
Household Decision-Making
Traditional Structure
Family
Nuclear
Extended
Emerging trends
Boomerang kids
Sandwich generation
Household Decision-Making
Purchasing roles
Influencer
Gatekeeper
User
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Decision-maker
Purchaser
Sex roles
Power of children
Consumer socialization
The Job Challenge Profile (JCP) is a self-assessment that will gauge workplace
challenges and highlights prime learning experiences. This profile can show you or your employees
how to seek, challenge and develop the valuable skills needed within ones professional life.
There are five clusters of job components that represent major aspects of managerial work:
› Creating change
› Managing boundaries
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› Versatile: can be administered to managers and leaders at all levels and organization types
Job assignments are one of the oldest and most important forms of leader development. It can give
you the opportunity to learn by doing, and more importantly, allow you to grow as a leader. But not
every job can help develop leadership, however. It must be something that stretches you, pushes you
out of your comfort zone, and requires you to think and act differently.
Research into what makes a job developmental has identified five broad sources of challenge related
to learning:
1. Job transitions. A change in work role – whether change in content, level of responsibility or
location – requires you to handle responsibilities that are in some way unfamiliar and where the
usual routines and behaviors are no longer adequate.
2. Creating change. Jobs that require you to create change call for actions and decisions in the face
of uncertainty and ambiguity. You are responsible for new directions, must address inherited
problems and face problems with employees who are dealing with change.
3. High levels of responsibility. Assignments with high levels of responsibility have greater breadth,
visibility and complexity; they also expose you to pressure and high-stakes decisions.
4. Managing boundaries. Most leaders are accustomed to managing downward. In situations where
you must work across lateral boundaries your new challenge is to work with people over whom
you have no formal or direct authority.
5. Dealing with diversity. Most organizations are experiencing rapid and substantial increases in
diversity, not only in the domestic workforce but also in the demands of operating in the global
arena. This requires you to learn to work with and manage people from different cultures or
countries as well as with people of both genders and of different racial and ethnic backgrounds.
4.6 Competition
From a managerial perspective, competition generally falls into the external environment, though it
can also take shape in the internal environment through rivalry between strategic business units
(SBUs). For managers, understanding the external competitive landscape is a critical factor in
assessing company strategies and benchmarking appropriately to ensure the competitiveness of the
firm. Businesses that fail to keep pace with their rivals will eventually be overpowered and often
forced to develop an exit strategy.
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Avoiding the risks of competitive factors demands a strong understanding of operational efficiency
(low cost), quality production, differentiation, and competitive advantage or who you target and
whether or not you have a cost or quality advantage (see figure below).
Cost vs. quality
Companies generally achieve either a cost or a quality advantage (very rarely, both).
Low-Cost and Branding
The simplest perspective on competition is in industries where products are homogeneous (or very
alike). In such a situation, companies compete directly. For example, bottled-water producers are
directly involved in such a framework and thus adopt two basic competitive strategies: low-cost and
branding.
Low-cost suppliers find ways to optimize their production and distribution to offer consumers the
lowest possible price on one bottle of water. Low-cost suppliers often benefit largely from economies
of scale. Branding, on the other hand, aims to convince the consumer that a higher price point is worth
paying based upon the company's name, reputation, or other distinguishing characteristic. For
example, Dasani brand water costs more than generic store brand water, despite being essentially the
same product. Commercials, aesthetic presentation, goodwill, and factors other than price may then
influence a consumer's purchasing decision.
Differentiation
Most products and services are not homogeneous, however, allowing incumbents in an industry to
compete with one another by means of various competitive strategies. Differentiation is a competitive
tactic wherein companies approach certain niche needs within an industry to capture a segment of the
market share.
An example of differentiation might be cereal. There are hundreds of different kinds of cereals. The
need being filled is sustenance: people need to eat. The producers of these cereals use differentiation
to capture a share of the cereal market: some brands focus on their organic nature, others their sugary
appeal, and still others on being "cool." Branding plays an important role here as well, though
assessing niche consumer needs and filling them is the principal focus.
Quality
Finally, there is the potential to compete externally based upon quality. Toyota makes both the Corolla
and the Lexus, thereby targeting both ordinary automobile drivers and those in the luxury-car
consumer bracket. Quality competitive strategies, while related to branding, provide a particular level
of quality to capture a specific income or interest demographic. The opportunity cost of efficiency is
associated with quality, which generally sees higher price points. Quality is therefore a strong
antithesis to the low-cost strategy.
Internal Competition
Businesses also compete internally, an intrinsically complex issue. On the surface, internal
competition involves either direct product substitutes or funding competition (among different
business units). An example of internal competition is PepsiCo. Pepsi makes both colas and sports
drinks, all of which sit on the shelf next to one another. When a customer sees the sports drink and
chooses it over the cola, the cola has lost a sale to an internal competitor. Pepsi, however, did not lose
a sale; it merely lost one segment of the business while gaining another.
With these points in mind, managers must thoroughly understand the products they are pitching and
which strategy will help them avoid going toe-to-toe with other businesses with whom they cannot
compete. Starting up a car manufacturing business to compete with Hyundai in the low-cost market is
extremely difficult, as Hyundai has economies of scale in place that will almost always beat smaller
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competition on a low-cost strategy. This example illustrates an extremely important point in business:
rely on strengths. Managers must understand their own competitive advantage (what they do better
than the competition) to adopt the appropriate competitive strategy to gain market share and remain
profitable
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CHAPTER-5
Unfortunately, 70% of organizational transformations fail. Why? Because too many crucial elements
in the change process are skipped.
Sometimes we wrongly assume that change is all about improving financial results – stock price,
profitability, sales. We forget that successful transformation also generates ―soft‖ benefits, such as
trust, new organizational capabilities, and emotional commitment among employees.
But even if we strive for financial and non-financial results, additional perils await: painful emotions
that boil up in our workforces whenever we ask people to think or do things differently. Whether it‘s
anger, alarm, or confusion, we must ease those feelings by cultivating an environment of trust,
involvement and empowerment.
Urgency-An organizational burning platform exists when maintaining the status quo becomes
prohibitively expensive. Major change is always costly, but when the present course of action is even
more expensive, a burning-platform situation erupts.
Create a sense of urgency based on the company‘s financial performance, competitive situation,
market position, technological trends – create a burning platform: What will happen if we don‘t react
now?
Compelling change story-Management need to be able to tell a compelling change story that motivate
employees. But before you you get buy-in, people need to feel the problem.
People aren‘t going to consider anything until they are convinced there is a problem that truly needs to
be addressed.
Current strategy-When dealing with change management it is often required to have a closer look at
the current strategy.
Vision and values-Successful change is hinged on a picture of a desirable future. Vision can provide
both a corporate sense of being and a sense of enduring purpose. Without a sensible vision, change
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efforts can dissolve into a list of confusing projects that take the organization in the wrong direction. It
is important that the vision be easy to communicate. Create a shared vision, values and common
directions.
Create a dialog-Involving employees right from the start, where they have influence in the strategic
plan of the organization, tends to reduce employees‘ resistance, which is always a very important
factor in the success of any organizational change.
Culture-All change in organizations is challenging, but perhaps the most daunting is changing culture.
Whenever possible use storytelling – storytelling can be a powerful tool when you want to drive
organizational change.
Visualize the ―journey‖-Not only is it easier to communicate something using a picture, but it‘s also
much easier for people to remember things that have been communicated to them visually. People
remember 10% of what they hear, 20% of what they read and 80% of what they see and do.
Measure-Measurement should be considered during the planning of change and before any action is
undertaken. Measure early and often and tell about it Without measures of success, the organization
does not know if it has succeeded in its efforts. Someone once said, ―What gets measured gets
improved.‖ Someone else said, ―If you don‘t know where you are going, any road will get you there.‖
Create wins-It is critical for teams and individuals working on change to achieve small wins regularly.
So if you want something to grow, don‘t forget to pour champagne on it.
Personal development is a lifelong process. It's a way for people to assess their skills and
qualities, consider their aims in life and set goals in order to realise and maximise their potential.
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Negotiation is a method by which people settle differences - explore the stages of negotiation and
learn how to improve your negotiating skills.
Problem Analysis
Effective negotiators must have the skills to analyze a problem to determine the interests of
each party in the negotiation. A detailed problem analysis identifies the issue, the interested parties
and the outcome goals. For example, in an employer and employee contract negotiation, the problem
or area where the parties disagree may be in salary or benefits. Identifying the issues for both sides
can help to find a compromise for all parties.
Preparation
Before entering a bargaining meeting, the skilled negotiator prepares for the meeting.
Preparation includes determining goals, areas for trade and alternatives to the stated goals. In addition,
negotiators study the history of the relationship between the two parties and past negotiations to find
areas of agreement and common goals. Past precedents and outcomes can set the tone for current
negotiations.
Active Listening
Negotiators have the skills to listen actively to the other party during the debate. Active
listening involves the ability to read body language as well as verbal communication. It is important to
listen to the other party to find areas for compromise during the meeting. Instead of spending the bulk
of the time in negotiation expounding the virtues of his viewpoint, the skilled negotiator will spend
more time listening to the other party.
Emotional Control
It is vital that a negotiator have the ability to keep his emotions in check during the
negotiation. While a negotiation on contentious issues can be frustrating, allowing emotions to take
control during the meeting can lead to unfavorable results. For example, a manager frustrated with the
lack of progress during a salary negotiation may concede more than is acceptable to the organization
in an attempt to end the frustration. On the other hand, employees negotiating a pay raise may become
too emotionally involved to accept a compromise with management and take an all or nothing
approach, which breaks down the communication between the two parties.
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Verbal Communication
Negotiators must have the ability to communicate clearly and effectively to the other side
during the negotiation. Misunderstandings can occur if the negotiator does not state his case clearly.
During a bargaining meeting, an effective negotiator must have the skills to state his desired outcome
as well as his reasoning.
Negotiation is not necessarily a one side against another arrangement. Effective negotiators
must have the skills to work together as a team and foster a collaborative atmosphere during
negotiations. Those involved in a negotiation on both sides of the issue must work together to reach an
agreeable solution.
Problem Solving
Individuals with negotiation skills have the ability to seek a variety of solutions to problems.
Instead of focusing on his ultimate goal for the negotiation, the individual with skills can focus on
solving the problem, which may be a breakdown in communication, to benefit both sides of the issue.
Leaders with negotiation skills have the ability to act decisively during a negotiation. It may be
necessary during a bargaining arrangement to agree to a compromise quickly to end a stalemate.
Interpersonal Skills
Effective negotiators have the interpersonal skills to maintain a good working relationship
with those involved in the negotiation. Negotiators with patience and the ability to persuade others
without using manipulation can maintain a positive atmosphere during a difficult negotiation.
Ethical standards and reliability in an effective negotiator promote a trusting environment for
negotiations. Both sides in a negotiation must trust that the other party will follow through on
promises and agreements. A negotiator must have the skills to execute on his promises after
bargaining ends.
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When a firm is implementing a value creating strategy not simultaneously being implemented
by any current or potential competitors, then we can say the firm has a Competitive advantage. And
when a firm is implementing a value creating strategy not simultaneously being implemented by any
current or potential competitors and when these other firms are unable to duplicate the benefits of this
strategy, then we can say the firm has a sustained competitive advantage (Barney 1991). There are
two major models that have to be considered. The first one is the position or environmental model and
the second one is the resource-based view model.
In order to achieve a competitive advantage, the firm is required to make a choice about the type of
competitive advantage it seeks to attain and the scope within which it will attain it. Choosing the
competitive scope or the range of the firm‘s activities can play a powerful role in determining
competitive advantage because it aims to establish a profitable and sustainable position against the
forces that determine your industry competition.
Porter 1985 defines the competitive strategy as the positioning of a company in its competitive
environment. Also Porter has posed two important questions:
1. What is the structure or the attractiveness of the industry which the company is in?
2. What is the company‘s position in its competitive environment?
To answer the first question a company, as an organization, should analyze their industry by
focusing on the following points (industrial analysis):
The competitive advantage can be sustained in one of the two ways (Porter 1985):-
1. Either the company can be lucky enough to come up with something that its rivals cannot copy
which is very rare, or
2. The company is improving so fast that its rivals can not catch up.
Porter shows that there are five competitive forces which play a major role in the company success or
failure
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The collective strength of these five competitive forces determines the ability of firms in an industry
to earn on average, a rate of return on investment in excess of the cost of the capital.
Porter also notes that a business can develop a sustainable competitive advantage by following two
strategies; cost leadership strategy or differentiation strategy.
Cost Leadership Strategy: the primary focus of a cost leadership strategy is to achieve low costs
relative to competitors. Lowering costs lead to lowering prices, which can increase demand for
products or services, but if the product or services cannot be produced at a lower cost it also reduces
profit margins. To compete based on cost, managers must address labour, materials, overheads, and
other costs, and to design a system that lowers the cost per unit of the product or service. Often,
lowering costs requires additional investment in automated facilities, equipment and employees skill.
Creating uniqueness such that the organization‘s goods and services are clearly
Distinguished from those of its competitors. In other words the focus is on creativity and innovation
which have long been recognized as necessary for bringing the required
Schuler and Jackson 1987 have emerged from Porter discussion of competitive advantage three
competitive advantage strategies that organizations can use to gain competitive advantage:
Innovation strategy: the primary focus here is developing products or services different from those of
competitors or offering something new and different. A vital component of any innovation strategy is
getting employees to broaden their skills.
Quality enhancement strategy: the primary focus here is enhancing the product and/or services.
Quality enhancement often means changing the processes of production in ways that require workers
to be more involved and more flexible.
Cost reduction strategy: firms typically attempt to gain competitive advantage by being the lowest
cost producer.
The question is who brings the innovation, quality and the cost reduction strategy to the firm? It
comes from the right employee who is motivated by the right human resources practices. In the next
sections we will deal with the issues of how the right employee is employed and motivated.
Competitive Advantage through Job Analysis, Job Description and Job Evaluation
Job Analysis
The job analysis looks at the behavioral needs of a particular competitive strategy (cost leadership or
differentiation) role peculiar to the culture and organization of the company. It is like performing a
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Personal Profile Analysis on an imaginary person. The goal is to define the ideal individual for the job
position from the perspective of the company and the employees that the successful applicant will
work with. Job analysis is the process of collecting information and making judgments about a
specific job. From the stand point of researchers, that competitive advantage only occur when
employee‘s knowledge, skills and ability can add value to the firm, are rare, cannot be imitated and
are not sustainable. In order to target employees with the requisite knowledge, skills and ability, the
job has to be carefully defined. The HRM literature promotes careful job definition in the belief that it
will have two effects. First, it is commonly believed to assist targeting and attraction of potential
recruits. Second, job analysis helps potential recruits to make up their own minds about whether to
apply or not.
Job Description
The job description is generally used to identify the responsibilities, the objectives associated with
each specific task and the reward that associated with good performance. In order to accomplish the
employment relationship effectively, work has to be designed, programmed, costed, organized and co-
coordinated. In other words detailed job description, otherwise can be used by an employee to define
what s/he is not prepared to (―that‘s not part of my job‖ or I‘m not paid to do that‖). In a dynamic
environment it is impossible to have a good job description because anticipating the environment
changes in advance is impossible. But that does not mean we should not describe the job as detailed as
possible.
Job Evaluation
Once jobs have been analyzed and described, the job evaluation began by considering several job
factors such as: working conditions, necessary technical KSA (Knowledge, Skills and Ability) and
behavior, salaries and required managerial skills. A rating of each factor is made on a standard scale,
and the total rating points can be used to rank jobs hierarchically. The recruiting and selection model
appendix A can be used in the rating process by using different criteria and weights such as the above-
mentioned job factors.
Knowledge management (KM) is the process of capturing, developing, sharing, and effectively using
organizational knowledge. It refers to a multi-disciplined approach to achieving organisational
objectives by making the best use of knowledge.
"Knowledge management is the process of capturing, distributing, and effectively using knowledge."
This definition has the virtue of being simple, stark, and to the point. A few years later, the Gartner
Group created another second definition of KM, which is perhaps the most frequently cited one
(Duhon, 1998):
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may include databases, documents, policies, procedures, and previously un-captured expertise and
experience in individual workers."
Both definitions share a very organizational, a very corporate orientation. KM, historically at least, is
primarily about managing the knowledge of and in organizations.
The operational origin of KM, as the term is understood today, arose within the consulting
community and from there the principles of KM were rather rapidly spread by the consulting
organizations to other disciplines. The consulting firms quickly realized the potential of the Intranet
flavor of the Internet for linking together their own geographically dispersed and knowledge-based
organizations. Once having gained expertise in how to take advantage of intranets to connect across
their organizations and to share and manage information and knowledge, they then understood that the
expertise they had gained was a product that could be sold to other organizations. A new product of
course needed a name, and the name chosen, or at least arrived at, was Knowledge Management. The
timing was propitious, as the enthusiasm for intellectual capital in the 1980s, had primed the pump for
the recognition of information and knowledge as essential assets for any organization.
Perhaps the most central thrust in KM is to capture and make available, so it can be used by others in
the organization, the information and knowledge that is in people's heads as it were, and that has never
been explicitly set down.
What is still probably the best graphic to try to set forth what KM is constituted of, is the graphic
developed by IBM for the use of their KM consultants, based on the distinction between collecting
stuff (content) and connecting people, presented here with minor modifications (the marvelous C, E,
and H mnemonics are entirely IBM's):
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Another way to view and define KM is to describe KM as the movement to replicate the
information environment known to be conducive to successful R&D—rich, deep, and open
communication and information access—and deploy it broadly across the firm. It is almost trite now
to observe that we are in the post-industrial information age and that an increasingly large proportion
of the working population consists of information workers. The role of the researcher, considered the
quintessential information worker, has been studied in depth with a focus on identifying
environmental aspects that lead to successful research (Koenig, 1990, 1992), and the strongest
relationship by far is with information and knowledge access and communication. It is quite logical
then to attempt to apply those same successful environmental aspects to knowledge workers at large,
and that is what in fact KM attempts to do.
Looking at KM historically through the stages of its development tells us not only about the history of
KM, but it also reveals a great deal about what constitutes KM.
The initial stage of KM was driven primarily by IT, information technology. That first stage has been
described using an equestrian metaphor as ―by the internet out of intellectual capital‖. The concept of
intellectual capital provided the justification and the framework, the seed, and the availability of the
internet provided the tool. As described above, the consulting community jumped at the new
capabilities provided by the Internet, using it first for themselves, realizing that if they shared
knowledge across their organization more effectively, then they could avoid reinventing the wheel,
underbid their competitors, and make more profit. The first use of the term Knowledge Management
in the new context appears to have been at McKinsey. They realized quickly that they had a
compelling new product. Ernst and Young organized the first conference on KM in 1992 in Boston
(Prusak, 1999). The salient point is that the first stage of KM was about how to deploy that new
technology to accomplish more effective use of information and knowledge.
The first stage might be described as the ―If only Texas Instruments knew what Texas Instruments
knew‖ stage, to revisit a much quoted aphorism. The hallmark phrase of Stage 1 was first ―best
practices,‖ to be replaced by the more politic ―lessons learned.‖
The second stage of KM emerged when it became apparent that simply deploying new technology
was not sufficient to effectively enable information and knowledge sharing. Human and cultural
dimensions needed to be addressed. The second stage might be described as the ― ‗If you build it they
will come‘ is a fallacy‖ stage—the recognition that ―If you build it they will come‖ is a recipe that
can easily lead to quick and embarrassing failure if human factors are not sufficiently taken into
account.
It became clear that KM implementation would involve changes in the corporate culture, in many
cases rather significant changes. Consider the case above of the new pediatric medicine and the
discovery of the efficacy of adding orange juice to the recipe. Pharmaceutical sales reps are
compensated primarily not by salary, but by bonuses based on sales results. What is in it for that sales
rep to share her new discovery when the most likely result is that next year her bonus would be
substantially reduced? The changes in corporate culture needed to facilitate and encourage
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information and knowledge sharing can be major and profound. KM therefore extends far beyond just
structuring information and knowledge and making it more accessible.
As this recognition unfolded, two major themes from the business literature were brought into the KM
fold. The first was Senge‘s work on the learning organization (Senge, Peter M., 1990 The Fifth
Discipline: The Art and Practice of the Learning Organization.) The second was Nonaka‘s work on
―tacit‖ knowledge and how to discover and cultivate it (Nonaka, Ikujiro & Takeuchi, Hirotaka, 1995
The Knowledge-Creating Company: How Japanese Companies Create the Dynamics of Innovation.)
Both were not only about the human factors of KM implementation and use; they were also about
knowledge creation as well as knowledge sharing and communication. The hallmark phrase of Stage
2 was ―communities of practice.‖ A good marker of the shift from the first to the second stage of KM
is that for the 1998 Conference Board conference on KM, there was for the first time a noticeable
contingent of attendees from HR, human resources, departments, and by the next year, 1999, HR was
the largest single group, displacing IT attendees from first place.
The third stage developed from the awareness of the importance of content, and in particular the
awareness of the importance of the retrievability of content, and therefore of the importance of the
arrangement, description, and structure of that content. Since a good alternative description for the
second stage of KM is the ―it‘s no good if they don‘t use it‖ stage, then in that vein, perhaps the best
description for the new third stage is the ―it‘s no good if they try to use it but can‘t find it‖ stage.
Another bellwether is that TFPL‘s report of their October 2001 CKO (Chief Knowledge Officer)
Summit reported that for the first time taxonomies emerged as a topic, and it emerged full blown as a
major topic (TFPL, 2001 Knowledge Strategies – Corporate Strategies.) The hallmark phrases
emerging for the third stage are content management (or enterprise content management) and
taxonomies.. At KMWorld 2000 a track on Content Management appeared for the first time, and by
the 2001 KMWorld Conference, Content Management had become the dominant track. In 2006,
KMWorld added a two-day workshop entitled Taxonomy Boot Camp, which still exists today. The
hallmark terms for the third stage of KM are taxonomy and content.
Other KM Issues
One issue is the need to retain the knowledge of retirees. Of course the fact that the baby boomer
bulge is now reaching retirement age is making this issue particularly salient. KM techniques are very
relevant to this issue. One technique is the application of the lessons learned idea—just treat the
retiree‘s career as a long project that is coming to its end and create an after action report, a massive
data dump. This idea seems obvious, but only in special cases is it likely to be very useful.
Much more likely to be useful is to keep the retiree involved, maintain him or her in the CoPs and
findable through expertise locater systems. The real utility is likely to be found not directly in the
information that the retiree leaves behind, but in new knowledge created by the interaction of the
retiree with current employees. The retiree says "it occurs to me that ..." and elicits a response
something like ―yes, but here ...,‖ a discussion unfolds, the retiree contributes some of the needed
expertise, and a solution is generated. The solution arises not directly from the retiree‘s knowledge
but rather from the interaction.
Another major development is the expansion of KM beyond the 20th century vision of KM as the
organization‘s knowledge as described in the Gartner Group definition of KM. Increasingly KM is
seen as ideally encompassing the whole bandwidth of information and knowledge likely to be useful
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It is a very common tendency of every employee to get into a rut at work especially if one has
been doing a same kind of job for a very long time. The longer one has been doing the job the greater
is the tendency to keep doing things the way they have always done them; as it gets monotonous, easy
and boring.
In almost every job there is opportunity for creativity and innovation – sometimes they are small
operational improvements and sometimes they are big challenging innovations.
1. There is always a scope for improvement: every single product, service,method and aspect of any
job can be done in many different and better ways. Approach every task with the attitude that the
current method can always be improvised and that your job is to find a better way to do it.
2. Asking is the beginning of improving: ask colleagues, friends, seniors and customers what
problems and issues they have with a product or service. Discuss ideas for cost savings and quality
improvements. Inter-departmental communication about what could be improvised is also a great
way. People in other places have different exposure; thus different viewpoints and can help to identify
problem areas and opportunities that you could have possibly missed looking at. Network with people
in other fields and discuss their attitudes and approaches to some of the topics that concern you.
3. Unleash the power of ideas: ideas are the raw material for progress. A well co-ordinated
brainstorming or ideation session with a group of diverse people helps generate great ideas for any
business challenge or new business opportunities. Testing, accepting and implementing the best ideas
multiply the chances of success.
4. Learn from the experience of others: experience may be a good teacher; someone else‘s
experience is a far better teacher. Look far outside. Discuss with superiors and people who have
experience and expertise in tackling the sort of challenges that you or your organization faces. Look
far outside. How have other organizations in different sectors faired with challenges? What do
businesses similar to yours but in other zones of the world do? Research may help pinch some of their
great ideas and you can try applying them locally.
Maybe you can contribute a few ideas of your own ideas which will help your manager or the
company at large. Exhibit that you are a positive contributor of ideas.
5. Change your attitude to failure: As Woody Allen puts it; ―If you‘re not failing now and again,
it‘s a sign you are not doing anything very innovative.‖ The most innovative organizations really do
think differently. The organizations that do not innovate inevitably age and decline. Thus, to sustain
in a period of rapid change it is vital to recognize the fact that innovation is significant positive change
be it in products, processes or people.
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Every CEO says the same thing, ―We need creativity and innovation here.‖
Ironically, in the same organization, we see people frightened to try new things. There are many
barriers to think and create innovatively – the fear of being judged, the fear of failure, employees
being overburdened, issues of budget etc.
Three years ago, the five-person research and development team at pet-accessory company
West Paw Design had a case of collective writer's block. A production manager named Seth Partain
proposed holding a contest for the company's three-dozen employees. Everyone from salespeople to
seamstresses were encouraged to spend an afternoon designing and producing prototypes for new
products. Following an end-of-day vote, a winner was crowned at an award ceremony. By making
employees feel a part of the idea-creation process, West Paw Design set up a new pipeline of product
development.
"The five last bastions of thinking are the car, the john, the shower, the church or synagogue,
and the gym," Joey Reiman, CEO of BrightHouse, told Inc.'s Leigh Buchanan. Note the absence of
office from that roster. So, to allow for that crucial "think time," in addition to nearly five weeks'
vacation, BrightHouse's 18 staff members get five "Your Days," in which they are encouraged to visit
a spot conducive to reflection and let their neurons rip.
What happens when your employees are too shy to pipe up? That happened at Solar Systems,
an El Canjon, California, company that installs solar power systems. So CEO Mike Hall decided to
use an online survey tool to allow employees to review their peers idea submissions – and set a prize
at $500. "We knew we had people who might be shy about submitting ideas," he says. "We gave them
a forum that encourages everyone to share."
4. Encourage Risk-Taking.
Another innovation booster at BrightHouse is the company's annual event known as March
Fo(u)rth. On that date, each employee is encouraged to do something he or she has never before
attempted – say, skydive or give a large presentation. "If we're known for anything, it's
possibilitarianism," says CEO Reiman.
La Jolla Group, an apparel company in Irvine, California, recognized in 2007 that it faced a
shortage of designers specializing in surf fashions. So CEO Toby Bost came up with the idea for a
contest – a contest to earn employment in his company. Now, each September, a handful of teens
compete in a runway fashion show judged by audience members who text message a vote for their
favorite designer. The winner of the fashion show receives an internship at La Jolla Group, a $4,000
scholarship, free clothes, and a mention in Teen Vogue. "I knew that we couldn't keep going on by
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pinching designers from each other's backyards," Bost said. "We needed to manufacture long-term
talent by targeting students early and focusing them on a design career."
A few years ago, a college student spending the summer programming at Fog Creek Software,
came to his boss, Inc. columnist Joel Spolsky, with an idea: What about running job ads on the
company's blog? The site was popular in the programming community, and the student, Noah Weiss,
proposed hosting relevant classified job ads could open up a new revenue stream. It did: more than $1
million came in. Spolsky decided a reward was in order. But what? Spolsky offered the student an
equity stake—if he were to return to Fog Creek as a full-time employee.
Scott Cook, the founder of Intuit, says one of the keys to encouraging innovation is to let
employees be as inventive as possible. "We encourage this by allowing our engineers and product
managers in most of our divisions to devote 10 percent of their workweeks to new ideas," Cook says.
"That's how we developed many of our products and features."
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Manager is a person who plans, organizes directs & controls the allocation of human, material,
financial& information resources in pursuit of the organization goals.
2. What is meant by Managerial Job?
A managerial job should be based on a task that has to be done to attain the company‘s
objectives. It should always a real job- one that makes a visible if possible measurable contribution to
the success of the organization.
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20. List out the three Laws of Time and Effort Management.
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Customer satisfaction
Financial
Internal/operational
Product Management duties
22. Equation for effective Time Management?
Effective time management = Right motivation+Right frame of mind+right teaching.
16 MARKS
1. Discuss the General Dimensions of Managerial Jobs.
2. What are the Major areas that help in Management of Time?
3. Briefly explain about the Managerial Job Model and Model of Managerial Effectiveness.
4. How an Effective Manager will be an Optimizer? Explain.
5. What is the Effective Job Behavior Skills Required for Manager ?
6. Discuss about Henry Mintzberg‘s Role Dimensions.
7. Explain the Principles of Time Management.
8. Briefly explain Effective and Ineffective Job Behavior with Examples.
9. Functional Level Difference in Managerial Job Behavior
10. Explain about Talent cycle.
11. Write a notes on Two Factor Theory.
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UNIT-2
2-MARKS
1. What is Talent?
Talent means the skill that someone has quite naturally to do something that is hard. Someone
who has talent is able to do something without trying hard. It is an ability that someone is born with. It
is a high degree of ability or of aptitudes. People may have talent for music, dancing, acting, sport or
other skills.
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a. Exploration
b. Establishment
c. Mid-career
d. Late career
e. Decline
31. What is meant by Career development?
Career Development is the lifelong process of managing learning, work, leisure, and
transitions in order to move toward a personally determined and evolving preferred future.
32. What is Job enlargement?
Job enlargement is an increase in job tasks and responsibilities to make a position more
challenging. It is a horizontal expansion, which means that the tasks added are at the same level as
those in the current position.
33. What is Job rotation?
Job rotation in the workplace is a system where employees work at several jobs in a business,
performing each job for a relatively short period of time.
34. Explain the guidelines of feedback?
a. Check your intention
b. Ask permission
c. Consider timing
d. Be specific
e. Be constructive
35. What is career?
A career includes all the roles you undertake throughout your life - education, training, paid
and unpaid work, family, volunteer work, leisure activities and more. "Career" was traditionally
associated with paid employment and referred to a single occupation.
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"career perspective" will affect how you view your own career, but economic realities could
dictate that you will change occupations or employers at least once.
1. Make It Personal
2. Recognize Differences
3. Seek a Perspective
4. What You're Worth
39. What is meant by Job enrichment?
Job enrichment is an attempt to motivate employees by giving them the opportunity to
use the range of their abilities.
16 MARKS
1.Discuss the Sources of Recruitment.
2. Explain Maslow‘s Need Theory?
3. Explain the Steps involved in Selection.
4. What are the important methods of Executive Development?
5. Explain Performance appraisal Process?
6. Explain the Contingent pay schemes.
7. Explain Roles in career management?
8. Discuss about 360 degree feedback.
9. What are the Types of Pay?
10.Briefly explain Measures of Performance appraisal with examples. 11.Explain
Career management process.
12. Perspectives of balanced scorecard
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UNIT-3
2-MARKS
1. Who is an Effective Manager?
An ―effective‖ manager takes responsibility for ensuring that each individual within his
department succeeds and that the team or business unit achieves results.
2. What is managerial effectiveness?
Managerial effectiveness is a leader's ability to achieve desired results. How well he applies
his skills and abilities in guiding and directing others determines whether he can effectively meet
those results. If he can, his achievements are poised to help the organization gain a competitive edge
against rival organizations heading into the future.
7. Define product/result?
Open efficiency, High productivity, profit maximisation, organisation growth, Leadership,
organisation stability, Employee welfare, Social welfare.
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15. What are the Political & legal factor in managerial effectiveness?
Form of factor, Idealogy of ruling party, Strength of oppositions, political stability, socio –
economic legislations, political legal institutions.
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16 MARKS
1. How effective managers lead to business success? Discuss.
2. Explain the essentials for effective management.
3. Briefly explain about the current industrial and government practices in management of
4. Discuss the model of Managerial Effectiveness.
5. Explain the term Effective manager as an optimizer.
6. Explain bridging the gap in managerial effectiveness.
7. Write notes on current practices in designing managerial job.
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UNIT-4
2-MARKS
3. Who is a Leader?
A leader is "a person who influences a group of people towards the achievement of a goal".
4. Define Group.
Group is defined as something related to a collection or a number of people or things.
5. What is competition?
It means the activity or condition of striving to gain or win something by defeating or
establishing superiority over others.
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16 MARKS
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UNIT-5
2-MARKS
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9. Define Creativity?
Creativity is a phenomenon whereby something new and in some way valuable is created
(such as an idea, a joke, a literary work, painting or musical composition, a solution, an invention etc).
14.What is Pepacation?
Investigating an essueor problem to ensure that all its aspects have been identified &
understood. Thsi stages involves searching for & collecting fact and ideas.
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22.What is Negotiation?
It is the process of making joint decisions when the parties involved have different
preferences.
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16 MARKS
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