AIM

BR.100 ACCOUNTS RECEIVABLE

APPLICATION SETUP
J2 Global Inc

Author: Syed
Creation Date: June 12, 2018
Last Updated:
Document Ref:
Version: 1.0

Approvers
S No. Name Designation Sign
1 Sandra
2 Naresh Racharla
Document Control

Change Record
1

Date Author Version Change Reference

12-Jun-181 Syed 1.0 No Previous Document

2-June-18

Reviewers

Name Position

Kavitha Satish Project Manager

Distribution

Copy No. Name Location

1
J8 Global Inc Project Library
2 Tech Mahindra Hyderabad
3
4

Note To Holders:

If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.

If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes.

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 Contents

Document Control.....................................................................................................................

Setup Control Sheet - Oracle Receivables............................................................................4

AR: Define AutoCash Rule Sets...........................................................................................5

AR: Define Receivables QuickCodes...................................................................................7

AR: Define AutoInvoice Line Ordering Rules...................................................................9

AR: Define System Options.................................................................................................11

AR: Define Accounts Receivable Payment Terms...........................................................17

AR: Open/Close Accounting Periods...............................................................................19

AR: Define Automatic Accounting....................................................................................21

AR: Define Transaction Types............................................................................................23

AR: Define Statement Cycles..............................................................................................27

Open and Closed Issues for this Deliverable....................................................................29

Open Issues......................................................................................................................29
Closed Issues...................................................................................................................29

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Setup Control Sheet - Oracle Receivables

Environment Name: Machine: Type (definition, execution, or both):

Workflow Setup Task Responsibili Due QA QA Due Signature Approval

ty Date Responsibility Date
SubWorkflow
Name

Setup
Accounts
Receivable

Receivables
AR: Define AutoCash Rule Sets

AR: Define Receivables Quick Codes Receivables

AR: Define Invoice Line Ordering Receivables

Rules

AR: Define System Options Receivables

AR: Define Payment Terms Receivables

AR: Open/Close Accounting Periods Receivables

AR: Define Automatic Accounting Receivables

AR: Define Transaction Types Receivables

AR: Define Statement Cycles Receivables

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AR: Define AutoCash Rule Sets

Receivables>Setup>Receipts>AutoCash Rule Sets

J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define AutoCash Rule Sets that you want Oracle Receivables to use for your
receipt applications.

<AutoCash Rule Sets>

Name
J2 AutoCash Rue Set
Description J Clear Account/Past Due/Match Payment/Older invoice
first
Active
Status

Open Balance
Calculation:

None Disable
Discounts Items in Dispute

Disable
Finance Charges

Automatic Matching
Rule:

Unapplied Enable
Remaining Apply Partial Receipts
Remittance Amount

AutoCash Rules:

Sequence AutoCash Rule

1 Clear the Account

2 Clear Past Due Invoices
3 Match Payment with Invoice
4 Apply to the Oldest Invoice First

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AR: Define Receivables QuickCodes

Receivables>Setup>System>QuickCodes>Receivable
J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to maintain Oracle Receivables QuickCodes.

<Receivables QuickCodes>
J2 REVERSE PAYMENT
Type

Reverse Payment Codes

Description

User Maintainable

QuickCodes

Name Meaning Description Start Date End Enabled User Maintainable

Date

R01 R01 – SD Insufficient Clients available bank Date Y

funds balance is not sufficient to Entered
cover amount of the debit
Y
R02 R02 – SD Account Account number is no longer Date
Closed active Entered
Y
R03 R03 – SD No Account number is consistent Date
Account/Unable to with the bank format, but the Entered
Locate bank is unable to identify the
individual client
Y
R04 R04 – SD Invalid Account number is not Date
account number consistent with the format of Entered
the clients bank
Y
R05 R05 – SD No Prenote on Client Bank does not have a Date
file pre notification in their ACH Entered
authorization file and will
not accept dollar value
entries until obtained

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AR: Define AutoInvoice Line Ordering Rules

Receivables>Setup>Transactions>AutoInvoice>Line Ordering
J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define and review your Ordering Rules for Invoice Lines.

<Invoice Line Ordering Rules>

J2 GLOBAL BILLING
Name
ORDER LINE
J2 GLOBAL BILLING
Description
ORDER LINE

Effective
12-June-2018
Start Date

End Date

Order By

Sequence Transaction Tribute Type

1 ATTRIBUTE1 Ascending
2 ATTRIBUTE2 Ascending

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AR: Define System Options

Receivables>Setup>System>System Options
J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define Oracle Receivables system guidelines to control how Oracle Receivables
works for you.

Accounting
Accrual
Accounting Method

J2Books
Name

Accrue Interest

Allow Unearned
Discounts

Discount on Partial
Payment

J2 Global Auto Cash Rule

AutoCash Rule Set

01-740-7830-0000-000
Realized Gains
Account

01-740-7840-0000-000
Realized Losses
Account

01-000-2520-0000-000
Tax Account

Unallocated Revenue Needed if Accounting Method = Cash Basis

Account

Active
Automatic Journal
Import

7
Days Per Posting
Cycle

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Tax
Tax Method Sales Tax Tax Registration
Number

Location Flexfield State.County.City

Structure

Postal Code Range 00000 Postal Code Range (To) 99999-9999

(From)

Address Validation No Validation Compound Taxes Enabled

Invoice Printing Total Tax Only Tax Vendor Views

Tax Cache Size Vertex Inclusive Tax Used

<Rounding Options>
Calculation Line
Level

Rounding Nearest
Rule

Reporting INR
Currency

Precision 2

Allow Disabled
Override

Tax Defaults and Rules

Enforce Tax from Revenue Account

Disabled

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<Tax Code Defaults>
Hierarchy

Customer Site Enabled 1

Customer Enabled 2
Product Enabled 3
Revenue Account Disabled
System Options Enabled 4
Tax Code DEST

<Exception Rates>
Use Customer Exemptions Enabled
Use Item Exemptions Enabled
Use Item Tax Rate Exceptions Enabled

Trans and Customers

Allow Change to Printed Allow Transaction Allow Payment of Unrelated

Invoices Deletion Invoices

Disabled Disabled Enable

<AutoInvoice>
Tuning Segments
Accounting Flex ESACCT

System Items J2 GLOBAL_ITEM_SEG1

Territory Country

No 131070
SQL Trace Max Memory (in bits)

Yes 3
Purge Interface Log File Message Level

<Customers>
Yes Yes
Automatic Customer Automatic Site Numbering
Numbering

No DEFAULT
Create Reciprocal Grouping Rule Name
Customer

Miscellaneous

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 2500 90
Split Amount Days in Days Sales
Outstanding Calculation

No No
Require Billing Location Require Salesperson
for Receipts

Yes No
Print Remit To Addresses Print Home Country

<Auto Receipts>
500 500
Invoice per Commit Receipts per Commit

Open Invoice Due Date India

Chargeback Due Date Default Country

Bill to Site Line First - Tax After

Source of Territory Application Rule Set

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AR: Define Accounts Receivable Payment Terms

Receivables>Setup>Transactions>Payment Terms
J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to enter Payment Terms that reflect the way you do business.

<Payment Terms>
J2 Net 7 Days
Name

100
Base Amount

Payment due 7 days from invoice date

Description

Cutoff Day

Disabled
Print Lead Days

Disabled
Credit Check

Disabled
Allow Discount
on Partial
Payments

First
Installment

Invoice Amount
Discount Basis

12-June-2018
Effective Dates:
From

Effective Dates:
To

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<Payment Schedule>
Sequence Relative Amount Days Date Day of the Month Months Ahead

Net 7 Days 100 Payment due 7 12-June-2018

days from invoice
date

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AR: Open/Close Accounting Periods

Receivables>Setup>Financials>Calendars>Calendars
J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to open and close your accounting periods.

J2 Calendar
Name

J2 Global Accounting Calendar

Description

Periods

Prefix Type Year Quarter Number From To Name Adjusting

1 Period 2019 1 1 01-APR-2018 30-APR- April-19

2018
2 Period 2019 1 2 01-MAY-2018 31-MAY- May-19
2018
3 Period 2019 1 3 01-JUN-2018 30-JUN-2018 June-19
4 Period 2019 2 4 01-JUL-2018 31-JUL-2018 July-19
5 Period 2019 2 5 01-AUG-2018 31-AUG- August-19
2018
6 Period 2019 2 6 01-SEP-2018 30-SEP-2018 September-
19
7 Period 2019 3 7 01-OCT-2018 31-OCT- October-19
2018
8 Period 2019 3 8 01-NOV-2018 30-NOV- November-
2018 19
9 Period 2019 3 9 01-DEC-2018 31-DEC- December-
2018 19
10 Period 2019 4 10 01-JAN-2019 31-JAN-2019 January-19
11 Period 2019 4 11 01-FEB-2019 28-FEB-2019 February-19
12 Period 2019 4 12 01-MAR-2019 31-MAR- March-19
2019
13 Period 2019 4 13 01-MAR-2019 31-MAR- Adj_Period- Adj -19
2019 19

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AR: Define Automatic Accounting

Receivables>Setup>Transactions>AutoAccounting
J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: You must use this form before you enter any Transactions to specify how you want Oracle
Receivables to determine the general ledger accounts for your Transactions.

<Automatic Accounting>
Revenue
Type

Segments:

Segment Table Name Constant

Company Standard Lines

Department Standard Lines
Accounts Standard Lines
Product Standard Lines
Future Standard Lines

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AR: Define Transaction Types

Receivables>Setup> Transactions>Transaction Types

J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define different Transaction Types for Receivables.

Name Description Class Open Post Terms Printing Option Transaction

Receivabl To Status
e GL

Invoice Invoice Regular Y Y Net 7 Days Y Open

Invoice

Allow Tax Creations Sign Natural Application Rule Set Allow Over-Application
Freight Calculation Application

Only

Yes Yes (+) Prorate All No

Description Value

Receivable 001.001.1210.000.000
Account
Freight 001.001.7220.000.000
Account
Revenue 001.001.2925.000.000
Account
Clearing 001.001.2925.000.000
Account
Unbilled 001.001.1232.000.000
Account
Unearned 001.001.2550.000.000
Account
Invoice Type
Credit Memo Credit Memo
Type
Start Date System Date
End Date

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AR: Define Aging Buckets

Receivables>Setup>Collections>Aging Buckets
J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define the Aging Buckets that you need to meet your reporting needs.

<Aging Buckets>
Name J2 Bucket Aging

Description J2-bucket aging report

Type 4-Bucket Aging

Status Active

Aging Bucket Lines

Sequence Type Days Days Column Column

From To Headings: Headings:

First Second

0 Current -9999 0 Current

1 Past 1 30 1-30 Days
Due
2 Past 31 61 31-60
Due Days
3 Past 61 99999 61+ Days
Due 9

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AR: Define Statement Cycles

Receivables>Setup>Print>Statement Cycles
J2 Global Process: Business Area: Date:
AR System Setups Receivables <Date>
Control Number: Priority(H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define customer Statement Cycles.

<Statement Cycles>
Name MONTHLY

Description Runs on the Monthly

Interval Monthly

Active Yes

Cycle Dates:

Statement Skip Date Printed

30-APR-2018
31-MAY-2018
30-JUN-2018
31-JUL-2018
31-AUG-2018

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Open and Closed Issues for this Deliverable

Open Issues
ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

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 Q&A

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