Section VI-1.

Employer’s Requirements ERG-167

APPENDIX 9. REQUIREMENTS FOR DOCUMENTS AND DRAWINGS

1. REQUIREMENTS ON DOCUMENTS
1.1. COVER FORMAT
1) Heading and name of the Employer are on top, in capital, size 11.
2) Name of the Project is in bold letter, size 24.
3) Content of document is in bold capital, size 18.
4) Documents‟ reference number is in bold capital, size 14
5) Company name: capital, size 14.
6) Company’s logo is in size 35x40 (WxH) mm.
7) Address of the company is in normal letter, size 11.
1.2. DOCUMENT FORMAT
1) General regulations:
Six (6) copies of all documents shall be submitted by the Contractor
a) Height of letter: applied size 11.
b) Paper size A4 (A3 is used for table.)
c) Periods, semicolons, etc. should be put right after the letter.
d) The space between paragraphs and headings is 1 line.
e) Main headings: are placed in number’s order and the period is right after the heading, then
a space, written in bold capital and underline the letters.
For ex. I. IN BOLD CAPITAL:
f) Other headings: are placed in number’s order and the period is right after the heading, then
a space, written in bold normal letters and underline the letters.
For ex 1. In bold normal letter:
2) Note:
a) Notes of tables should be included in the table; in case if they are not able to be included,
they should be noted clearly that they are notes for which table.
b) Notes are usually in italic letters.
3) Contents of the documents:
Following the Indian regulations, standards of technical process on survey, design,
experiment, etc.
1.3. DOCUMENT NUMBERING SYSTEM
The Contractor shall prepare the document numbering system and describe it in the Quality
Management System document.
1.4. CARE AND SUPPLY OF DOCUMENT
The Contractor shall keep on the site, a copy of Contract, publications such as Drawings,
Correspondence Letter with the Employer and Engineer, Monthly, Weekly Report, Test date,
Programmes and other necessary Contractor’s Documents.
The Employer’s personnel shall have the right of access to all these documents at all reasonable
times.
ERG-168 Section VI-1. Employer’s Requirements

2. REQUIREMENTS ON DRAWINGS
2.1. GENERAL
1) Two (2) soft copies and Five (5) hard copies of As-built Drawings shall be submitted by the
Contractor for As-built drawings.
2) One (1) soft copy and Five (5) hard copies of Other Drawings shall be submitted by the
Contractor.
3) The Contractor shall adopt a title block similar for all drawings prepared under the
Contract.
4) Each drawing shall be uniquely referenced by a drawing number and shall define both the
current status and revision of the drawing.
5) The current status of each design drawing shall be clearly defined by the use of a single
letter code as follows;
I - Initial Design
T - Technical Design
C - Construction Technical Drawings
B - As-Built Drawings

2.2. DRAWING NUMBER SYSTEM

1) The drawing number shall comprise nine (9) letters/digits plus a revision letter in the
following format:
Drawing No.
Revision/xx/xx/nnnn/xx
(Note: This format permits the use of a full 10 - character computer reference, combining
the Drawing No. and Revision.)

3. COMPUTER AIDED DESIGN & DRAUGHTING (CAD) STANDARDS

The main objectives of the CAD standards are as follows:
1) To ensure that the CAD data files produced for the Project are coordinated and referenced
2) To provide the information and procedures necessary for a CAD user from one
discipline or external organization to access (and use as background reference),
information from a CAD data file prepared by another discipline or external organization.
3) To standardize the information contained within CAD data files which may be common
to more than one discipline such as drawing borders, title boxes, grid lines etc.
4) To establish procedures necessary for the management of CAD data files.
5) To ensure all contractors use „Model space‟ and „Paper space‟ in the production of
their CAD files‟.
3.1. CAD DATA CREATION, CONTENT & PRESENTATION
A consistent method of CAD data creation, together with content and presentation is essential. The
method of CAD “Model Space and Paper Space” creation is as follows:
1) Model Space Files