AUTOMATIC PAYMENT PROGRAM (APP)

WHAT ARE THE ADVANTAGES OF AUTO MATIC PAYMENT PROGRAM IS SYSTEM WILL

1. VERIFY THE DUE DATES

2. ISSUE CHECK
3. PASS ENTRY AND CLEAR PARTY ACCOUNT. AUTOMATICALLY
4. GENERAT PAYMENT ADVICE
5. UPDATE CHECK REGISTER

>>>> CASH RICH COMPANIES WILL USE A.P.P.

>>> CHECK LOT SHOULD BE SEQUENTIAL

>>> THEY RUN OR USE WEEKLY / EVERY 10 DAYS / FORTNIGHTLY.

>>> WE ARE NOT PROGRAMMERS

WE USE SYSTEM GIVEN PAYMENT PROGRAM/ CHECK FORMAT/ PAYMENT ADVICE FORMAT.

>>> BEFORE RUN WE HAVE TO GIVE BANK WISE RANKINGS WITH AVAILABLE AMOUNTS.

BANK RANK AVAILABLE AMOUNT

SBI 1 500000
IDBI 2 300000
ICICI 3 200000

>>> SYSTEM WILL ISSUE CHECKS FIRST FROM SBI UP TO 500000.

>>> THEN IT GOES TO NEXT BANK IDBI

>>> IT WILL ISSUE CHECKS UP TO 3 LACK_ THEN IT GOES TO ICICI.

IT GIVES A PROPOSAL IN THE PROPOSAL IT SHOWS TO WHICH PARTIES FOR WHICH BILLS FROM WHICH BANK IT

>>.>> BY BLOCKING SOME INVIOCES FOR PAYMENT.

WE CAN EDIT THE PROPOSAL
>>>. BY CHANGING BANK

EG:
1) BLOCKING SOME INVOICES FOR PAYMENT

VENDOR X VENDOR Y VENDOR Z

BILL1 100000 BILL 1 70000 BILL 1 30000
BILL2 100000 BILL 2 30000 BILL 2 50000
 BANK RANK AVAILABLE AMOUNT
SBI 1 200000

BLOCK BILL2 OF X
BLOCK BILL2 OF Y
BLOCK BILL2 OF Z
EG:2
CHANGE BANK

VENDOR X VENDOR Y VENDOR Z

BILL 1 100000 BILL 1 70000 BILL 1 30000
BILL 2 100000 BILL 2 30000 BILLL 2 50000

BANK RANK AVAILABLE AMOUNT

SBI 1 2000000
ICICI 2 100000

WHEN WE RUN IT PROPOSES FROM SBI VENDOR Z IS HAVING AMOUNT IN ICICI>>> Z,

INFORMATION TTS ISSUE CHECKS ONLY FROM ICICI.

>>> CHANGE BANK FOR Z PAYMENTS FROM SBI TO ICICI.

1) SET UP PAYMENT METHODS PER COUNTRY FOR PAYMENT TRANSACTIONS
2) SET UP PAYMENT METHODS PER COMPANY CODE FOR PAYMENT TRANSACIONS.
3) SET UP ALL COMPANY CODE

A-----> ADVANCE.
F------> DOWN PAYMENT REQUEST.
P------> PAYMENT REQUEST.

1) TOLERANCE DAYS PAYABLE 7 DAYS

>>>>> PAYMENT TERM '0001 PAYABLE IMMEDIATELY DUE NET.

>>>>> IF WE DELAY THE PAYMENT FOR 7/10 DAYS VENDOR WILL NOT OBJECT.

RUN DATES: 05.03.2012

NEXT RUN DATE: 11.03.2012

THE PAYMENT WILL BE MADE ON 11TH MARCH RUN.

2) OUT GOING PAYMENT WITH CASH DISCOUNT FORM:

BANK INTEREST RATE: 18% PER ANNUM

1.50% PER MONTH

EG;1 PAYMENT TERM:-

1) IF WE MAKE PAYMENT IMMEDIATELY WE GET '0.05% DISCOUNT.

2) DUE WITH IN 30 DAYS.

SYSTEM CHECKS:

>>>> IF WE MAKE PAYMENT TO DAY BY BORROWING AT 1.5% PER MONTH.

>>>> DISCOUNT HOW MUCH WE ARE GETTING '0.5% (1% LOSS)

>>>> IF WE MAKE PAYMENT ON 30 TH DAY WHAT IS THE BENEFIT --- (0.5% LOSS)

SYSTEM WILL ISSUE CHECK ONLY ON 30 TH DAY

EG:2 PAYMENT TERMS:

1) IF WE MAKE PAYMENT IMMEDIATELY WE GET 3% DISCOUNT.

2) DUE WITH IN 30 DAYS.

SYSTEM CHECKS:

>>>> IF WE MAKE PAYMENT TODAY BY BORROWING AT 1.5% PER MONTH.

>>> DISCOUNT HOW MUCH WE ARE GETTING 3% (1.5% LOSS)

>>>> IF WE MAKE PAYMENT ON 30 TH DAY WHAT IS THE BENEFIT (1.5% LOSS)

SYSTEM WILL ISSUE CHECK TODAY.

3) MAXMIZE CASH DISCOUNT

EG:1] PAYMENT TERM

1) IF WE MAKE PAYMENT IMMEDIATELY --- WE GET '0.05% DISCOUNT.

2) DUE WITH IN 30 DAYS

SYSTEM CHECKS:
>>> IF WE MAKE PAYMENT TODAY BY BORROWING AT 1.5% PER MONTH.

>>>> DISCOUNT HOW MUCH WE ARE GETTING '0.5(1% LOSS)

>>> IF WE MAKE PAYMENT ON 30 TH DAY WHAT IS THE BENEFIT --(0.5% LOSS)

SYSTEM WILL ISSUE CHECK ONLY ON 30 TH DAY.

>>> IF WE SELECT THIS CHECK BOX SYSTEM CLAIMS '0.5% DISCOUNT (THROUGH WE ARE NOT ENTITLED) AND M

4) SET UP PAYING COMPANY CODES FOR PAYMENT TRANSACTIONS.

 ST ----> STANDARD TEXT.
5) CREATION OF SEQUENTIAL CHECK LOT FCHI
6) ASSIGN PAYMENT METHOD IN VENDOR MASTER XK02
1) PAYMENT BLOCK:
IF WE DON’T WANT TO MAKE ANY PAYMENT TO THIS VENDOR IN APP, THOUGH THE BILL ARE DUE,
WE SELECT * I.E… SKIP ACCOUNT.

2) ALTERNA TIVE PAYEE:

>>>. TTS HAS PURCHASED FORM TATA STEELS LIMITED --- TO MAKE PAYMENT OT TATA STEELS LTD -- TATA
STEELS LIMITED --- TO MAKE PAYMENT TO TATA STEELS LTD --- TATA STEELS LIMITED HAS TO MAKE PAYMENT
TO XYZ LTD.
>>>> TATA STEELS INFORMS RIL TO ISSUE CHECK IN THE NAME OF XYZ LTD.
>>> HERE WE GIVE XYZ ACCOUNT NUMBER
>>> CHECK WILL BE IN THE NAME OF XYZ LTD. AND PARTY CLEARING WILL BE TATA STEELS LTD.
3) HOUSE BANK:
>>> TTS IS HAVING ACCOUNT IN ICICI--- TATA STEELS ALSO IS HAVING ACCOUNT IN ICICI.
>>> TATA STEELS INFORMS TTS ISSUE CHECKS ONLY FROM ICICI.
>>> HERE WE ENTER HOUSE BANK ICICI WHEN WE RUN APP IT. ISSUES CHECK ONLY FROM ICICI.
4) INDIVIDUAL PAYMENT:
>>> FOR TSL 5 BILLS ARE DUE SYSTEM WILL ISSUE ONLY ONE CHECK TSL ASKS BILL WISE SEPARATE CHECK.
>>> SELECT INCIVIDUAL PAYMENT CHECK BOX --- 5 CHECKS WILL BE ISSUE.

1) PURCHASE INOICE POSTING F-43

Document 100009 was posted in company code TTS

7) SET UP BANK DETERMINATION F110

AUTOMATIC PAYMENT PROGRAM
CLICK ON SAVE BUTTON, SELECT BACK ARROW, GO ON ENTER UP TO PARAMETERS HAVE BEEN ENTERED. AFT
GO ON ENTER UP TO PAYMENT PROPOSAL HAS BEEN CREATED AND CLICK ON PROPOSAL.
DOUBLE CLICK ON GREEN LINE
CLICK ON ENTER STILL PAYMENT RUN HAS BEEN CARRIED OUT

CLICK ON PRINTOUT / DATA MEDIUM

Print job F110-20121109-TTS2-T1 has been scheduled
>>>> TO VIEW VENDOR A/C TRANSATION FBL1N

>>> DISPLAY CHECK REGISTER FCHN

WE HAVE RUN On: 06.03.2012
NEXT POSTING DATE: 13.03.2012

WHY WE GIVE NEXT POSTING DATE AT THE TIME APP RUN:

PAYMENT TERM :
>>> IF WE MAKE THE PAYMENT WITHIN 10 DAYS WE GET 3% CASH DISCOUNT.

>>> DUE WITHIN 30 DAYS.

SYSTEM CHECKS:

1) IF WE MAKE PAYMENT ON 06.03.2012 DISCOUNT TO GET 3%

2) IF WE MAKE PAYMET ON NEXT POSTING DATE I.E,. 13.03.2012 DISCDOUNT TO GET 3%.
SYSTEM WILL MAKE PAYMENT IN THE NEXT RUN.

PAYMENT TERM2:
IF WE MAKE THE PAYMENT IMMEDIATELY WE GET 3% CASH DISCOUNT.
DUE WITH IN 30 DAYS.

SYSTEM CHECKS:

1) IF WE MAKE PAYMENT ON 06.03.2012 DISCOUNT TO GET 3%

>>> IF WE MAKE PAYMENT ON NEXT POSTING DATE I.E 13.03.2012 DISCOUNT TO GET 0% SYSTEM
 CREDIT MEMO POSTINGS

TTS HAS PURCHSED MATERIAL FROM TSL MATERIAL IS NOT GOOD-- RETURN THE MATERIAL OR REDUCE THE AGR

TSL RAISES CREDIT NOTE ON TTS (OR) TTS RAISESS DEBIT NOTE ON TSL

DOC TYPE KG EARLIER WE HAVE USED KA

NO RANGE 17 17

EARLIER WE HAVE GIVEN NUMBER RANGE INTERVAL FOR 17 NO NEED TO GIVE NUMBER R

1) CREDIT MEMO GENERAL F-41

Document 300005 was posted in company code TTS
H BILLS FROM WHICH BANK IT IS GOING TO MAKE PAYMENTS.
VING AMOUNT IN ICICI>>> Z,
WE ARE NOT ENTITLED) AND MAKES THE BALANCE PAYMENT
THOUGH THE BILL ARE DUE,

TATA STEELS LTD -- TATA

ED HAS TO MAKE PAYMENT

A STEELS LTD.

Y FROM ICICI.

WISE SEPARATE CHECK.

ERS HAVE BEEN ENTERED. AFTER THAT CLICK ON PROPOSAL BUTTON.
MATERIAL OR REDUCE THE AGREED PRICE.

EBIT NOTE ON TSL

7 NO NEED TO GIVE NUMBER RANGE INTERVAL NOW.

1. ALL COMPANY CODE

Data was saved

2. PAYING COMPANY CODE
3) PAYMENT METHOD IN COUNTRY
 ==> IN ABOVE IF YOU LIVE BLANK IT ALLOW ALL CURRENCY OR IF YOU SELECT ANY CURRENCY SELECTED C

=> ONE MORE PAYMENT MEHTOD FOR ONLINE TRANSFOR

==> BEFOR GONG TO PAYMETHOD IN COMPANY CODE WE HAVE TO CREATE CHEQUE LOT
4) PAYMENT METHOD IN COMPANY CODE
==> ON MORE PAYMENT METHOD FOR ONLINE PAYMENT
5) BANK DETERMINAITON
6) GO TO VENDOR MATER DATA AND ASSIGN THE PAYMENT METHOD XK02
==> ONE MORE VENDOR ASSIGN THE PAYMENT MEHTOD
to get the program name in table level
SM38
Table-RFFO* THEN RIGHT CLICK THEN SEARCH
RFFOUS_C
CT ANY CURRENCY SELECTED CURRENCY ONLY IT ALLOW TO PAYMENT
K THEN SEARCH
 APP FRENT END

1) POST THE INVOICE FB60

Document 100016 was posted in company code RIL
Document 100017 was posted in company code RIL

===> CHEQUE THE VENDOR LINE ITEMS FBL3N

 RUN THE APP PROGRAM

1) AUTOMATIC PAYMENT PROGRAM RUN F110

PATH ==> SAP MENU ==> ACCOUNTING ==> FINANCIAL ACCONTING ==> ACCOUNTS PAYABLE ==> PERIODIC PROCESSING =
==> BACK ARROW
==> GO AND CHEQUE THE VENDOR LINE ITEM LEVEL FBL1N
E ==> PERIODIC PROCESSING ==> F110 PAYMENTS
OMT3E CIN FIELD ACTIVATION
 MANUAL PAYMENT

1 FCHI DEFINE NO RANGE FOR CHQ 1

2
3
 PROCES TYPES OF MANUAL PAYMENT
MANUAL PYMENT WITH OUT CHQ UP DATE
MANUAL PYMENT WITH CHQ UP DATE WITH OUT CHQ PRINT
MANUAL PAYMENT WITH CHQ UP DAT E WITH CHQ PRINT