Participatory Project Cycle Management for Development

Participatory Planning, Monitoring, Evaluation and
Impact Assessment
Asif Kabani
Email: kabani.asif@gmail.com
 What is Project
 What is Project Cycle (PC)
 Project Cycle Management (PCM)
 Project Design Matrix (PDM)
 PDM - Vertical Logic and Horizontal Logic
 Characteristics of PCM
 Development of PCM Method
 PCM Workshop and 7 Steps in PP
 Monitoring and Evaluation
Asif Kabani
Email: kabani.asif@gmail.com Project Cycle Management
Budget Resources
Objective （Input) (Input)
An undertaking for the

Activities
purpose of achieving
⇒ Duration
Outputs established objectives,
within a given budget and
time period.
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Project
Plan revision Evaluation
identification
Project
Monitoring Feedback
formation
Impact
Appraisal Implementation
Assessment
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Evaluation Planning
PDM
Implementation
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Narrative Objectively Means of Important
Summary Verifiable Verification Assumptions
Indicators
Overall
Goal
Project
Purpose
Outputs
Activities Inputs
Pre-conditions
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 Project Purpose
Objectives that the project should achieve within the project
duration
 Overall Goal
Direction that the project should take next
 Outputs
Strategies for achieving the Project Purpose
 Activities
Specific actions taken to produce Outputs
 Important Assumptions
Conditions important for project success, but that cannot be
controlled by the projects. Whether these conditions develop
or not is uncertain.
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 Objectively Verifiable Indicators
Standards for measuring project achievement.
 Means of Verification
Data sources from which indicators are derived.
 Inputs
Personnel, materials, equipments, facilities and
funds required by the project.
 Preconditions
Conditions that must be fulfilled before a project
gets underway
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Characteristics of PCM
Participatory
Logicality
Approach
Problem-
Transparency
Solving
Consistency
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Transparency
Needs of Local Ownership of
of Project
People Beneficiaries
Process
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 Late 1960s Logical Framework (USAID)
➢ International Agencies introduce the
Logframe
 Early 1980s ZOOP (GTZ)

Objectives-Oriented Project
Planning
➢ European countries adapt the ZOPP
 Early 1990s PCM(FASID)

➢ JICA begins full-scale introduction of the
PCM
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Moderator
Recipient Other organization

country
implementing
agency
Recipient
country Resident of Expert in a Personnel of the
Asif Kabani government the related donor agency
Email: kabani.asif@gmail.com al agency community issue Project Cycle Management
Analyzing
Consensus step by step Cards
&Board
Moderator
Working as Visualizing
a team ideas
Asif Kabani Brainstorming
1. Write down your own statement on a card.
2. Write only one idea on a card.
3. Make your statement specific.
4. Express your statement in a concise
sentence.
5. Stick to the facts and avoid abstractions
and generalizations.
6. Make it a rule to write cards before
beginning discussions.
7. Do not remove a card from the board
before a consensus is obtained.
8. Do not ask who wrote a particular card.
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Analysis Stage
Stakeholders Problems Objectives

Analysis Analysis Analysis
We are
practicing by Project
this stage. Selection
Planning Stage
PDM Appraisal Plan of

Operation
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Identify the issues, problems, and current
conditions of the target area through
analyzing the area and local residents
targeted for assistance, related groups,
related organizations and agencies.
Focus on people and organization.
Tentatively select a target group.

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Problems Analysis visually represents the
causes and effects of existing problems in the
project area, in the form of a Problem Tree. It
clarifies the relationships among the
identified problems.
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Objective Analysis clarifies the means-ends
relationship between the desirable situation
that would be attained one problems have
been solved and the solution for attaining it.
This stage also requires an Objective Tree.
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Project Selection is a process in which
specific project strategies are selected from
among the objectives and means raised in
Objectives Analysis, based upon selection
criteria.
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The project design Matrix (PDM) is formed
through elaborating the major project
components and plans based on the approach
selected. The format of PDM is similar to that of
the Logical Framework, and therefore can be
commonly used worldwide.
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The PDM Appraisal is conducted by an aid agency
to ensure the project plan. It is composed of the
following stage:
(1) Examination of the details of the PDM
elements; (2) review of the PDM formation
process; (3) examination from the perspective of
the five evaluation criteria.
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The Plan of Operation is prepared by the
project implementers, based on the PDM and
other information. It is an effective tool for
project implementation and management,
and provides important data for monitoring
and evaluation of the project.
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1. Write in a Sentence.
Make Clear “Subject and Object”.
2. Avoid “No Solution”.
3. Avoid Generalization.– Be Specific.
4. Don’t Write a Cause and Effect in One Card.
5. Be Specific Whose problem.
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Activities Expected Schedule Person in Implementer Materials Cost Remarks
Results Charge and
Equipment
1-1
1-1-1
1-1-2
2-1
2-1-1
2-1-2
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Impact Assessment
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Efficiency
Effectiveness
Impact
Relevance
Sustainability
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•The productivity in project implementation.
Efficiency The degree to which Inputs have been
converted into Outputs.
•The degree to which the Project Purpose has

Effectiveness been achieved by the project Outputs.
•Positive and negative changes produced,

Impact directly or indirectly, as a result of the
Implementation of the project.
•The validity of the Overall Goal and Project

Relevance Purpose at the evaluation stage.
•The durability of the benefits an and

Sustainability development effects produced by the project
after its completions
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Impact Assessment
Asif Kabani

Participatory Project Cycle Management for Development

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Participatory Planning, Monitoring, Evaluation and

An undertaking for the

 Early 1980s ZOOP (GTZ)

 Early 1990s PCM(FASID)

Recipient Other organization

Stakeholders Problems Objectives

PDM Appraisal Plan of

Tentatively select a target group.

causes and effects of existing problems in the

project area, in the form of a Problem Tree. It

clarifies the relationships among the

relationship between the desirable situation

that would be attained one problems have

been solved and the solution for attaining it.

This stage also requires an Objective Tree.

specific project strategies are selected from

among the objectives and means raised in

Objectives Analysis, based upon selection

through elaborating the major project

components and plans based on the approach

selected. The format of PDM is similar to that of

the Logical Framework, and therefore can be

commonly used worldwide.

to ensure the project plan. It is composed of the

(1) Examination of the details of the PDM

elements; (2) review of the PDM formation

process; (3) examination from the perspective of

the five evaluation criteria.

project implementers, based on the PDM and

other information. It is an effective tool for

project implementation and management,

and provides important data for monitoring

and evaluation of the project.

Make Clear “Subject and Object”.

2. Avoid “No Solution”.

3. Avoid Generalization.– Be Specific.

4. Don’t Write a Cause and Effect in One Card.

5. Be Specific Whose problem.

•The degree to which the Project Purpose has

•Positive and negative changes produced,

•The validity of the Overall Goal and Project

•The durability of the benefits an and

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