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Contents
COMMUNICATION & PARTICIPATION .......................................................................................................................... 4
1. INTRODUCTION & PURPOSE ............................................................................................................................................ 4
2. REFERENCES ................................................................................................................................................................ 4
3. TERMS & DEFINITIONS................................................................................................................................................... 4
4. APPLICATION & SCOPE................................................................................................................................................... 4
5. REQUIREMENTS ............................................................................................................................................................ 4
6. PROCESS ..................................................................................................................................................................... 4
6.1 Internal Communication .................................................................................................................................. 4
6.2 External Communication.................................................................................................................................. 5
6.3 Customer Communication ............................................................................................................................... 6
6.4 Verifying Effectiveness ..................................................................................................................................... 6
6.5 Suggestions & Feedback .................................................................................................................................. 6
6.6 Review .............................................................................................................................................................. 6
6.7 Forms & Records .............................................................................................................................................. 6
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INTEGRATED MANAGEMENT SYSTEM MANUAL
2. References
Standard Title & Description Clause
ISO 9001:2008 Quality management components 5.5.3
ISO 14001:2004 Environmental management components 4.4.3
OHSAS 18001:2007 Health and safety management components 4.4.3
5. Requirements
Top Management is required to:
Maintain a record of formal environmental communications and the responses
Authorize and maintain a record of official correspondence relating to policy and related issues
Provide advice on content of communications to official correspondence relating to the QEH&S matters
The Management Representative is required to:
Communicate progress towards QEH&S objectives and targets
Report relevant site-based QEH&S performance information
Employees are required to:
Communicate issues affecting the company’s QEH&S policies
Communicate the performance of the QEH&S integrated management system to their Line Manager
6. Process
6.1 Internal Communication
Where information for dissemination becomes available to the Line Manager, it is communicated to employees at the
next available team briefing or meeting. Where employees have a particular requirement for improving their
environmental awareness due to the nature of their activities, suitable workshops are organized. Internal
communication occurs on an on-going basis and is achieved through various mechanisms that include, but are not
limited to:
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Responses to external communications are recorded if they are transmitted by email or letter. In each case the
response is stored as a record. All external communication records are stored in accordance with the document and
record control procedures.
6.6 Review
The effectiveness of our communication process is assessed during review meetings. New communication strategies
and processes are implemented where appropriate.
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