Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
The production of the Desk Manuals has brought to the fore a wonderful
working net-work and relationship that exist in the Ministry of Education.
The efforts of all these officers and teachers, and senior functionaries
of National Centre for Educational Resource Development (NCERD) and Cyril
Potter College of Education (CPCE), of the Permanent Secretary, and senior
Minister of Education are gratefully acknowledged.
The Chief Planning officer (CPO) and her staff for the typing and all
the other Units involved in this activity are also recognised.
The skills and guidance received by the consultant were critical for the
success of the project. The donor agency, UNICEF, is gratefully acknowledged
for making the activities for and the production of the manuals possible.
i
F 0 R E WA R D
Desk manuals have been produced for three levels of managers - floor,
middle and top. But these levels are not mutually exclusive. Their inter-
relationships, inter-dependence and interaction are clear . Their utilisation
will certainly improve effectiveness and efficiency.
ii
PREFACE
The Guyana Government in its quest for improving managerial capability of the
Education system has, with technical assistance from UNICEF, mandated the
development of desk manuals for central and regional education officers and
school administrators.
-\ Methodology
i ii
Superintendent, Examination Division;
Coordinator School Boards Secretariat;
Coordinator Books Distribution Unit;
Special Projects Officer;
Administrator, Allied Arts Unit;
iv
ACRONYMS
v
MANAGING THE DELIVERY OF EDUCATION AT THE CENTRAL LEVEL
TABLE OF CONTENTS
~~
vi
r
1.0 THE EDUCATION SYSTEM AT A GLANCE
1.1.1 Mission
..
The Mission of Education in Guyana is to provide equal
access to all Guyanese children and young people to quality
education.
5 Ensure that the education system produces human resources with the
appropriate knowledge, skills and attitudes to meet their own
personal development and the social, economic and technological
needs of Guyana;
1
1.2 THE INSTITUTIONAL FRAMEWORK
1.2 . 1 Administration
1 . 2.2 Education
1.2.3 Regionalisation
2
FIGURE I
MINISTER
Permanent - -- - -------i
National Sports
Secretary Commission
GENERAL
EDUCATION ADMINISTRATION
FINANCE
Art Administration
Development Dance Transport Audit
Music BDU
Registry
School Choreography
Administration Projects Maintenance
Drama
Security
Secretariat Folk
Technical Research
/
_; ·
FIGURE II
Minister
I
Pennanent
( Secretary
L
I
CEO ) I
f DPS (F) 1 f DPS (A) l
I I CPO 1 H Audit l
DCEO DCEO DCEO
Development
c.=
Administration Technical CPrO H Administration]
( Maintenance 1 ( Projects }-
J~
rl r
ACEO
Inspectorate HTransport )
NCERD CPCE
1 ACEOs Nursery, ( Registty )-
L{ :V::nl ~
Primarv. Secondary.
~ -
H Security ]
( BDU }-
Test Dev
Curr. Dev '
~ oH~.s 1 tA.J> 4-l
-r--.l
[ REdO }
LRDC I I I -I
MPU School ACEO SEO Principals Craft
Dist. Ed. SEQ Tech. Production
Boards Georgetown Admin. Tec/Voc
Allied Arts & Design
School Division
Libraries DEOs!DESs
'
\
I
Principals
Nursery
Primary
Secondary
CHS PIC
• • ..........,'-'1'-L Ill
University of Guyana
•
Secondary
LEGEND Departments
of Primary Schools
.()> SSEE Teacher Training
+ SSPE I
(E] SSPE II Community High School of Agriculture
Schools Certificate Diploma
.()> <X</'0' level
8 'A' Level
Tee. Voc. Education Training
\5b Part-thne or Day Release
GTI. NATI Technician
JJJ Senice u a Teaclter Craft
~ Uaiwersity
l-~..J
t----"--- -t$
Grade 1 2 3 4 s 6 7 8 9 10 11 12 13 14 15 16
letel 4 s
IIIIII
6 7 8 9 10 11
IIIII
12 13 14 15 16
IIIII
17 18 19 20 21
5
1.3.0 STRUCTURE OF THE EDUCATI ON SYSTEM
/
1.3.3.4 Technical and Vocational Education and Training
1.3.3.4.2 The Guyana Industrial Training Centre offers full time and part
time accelerated training courses, of not more than forty-eight
(48) weeks' duration in craft disciplines.
1.3.3.4 . 3 The Carnegie School of Home Economics provides two-year full time
courses in Household Management and Catering.
Evening classes which are normally of three to six months duration
provide for a variety of home management and craft courses.
1.3 . 3 . 5.1 The Cyril Potter College of Education Complex offers training at
the Nursery, Primary and Secondary (Academic and Pre-vocational)
Levels. Two In-service Training Centres for qualified practising
teachers are located in New Amsterdam and Linden.
7
2.0 JOB DESCRIPTIONS AND TASK ANALYSES OF KEY PERSONNEL
AT THE CENTRAL LEVEL
8
2.1.2 Task Analyses
The modalities given for each Activity Component are not definitive.
They are e xamples as to how the task can be done.
9
3.0 Job Title: Permanent Secretary
Reporting
Relationship Minister of Education
Functional
Relationships: Head of the Presidential Secretariat and all Permanent
Secretaries, Chairman, National Sports Commission, Chairman
Nation?~ Library Committee, Chairpersons School Boards, Vice
Chancel lor University of Guyana, Secretary General UNESCO,
Secretary Public Service Commission, President Guyana
Teachers Union.
Range of Activities:
10
6. Directs the preparation and presentation of the Ministry's Work
Plan/Programme and Budget;
11
3.1 Task Analyses of Key Functions
12
3.1.1 Range of Activities: Manage the Ministry of Education and
Cultural Development (MOECD)
Expected Outcomes: Ministry of Education efficiently and
effectively managed.
Performance Indicators Judicious allocation & optimal use of available
resources; operational feedback mechanism in
~lace; good communication channels established
for timely exchange of essent ial decisions and
views; a reliable management information system;
expenditure monitored and reviewed on a regular
basis, attainment of the Ministry's objectives
high degree of collaboration and coordination
affected.
14
3.2 Job Title: Chief Planning Officer
Reporting
Relationship: Permanent Secretary
Functional
Relationships: Chief Education Officer, Deputy Permanent Secretaries,
(Administration and Finance), Deputy Chief Education
Officers, Assistant Chief Education Officers,
Principal Personnel Officers, Regional Education
Officers, Secretary General UNESCO, Representatives of
national, bilateral and multilateral organisations and
agencies .
Span of Control: Staff of the Planning Unit
Area of Responsibility:
Development and modification of education plans, preparation of capital
budget and monitoring of such expenditure, maintaining communication
with external funding agencies, coordinating the preparation of national
project proposals, maintenance of an efficient management information
system, preparation of an annual education statistical digest.
Range of Activities:
1 Work in close collaboration with key personnel in the Ministryy of
Education in the development and modification of educational plans
in relation to the national needs and consult with such
ministries/agencies that are integral to this process;
2 Liaise with representatives of Regional and International Funding
Agencies, and coordinate the preparation of national project
proposals for external funding;
3 Maintain an efficient information system, and a solid data base in
education that informs:
The decision making process;
Local and International bodies, e.g. UNESCO, NGOs;
4 Bring to the attention of the Ministry of Education any deviations
and abnormalities observed in the school system as a result of
analysing the education statistics;
5 Work in close collaboration with the professional officers of the
Ministry in the preparation of draft capital and recurrent annual
budgets;
6 Coordinate the preparation of the annual statistical digest in
education, and oversee its dissemination;
7 Manage the Planning Unit.
15
3.2.1 Task Analyses of Key Functions
16
3.2.1.2 Range of Activities: Liaise with representat i ves of
regional and international funding
agencies; coordinate the preparation
of national project proposals for
external funding .
Expected Outcomes: Support from lending and donor agencies ·in the
implementation of national education plan.
Performance Indicators Projects proposals accepted by lending/donor
~gencies; inflows of funds and assistance
observed.
\
Activity Component Modality Expected Outcomes
1 Examine projects Meetings with ESSC, ESC and List of projects requir-
and programmes in SPMG; consultations with DPS ing external assistance
Education Plan, and (F), and MINFIN officials. prepared.
identify where
assistance is
needed.
2 Prepare project Holding meetings with repre- links with local,
proposals for sentatives of agencies; host- national & international
submission to ing visits for persons from agencies strengthened;
various agencies. multilateral agencies; inflows of technical
attending meetings of assistance observed.
organisations.
17
3.2.1.3 Range of Activities: Work in close collaboration with the
professional officers of the
Ministry in the preparation of draft
capital and recurrent annual
budgets .
Expected Outcomes: Budget proposal submitted to SPMG and MINFIN.
Performance Indicators Realistic programmes, projects, activities and
estimated costs prepared in accordance with
priorities agreed on by SPMG and guidelines set
out by the ~inistry of Finance.
Activity Component Modality Expected Outcomes
1 Facilitate the flow SPMG & FAC meetings, Education personnel are
of information to dissemination of report & kept up-to-date on the
inform budget briefs, and relevant status of on-going progs
preparation education data.
2 Review work SPMG and FAC meetings, Priorities identified &
programmes and examination of financial guidelines given for
expenditure statements. preparation.
patterns over the
past year.
3 Assist in the SPMG meetings, Dialogue with Draft Budget ready for
coordination of the DPS(F), Heads of Depts., submission to MINFIN.
Ministry's budget & MINFIN officials.
its justification
4 Advise in the SPMG/FAC meetings, Dialogue Project profiles
necessary adjust- with the DPS(F), Dept . Head. amended; cash flow
ments after passing prepared for sub-
of the national mission to MINFIN;
budget. amended programme ready
for implementation.
18
3.2.1.4 Range o f Act ivit ies: Maintain an efficient information
system, and a solid data base in
education.
Expected Outcomes: An efficient management information system.
Performance Indicators Reliable data retrieved on a timely basis;
annual education statistical digest completed as
scheduled; responses to international
questionnaires submitted on time; social
indicators available for evaluation.
Activity Component Modality Expected Outcomes
19
-
3.2.1.5 Range of Activities: Manage the Planning Unit.
Expected Outcomes: Planning Unit efficiently managed; good
interpersonal relations among staff; management
style developed that permits staff to work
together in achieving the Unit's objectives.
Performance Indicators Deadline are met; plans are updated on a regular
basis; management information system
functioning; minimal conflicting situations
observed.
20
3.3 Job Title: Chief Personnel Officer
Reporting
Relationship: Permanent Secretary
Functional
Relationships: Chief Education Officer, Deputy Permanent Secretaries,
Finance and Administration, Chief Planning Officer,
Deputy Chief Education Officers, Assistant Chief
Education Officers, Regional Educ ation Officers,
Principal Personnel Officers, Public Service and
Teaching Service Commissions, Regional Executive
Officers.
Range of Activities:
l Supervise the administration of rules and regulations with respect
to conditions of ·service, discipline, benefits etc.; secure
approval and facilitate the grant of leave/allowances/transfers
/retirement/pensions and other personnel matters;
2 Maintain and reinforce a funct.ioning management Information System
on professional and administrative staff, and the teaching force;
3 In collaboration with the PSC and TSC recommend suitably qualified
persons to fill existing vacancies;
4 Liaise with Heads of Departments and Institutions, on matters
related to personnel;
5 Provide, organise and facilitate training programmes to improve
the competence of MOECD's administrative and ancillary staff;
6 Prepare annual work programme and budget for the personnel
division;
7 In collaboration with CEO,DCEO (Admin.) and DPS (Admin.), examine
proposals by the Guyana Teacher's Union, for wages and salaries,
administration and other matters affecting the conditions of
service of teachers .
21
3.3.1 Task Analyses of Key Functions
22
3.3.1.2 Range of Activities: In collaboration with the PSC and TSC
recommend suitable qualified persons to
fill existing vacancies.
Expected Outcomes: Suitable qualified persons recommended for
filling vacancies; timely payment of salary and
allowances to employees.
Performance Indicators Recommendations submitted on schedule; no
queries re suitability of candidate recommended;
fe.w er delays in the payment of salaries and
allowances to new recruits.
23
3.3.1.3 Range of Activities: Maintain a functioning management
information system on professional and
administrative staff, and the teaching
force.
Expected Outcomes: Decision making with respect to recommendations
for promotions, transfers appointment is done in
a rational manner; a functional management
information system in place.
Performance Indicators Reliable information retrieved on a timely
basis; significant reduction in incidence of
supersession.
24
3.3.1.4 Range of Activities; Provide , organi se and facilitate training
programmes.
Expected Outcomes: Effective staff deve l opment programmes in place;
improvement in general staff performance.
Performance Indicators Programmes reflect needs of the employees, and
there i s full participation; fewer mistakes and
errors made by staff; i ncre a s ed positive
comments from the public and schools.
25
3.3 . 1.5 Range of Activities: Prepare annual work programme and budget
for the Personnel Division.
Expected Outcomes: Clearly articulated plans for activities
relevant to the Personnel Division and adequate
funds to finance the implementation of its
programme .
Performance Indicators Well executed and implemented programmes and
tasks timely feedback on the overall functioning
of Personnel Division.
26
Job Titl e: Chi ef Education Officer
Reporting
Relationship: Permanent Secretary
Functional
Relationships: Deputy Permanent Secretaries,(Finance and
Administration), Chief Planning Officer, Principal
Per~onnel Officer, Dean, Faculty of Education, and
Director Institute of Adult and continuing Education ,
Chairman TSC, Guyana Teachers Union Executive Members.
Span of Control: Deputy Chief Education Officers (Administration ,
Development and Technical) Assistant Chief Education
Officer, (Inspectorate) and Special Assignment
Officer.
Range of Activities:
1 Coordinate the examination of issues that inform education
policies, practices and procedures and advise the Minister and
Permanent Secretary on such pertinent issues.
2 Analyse the implications of changes and/or innovations in
education pr ogrammes, procedures and regulations, and advise the
Minister a nd Pe rmanent Secretary in order to facilitate
a ppropria te decisions;
3 Coordinate the preparation and review of the annual work
plan/programme and budget for the education sub sector;
4 Facilitate efficient management and coordination of the delivery
of educa tion, to ensure schedule implementation of policies and
attendant programmes, and adherence to the education law and
regulations;
5 Establish and maintain linkages with the Community at large for
the enhancement of the provisions of educ~tion;
6 Examine pr oposals and submit recommendations for awards and
scholarships;
7 Communicate policies and programmes of the Ministry to the public.
27
4.1 Task Analyses of Key Functions
28
4.1.2 Range of Ac tivit ies : Analyse the implications of changes and
for innovations and education programmes,
procedures and regulations, and advise the
Minister and Permanent Secretary to
facilitate appropriate decisions.
Expected Outcomes: Explanation given for likely outcomes of
proposed programmes, procedures and regulations
to be introduced into the education system;
education managers and teachers are better
prepared to cope with changes and innovations.
Performance Indicators Information readily available to inform the
decision making process; enhanced performance,
officers kept abreast of developments and trends
in education and their impact on the education
system; changes more readily accepted.
Activity Compone nt Modality Expected Outcomes
1 Delineate trends & Analysis of data & reports Trends and aspects
aspects of changes/ consultations, reviewing identified.
innovations etc. issues at meetings etc .
2 Examine possible Perusal of reports from the Impact ascertained;
impact of changes/ Inspectorate & the Education paper prepared for
innovations. Sub System Committee; feed- presentation to SPMG.
back from the community at
large; visits to schools.
3 Advise the Minister Meeting with Minister & PS; Relevant rules,
and the Permanent Discussing findings at SPMG programmes amended and/
Secretary. meetings. or adopted.
4 Organise implem- Issuing circulars and memos; Strategies identified
entation & relevant education system for implementation;
monitoring of committees meetings; visit - revised where
programmes ing obtaining feedback from appropriate; reports
pegulations/rules. the public. reviewed at SPMG, &
recommendations for
improvement programmes
amended/adopted/
implemented.
29
4.1.3 Range of Activities: Coordinate the preparation and review of
the annual work programme and budget for
the delivery of education at the central
level.
Expected Outcomes: Effective management and coordination of
education programmes; increased efficiency in
resource utilisation and mobilisation.
Performance Indicators Programmes implemented as scheduled; bottlenecks
detected early; timely release of funds;
programmes are integrated & harmonised.
30
4.1.4 Range of Activities: Coordinate the preparation of the Annual
Report of the Education Sector of MOECD.
Expected outcomes: Comprehensive report on the delivery of
education programmes for the previous year.
Performance Indicators Evidence of inputs from all the sub-sectors,
timely submission of report.
Activity Component Modality Expected Outcomes
31
4.1. 5 Range of Activities: Establish and maintain linkages with the
community at large.
Expected Outcomes: Regional and internati9nal support for
educational programmes increased; community is
more responsive and supportive; quality of
education service improved.
Performance Indicators Increase in resources available for eduGational
programmes; increased participation of community
persons and agencies; wastage in the education
system decreased; links between educational
institutions and the community strengthened;
local involvement in school management.
Activity Component Modality Expected Outcomes
32
4 . 1. 6 Range of Activities: Examine proposals and submit
recommendations for awards and
scholarships.
Expected Outcomes: Scholarships proposed reflect the priority needs
as identified by the government.
Performance Indicators Rules and criteria for selection adhered to;
proposals submitted on time and accepted.
Activity Coaponent Modality Expected Outcomes
33
4.2 Job Title: Deputy Chief Education Officer (Administration)
Reporting
Relationship: Chief Education Officer
Functional
Relationships: Deputy Chief Education Officers (Development,
vocational/Technical) Chief Planning Officer, Deputy
Permanent Secretaries, Directors of Culture and
Sports, Principal Personnel Officer, Director Social
Services, Secretary to the Teaching Service
commission .
Span of Control: Assistant CEOs, Regional Education Officers, Senior
Education Officer (Administration), Coordinators,
School Board Secretariat, Book Distribution Unit,
Allied Arts, School Libraries and Administrative
·officer .
Range of Activities:
1 Ensure that education policies related to the school system are
communicated to all education districts, and administrative
mechanisms are in place for the implementation of strategies
developed;
2 Analyse feedback from the Assistant Chief Education Officers, and
Regional Education Officers, and other constituents of School
Administration to determine the impact of education programmes
implemented;
3 Identify long term training needs for staff under his/her
jurisdiction, and also arrange for them to participate in
induction/orientation programmes on appointment to new positions,
and on-the-job training;
4 Coordinate the preparation of;
34
5 Invite units/institutions under his/her functional responsibility
to meet on a regular basis to:
* Monitor expenditure;
35
4.2 Job Title: Deputy Chief Education Offic e r (Tec hnical )
Reporting
Relationship: Chief Education Officer
Functional
Relationships: Deputy Chief Education Officers School Administration
and Development,Chief Planning Officer, Deputy
Permanent Secretaries, (Finance and Administration),
Principal Personnel Officer, Principal CPCE, Director
NCERD, Superintendant Examinations, Senior Personnel
in Industry and in the Ministry of Labour, and the
Board of Industrial Training.
Span of Control: Principals of GTI, NATI, CSHE; Administrator of GITC,
Senior Education Officers Technical & Work Study;
Chief craft Production and Design Officer.
Range of Activities:
1 Ensure the communication of TVET educational policies to all
technical institutions, units and centres, and that administrative
mechanisms are in place for the successful implementation of such
policies;
2 Collaborate with senior TVET officers and the private sector in
the identification of employment needs, oversee the review and
update of curriculum where necessary;
3 Advise on matters pertaining to Technical and Vocational Education
and Training;
4 Coordinate the preparation of;
36
7 Invite institutions, units, centres under his/her functional
responsibility to meet on a regular basis to:
* Monitor expenditure;
37
4.2 Job Title: Deputy Chief Education Officer (Development)
Reporting
Relationship: Chief Education Officer
Functional
Relationships: Deputy Chief Education Officers (School Admin. &
Technical) Deputy Permanent Secretaries, (Admin. &
Finance), Chief Planning Officer , Principal Personnel
Officer, Adult Education Association, Dean Faculty of
Education, UG, and Director, Institute of Adult and
continuing Educat~on, UG. ·
Span of Control : Principal, cyril Potter Cpollege of Education (CPCE),
Director National Centre for Educational Resource
Development (NCERD), Superintendent, Examination
Division.
Range of Activities:
1 Ensure that education policies are communicated to the
constituents under his/her portfolio and oversees the
implementation of strategies aimed at realising such policies;
2 Ensure a fit between curriculum practices and the training of
teachers;
3 Identify long term training needs for staff under his/her
functional responsibility and arrange for their participation in
induction/orientation programmes and on-the-job training ;
4 Coordinate the preparation of:
* Monitor expenditure;
38
6 Analyse the impact of curriculum implementation, and reform where
applicable;
39
4.2.1 Task Analyses of Key Functions of Deputy Chief Education
Officer.
40
4.2.1.2 Range of Activities: Identify long term training needs
for staff under his/her functional
responsibility, arrange for staff
induction and orientation
programmes, and on-the-job training.
41
4.2.1.3 Range o f Activit ies: Coordinate the preparati on of work
programaes and the Annual Budget of
constituents under his/ her
por tfolio .
Expected Outcomes: Effective management and coordination of
education programmes.
Performance Indicators: Rationalisation of resources; optimal use made
of resources; improved pe rfor mance; collective
approach to problem solving observed.
Activity Components Modality Expected Outc ome s
1. Orient Heads to ESSC meetings; consultations Priorities for new
policies, review past with colleagues; dialogue year determined &
year's programme, with constituents; feedback rank ordered;
identify and prioritise from interest group and the deadline set for
them rate them in community. submission of work
order of importance. programmes.
2. Review work programmes ESSC meetings; discussions Work programmes
and budgets prepared with DPS (Finance). and budget ready
by each constituent. for submission to
ESC .
3. Adjust work programmes ESSe meetings, meeting with Work programmes in
re national budget DPS (Finance). concert wito
allocation. allocated funds;
cash flow
prepared.
4. Review work programmes ESSC meetings; quarterly Progress is monit-
expenditure. review of work programmes; ored; team
monthly review of expendi- approach to mana-
ture . gement enhanced;
programmes amended
where applicable .
42
4.2.1.4 Range of Activities: Coordinate Annual Reports from each
constituent.
43
4.2.1.5 Range of Activities: Invite constituent s under his /her
port f o lio to me et on a regular basis
t o discuss s ucces ses and
di f fic ulties and other vari a ble s
t ha t i mpact on their respective
operations .
Expected Outcomes: Team approach to management enhanced; creation
of a supportive environment that encourages
proactive thinking.
Performance Indicators: Better integration and collaboration among Heads
of constituents; collective approach to problem
sharing of expertise and knowledge observed .
Activity Component s Modality Expected Out c ome s
1. Encourage Heads of Discussions at ESSC meetings, Agreement reached
sections units and in- dialogue with individual on the convening
stitutions to hold heads, together develop a of monthly meet -
monthly meetings. broad guideline for holding ings.
such meetings.
2. Convene ESSC meetings Making meeting interesting Environment
as stipulated. by involving Heads in the created for a
planning phases, rotating collective
chairmanship, and venue; approach to pro-
have a mix of professional blem solving and
development, progress re- the sharing of
ports and gripes; avoiding successes.
unduly long agendas.
4. Make constant review of Discussions with members; Improved
process. inviting recommendations for mechanism for
improvement; trying out ideas reporting con-
proposed; encouraging feed- tributions in-
back. creas ed; more
instances of open
discussions.
44
4 .3 J ob Title : Assistant Chief Education Officer (ACEO),
Inspectorate
Reporting Relationship : Chief Education Officer
Functional Relationships : DCEOs Admin, Dev. & TVET, DPSs Admin & Finance,
CPO, CPrO, ACEOs, Director NCERD, REdOs, DEOs,
School Principals.
Span of Control: Staff of the Inspectorate Division.
45
4.3.1 Range of Activities: Manage the Inspectorate Division
47
Activity components Modality Expected outcomes
48
4.4. Job Title: Assistant Chief Education Officers Nursery,
Primary/Secondary/Community High School .
49
10. Respond to and initiate public awareness programmes;
50
4.4.1 Range of Activities: Ensure the implementation of education
policy and programmes and maintain an
environment that will encourage feedback.
51
4.4.2 Range of Activities: Prepare work progra-ea with estiaated
costs; iapleaent and review saae.
Expected OUtcomes: Effective implementation of work programme.
Performance Indicators: Optimal use of resources; improved performance;
a collective approach to planning and monitoring
is evident.
Activity Coaponents Modality Expected OUtcoaes
1. Identify priorities SSMC meetings; critical Priorities
and rank order them. analysis of previous year's identified.
work.
2. Prepare work programme Meetings with REdOs and DCEO Work programme
with estimated costs. (Admin), discussion with refined and
DPS (Finance) and CPO. ready for sub-
mission to ESC.
3. Adjust work programme Meetings with DCEO and DPS Programme in
to reflect national Finance. concert with
budgetary allocation. budget alloca-
tion.
4. Review programme and ESC meetings. Progress
expenditure. monitored closely;
agreement reached
on possible
solutions for
follow-up action
to be taken; work
programmes
amended.
52
4.4.3 Range of Activities: Prepare Annual Report
53
Range of Activities: Supervise, monitor and review the
implementation of curriculum.
54
4.4.5 Range of Activities: Organise in service and vacation courses
for practising teachers at the natioual
level.
55
4.4.6 Range of Activities: Liaise with and coordinate activities of
the Regional Education Officers and ACEO
(Georgetown).
56
4.4.7 Range of Activities: Respond to and initiate public awareness
programmes .
57
4.4.8 Range of Activities: Provide information and support to welfare
matters relating to teachers and children.
58
4.5 Job Title: Coordinator, School Boards Secretariat
Range of Activities
* ·Board members;
* Ministry's/Department's Officials;
59
4.5.1 Range of Activities: Prepare/Update/Review regulations for the
establishment of school boards.
60
4.5.2 Range of Activities: Establish School Boards and monitor
their operations .
61
4.5.3 Ranqe of Activities: Manage the School Boards Secretariat
62
4.6. Job Title.: Superintendent of Examination
63
4.6.1 Range of Activities: Prepare and distribute regulations
for local examinations
Expected Outcomes: Approved regulations distributed to all schools
and institutions offering the particular
examination.
Performance Indicators: All schools offering examinations receive
regulations specific to the examination on time
specified.
Activity Components Modality Expected Outcome s
1. Prepare update re- use of existing regulations, Derivation of
gulations for SSEE, feedback from schools and in- final draft of re-
GTEE, NFFAT. stitutions, decisions from gulations at
SPMG; least one school
presentation of SSEE & SSPE year prior to
draft regulations to Board of examination date.
Examiners for ratification;
presentation of GTEE and NFFAT
draft regulations to relevant
Advisory Committees for rati-
fication.
2. Disseminate copies of Copies are sent to schools/ All persons tak-
approved regulations institutions directly or ing examinations
to schools. through regional education are cognisant
departments. with the
regulations.
64
4.6.2 Range of Ac t ivities : Distance regulat ions and s y llabus es
etc. for o verse as examinati ons.
65
4.6.3 Range of Activities: Distribute registration materials
for all examinations conducted by
the Minist.ry of Education .
66
4.6.4 Range of Activities: Receive and process examination
entries
67
Activity Components Modality Expected Outcomes
68
4.6.5 Range of Activities: Identify and organise for the
training of supervisors,
invigilators, practical examiners
and oral examiners.
69
4.6.6 Range o f Activities: Conduct examina t i ons
70
Activity Components Modality Expected Outcomes
71
4 . 6.7 Range of Acti v i ties: Issue and analyse e x ami nation
results
72
4.6.8 Range of Activities: Manage the Examination Division
73
4.7. Job Title: Materials Production Officer
74
4.7.1 Range of Activities
75
4.8 Job Title: Coordinator, Book Distribution Unit
Reporting Relationship: Deputy Permanent Secretary (Admin)
Functional Relationship: DPS(Finance), DCEO (Admin), CPO, CPrO, Regional
and District Education Officers, School
Principals, Transport Officer.
Span of Control: Staff of the Unit
Broad Areas of Responsibility:
Distribution of all texts, exercise books and stationery to all schools
and learning institutions of the formal education system, maintaining
proper storage of texts etc., management of Unit.
Range of Activities:
1. Plan, coordinate and supervise operations for the collection,
storage and distribution of texts, exercise books and stationery
to all schools and learning institutions throughout the country;
2. Supervise, advise and motivate staff; identify training needs of
staff, formulate training programmes, and assist in in-house
training;
3. Ensure that resources allocated to the unit are in working
condit.ion;
4. Ensure that stock- takings are effected on a regular basis, and
proper accountability is implemented;
5. Monitor the supplies of texts, exercise books and stationery in
the regions through field visits;
6. Prepare fortnightly, monthly, quarterly and yearly reports for the.
Ministry and relevant donor agencies;
7. Manage the Unit's operations.
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4.8.1 Range of Activities: Assess needs requirement
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4. 8 . 2 Range of Activities: Procure a nd Distribute School
Supplies
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4 .8 .3 Range of Activities: Manage the Book Distribution Unit
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Job Title: s pec i a l Projects Of f i cer
4) Monitor and evaluate the operations of the school feeding programme and
prepare and submit progress reports;
6) Liaise with the representatives of the World Food programme and the
Resident Project Officer, UNICEF re support for the School Feeding
progr amme.
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4.9 . 1 Range of Activities: Manage the operations of the Unit.
Expected Outcomes : Special Projects Unit efficiently and
effectively managed.
Performance Indicators: Work programmes are implemented as scheduled;
projections for identifying needs of unit on
target; necessary raw materials are procured on
time; adequate amount of biscuits manufactured
and delivered on time; vehicles are properly
maintained; good relations with funding agency
maintained; good interpersonal relations among
staff.
Activity Components Modality Expected Outcomes
1. Orient, personnel to Monthly Unit meetings, Cadre of persons work-
role and functions of counselling, interfac- ing together to achieve
the Unit; explain res- ing with members, in- the Unit's objectives.
ponsibilities of each viting personnel to
member, discuss job, chat with staff, social
expectations, appraisal events, circulars etc .
system & standard
operating procedures.
2. Project needs of the Rev i ewing last years's School Feeding Programme
programme. programme and outcomes needs known.
of evaluation; con-
sultations re pupil
enrolment, commodity
availability, & Donor
agency orientation.
3. Prepare annual work Consultations; Unit Work programme submitted
programme and budget. meetings. to DPS (Admin).
4. Adjustment to work pro- Consultation with the Programme adjusted to
gramme after passing DPS (Finance); Unit budget; cash flow sent
of national budget. meetings . to DPS {Finance).
5. Implement and monitor Unit meetings, observa- Early detection of
Unit programmes. tions and spot checks, mistakes & bottlenecks;
follow up re response adjustments made to
to questionnaires, improve unit per-
encourage feedback formance.
from REdOs and school
principals, make re-
gular checks on storage
facilities.
6. Ensure that staff has Determine training Efficient execution
the skills for the job . needs; in consultation of Unit's tasks .
with CPrO, & resource
personnel; arrange for
on-the-job t raining via
workshops, short courses.
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4.9.2 Range of Activities: Procure and Distribute Commodities
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Activi ty Components Modality Expected Outcomes
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