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PRODUCTIVITY
SIMPLE AND PROVEN 3 PART FORMULA
TO INCREASE YOUR CONSTRUCTION SITE
PRODUCTIVITY
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EDITOR’S NOTE
When we are young, we are taught that the only way to success
is to work hard and reach for more.
This is why we’ve created this eBook. To show you how SMART
always has to lead the HARD work.
Now, turn off your mobile and web notifications and enjoy the
read that the AproPLAN team prepared for you.
— Thomas Goubau
CEO and Founder, AproPLAN
2
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The information shared in this eBook
should be tested and refined in your
own environment and team.
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TABLE OF CONTENTS
ABOUT APROPLAN 23
PART 1
THE PROBLEM
EXPLORING THE ROOT OF THE
PRODUCTIVITY PROBLEM AND ITS
IMPLICATIONS ON THE GENERAL
WORKFLOW
PART 1: THE PROBLEM
This is the section where we really need to focus and model the
root of the problem.
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Knowing where the problem is actually conceived, lets look at
the real world implications:
1. Field Implications
2. Many Stakeholders
You will agree that sometimes there are too many “players in
the team”. Without proper plan and methodology for
satisfaction and expectancy management the things can easily
go out of control and influence the end result.
3. Miscommunication
• Time-loss
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• Delayed Delivery
• Unsatisfied Customers
• Unmotivated/Overwhelmed Team
• Decreased Profitability
The most painful hit that comes out of not having a high level of
productivity is losing money left and right. We would not go
further into explaining how bad this is on the long term.
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PART 2
THE SOLUTION
INTRODUCING THE THREE PILLARS OF
INCREASED ON-SITE PRODUCTIVITY –
“THE CIRCLE OF PRODUCTIVITY”
PART 2: THE SOLUTION
By now, we hope that you want to know the answer of the
main, burning question: “How can I lower the percentage of
errors by increasing the on-site productivity?”
If that’s the case, then you are ready for the main part of this
eBook.
The most interesting part here is that everyone of them said that
if you want to increase the productivity, you’ll have to commit to
a constant work. It is a circle.
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A. Procedures
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Doing the exercise above, you’ll notice that there are 4 main
activities:
- Creating
- Ordering
- Editing
- Reporting
B. People
If you recall, 75% of the errors are due to the human factor.
That is why you need to have clear Roles, Rights and
Responsibilities policy. Make it win - win since it is the only way
to have stable and long term success.
C. Tools
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To start right away, here are a few programs that you will find
useful: Box, iCloud, Microsoft One drive, Dropbox, Google
Drive.
- Internal Communication
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- External Communication
The main sections here are shared tasks table, shared and
synced calendar, centralized place for resources storage and
management.
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When it comes to the synergy that needs to happen among the
stakeholders, we see a lot of companies officialize the culture
and communication values that they want to nurture and use as
a working guidelines.
3. Email
Please don’t CC-tag the whole team in every email and don’t
use IMPORTANT as an email subject in every email.
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Meetings like this will induce higher peer-to-peer ownership and
responsibility.
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5. Reporting
Make sure that the tools and approach you are going to use
embeds a reporting system that will generate project progress
or status reports once a week to see if your project is on track.
A step further is to automate the reports’ delivery i.e.
automatically inform the main stakeholders of the current
situation, any deviations and how you are planning to bring
things back on track.
6. Tools
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You need a system. If you want to start simple, what you can do
is appoint someone to be responsible for this pillar and report
directly to you.
After you get this out of the way, you need a procedure. The
simplest procedure that we can recommend is:
- Monitor
- Review
- Improve
1. Monitoring
Pick one or max two productivity indicators and start with that.
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Don’t try to monitor and improve everything at once.
Gather your team and pick the area where you should see the
biggest improvement and monitor that.
2. Review
Answering these crucial questions will help you take big leaps
towards optimization.
3. Improvement
The biggest mistake that companies do is that they go “all in” and
make the changes directly to every department.
Test everything. After you see what works, then implement that
change everywhere.
In other words, when you see what works, you should place those
changes in the operational standards.
• Process Standardization
• Document Control
• Cost Control
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• Process Standardisation
• Document Control
• Cost Control
On the long tail, this means that there will be no surprises for
the clients and your superiors.
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PART 3
NEXT STEPS
WHAT ARE THE POTENTIAL
DIRECTIONS YOU CAN TAKE NOW
AND WHICH ONE YOU SHOULD
CHOOSE
PART 3: NEXT STEPS
Knowing all of this, you are in front of a virtual crossroad. There
are 3 options/next steps that you can take.
Of course, since you came this far, we know that this is not an
option. Please take action towards improving your current
approach.
This is an option too. Much better than the first one. As we’ve
said, we are sharing this information with you in order to
motivate you to take action and work ON the business instead
of in it for a change.
Going on your own, will lead to bigger risk and wasted energy
and money climbing the learning curve. Advancing through trial
and error is a good thing if you have the money and the other
resources to invest.
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Would you like to reduce your administrative costs by 50%
while improving the communication and coordination processes
in your company?
Then we want to invite you to try AproPLAN now. The best part:
It’s F.R.E.E!
ABOUT AproPLAN
AproPLAN is a free service designed to make work easier for all
building project stakeholders, from the first drawing to the
project handover.
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AproPLAN offers a single point for communication between
people, allowing all sides to share documents, notes, messages
and tasks easily.
www.aproplan.com
/AproPLAN
@aproplan
support@aproplan.com
24
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LOWER YOUR
ADMINISTRATIVE COST
BY 50%
You’ve been reading so far and came to the end
of this eBook.
Guillaume VANDERHAUWART,
FRANKI
Or visit www.aproplan.com