Earned Value Management and

Progress Measurement
A PLM Consulting Solution Public
Earned Value Management and
Progress Measurement
For a successful project management the Percentage of completion and
Earned Value progress measurement techniques are crucial elements.
The Consulting Solution is based on official Earned Value standards and
integrates with the Earned Value functionality provided in ERP PS.
A wide range of measurement techniques is available for the calculation of
non-aggregated POCs aggregation along the project’s task hierarchy
Earned Value Management and
Progress Measurement
Our Service
 An implementation-ready Solution
 Implementation of the Solution
 Documentation of the Solution
 6 Months of Bug fixing
 Optional Online Scoping Session and/or Presentation at Customer
Earned Value Management and Progress Measurement
Functionality

An additional WebDynpro application is provided, containing the following features:

 different measurement methods for POC determination are available and can be
assigned via progress versions as default for special task types or custom
settings on task level
 aggregation to PS accounting object level for a seamless integration into SAP PS
 visualization of accumulated POC on task, phase and project level
 selection between progress versions and timeframes
 visualization of budgets, costs and the earned values based on data from SAP
PS

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Earned Value Management and Progress Measurement
Determination of the Percentage of Completion (POC)

 calculation of Percentage of Completion (plan/actual) at

task level only
 support of different measurement methods:
 ability to set measurement methods for individual task types
as default
 ability to calculate percentage of completion values
using various measurement methods in parallel
 storage of calculated data per day supporting also
the progress analysis for short-running project

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Earned Value Management and Progress Measurement
Different application areas

 The PPM consulting solution is based on official EVA

PPM + PS Earned Value Analysis standards and completely integrated into SAP PS.
- Complete SAP PS integration
- EVA-based KPIs also available for WBS elements  Multiple measurement techniques available to
calculate (non-) aggregated POCs
 Aggregation of POC for project hierarchy and
PPM Earned Value Analysis WBS elements
- Determination of resource-based planned and
actual costs  Tabular and graphical reporting of POCs for
- Calculation of cost-based KPIs possible
projects, phases and tasks
 Comparison to project baselines
PPM Progress analysis  Predefined KPIs:
- Planned and actual POCs are
calculated automatically
 SPI Schedule Performance Index
- Different measurement techniques  CPI Cost Performance Index
and methods are supported
 BCWS Budgeted Costs Work Scheduled
- Comparison of different versions
- Schedule-based KPIs possible  BCWP Budgeted Costs Work Performed
(= Earned Value)
 BAC Budget At Completion
 ETC Estimate to Complete

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 Earned Value Management and Progress Measurement
Requirements and integration scenarios

Requirements SAP PS SAP PPM

1) (2) Transfer POC
(3) (1)
 For POC calculation and Calculation of
data to WBS
Calculation of Standard
elements
reporting KPIs, based POC values accounting
on cost data integration
 none
 For KPI calculation and reporting (4) Reporting
(Earned Value Analysis)
 Accounting integration in order to 2) SAP PS SAP PPM
(2) Transfer cost Standard
retrieve cost data (1) data to PPM (3) accounting
 assignment of PPM objects to cost data on objects Calculation of integration
WBS elements or IOs WBS POC values
elements and KPIs OR
 see integration scenarios
(4) Object links
or
Reporting
 Manually entered costs
or 3) SAP PS
(2) Transfer cost
SAP PPM
Standard
 Calculated costs (resource-based) data to SAP PS (1) accounting
or Cost planning integration
optional
 PPM CS Integrated Cost Planning (3) OR
(4) Transfer POC Calculation of
data to WBS POC values Object links
elements and KPIs
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Earned Value Management and Progress Measurement
Configuration I

Definition of progress versions (= calculation scenario)

 Set of dates (Earliest vs. Latest Dates)
 Weighting type for aggregation on phase and project level
 No weighting
 Based on duration
 Based on effort
 Manually entered

Definition of measurement methods

 Start-Finish-Rule (e.g. 0-100; 20-80; 50-50; …)
 Degree of Processing (manually entered, based on PPM Change Documents)
 Subproject (POC values from assigned subproject)
 Time proportional (based on duration of the task)
 Status-based (customizing table)
 Based on recorded work (recorded CATS hours divided by planned effort of task)

 Different measurement methods for planned and actual POC possible

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 Earned Value Management and Progress Measurement
Configuration II

Definition of KPIs
 Based on calculated POC values
 Pre-defined KPIs (if cost data is available)
 SPI Schedule Performance Index (cost independent)
 CPI Cost Performance Index
 BCWS Budgeted Costs Work Scheduled
 BCWP Budgeted Costs Work Performed (= Earned Value)
 BAC Budget At Completion
 ETC Estimate to Complete

 Transfer of POC and KPIs values to SAP customer fields (CI structures)
 Visible for each PPM object
 Access to values also in dashboards and further reporting tools

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 Earned Value Management and Progress Measurement
Functionality

Calculation of POC and KPI values

 Ad-hoc for specific project
 As batch report/job for all projects (select options possible)
 Create a saved version in order to create a snapshot of your project’s progress

Reporting of POC and KPI values

 Comparison of different calculation scenarios (using different progress versions)
 Comparison of project with a saved version
 Compare planned against actual progress
 Time basis (daily, weekly, monthly, yearly)
 Time frame (from … to …)
 Quick selections provided
 Tabular and graphical reporting for each object

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 Earned Value Management and Progress Measurement
Advanced POC reporting for project hierarchy

 POC reporting for project

 Hirarchy-based object selection with POC
aggregation on phase and project level
 dynamic accumulation depending on the
selected time basis (day/week/month/year)

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Earned Value Management and Progress Measurement
Data selection

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Earned Value Management and Progress Measurement
Tabular and graphical reporting

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Earned Value Management and Progress Measurement
Progress details

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Earned Value Management and Progress Measurement
Integrated Earned Value Chart

Today

Schedule Variance (EUR)

Cost Variance (EUR)

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Earned Value Management and Progress Measurement
Aggregation to PS accounting object level

Aggregation of the POC per accounting object and fiscal period:

n:1
cardinality

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 Earned Value Management and Progress Measurement
Integration into ECC

 A starting page where he can select the right project

 The accounting objects such as WBS elements can
carry planned costs & budgets
 A new transaction has been created that reads the
project hierarchy as well as the associated
costs/budget, reads the pre-calculated POCs from
PPM and derives planned and actual earned values
 Atandard SAP CO tables are used to store Earned
Value data, ensuring that all standard CO reports
can be used

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 Earned Value Management
Enhanced Project Controlling and Reporting

The Consulting Solution “Earned Value Management” supports the analysis of a project-related progress in SAP PPM
based on official SAP standards, following the implementation in SAP ERP – Project System (PS).

Business Challenges Availability, Technical Details Contact

You are seeking to  Available for SAP PPM 6.0  SAP Note: 1587390
 Measure your project‘s target-performance progression and SAP PPM 5.0  SAP Service No.: 50109202,
 Apply an Earned Value methodology for your project controlling  Delivery via transport Enhancement Services for SAP
 Create your own KPIs  Distributed ERP systems are PPM
supported
 Complete documentation of all
 Contact: PLMServices@sap.com
development objects and
functionalities

Key Features
 The Service provides, amongst others, evaluation and representation of Related Services
– The degree of target-performance progression, cumulated and per period  Integrated Cost Planning
– Interpretation a daily basis  Project Cost Reporting
– Application of various measuring techniques and methods
– Contrasted versions
– Tabular and graphical presentation
– Integration into SAP PS
 Implementation in approx. 4 weeks

Business Benefits
 Detailed overview of project progress and resulting KPIs
 IT-supported realization of the Earned Value methodology
 Seamless integration into the PPM 5.0 User Interface (UI)
 Rapid and detailed evaluation of each project element are possible
 Deliver projects on time and within budget

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Contact Information

Tobias Gläser
SAP Portfolio and Project
Management Consulting

SAP Deutschland AG & Co. KG

Hasso-Plattner-Ring 7
69190 Walldorf, Germany

M +49 160 908 23181

tobias.daniel.glaeser@sap.com

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© 2015 SAP SE or an SAP affiliate company.
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