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Project:
Document Version
Project
Project Sponsor
Project Manager
Version Number
Version Date
Project Manager
Project Sponsor
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Project Management Plan
Project:
Schedule
Scope
Resources
Budget
No Benefit When will this benefit be achieved & how will it be measured?
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Project Management Plan
Project:
5. Project Deliverables
You may have completed a high level plan or defined a structure that breaks the complex scope of the project into
a set of individual Deliverables (clear defined chunks of work). List the Deliverables here. This builds on the details
given in Section 4.
No Deliverable Completion Demonstrated By…
6. Approach
Explain the approach to be taken to complete the stated scope and deliverables. How will delivery be undertaken
(by us or outsourced for example) and how will the change relating to this project be managed?
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Project Management Plan
Project:
7. Project Team
Who is directly involved in this project. Identify the Sponsor, Project Manager and team members.
Role Who From which Dept or Organisation
Sponsor
Project
Manager
Team
Members
8. RASCI Matrix
Given the stated team in Section 7, define who is Responsible for completing each task. Who Supports them? Who
Approves the completed deliverable and who should the Responsible person Consult with and Inform? The
example table below can be replaced with an attachment or other similar table. It may be appropriate to retain
this information in a detailed MS Project plan and it is often recommended that this clarity on ownership is
reviewed on a rolling 4-6 week basis through the project. Also, please note that you may have come across other
types of Responsibility Assignment Matrix, particularly RACI. Our experience suggests RASCI in this format works
best for projects.
No Task Responsible Supports Consult Inform Approver
9. Timescale
You will have created a project plan with milestones and tasks with estimated durations. This project plan becomes
the baseline against which actual progress can be compared. Enter key milestones from the project plan in the
table below along with their baseline date of occurrence. Enter as many milestone (key event) dates as you wish to
provide a clear picture as to the overall timescales of the project. The example table below can be replaced with
an attachment such as an MS Project plan or other similar table.
No Key Project Milestone Baseline Date
1 Project Approval Gate
2 Project Planning Complete Gate
3 Another Key Milestone
4 Another Key Milestone
5
6
7
8
9
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Project Management Plan
Project:
Project Manager
12. Costs
Outline the direct additional costs that will be incurred in running this project. The table below is an example. It
suggests costs items are listed and a forecast of spend presented. This may occur over a longer or shorter time
period that the example table provided. It is suggested a contingency may be provided. This may not be applicable
in all situations but as a guide, if a contingency is to be provided it is typically 10%. The actual % level should be
driven by the scale of risk associated with the project.
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Project Management Plan
Project:
Include details of how this project will be funded. What is the funding source?
14. Stakeholders
Stakeholders are anyone who has in an interest in the project or the outcomes of the project. List your identified
stakeholders and how you anticipate communicating with them through the project lifecycle
No Stakeholder At what stage should Agreed Types & Frequency of Communications
they be engaged? Communication Owner for Project
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Project Management Plan
Project:
In this section define Stage Gate Governance. Who, or what entity, approves projects through the formal Stage
Gates (for example; Head of Department or Investment Board). If your project includes additional Stage Gates, add
them here. It is expected that the Project Manager would accept responsibility for preparing and submitting a
project through these Stage Gates.
Stage Gate Approvers (Entities and/or Named Individuals)
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