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©Kit Houghton/FEI
•
Organising a sustainable event does not Report’ for your event. It will also include an easy-
necessarily mean spending more money. Many to-use ‘Environmental Impact Calculator’ that is
initiatives are organisational measures that require customised for equestrian events.
no extra costs, while some of them may even
reduce your expenses.
How to gather feedback
On the other hand, depending on your
•
It is important to take into account the views and Create your own Sustainability Implementation Plan
sustainability goals, some initiatives may require
experiences of all groups of people involved in the We have compiled a list of more than 150 ‘Sustainability Initiatives’. This section will
investment in order to reap long-term benefits.
successful staging of the event. help you select those that you would like to implement at your event.
For example, investing in waterless toilets or
incorporating solar-panels in venue design will The FEI Sustainability Portal will offer you Each ‘ 1 Sustainability Initiative’ is linked to one of 18 ‘Objectives’.
require upfront investments that you have to different types of feedback collection mechanisms And each ‘ 2 Objective’ is linked to one of eight ‘ 3 Main Domains’.
accommodate in your budget. and forms that can be customised with your own
•
Over time, the ‘Live Knowledge Base’ on the FEI logo and branding. You will be able to use these to
collect feedback from your suppliers, volunteers, 1 The action to be executed
Sustainability Portal will request event organisers
to voluntarily enter the costs related to their spectators and also document it on the ‘Live 2 The overall aim that implementing a certain Sustainability Initiative will accomplish
initiatives and describe the long-term benefits Knowledge Base’.
3 The area and aspect of your event across which Sustainability efforts can be made
they derived from them. Other users will then be Feedback is as important as measuring and
able to search for and refer to the relevant efforts reporting and provides you with the real world’s
and find out approximate associated costs. view on the extent of your success in your The table on pages 10 and 11 shows each of the Objectives and Main Domains.
sustainability efforts. A ‘ ’ highlights which Objective is relevant to which Main Domain. It implies that there
are one or more Sustainability Initiatives possible for that combination of Objective and
Main Domain.
An empty box (where there is no ‘ ’) indicates that the Objective and Main Domain are
not relevant to each other and that there is no recommended Sustainability Initiative.
8 FEI SUSTAINABILITY HANDBOOK FOR EVENT ORGANISERS | CREATE YOUR OWN SUSTAINABILITY PLAN | 9
MAIN DOMAINS
OBJECTIVES VENUE (infrastructure, WASTE MANAGEMENT ENERGY USE TRANSPORT FOOD & BEVERAGE, ON-SITE MANAGEMENT, ACCOMMODATION
stabling, overlay) MERCHANDISING ESTABLISHMENTS COMMUNICATION, (hotels, camping)
MARKETING
Save water
10 FEI SUSTAINABILITY HANDBOOK FOR EVENT ORGANISERS | CREATE YOUR OWN SUSTAINABILITY PLAN | 11
CREATE YOUR OWN SUSTAINABILITY PLAN
A step-by-step example
In order to create your own Sustainability Plan, we recommend that you take the
following steps:
1
1 Jamie (an Event Organiser) looks at the table on pages 10 and 11 and is interested in ‘Waste Management’
and ‘Energy Use’ (=Main Domains)
From the eight Main Domains listed on pages 10 and 11, shortlist those you wish WASTE ENERGY USE
to concentrate on.
2
MANAGEMENT
his selection in Step 1. Of these, he considers the Encourage waste sorting and
following two as his individual focus areas: recycling
As indicated by the ‘ ’, one or more Objectives will be relevant to the Main Minimise the production of
• E ncourage waste sorting and recycling (applicable
Domains you have shortlisted. You can choose to adopt all or some of those. waste
only to Waste Management)
Extend the use of material and
products (rent, re-use, store
• Extend the use of material and products (applicable
3 to both Waste Management and Energy Use)
from a year to the next, etc.)
Finally, after making the above shortlists, you can refer to the shortlisted Main
Domains’ ‘Sustainability Initiatives’ table in the next section.
3
He then goes to the ‘Sustainability Initiatives’ table • Ensure old light bulbs are recycled 1
Each of these Sustainability Initiatives is graded of Waste Management (see page 21). He reads the • M
anage a wide range of bins (paper, glass,
Sustainability Initiatives for one of the Objectives aluminium, organic, incinerables) and deploy those
Low
selected in Step 2. across the venue (spectators area, stabling,
Medium parking, camping) 2
There, he finds five different ‘Sustainability Initiatives’.
High He decides to only select those which are graded Similarly, he repeats Step 3, as applicable, to complete
Very High ‘High’ or ‘Very High’ on ‘Ease of Implementation’. his Sustainability Plan.
This leaves him with the following two Initiatives
on the following parameters: to form a part of his Sustainability Plan:
• Impact Minimisation capability
• Awareness Potential
• Ease of implementation
Objective Sustainability Initiative Impact
Minimisation
Awareness
Potential
Ease of
Implementation i
Encourage waste sorting Communicate recycling initiatives to spectators
and recycling (electronically, via volunteers, etc.)
Based on the grading that suits your ambition and priority, shortlist the Sustainability Manage a wide range of bins (paper, glass,
2 This is just one way for you
Initiatives and you will have your own Sustainability Plan. aluminium, organic, incinerables) and deploy
those across the venue (spectators area,
to select your individual
stabling, parking, camping) ‘Sustainability Initiatives’. You
Plan your recycling and composting sites for
easy access can also browse through the list
1
Ensure old light bulbs are recycled of initiatives and select any that
Have an efficient signage for the recycling bins appeal to you, regardless of their
Main Domain or Objective.
12 FEI SUSTAINABILITY HANDBOOK FOR EVENT ORGANISERS | CREATE YOUR OWN SUSTAINABILITY PLAN | 13
EVENT BEST PRACTICES CHECKLISTS
The future version of the ‘Create Your Own Sustainability Plan’ will be online and
interactive. It will provide you with multiple selection criteria and an easy step-by-step
guide to designing your plan.
The FEI will strive to support you with many more initiatives in order to achieve
a greener future for our horses.
We wish you the best of luck for your sustainability journey - and this is just
the beginning!
©Albert Gea/FEI
14 FEI SUSTAINABILITY HANDBOOK FOR EVENT ORGANISERS | EVENT BEST PRACTICES CHECKLISTS | 15
VENUE (infrastructure, stabling, overlay)
Minimise the use of Take into consideration energy efficiency when If the ground doesn't soak up water
non-renewable energies building any new construction quickly when it rains, set up a temporary
drainage system
Produce (onsite) Incorporate solar panel (thermal and
renewable energy photovoltaic) into the design of the venue Avoid sites where the ground water is close to
the surface or near to drinking water sources
Purchase power certified from new renewable
sources to encourage the production of Take into consideration the neighbourhood
renewable energy when planning the venue, the parking and the
access roads
Optimise or reduce Use local materials and products
freight transport (plane, When designing cross-country, Endurance and
trucks, etc.) For material that needs to be transported Eventing tracks, take into consideration soil
(fencing, judges boxes, Jumping equipment), compaction issue and vegetation
plan the transport to use the train than long
Set up plan in case of bad weather (cover
distance trucks or airplanes
pathways with permeable structure, geotextile
Favour walking, biking Choose a venue that will have good access or gravel, prevent trampling of ground other
and the use of public (ideally within walking distance) to the main than proper pathways, etc.)
transportation public transport connections, town centre and
Use sustainable Implement sustainable solutions for the
hotels
products (locally construction of the venue and stables (recycled
Use existing building, Use, refurbish or develop existing buildings produced, recycled, material, eco-friendly material, building
facilities and material through modernisation renewable, certified, labelling like LEED or BREEAM, etc.)
non-toxic, etc.)
Design the venue to allow flexibility, multi- Work with renting companies that have
purpose and continuous use a sustainability policy and can propose
certified material
Consider using locally available temporary
facilities, collaborate with other local events Use eco-friendly products and material for
and re-use material for future editions of overlay (recycled, certified, biodegradable,
the event etc.) and avoid material that has a large
environmental load (tape in PVC, single use
Preserve the natural Don't clear vegetation or cut trees; if this is plastic bags, etc.)
habitat of the necessary, an equivalent surface should be
event location planted elsewhere Use flowers that comply with fair trade/
and surroundings local and organic requirements and compost
After the event make sure to collect all the properly afterwards.
rubbish in and around the site
Benefit from Select construction companies that are
Provide a sufficient number of portable toilets external expertise known for taking into account the goal
and waste bins across the venue of sustainability
Protect with fencing areas that require Work with sustainability experienced architects
protection (low lying areas, natural reserve, and energy engineers to optimise the design of
forest) that are close to the venue and the venue
access routes
Involve, share and Place a signage at the wash bays to invite
Avoid using pasture weed control products raise awareness participants to save water
and pasture fertilisers, or use environmental
friendly products (such as phosphate
free products)
Low Medium High Very High Low Medium High Very High
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Low Medium High Very High
Objective Sustainability Initiative Impact Awareness Ease of Objective Sustainability Initiative Impact Awareness Ease of
Minimisation Potential Implementation
Minimisation Potential Implementation
Plan a smart competition timing in accordance Minimise the production Provide data (estimation of spectator numbers,
with the public transport timetable of waste etc.) to the vendors to avoid food waste or over
production of merchandising
Have an incentive parking policy (limitation of
parking spaces, high parking charges, etc.) to Avoid the small sachet packets of sugar, salt,
deter spectators from using cars coffee, etc.
Provide well located and secured parking Encourage vendors to limit paper vouchers and
facilities for bicycles switch to online giveaways
Involve, share and Use the official fleet of vehicles (cars for VIPs, Encourage caterers to include on-demand/live
raise awareness staff, taxis, etc.) to promote green cars (hybrid, cooking counters
natural gas, electric, etc.)
Optimise or reduce Engage with local breweries, grocery & raw
Use the shared transport shuttle to promote freight transport (plane, material suppliers
alternative vehicles or fuel (hybrid, natural gas, trucks, etc.)
electric, etc.)
Use sustainable Propose at least one vegetarian meal to give
products (locally the option to avoid (red) meat, that has a big
produced, recycled, environmental impact
renewable, certified,
Notes
non-toxic, etc.)
............................................................................................................................................................................................................... Encourage the use of eco-friendly or fair-trade
merchandising
...............................................................................................................................................................................................................
Purchase local, seasonal and organic food
...............................................................................................................................................................................................................
Promote non-alcoholic drinks as well (large
............................................................................................................................................................................................................... choice, low prices, etc.)
............................................................................................................................................................................................................... Provide bulk water or drinking water fountain
or sell packaged drinking water (if necessary)
............................................................................................................................................................................................................... only in 100% PET recycling packaging
...............................................................................................................................................................................................................
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Low Medium High Very High Low Medium High Very High
26 FEI SUSTAINABILITY HANDBOOK FOR EVENT ORGANISERS | FOOD & BEVERAGE, MERCHANDISING | 27
ON-SITE ESTABLISHMENTS
Notes Objective Sustainability Initiative Impact Awareness Ease of
Minimisation Potential Implementation
...............................................................................................................................................................................................................
Encourage waste sorting Aim to recycle all the paper; provide recycling
............................................................................................................................................................................................................... and recycling paper marked bins across the different areas of
the event
...............................................................................................................................................................................................................
Minimise the production Print only necessary material, and on both
............................................................................................................................................................................................................... of waste sides. Send relevant documentation by
email beforehand
...............................................................................................................................................................................................................
Donate surplus office supplies to charities
............................................................................................................................................................................................................... or organisations
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Low Medium High Very High
............................................................................................................................................................................................................... Extend the use of Buy reusable lanyards and accreditation badges
material and products (media, staff, etc.)
............................................................................................................................................................................................................... (rent, re-use, store from
a year to the next, etc.)
...............................................................................................................................................................................................................
Optimise or reduce Use local suppliers for your products and
............................................................................................................................................................................................................... personnel transport services (printing and communication company,
(plane, cars, etc.) etc.)
............................................................................................................................................................................................................... Hire local workforce and volunteers as much as
............................................................................................................................................................................................................... possible
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Low Medium High Very High
30 FEI SUSTAINABILITY HANDBOOK FOR EVENT ORGANISERS | MANAGEMENT, COMMUNICATION AND MARKETING | 31
ACCOMMODATION (hotels, camping)
Objective Sustainability Initiative Impact Awareness Ease of Objective Sustainability Initiative Impact Awareness Ease of
Minimisation Potential Implementation
Minimisation Potential Implementation
Involve, share and Communicate your sustainable aims and Minimise the production Avoid the small sachet packets of shampoo,
raise awareness initiatives/ environmental approach (sponsors, of waste soap, sugar, salt, coffee, etc.
medias, etc.); promote the event as
Extend the use of Ban disposable cups or glass
a sustainable event
material and products
Display the environmental guidelines and rules (rent, re-use, store from
to be respected clearly a year to the next, etc.)
Set up a stand in the venue to communicate Save water Use water saving devices (tap and shower flow
the sustainability aspects of the event to regulators, dual flush toilets, etc.)
the participants and the spectators. Make
Manage and treat Use rainwater and water generated from hand
participants feel part of the sustainability
waste water wash basins
process of the event
Disposal of black water (water from the toilets)
Provide environmental information
should take place at appropriate facilities and
to spectators, in accordance with the
not into campground toilets
sustainability policy, about energy use,
transport, accommodation, waste Minimise the use of Re-use sheets and towels for energy and water
management, etc. non-renewable energies saving reasons
Organise and coordinate Appoint a staff member to pilot the Educate staff to regularly adjust or switch off
the sustainability effort sustainability approach appliances in hotels, especially in unoccupied
rooms (heater, air-conditioner, mini-bar, etc.)
Conduct an event survey among spectators
and participants Set energy efficient solutions (presence-
controlled lighting systems, energy efficient
Monitor data from the event to estimate
light bulb, low energy mini-bar)
specific needs and ensure little excess materials
for future events Provide Key Card that are linked to energy
appliances so lights and appliances switch off
when people leave the room
Notes Purchase or produce renewable energy
Low Medium High Very High Low Medium High Very High
Objective Sustainability Initiative Impact Awareness Ease of Concept Dr Harald Müller, Director Education & Standards
Minimisation Potential Implementation Email Harald.Muller@fei.org
Use sustainable Apply environmental and social consideration
products (locally in the purchasing policy (buy local,
produced, recycled, certified products) Project Manager/Editor Somesh Dutt
renewable, certified, Email Somesh.Dutt@fei.org
non-toxic, etc.)
The FEI would like to thanks Denis Bochatay and his team from Quantis (a Life Cycle
Notes Assessment company), who contributed significantly to reviewing and structuring the
‘Sustainability Initiatives’.
...............................................................................................................................................................................................................
We would also like to thank Megan Tidbury, Leigh Davis and Somesh Dutt from Académie
............................................................................................................................................................................................................... Internationale des Sciences et Techniques du Sport (AISTS) Lausanne, who contributed
............................................................................................................................................................................................................... to the ‘Sustainability Initiatives’ list as a part of their Academic Team Project between
February and July 2013.
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............................................................................................................................................................................................................... Printed in Switzerland
Copyright © 2014 Fédération Equestre Internationale
All rights reserved.
Low Medium High Very High No reproduction without permission of the FEI.
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