11/30/2017 Implementing Self-Service Procurement in ERP - SAP Documentation

Implementing Self-Service Procurement in ERP

Self-Service Procurement is preconfigured to allow for an accelerated implementation. It also has configuration settings where you can:

Define roles
Define number ranges
Connect Open Catalog Interface (OCI) catalogs

Create authorization checks for the general ledger (G/L) accounts

Configure message handling
Configure the search function in the material master
Define rulesets for material group, purchasing group, follow-on document type, and movement determination.
Define fields for item comparison
Define document types
Customize the business workflow using the following sections:

Technical configuration
Allows you to Customize the SAP business workflow automatically. You can also set checks for events and tasks, for example.
Business process configuration
Allows you to create rulesets to determine the appropriate approver. For example, an approver could be a user that is
responsible for a shopping cart item in an organization.

Procedure
You can define the configuration settings in Customizing for Materials Management under Purchasing Shopping Cart .
There are mandatory and optional settings, as outlined as follows:

1. Mandatory Settings

Roles
You must assign the appropriate roles to the users. The following roles are available:
Approver for Self-Service Procurement in SAP ERP (SAP_MM_SSP_APPROVER)

Employee for Self-Service Procurement in SAP ERP (SAP_MM_SSP_EMPLOYEE)

Administrator for Self-Service Procurement in SAP ERP (SAP_MM_SSP_ADMIN)

Number ranges
You must define number ranges for shopping carts. You can change the predelivered Customizing setting if required.

Connected catalogs
You can connect both your own catalogs and external Internet catalogs.
Approval process
You can configure the approval process, for instance, by defining the threshold value for items that require approval.
For more information, see Approval Workflows and Overview of the Approval Process.

Setting parameters in the User profile

Using transaction SU3 enter the following data in the User profile:

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Enter WRK(Plant) in the Parameter Name field and enter the parameter value. This parameter is used for the plant
default.
Enter the parameter name KOS (cost center) and enter the parameter value. This parameter is the default cost center.

Note
The above settings are needed if Organizational Management (transaction PPOME) in ERP is not maintained.

For more information about Organizational Management, see SAP Library for SAP ERP-> SAP Help Portal at
http://help.sap.com/erp606 Human Resources Personnel Management (PA) Organizational
Management .

2. Optional Settings

Authorization checks for the general ledger (G/L) accounts

You set up the authorization check for general ledger (G/L) accounts for the shopping cart. You can determine if the authorization
check is to be active for each company code. If the check is active, each time a general ledger account is entered in a shopping cart,
the system checks if the user has posting authorization for the specified account.
To edit or update the authorization check for G/L accounts, you can use the maintenance view /SRMERP/V_001_SC. .
Configure message handling

You can determine if the system writes a log entry, and if a CCMS (computing center management systems) alert is triggered. You
can access the application log using transactionSLG1, application log object /SRMERP/ .

Configure message filtering and mapping

You can configure how messages can be displayed to customers, or how they may be mapped to generic messages.
Configure Search in the material master
You can enable searching in the material master. If enabled, the Search For field can be used to search for materials.
Define rulesets to determine the material group
You can access the BRFplus function Determine Material Group from Item Data ( /SRMERP/F_DET_MAT_GRP ) to
define how the material group is determined for shopping cart items that do not have a material group or a material number. This can
be the case, for example, for free-text items or for catalog items without a material master.
This function is processed before follow-on document creation to ensure that purchase requisitions and purchase orders can be
created automatically.
Define rulesets to determine the purchasing group
You can access the BRFplus function Purchasing Group Determination (/SRMERP/BRFP_PURGRP) to define how the system
determines the purchasing group for shopping cart items that do not have a purchasing group.
This function is processed before follow-on document creation to ensure that purchase requisitions and purchase orders can be
created automatically.
Define rulesets to determine the follow-on object type
You can determine the type of follow-on document created by the system after the approval process. For the item requested, the rule
checks for stock availability (transactionMMBE) and derives the follow-on document type. This rule is executed after the shopping cart
has been approved by the approver.
In the standard system, the default behavior if the item requested is in stock is that the system creates a reservation. If the item is not
in stock, the system creates a purchase requisition.
Define rulesets to determine the movement type
You can determine the movement type for the reservation document created by the system after the approval process.
If the follow-on document is a reservation, then this rule checks for the account assignment category in the shopping cart
(transaction OME9) and derives the options for movement types for the reservation.

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Define fields for item comparison

You can define the fields that are used during item comparison. Fields defined display when comparing different items, or when user
clicks on product to view its details.

More Information
For more information on Customizing for Self-Service Procurement in ERP, see Customizing for Shopping Cart under Materials
Management Purchasing Shopping Cart .
For more information on BRFplus see SAP Help Portal at http://help.sap.com under SAP NetWeaver Library SAP
NetWeaver Library: Function-Oriented View Application Server Application Server ABAP Other Services
Services for Application Developers Business Rule Framework plus .

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