TUKJ 1

TECHNICAL UNIVERSITY OF KENYA LIBRARY

The TECHNICAL UNIVERSITY OF KENYA has one main library situated in the Main Campus.

Services
The TECHNICAL UNIVERSITY OF KENYA library system has both print and electronic information
resources. The library is open to staff and students of the UNIVERSITY for reference and borrowing.

Opening Hours

Period Days Time

Semester time Monday – Friday 8.00 a.m. – 10.00 p.m.
Saturdays 900 a.m. – 4.00 p.m.
Vacations Monday – Friday 8.00 a.m. – 5.00 p.m.
Saturdays 9.00 a.m. – 2.00 p.m.

Stock
The stock of the entire library is over 400,000 volumes of books and bound journals. The library stock
includes collections on the various disciplines taught within the UNIVERSITY namely: Sciences and
Humanities.

Information Resources
The library has a range of, print and non-print resources. It also has an Electronic catalogue, which
can be accessed with the help of the library staff.

The library’s special collection includes:

- Government publications (Laws of Kenya, Development plans etc)
- United Nations (FAO, NEP and WHO) Publications
- Research projects.
The library users will soon be able to access over 20,000 online journals in all disciplines of the
academic programmes.

Library Regulations
a. Borrowing from the Libraries
- Only registered students will be allowed to borrow books from the library after presenting
their college I.D.
- No user shall take a book out of the library unless it is properly borrowed
- All persons leaving the library must show all books, in their possession to the library staff at
the exit
- All library users who damage library materials or other properties will be charged for
replacement or repair of such materials.
- Marking of books and other library materials will be regarded as damage
- Readers/borrowers will be held responsible for publication lost while in their possession and
will be required to pay replacement costs.
b. General Rules
- All persons entering the library must show their college I.Ds.
- Silence must be observed in the library at all times.
- Smoking, eating or drinking is not allowed in the library
- Books used in the library should be left on the tables and not shelved by the users.
- Bags will not be allowed in the library at any time.
- The Library reserves the right to withdraw or refuse use of library facilities due to disregard
or abuse of the above rules

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 TUKJ 2
EXAMINATIONS PROCESSES AND PROCEDURES

(i) Rules and Regulations - Examinations are very important component of a student’s academic
life and students are expected to familiarize themselves with the general examination rules and
regulations and specific examination rules and regulations in the programmes they have been
admitted to and that they have fulfilled all the examination requirements in each semester.

(ii) Registration - At the start of each semester (within the first three weeks) every student must
register for courses and the examinations that they are due to take during the semester, by completing
the relevant forms at the Directors of school offices. It is important that students get the right
information for their respective schools on the examination they are expected to take in each
semester.

(iii) Attendance - Students should note that they are required to attend all courses they are
registered in and to take the requisite continuous assessment tests in those courses in order to be
allowed to sit the end of semester examination.

(iv) Problems - A student who experiences a problem, which is likely to affect his/her
examination performance (i.e. sickness, bereavement etc) must report such problems in wiring to the
chairman of the department offering the courses the student is taking and to the Director of the
school. Any problem that is reported after taking the examination shall not be acceptable for
examination appeals.

(v) Examination cards - Every student who is registered for UNIVERSITY examination will be
issued with an examination card by their respective schools. This card is the property of the
UNIVERSITY.

(vi) Lateness - Lateness to examination venues will not be tolerated and no student will be
allowed to enter an examination room 30 minutes after the start of the examination, and also no
student will be allowed to leave the examination room during the last 30 minutes of the examination.

(vii) Cheating - Any student caught cheating in examinations e.g. by copying, having or making
reference to unauthorized materials; communication with other students verbally or through other
means shall be expelled from the UNIVERSITY and shall not be eligible for re-admission to any other
programmes of the UNIVERSITY. Students are advised to ensure that at no time do they carry
unauthorized materials such as notes, books, handbags, mobile phones e.t.c into the examination
rooms.

(viii) Missing an examination - Missing an examination without good cause is a serious offence.
Misreading of examination timetables is not taken to be a good cause of missing examinations and it’s
therefore not condonable.

(ix) Appeals - All appeals must be made within 30 days for the day the results are released. This
includes requests for remark of examination scripts.

(x) Answer books - Students must not take answer books form the examination rooms.

(xi) Examination results - Provisional examinations results will be released from the respective
office of the Director of school.

(xii) Academic Transcripts - Academic transcripts are available at the end of each academic year
and are issued on application to the Registrar Academic Affairs.

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 TUKJ 3
IMPORTANT INFORMATION ON UNIVERSITY PROCEDURES AND PROCESSES

Deferment of admission - An applicant who for any reason is unable to take up the offer of
admission will be required to inform the Registrar Academic Affairs by either filing in Form of the
joining instructions or writing directly to the academic registrar. This information should reach the
Registrar Academic Affairs registrar at least one week prior to the date of registration. Such deferment
will lapse after two years and the applicant will be required to reapply afresh for admission. It is
important that an applicant who defers admission ensures that he or she receives an official letter of
deferment of admission from the Registrar Academic Affairs. An applicant who fails to inform the
Registrar Academic Affairs of his/her deferment of admission will be deemed to have forfeited his/her
position and will be deregistered form the course admitted to.

Student identity cards - After the registration formalities and payment of fees, every student is
issued with a student identity card bearing his/her picture and name, registration number and the
course and, school, registered in and the duration of the course. The identity card allows easy
identification of students and gives the student access to various UNIVERSITY services (e.g. the
library, the hostel etc.) Every student must ensure that they have their student identity card at all
times and that the card has the correct information and is valid for the duration the student is in the
UNIVERSITY.

Loss of identity card - A student who loses his/her UNIVERSITY identity card will be required to
report the loss to a police station and acquire an abstract. They will also be required to report the loss
to their school offices from where they get a letter confirming the loss and their student status. After
getting these two documents the student should report to the library for a clearance not to indicate
that the card is not held in the library. After that the student report to the Admissions office for a re-
issue of the student card upon payment of Kshs.500.

Temporary withdrawal - If for any reason a student who is already registered for a programme has
to leave the University for a particular period, the student will be required to apply to the Registrar
Academic Affairs for temporary withdrawal. All applications for temporary withdrawal must be
endorsed by the Director of the respective school and must state the reasons and the duration of such
withdrawal. Any student who withdraws from a programme without seeking appropriate authority
will be deemed to have absconded from the course and will therefore be de-registered.

Absence due to illness - A student whose illness may affect learning must contact the University
Director Medical services at the earliest time possible. The advice given by the Director Medical
services will than be communicated to the Director of the school and the Academic Registrar.

Nominal roll - The nominal roll is a record of students registered in each degree programmed every
semester/year. It gives important details on the student as well as recording the progress of the
student each semester (and yearly). It is important for every student to ensure that he/she signs the
nominal roll in the Directors office of their respective school at the beginning of each semester and to
ensure that the information given in the nominal roll is correct and up to date.

Course/subject registration - Every student is required to register for the course/subjects he/she
will undertake by filling in the relevant form at the Directors office at the beginning of every semester
(first three weeks). The student must ensure that the registration is complete by having the form
approved and signed by the chairman of department where the courses are to be offered and the
Directors of the respective school. When registering for the courses the student will do well to ensure
that the correct course codes are used and that the form is returned to the Director’s Office promptly.

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 TUKJ 4
THE TECHNICAL UNIVERSITY OF KENYA

RULES AND REGULATIONS GOVERNING THE ORGANISATION, CONDUCT AND

DISCIPLINE OF STUDENTS

1. PRELIMNARY
i. These regulations are made by the University Senate and approved in accordance with the
provisions of the statutes whose objects and purpose, inter alia, is to provide for the control,
governance and administration of the UNIVERSITY.
ii. The regulations came into effect pursuant to the TECHNICAL UNIVERSITY OF KENYA Legal
Notice NO. 159 of 27th August 2007 Cap 210 of the Laws of Kenya and shall be binding upon
every student of the UNIVERSITY upon registration and so long as such student remains so
registered.
a. Every student shall, before he/she is registered be required to read these regulations
and to sign a declaration appended hereunder, that he/she has understood the content
and meaning hereof and that he/she undertakes to be bound thereby.
b. Failure or refusal to comply with clause (a) herein may constitute ground for denial of
registration.
iii. Nothing in these regulations shall preclude the UNIVERSITY from requiring any student to
execute a bond assurance or undertaking when required and executed shall have the same
effect as if it were part of these regulations.
iv. For purposes of these regulations the term “student” means:
a. Any person who has been formally admitted to a programme of study for a period of
not less than a year to study for an undergraduate degree, diploma or certificate in the
UNIVERSITY.

2. ORGANIZATION OF STUDENT
i. There shall be established an organization of students in the UNIVERSITY (hereafter college
student organization) whose objectives and purposes shall be:-
a) The promotion of the welfare of the students of the UNIVERSITY.
b) The promotion of the academic welfare of students of the UNIVERSITY.
c) The establishment of cooperation with such other organizations of students within the
UNIVERSITY as may be recognized by the Council.
d) Membership of college students organization shall be open to all students registered in the
UNIVERSITY on payment to the UNIVERSITY of such fees as may be prescribed by the
organization.
e) UNIVERSITY students organization established in accordance with these regulations shall
not be dissolved except by a resolution of the Council.
ii. College students organizations shall determine their own interim organs and procedures in
particular shall develop in each case a constitution setting out clearly:-
a) The officers of that organizations
b) The duties and powers of such officers
c) The frequency of and the procedures of the meetings
d) The purposes to which the funds of the organization are to be applied
e) The manner and form in which professional/academic associations of student
organization shall be conducted.
iii. For purposes of students’ membership in Council, and all academic bodies of the UNIVERSITY,
the following procedures shall apply:-
a) For purposes of section 2 (1) of the Act, the UNIVERSITY Council recognizes all college
students’ organization as organization representative of student in the UNIVERSITY.
b) For purposes of membership in Council:-
i. The TECHNICAL UNIVERSITY OF KENYA Students Union shall nominate through a
democratic and participatory process one representative to the Council.
ii. The UNIVERSITY administration shall initiate the procedure necessary for the
constitution of an electoral college under this clause.
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The Electoral College constituted under this clause shall stand dissolved as soon as
it has held the elations referred to in (i) herein.

c) For purposes of membership in College Academic Board,, the college student organization
shall elect a representative.

iv. In addition to any other permits required by the law, all meetings and other activities of the
UNIVERSITY students’ organization and of any association of students(whether professional,
academic or otherwise) to be held within UNIVERSITY precincts shall not take place until
permission is first obtained form the Vice-Chancellor or his duly appointed officer for this
purpose.

3. THE CONDUCT OF STUDENTS

The following provisions shall apply with respect to the conduct of students within and so far as it is
applicable outside UNIVERSITY premises.

GENERAL CONDUCT
All students shall conduct themselves in accordance with the highest standards of integrity, personal
discipline and morality and, in particular shall:-
i. Respect and adhere to the administrative and academic procedures and structures established
by the TECHNICAL UNIVERSITY OF KENYA order for the control, governance and operations
of the UNIVERSITY.
ii. Respect the rights and privileges of the members of the UNIVERSITY community at all times
iii. Refrain from any conduct that might bring the UNIVERSITY or any section or program thereof
to disrepute or public decorum and
iv. Carry themselves in all public places or fora with such humility and dignity as befits their
status as mature and responsible citizens.

ACADEMIC CONDUCT
All students shall apply themselves diligently to the courses of study approved by the Council and
University Senate and for which they are registered and in particular shall:-
i. Except for good cause, attend all lectures, tutorials, seminars, practicals and other scheduled
courses of instructions.
ii. Refrain from any conduct whose object or logical consequences is to disrupt the operations of
academic programmes of the UNIVERSITY and
iii. Comply with all other regulations made by departments and schools for the proper conduct of
specific programs.

RESIDENTIAL CONDUCT
All students shall conduct themselves with responsibility and maturity while in residence at the
UNIVERSITY and in particular, shall strictly observe the following:
i. Adhere to the list of allocation of rooms determined by the Office of the Dean of Students.
ii. Share rooms, in addition to other facilities of common use
iii. Allow visitors in their rooms only between the hours of 10.00 a.m and 10.00p.m.
iv. Remove no furniture or equipment from their rooms or any other part of the hostels or from
other premises within the hostels and catering services except by permission form the head of
the department concerned
v. Report any losses, breakages or missing items immediately to the house keepers or custodians
of the hostels on which the losses/breakages or missing items occur.
vi. Except with a written permission of the Dean of the Students, vacate all rooms during
vacations. Vocational residence will be in specified hostels and paid for in advance.
vii. Report all absence from residence in the hostels to the hostels administrator. Any student
absent from the hostels for a continuous period of two weeks shall be deemed to have
forfeited his/her residence.

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Appear for meals at the prescribed dining hall and times only. Students will be required to produce
their meal cards or any other acceptable evidence as they enter the dining hall

viii. Video players, T.Vs, DVD’s or musical instruments can be used in the hostels on condition that
the sound produced does not cause any disturbance to other residents and that they are
played between 6.00 a.m. and 11.00 p.m.
ix. No meals or beverages shall be taken out of the dining halls, except when such person has
permission from the officer-in-charge of the dining hall.
x. Carry no utensils or cookery out of the dining hall
xi. Desist from entering the kitchen severy or store at all times.
xii. In the event of pregnancy either before or after taking residence the hostels (months after
confinement. (1) Report that condition to the Dean of Students or medical officer within three
months of its occurrence.(2) Vacate the hostels at least one month before confinement. Such
student should re-apply for accommodation three months after confinement.

In addition to any other liabilities that may be attached thereto, student remain accountable to the
UNIVERSITY in respect of their relationship with members of the general public, and of conduct and
utterances in matters that lie in public domain, wherefore:-
a) All correspondence to the press or other mass media by student or officials of college student’s
organizations or of other associates within the UNIVERSITY in their individual capacities shall
bear their names and private addresses.
b) All public statements affecting the UNIVERSITY which are intended to be issued on behalf of
any organizations or associations of students must receive prior approval of the Vice-
Chancellor,
c) Invitations to government ministers, representatives of foreign governments or any other
public personalities to visit the UNIVERSITY in their official capacity shall be channeled
through appropriate UNIVERSITY authorities.

The provision of the above regulations notwithstanding all students shall:-

a) Not keep any motor vehicles in UNIVERSITY premises without the written permission of the
Deputy Vice-Chancellor (Administration, Finance and Operations ); such permission to be
issued only on proof of a current driving license, valid vehicle registration and of taxes that
may be in force and a valid certificate of insurance. Such permission may be refused or
withdrawn without assigning any reason thereof.
b) Refrain from acts of hooliganism, unruly or rowdy behaviour (including fighting), emission of
unreasonable or excessive noise, or conduct likely to cause annoyance or disturbance to other
residents within or outside UNIVERSITY precincts.
c) Desist from tampering with fire-fighting appliances installations and use such appliances for
firefighting purposes only.
d) Desist from interference with electric power system and electric power outlets.
e) Desist from misuse or willful damage to or destruction of UNIVERSITY property, and default of
which such student or group of students shall bear full responsibility thereof;
f) Avoid drunkenness or drunken behavior as would constitute a disturbance to other students
and staff of the UNIVERSITY and
g) Desist from abuse of drugs and totally refrain from the use of drugs the possession of which is
prohibited by law.

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4. THE DISCIPLINE OF STUDENTS
The following provisions shall apply to all disciplinary actions taken against students in respect of
disciplinary offences committed within or outside the UNIVERSITY precincts:

a. Disciplinary Authority - For purpose of these regulations the Vice-Chancellor, acting on

behalf of the Council is the disciplinary authority of the UNIVERSITY and shall have powers to:
i. Suspend any student suspected of committing any disciplinary offence under these regulations
pending disciplinary action
ii. Take any other measures necessary for the proper operation of disciplinary procedures set
out herein.

b. Disciplinary Offences - Any infringement or persistent disregard or contempt of any of the

Sections III – IV above shall constitute a disciplinary offence for which disciplinary action will
be taken against a student in accordance with Clause (b) herein without prejudice to the
generality for the above provision. The following conduct shall constitute specific disciplinary
offences under these regulations.
i. Boycott of scheduled lectures, tutorials, practicals and other courses of instruction and
assault of or insurance of threats to other students in contemplation or furtherance of any
such boycotts.
ii. Assault of members of staff while discharging their official duties.
iii. Participate in any form of picketing or organized obstruction of students and staff in any
manner whatsoever,
iv. Any attempt to conceive, design or effect any scheme or strategy of whatever nature whose
object or logical consequence is to disrupt the due operation of academic programmes
v. Malicious or willful damage to or loss of UNIVERSITY property
vi. Disorderly conduct and molestation of the members of the UNIVERSITY community
vii. Admission of unauthorized persons into the hostels
viii. Any attempt to convene or organize any participation or involvement in demonstrations,
gatherings, processions, or public ceremonies for which permission has not been obtained
from the UNIVERSITY or government authorities
ix. Drunken and disorderly behavior and abuse of or use of drugs the possession of which is
prohibited by law and
x. Conviction in a court of law for a criminal offence of such nature as should in the opinion of
the Council, warrant expulsion from UNIVERSITY.

c. Disciplinary Procedures - These proceedings are of management nature internal to the

TECHNICAL UNIVERSITY OF KENYA and therefore shall not involve legal representation.

d) Penalties - Disciplinary committee at the hostels and schools levels shall have power to
recommend any one or more of the following college penalties:
- A letter of warning or reprimand
- The payment of damages commensurate with the nature and gravity of the offence committed
- Expulsion from the hostels
- Suspension from the UNIVERSITY for a specified period
- Any other penalty which the committee may deem fit to impose or recommend to the senate
disciplinary committee.
ii) No student may be expelled from the UNIVERSITY, and any penalty recommended by a
disciplinary committee in accordance with sub-clause (d) (1) here in shall take effect
without the approval of the University Senate.
iii) In arriving at any appropriate penalty or combinations thereof the appropriate
disciplinary committee shall be at liberty to consider the total conduct (past and
present) of ; the student within or outside the UNIVERSITY and not merely the
immediate circumstances furnishing the reason for disciplinary action against the
student.

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iv) The record and decision of any disciplinary action taken against a student shall be
reported to hostels administration, Head of the department, Dean of school, and the
Vice-Chancellor, and shall form part of the student’s record at those levels.
v) Nothing in this section shall preclude the University Senate from proceeding against
any student nor shall anything in these regulations be read so as to impede the power
of departments, school, University Senate and University Management Board in
respect of the administration of academic affairs of the UNIVERSITY..
vi) The provision of these regulations and any decisions made by disciplinary committees
hereunder, shall not derogate from the right of the police or any member of the public
so entitle, to bring any action, or to institute criminal proceedings in respect of the
same state of facts against any student in a court of law nor shall anything herein
preclude the state from taking any action which it may deem necessary against any
student in the interest of security and public order.

MISCELLANEOUS MATTERS

1. The UNIVERSITY disclaims all responsibilities for loss of or damage to any property belonging
to students or their guests while such property is on UNIVERSITY premises.
2. The UNIVERSITY Council in consultation with University Senate reserves the right to change,
add, amend, or otherwise vary these regulations at any time without notice.

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THE TECHNICAL UNIVERSITY OF KENYA

DEAN OF STUDENTS’ OFFICE

---------------------------------------------------------------------------------------------------------------------------------

1. ACCOMODATION

There is limited student accommodation. Application for accommodation are dealt with on a first
come, first served basis. Enquiries about alternative accommodation can be made at the Dean of
Students’ office.

2 COUNSELLING
The Counselling Service is available to all Students. The aim is to enable students to achieve their
academic and personal goals by providing confidential counseling and support for any difficulties the
students may encounter while at TECHNICAL UNIVERSITY OF KENYA.

3 CHAPLAINCY
Chaplaincy Service provides support to students in an inclusive and non-judgmental environment,
regardless of faith. Confidential support is offered in a comfortable environment about concerns
students may have. If students are new it the city, assistance can be offered on various worship
centers in the city.

4 STUDENTS WITH DISABILITIES

The UNIVERSITY welcomes students with disabilities and tries to meet individual’s requirements, as
far as possible.

5 HEALTH CARE
All students have access to the University’s first aiders for minor emergency treatment during the day.

6 SPORTS AND RECREATION

There are extensive opportunities for sports and recreation. Tournaments and leagues take place
throughout the year. A range of sporting activities is organized by Sports Officer including, football,
basketball, hockey, rugby, volleyball and athletics.

7 CLUB AND SOCIETIES

Clubs and societies are open to all students, regardless of ability and experience. Further details about
clubs and societies are available at the Dean of Students office.

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THE TECHNICAL UNIVERSITY OF KENYA
DECLARATION FOR ADMISSION/RE-ADMISSION/STUDENTSHIP
(To be completed in duplicate)

I ____________________________________________________________________________________Holder of national identity

card Number _________________________________________________and student UNIVERSITY registration
No.________________________________________________ having been notified of my admission/re-admission to
the TECHNICAL UNIVERSITY OF KENYA, Programme code and title
________________________________________________________________________ do hereby bind myself solemnly and
undertake to comply with the following conditions:-
1. That throughout my academic pursuit and stay in the UNIVERSITY, I will as any other citizen in the
country conduct myself in accordance with the provisions of the laws of Kenya.
2. That I will diligently apply myself to my prescribed course of study within the UNIVERSITY in
accordance with the relevant statutes rules, syllabi and practice of the UNIVERSITY.
3. That I undertake to attend all scheduled lectures, tutorials, seminars and practicals and all other
instructional activities that will be required of me by UNIVERSITY authorities during my academic
pursuit in the UNIVERSITY.
4. That I acknowledge and duly submit myself to the disciplinary authorities of the UNIVERSITY as
defined in the rules and regulations governing the organization and conduct of students of the
UNIVERSITY, in particular:-
a) Bind myself to refrain from engaging in any unlawful activities that may be deemed to be
prejudicial to the interest of the UNIVERSITY and other students and in particular I will
abstain from inciting, obstructing or in any manner stopping any other students from
attending lecturer or obstructing a member of the UNIVERSITY from giving lectures or such
other instructions.
b) Undertake not to convene or join any unauthorized and/or unlawful demonstrations,
processions, gathering and activities or in any way to be a party to any activities deemed
prejudicial to the good and running of the UNIVERSITY.
c) Undertake at all times to conduct myself in such manner as to uphold the dignity of the
UNIVERSITY and not to permit anyone to influence me to commit and breach the rules,
regulations or practices of the UNIVERSITY.
d) Undertake to conduct myself at all times within and outside the precincts of the UNIVERSITY
in a responsible and socially acceptable manner which upholds the dignity of and promotes
public confidence in the UNIVERSITY.
5. That I bind myself by this instrument fully conscious that should I be found in breach of any of the
above conditions, or should I in any way conduct myself in a manner prejudicial to the
UNIVERSITY, other students, members of UNIVERSITY or members of the public, I shall be
disciplined as appropriate by the UNIVERSITY; and
6. That I shall unconditionally execute the relevant bond as required of me by the UNIVERSITY as a
condition of admission/re-admission studentship.

DATED THIS____________________________________ DAY OF ______________________20_______________

STUDENT SIGNED ____________________________________ID NO_____________________________________

Witness to the above signature
PARENT NAME___________________________ID NO._____________SIGANTURE________________________
Parent/Guardian

Registrar (Academic)

Signature __________________________________ Date ______________________________________________

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THE TECHNICAL UNIVERSITY OF KENYA
STUDENT ENTRANCE MEDICAL EXAMINATION

REGISTRATION NO: ……………………………………………………………………………………………………

IMPORTANT:
It is a UNIVERSITY requirement that all the students joining the UNIVERSITY must complete part I of
this form. Thereafter he/she must complete part II with assistance of a qualified and registered
medical doctor. Part III will be filled by the examining doctor who will thereafter print on the form his
full name and medical practitioners and dentists board registration number.

PART I
SURNAME………………………………….OTHER NAMES……………………………………….GENDER……………

DATE OF BIRTH…………………………PLACE OF BIRTH……………………………………………………………….

NATIONALITY……………………………MARITAL STATUS……………NO. OF CHILDREN……………………

NAME OF PARENT/GUARDIAN/NEXT OF KIN……………………………………………………………………….

POSTAL ADDRESS……………………………………………………………………………..………………………………….

TELEPHONE NO. (HOME)……………………………………………………………………………………………………..

STUDENT MOBILE NUMBER…………………………………………………………………………………………………

NHIF Membership No (Self, Parent, Guardian) …………………………………………………………………….

PART II (To be completed by the student with the doctor’s help)

Have you ever been admitted into hospital? .......................................................................................................

If so when and for what illness? ..................................................................................................................................

Have you ever suffered from any of the following? ............................................................................................

Allergy YES/NO Infection mononucleosis YES/NO

Anaemia YES/NO Jaundice/Hepatitis YES/NO
Asthma YES/NO Peptic Ulcer YES/NO
Back problem YES/NO Mental illness YES/NO
Bilharzia YES/NO Poliomyelitis YES/NO
Bladder problem YES/NO Severe headaches YES/NO
Chest infections YES/NO Surgery YES/NO
Epilepsy YES/NO Thyroid disease YES/NO
Diabetes mellitus YES/NO Tuberculosis YES/NO
Eye problem YES/NO Speech problem YES/NO
Heart disease YES/NO Hearing problem YES/NO
High blood pressure YES/NO Sexually transmitted disease YES/NO
Blood transfusion YES/NO Irregular menstrual periods YES/NO
Are out on any treatment now YES/NO HIV infection YES/NO
AIDS YES/NO

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If the answer to any of the above is YES, please give details………………………………………………………..

………………………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………………….

Who’s your doctor? .............................................................................................................................................................

Do you have any other medical insurance cover…………………………...............................................................

FAMILY MEDICAL HISTORY

Has any member of your family suffered fro any of the following?
Diabetes mellitus YES/NO Heart disease YES/NO
Bronchial asthma YES/NO High blood pressure YES/NO
Mental illness YES/NO Sickle cell disease YES/NO

AUTHORIZATION STATEMENT
I hereby authorize any doctor, clinic or medical provider, any insurance company or any company,
institution any other person who has any record or information about me and/or any of my family
members to provide TECHNICAL UNIVERSITY OF KENYA with complete information including copies
of their records with reference to my sickness or accident, any treatment, examination, advice or
hospitalization. Any photocopy of this authorization shall be regarded as an original copy.

STUDENTS SIGNATURE……………………………………………………. DATE………………………………

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PART III: (To be completed by the Examining Doctor)

Immunization record……………………………………………………………………………………………………

Height…………………………………………….Weight…………………..Any deformity…………………………

Visual Acuity……………………………………LE6……………………….RE6…………………………..……………

Hearing………………………………………..Nose……………………….Throat………………………..……………

Lymphatic glands…………………………………………………………………………………………………………..

CARDIOVASCULAR SYSTEM

Pulse……………………………………………/Minute Regular/irregular…………………………..

Heart sounds………………………………………….. Blood pressure…………………………….

RESPIRATORY SYSTEM:

Clinical findings……………………………………………….Respiratory Rate…………………………………

Percussion………………………………………………………..Auscultation…………………………………..

CXR, X-Ray and report should be submitted together with the form.

ALIMENTARY SYSTEM

Teeth…………………………….Tongue………………………………Abdomen………………………………

GENITO-URINARY SYSTEM

Urethral discharge…………………………….L.M.P………………………….Uterus……………………………

Deposit……………………………………………………………………………………………………………….

HIV test………………………………………………………………………………………………………………

COMMENTS BY THE EXAMINING DOCTOR

……………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………….

Doctor’s name (Printed)………………………………………….SIGNATURE………………………………..

MEDICAL PRACTIONERS & DENTISTS BOARD REG. NO…………………………DATE………………

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 TUKJ 8/3

THE TECHNICAL UNIVERSITY OF KENYA

EMERGENCY OPERATIONS

I agree that the Vice Chancellor of the Technical University of Kenya may give consent of
emergency operation being performed on me.

Name of Student……………………………………………………………………………………………………………………

Date of birth…………………………………………………………………………………………………………………………

Programme Accepted for……………………………………………….……………………………………………………

Approval of your parents (or guardian) is required for the Vice-Chancellor of the TECHNICAL
UNIVERSITY OF KENYA to give consent on their behalf, for any emergency operations to be carried
out on you should a situation for such operation arise. Parents (or guardians) are therefore required
to complete the consent form below if you are under 21 years of age.

FORM OF CONSENT

I agree that the Vice-Chancellor of the TECHNICAL UNIVERSITY OF KENYA may give consent
emergency operation being performed on………………………………………………………………………………
(Insert name, if it has not proved possible to contact me in time).

Name…………………………………………………………………………………………………………………………….………….

Signed………………………………………………………DATE………………………………………………………………………

Relationship………………………………………………………………………………………………………………………………

Address……………………………………………………………………………………………………………………………………..

Telephone…………………………………………………………………………………………………………………………………

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 TUKJ 9
TECHNICAL UNIVERSITY OF KENYA

REGULATIONS GOVERNING THE ORGANIZATION CONDUCT AND DISCIPLINE OF STUDENTS AT

THE TECHNICAL UNIVERSITY OF KENYA

DECLARATION

I………………………………………………………ID No………………………………………… declare that I have read the

regulations governing the Organization, Conduct and Discipline of Students at the TECHNICAL
UNIVERSITY OF KENYA, and understood their content and meaning, and undertake to abide by them.

SIGNED…………………………………………….DATE……………………………………………………………………………
SCHOOL ADMITTED TO …………………………………………………………………………..………………………………
PROGRAMME…………………………………………………....……………………………………………………………………
KCSE INDEX NO ……………………………………………YEAR……………………………………..………………………..
UNIVERSITY REGISTRATION NO ………………………………..…………………………………………………………..
THIS DECLARION IS EXECUTED AT ………………………………….THIS………DAY OF………………………….

BEFORE ME:

………………………………………………………………………………………………………………………………
(JUDGE, MAGISTRATE OR COMMISSIONER FOR OATHS)
SIGNATURE, STAMP & ADMISSION NUMBER

………………………………………………………………………………………………………………………………
ACADEMIC REGISTRAR

On behalf of the UNIVERSITY

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 TUKJ 10/1

STUDENTS PERSONAL DETAILS

1. Full Name: (Surname first) ____________________________________________________________________

2. Gender: Male/ Female _________________________________________________________________________
3. National Registration Number (I/D) _________________________________________________________
4. K.C.S.E Index Number _____________Year _______________________________________________________
5. University Registration Number ______________________________________________________________
6. Date of Birth _____________________________________________________________________________________
7. Religion _________________________________________________________________________________________
8. County ___________________________________________________________________________________________
9. Nationality _______________________________________________________________________________________
10. Contact address _________________________________________________________________________________
11. Cell phone ________________ Email address _____________________________________________________
12. Name and address of spouse (if married) _____________________________________________________
13. Full name of father/ guardian__________________________________________________________________
14. Full name of mother ____________________________________________________________________________
15. Occupation of mother __________________________________________________________________________
16. Name/s of brothers and sisters and addresses
i. Name ____________________________________________Address ________________________________________________
ii. Name ___________________________________________Address ________________________________________________
iii. Name __________________________________________Address ________________________________________________
iv. Name __________________________________________Address ________________________________________________
v. Name ___________________________________________Address ________________________________________________

17. Place of birth/ Villages/ Estate

Location/ Street__________________________________Name of Chief _________________________________________
County ___________________________________________Sub County ____________________________________________
County of Residence _____________________________________________________________________________________

18. Give names and addresses of two persons who can be contacted in case of Emergency
i. Name & Relationship __________________________Phone __________________________________________________
ii. Name & Relationship _________________________Phone __________________________________________________

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 TUKJ 10/2
Place of Permanent Residence Village/Estate
19. County of Residence ____________________________________________________________________________
(i.e. County at which your loan/ allowances will be processed and paid)
20. Name and address of the secondary school attended ________________________________________
Year: From________________________________________To ______________________________________________________
21. K.C.P.E results – subjects and grades ______ _________________________________________________________
____________________________________________________ _________________________________________________________
22. Any other institutions attended and qualifications attained _____________________________________
____________________________________________________________________________________________________________
23. Games/ sports: which games are you interested in? _____________________________________________
____________________________________________________________________________________________________________
24. If you represented you school etc in games please give details _________________________________
____________________________________________________________________________________________________________
25. Clubs, societies and hobbies which clubs, societies and hobbies are you
Interested in Please give details of your participation ________________________________________________
____________________________________________________________________________________________________________
26. Do you suffer from any impairment? If so give details___________________________________________
____________________________________________________________________________________________________________
27. Please give any information you think is useful for you to communicate to the UNIVERSITY certify
that the information I have provided is correct

Signature ________________________ Date _______________________

Page 17 of 19
 TUKJ 11
THE TECHNICAL UNIVERSITY OF KENYA
LETTER OF ACCEPTANCE BY THE CANDIDATE

SECTION A: (To be completed in by those ACCEPTING the offer)

Dear Sir,
Candidate’s name _________________________________________________________________________________________
(Surname)

(Other names)

K.C.S.E Index No __________________________________ Year____________________________________________________

With reference to your letter offering me a place in the School of _____________________________________

For a course leading to the award of _____________________________________________________________________

This is to confirm that I do accept the offer and I PROMISE TO ABIDE by the Rules and regulations
governing the Organization, conduct and Discipline of the students of the TECHNICAL UNIVERSITY OF
KENYA spelt out in DOCUMENT KPJ 5 which is prepared in accordance with the Kenya Polytechnic
University legal notice No. 159 of 27th August 2007. I also undertake to obey the instructions of the
UNIVERSITY authorities at every level of administration.

I require / do not require Government Loan (Delete one which is applicable)

FULL NAME ________________________________________________________________________________________________

I.D. NO _____________________________________________________________________________________________________
SCHOOL/ DEGREE COURSE ADMITTED _________________________________________________________________
UNIVERSITY REGISTRATION NO _________________________________________________________________________
SIGNATURE ________________________________________________________________________________________________

Page 18 of 19
 TUKJ 12

SECTION B: (To be completed by those NOT ACCEPTING the offer)

Dear Sir,
Candidate’s name _________________________________________________________________________________________
(Surname)

(Other names)

K.C.S.E Index No __________________________________ Year____________________________________________________

With reference to your letter offering me a place in the School of _____________________________________

For a course leading to the award of _____________________________________________________________________

This is to confirm that I WILL NOT ACCEPT THE OFFER because of the following reasons:
(Mark X against that which is applicable)
1. Family Problems
2. Ill health
3. I have been offered overseas Scholarship
4. I have taken on employment
5. I have joined the Module II Programmes
6 Any other reasons

______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________
______________________________________________________________________________________________________________

Yours faithfully, ____________________________________________________________________________________________

Signature: ___________________________________________________________________________________________________
Date: _______________________________________________________________________________________________________

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