Contract Management Checklist

NOTE: THIS IS AN INTERACTIVE TOOL FOR USE

Contract Name:
Contract Manager:
Supplier Name & ABN:
Contract Number:
Scope of the Contract:
Est. Contract Value:
Contract Term:
Extension Options:
Review Date:

CMP Distribution List:

Pricing Structure:

Supplier's Contact
Name:
Position:
Phone:
Fax:
Mobile:
Email:
Internet:

KPIs: 1

Meeting Schedule: 1 <six monthly>

2 <quarterly>
3 <monthly>
4 <fortnightly>

Other Contract Items:

Contract Variations (Detail any variations, contract price renegotiations etc. below)
Date Details
<insert date> <insert details>

Appendix 1 RACI

Contract management plan - short form

Trim no. D11/71203
Last updated 27 November 2012
Roles and Responsibilities (RACI) Matrix
Note: A RACI should be completed for every contract

Contract Name:
Contract Manager:
Supplier Name & ABN:
Contract Number:
Scope of the Contract:

Person responsible for reviewing RACI

Each activity area can also be

The RACI area can be changed to match the activities
changed as the Review the matrix and change any RACI area or activity that the organisation want to
organisation sees fit that doesn't apply to the organisation. Modify as necessary to suit the contract include in the matrix

RACI Area Responsible Accountable Consulted Informed

Update contract database

Contract Administration Communicate contract changes

(mandatory)
Manage contract reporting

Prepares CMP

Contract Management Plan Reviews and approves CMP

(mandatory)
Communicates CMP

Own contract through life

Ongoing management of supply

Contract Management
(mandatory)
Approve contract variations

Contract extensions, renewals or

terminations

Manage operational delivery

Performance Delivery Collate SLA/KPI outcomes

(mandatory)
Lead supplier performance reviews

Check service quality

Service Quality Maintain specifications

(if relevant)
Approve alternate work methods

Chair Steering Committee

Governance Framework
(if relevant) [Insert other requirements based on op-
model, e.g. reporting to DG Council]

Communications Train/communicate with stakeholders about

(optional) contract & CMP

NOTE: THIS IS AN INTERACTIVE TOOL FOR USE

RACI stands for Responsible, Accountable, Consulted, Informed.

It is a responsibility matrix that outlines the roles of individuals against various tasks or deliverables.

Responsible: Those responsible to do the work to achieve the outcome required

Accountable: Those who authorise the work and who are ultimately accountable for the correct completion of the work
Consulted: Those who are consulted about the work at various stages of its progress
Informed: Those who are kept informed about the work

The RACI contains an area to include the person 'Responsible', 'Accountable', 'Consulted' and 'Informed' for each activity. Fill in the name of the role which corresponds to whether the
role is 'Responsible', 'Accountable', 'Consulted' or 'Informed' for the specific RACI activity. Delete any sections that do not apply.

Commmunicate the RACI to all relevant people so they all understand their involvement within the contract