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ARCHITECTURE DEPARTMENT
The Architecture Department of the School of Engineering, Architecture Interior Design and
Information Technology Education Thesis Program is divided into two (2) phases- Research
Phase (Architectural Design 9 – Thesis Research Writing) and Design Documentation Phase
(Architectural Design 10 - Thesis Research Application).
ARCHITECTURAL DESIGN - 9
ARCHITECTURAL DESIGN 10
A. Spatial Translation
THESIS RESEARCH B. Form Concept Translation
APPLICATION C. Functional Concept Translation
D. Economic Concept Translation
E. Thesis Oral Defense
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1. THESIS REQUIREMENTS
1.1 RESEARCH
1. Research must be written in English and with strict observance of proper grammar,
simple vocabulary, and rules in academic/ creative writing.
2. Acknowledge sources used in research. Undocumented information is a case of
PLAGIARISM and is a violation of R.A. 8293 (Intellectual Property Code of the
Philippines) and of the USL Policies and Procedures as contained in the USL
Student Handbook. Sanctions or penalties on Plagiarism shall be imposed in
accordance with the handbook. Observe proper in-text citation of sources in ALL
pertinent discussions. Use APA citation format only.
3. Research must be on Letter size paper (8 ½”X 11”) with 1 ½” margin on the left and
1” on every side.
4. Indent headings, subchapter heads and paragraphs to the left. ½” tab on the first line
of every paragraph with left and right justified format.
5. Limit fonts to Arial, font 11. Observe legibility. No unnecessary typeface. Use black
ink only.
6. 1.5 spacing on ALL lines.
7. Indicate page numbers on the bottom right corner
8. The book shall have the following contents:
Preliminary Parts
Title page
Table of content
Dedication page
Acknowledgement
Approval sheet
Jury’s Approval Sheet
Thesis Abstract
Introduction
Background of the study
Statement of the problem/research question/objectives of the study
Significance of the study
Literature review
Underpinning theory (if applicable) or linking statement
Discussion of literature by themes
Hypothesis (if any)
Research paradigm
Definition of terms
Methods
Specific method and research design (if applicable)
Participant/Subjects/Respondent (scope and delimitation)
Instrument and Procedures
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Data Analysis
Instrument (questionnaire, etc…)
Result/Technical Aspects
Project Technical Feasibility
Project Operational Feasibility
Project Economic Feasibility
Project Risk Feasibility
DISCUSSIONS
CONCLUSIONS
RECOMMENDATIONS
REFERENCE
APPENDICES
Literature matrix
Variable matrix
Synthesis tally
Data collection forms
General tables
Supporting details
Letters to line agencies
Thesis proposal letter
Student’s Resume
ALL design documents must be properly presented with the prescribe format
agreed upon during the start of the semester.
Students may be allowed to seek assistance for design documents after the
schematics design phase have been approved. However, student shall take full
responsibility and liability for ALL errors incurred for the assistance.
The production of design documents should contain detailed and extensively
prepared architectural drawings, working drawings and other related details of all
areas. These documents must include the following:
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2.1 Lot description (TCT)
2.2 Topographic map/contour plan
2.3 Schematic diagram/lay-out of the site
2.4 Siting of structures for complex projects
2.5 Other methods/techniques in developing a Physical Development Plan
3. Architectural Drawings
3.1 Perspective
3.3 Elevations
3.4 Sections
5. Plumbing Drawings
6. Electrical Documents
After research and design documentation, students will defend their concept and
design to a panel of jury.
(see procedures on deliberation Proper)
a. The Thesis Adviser and the student shall observe intellectual property rights at all
times.
b. Meeting of adviser with the advisee should be within the USL campus. Consultation
form should always be accomplished.
c. The Thesis Adviser Mentioned here in shall be the Subject in charge of Architectural
Design 9 and 10 and any faculty member of the architecture department.
d. Assigning of Thesis consultant in coordination with the student is the responsibility of
the Department Head.
e. Students with deficiencies in other courses shall not be allowed to pursue the
program, unless, completed prior to the first semester of the fifth year.
f. There shall be no repetition of thesis problem presented within the last three (3)
years.
g. If a student is unable to pursue the thesis, he/she will NOT be allowed to adapt the
same topic for the next academic year.
h. Students are restricted to use thesis topics and projects that promote immoral
campaigns, liquor and cigarette products, social and racial discrimination, religious
and criminal violence, vices, destructive weapons and politically- biased opinions/
judgments.
i. Endorsement Schedule will be strictly enforced.
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j. Failure to submit and comply with any of the requirements and guidelines set by the
Thesis Adviser disqualifies the student for the Deliberation and will automatically be
issued a grade of WP (dropped) in Architectural Design 9 and 10 as the case maybe.
k. The Thesis Adviser shall emphasize strict compliance to all rules and regulations of
the University.
l. Problems and disputes within the scope of the Thesis Guidelines, policies, and
requirements shall be settled with the Thesis committee. The decision of the Thesis
committee is FINAL and IRREVOCABLE.
m. Irregularities, complaints and other cases will be addressed to the Thesis committee
for discussion and deliberation.
2.2 PROCEDURES
a. Consultations with the Thesis Adviser shall be conducted within the USL Campus.
b. Student shall bring consultation form every consultation. Signature of the Advisee
and the Thesis Adviser should be affixed at all times.
c. The role of the Thesis Adviser is limited to the guidance and correction of contents in
the research and will not include editing. Editing of content may be incurred through
the services of a copy editor.
d. All editing must be done during the research phase of the program. Unedited content
will be basis of rejection from the program.
e. Advisee should regularly consult the Thesis Adviser regarding the Design concept
and working drawings.
a. The Department Head shall approve the thesis proposal endorsed by the student.
b. Endorsement period will be determined by the Department Head which must not
overlap with the period of the pre-deliberation and deliberation proper.
c. Time table for the program shall be strictly enforced by the Thesis Adviser.
d. During the Final Endorsement only research and design documents which are
complete and 100% finished will be endorsed. Duly signed consultation forms are
also required.
e. The Thesis book, all working drawings and other documents needed for the defense
should be affixed with the required format by the Architecture Department. All
documents should be marked/stamped and signed by the Thesis Adviser.
f. Thesis Adviser shall have the prerogative NOT TO ENDORSE/ APPROVE the thesis
work of student who:
- Did not follow the regular schedule of consultation with the Thesis Adviser
- Did not regularly present the required design studies/ schematics for the review
and assessment of the Thesis Adviser’s
- Did not follow the required scheduled endorsement deadlines
- Did not meet the minimum quality standards set by the Architecture Design
Committee
- Did not abide with the Thesis Guidelines
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g. The Thesis Committee shall have the prerogative to issue a Deliberation Waiver to
students (who have incurred violations mentioned in 2.2.2-f) may be allowed to
Deliberate his/ her Thesis under the following conditions:
- The student will present and defend the Thesis without the assistance and
guidance of the Thesis Adviser.
- The Thesis Adviser will be absolved of any responsibility regarding the Thesis
work.
- The only grade the student will receive is 75% (PASSED) or 70% (FAILED).
h. Thesis Committee will discuss and deliberate on ALL cases of students issued a
deliberation waiver.
i. Students issued a deliberation waiver can no longer appeal his/ her case after
deliberation.
2.2.3 PRE-DELIBERATION
a. Pre-deliberation meeting of all qualified thesis candidate and the Thesis Committee
will be held before the deliberation period but not overlapping seven (7) days before
the deliberation period proper. Failure to attend may mean losing privilege to appeal
for consideration should irregularity in the process of the deliberation occur.
b. Thesis Advisers must submit to the Department Head the list of endorsed students
for the drawing of lots assignment schedule and panel of jurors.
c. Drawings of lots should be done 7 days before the deliberation day.
a. During the deliberation, students must be physically present on the specified venue
at least two (2) hours before his/ her scheduled deliberation time assignment. This is
to ensure the continuous flow of the deliberation proceedings.
b. A tentative schedule of the Deliberation, the venue and names of the students will be
set/posted three (3) days before the actual defense.
c. In case one of the defenders is absent/ late during the scheduled deliberation, the
next student shall be called in for the Deliberation. This is to ensure the smooth
transition of the deliberation proceedings.
d. The Department Head shall have the right to assign alternate jurors to avoid delay
during deliberations.
e. In the event the student arrives fifteen minutes after his actual time of presentation,
he/she shall be considered in default, thereby waiving his right for the defense.
f. Only students with complete and endorsed requirements will be allowed for final
deliberation.
g. The students must bring all the required presentation materials and research reports/
thesis books to the deliberation venue. The thesis book shall be in four (4) copies,
loose bind to be distributed to the panel of jurors.(submitted on an agreed date
before the deliberation for the jury to review)
h. In case of sickness, all pertinent for the deliberation MUST be submitted by a
representative on or before the scheduled deliberation to the Thesis Adviser and a
panel of jurors. The student will be required to submit a medical certificate issued by
the doctors and certified by the Head of USL Heath Center.
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i. A final grade of 70% (Failed) will be given to students who are not present during
deliberations. Except for reasonable and valid reasons such as force majeure,
untoward accident, sickness, or death of an immediate relative. A formal letter must
be furnished with proper signatories as evidence of absence.
j. In case of delay of the deliberation due to unforeseen circumstances, a waiver to
justify the delay should be signed by the Chairman of the jury and the student within
the deliberation room.
k. Each student is given 45 to 60 minutes to present and defend his/ her thesis. The
time allotted for each student shall include time for:
- Set-up
- Presentation of concept and design
- Question and answer
- collecting of materials after presentation
- In-case there are issues and concern to be resolved the Day chairman should be
notified for approval of extension of time.
l. Dress code for students during the deliberation will be business/ corporate attire.
m. The student must conduct himself in a professional manner during the entire course
of deliberation. He shall maintain his composure, observe proper and ethical
procedure, refrain in using languages or actuations that may be construed as
disrespectful, unprofessional, imprudent and irrelevant gestures addressed to the
jurors.
n. The student must provide the computer including the peripherals. The student is
required to conduct trial computer usage or testing at least two (2) hours before his
defense.
o. Students who need special equipment must make at least one month in advance
reservation with the SEAIDITE office. If the equipment is not available, the student
must provide the necessary equipment to be used during the deliberation.
p. The department forbids any form of giveaways during the deliberation, budget for
food/snacks shall depend on the consensus of the Thesis class.
q. The Panel of jury must be given time to read the research to familiarize them with the
thesis problem
r. During the grade deliberation of the jury, the student must leave the room to secure
strict confidentiality in the determination of the grade
s. The Panel of jury must sign ALL jury’s approval and evaluation sheets during
deliberation
t. The student acknowledges the result of the deliberation by affixing his signature on
the final summary sheet
u. The student will collect all the documents and other pertinent materials like mock-up
and prototypes right after the deliberation; except if the grading procedure is on-
going or in case of irregularities or appeals
v. If the panel of Jury is not satisfied with the thesis work presented they may require
retouches or revisions or additional materials to be submitted within seventy two (72)
hours after the schedules deliberation. Students who are NOT able to submit
revisions will be given a thesis grade of 70% (failed).
w. Students whose work needs revision should be given REASONABLE AMOUNT OF
REQUIREMENTS to enable him/ her to complete the work within 3 days.
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3.1 THESIS ADVISER
a. The Thesis Adviser shall guide, direct, supervise and diligently advice the students to
accomplish the work on the designated date. This will be attested by the completion
form and other requirements.
b. The Thesis Adviser is to comply with the ethical code of conduct of the University.
c. The Thesis Adviser’s work and commitment to the student is terminated when the
student presents his work to the panel of jurors. The adviser must be totally impartial
and should not participate in the juror’s decision to grant grades.
d. The Thesis Adviser should refrain from doing actuations, comments and underlying
behavior that may be construed as influencing the deliberation procedure
e. The Thesis Adviser shall promote goodwill to all.
f. A Thesis Adviser is strictly prohibited to be a member of the panel of jurors to
examine his advisee.
a. The Day Chairman ensures smooth flow of the proceedings, advice observers to
refrain from doing any form of distraction, noise, remarks, while deliberation is on-
going. He/ she should put general order during deliberation session.
b. The Day Chairman shall announce or post in advance the hourly schedule of
candidates during the day of the Deliberation.
c. The Day Chairman shall orient all Guest Jurors before Deliberation.
a. The Panel of Jurors will be composed of a chairman and two members. The
Chairman shall be a faculty member of the Architecture Department of University of
Saint Louis. The two members should be a licensed Architect. Guest Jurors based
on their specialty need to be endorsed by the Department Head.
b. The Jury Chairman must ensure strict implementation of the existing rules and
regulations during the Thesis Deliberation.
c. The Chairman will be the one to explain or convey to the student whatever the result
of the Deliberation, and all matters pertaining to it.
d. Panel of Jurors is expected to deliberate professionally and should not make any
actuation, remarks, comments or underlying behavior which may be construed as
personal insults and unpleasant.
e. The panel of jurors is expected to deliberate and evaluate the Thesis project based
on its merits with the highest level of fairness and professionalism.
f. In the event of controversy, the panel of jurors shall consult the Thesis Adviser and
Department Head for clarification. It is only the Thesis Committee who will have the
final decision, and this decision cannot be subjected to any further inquiry by any of
the above assembly.
g. The Panel of jurors should not divulge any information considered confidential which
may require secrecy, to the student regarding the grade and other circumstances
which transpired during the grade decision.
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h. The Panel of Jury shall have the right to hold the grade on the grounds of reasonable
doubt regarding the thesis work.
i. The Panel of Jury shall release the grade to student after evaluation.
j. The panel’s decision on the grade is FINAL.
k. The Panel of Jury will retain ALL thesis materials of student who obtained a grade of
70% (Failed), students issued a conditional grade, and students whose work needs
to be resolved. The materials must be submitted to the Thesis Committee.
l. The Panel of Jury shall immediately report to the Thesis Committee Chair about
problems and issues concerning questionable thesis work (i.e. questions on
authorship).
a. The Thesis Committee shall be composed of the Chairman, who is the Architecture
Department Head, ALL Architecture faculty, the Center for Engineering Research and
Technology Innovation of USL and the SEIDITE dean.
b. The Thesis Committee shall prepare the architecture Thesis Guidelines.
c. The Thesis Committee shall re-evaluate complaints regarding grades and pertinent
matters regarding the thesis.
d. The Thesis Committee shall deal with question of authorship of student’s research
and design documents.
e. The Thesis Committee shall exercise impartially regarding complaint/s about the
thesis only.
f. The Thesis Committee shall not favor any student or representation in behalf of the
student.
4. GRADING SYSTEM
1. Are they clearly stated? Are they specific, that is, prediction are spelled out?
2. Are they capable of being tested, meaning, can they be quantified or
measurable?
3. Are they deducted from the underlying theory/concept of the study?
4. Are they related to main or sub-problems?
5. Is there a clear relationship between the hypotheses and data to be
collected?
6. Are they expected to answer a problem?
1. Are all important terms and concept within the defined limits of the study, or
are they defined according to how they are use in the study? Do the
operational definitions of terms used include test measures or do they refer to
responses in data gathering instruments?
PASSED FAILED
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_____________ 3. with major revisions ____________ 2. Resubmit
a. Originality
b. Appropriateness of the used of materials (tables, charts, illustrations, etc)
c. Appropriateness of statistical treatment
d. Soundness and depth of analysis and interpretation of findings
e. Relevance of conclusions and recommendations to the problem
f. Objectivity in presentation of the research
g. Attainment of the objectives of the research.
a. The candidate must show mastery of his work by being able to readily
refer to page, table, or paragraph which will support his answers to
the questions from the panel
b. The candidate must defend his position, explain his tables, justify his
interpretations/analysis and conclusions.
c. Clarity and comprehensiveness in the presentation of the research
d. Ability to orally communicate ideas well, and comprehend and
respond well to questions.
e. Ability to demonstrate a professional attitudes towards suggestions
and revisions
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The Architecture Department Thesis Guidelines of the University of Saint Louis for
School Year 2017-2018 by the Architecture Department Thesis Committee
SEAIDITE DEAN
After reading the Architecture Thesis Guidelines and Policies, accomplish the form below.
Submit the Return Slip to your Thesis Adviser.
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RETURN SLIP
I have read and understood the ARCHITECTURE Department Thesis Guidelines and
Policies of the University of Saint Louis.
Date: ________________________________
Thesis Title:
Conforme:
_____________________________________
Parent’s Signature over Printed Name
Date: _____________________
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