5/7/2018 The Document Control Procedure - Document Control | Quality Assurance and Quality Control in Construction

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The Document Control Procedure

By Noel Mades Posted on September 19, 2014 In Document control No Comments

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Stum

Like what I wrote on what-are-the-tasks-of-a-document-controller still just wants to pursue regarding

document controlling topic because this will really help Quality Engineer to better understand the
document controlling processes. And most importantly for a Document Controller to follow this
procedure.

Here is a document control procedure that I made and submitted to the Engineer.

1. INTRODUCTION

This procedure describes the specific working methods which will be used to carry out the document
controlling system in this project.

2. PURPOSE/SCOPE

2.2 General Description

The purpose of this procedure is to describe the measures and ways of proper distribution, movement
and keeping of all documents in this project with the responsibility of the document control
management.

This procedure defines the mechanism for controlling project documents. The purpose of this
procedure is to ensure that those personnel requiring access to project documents will have the most
up-to-date revisions and are aware of the document control process.

The procedures set forth on this document is in compliance with the (company) quality management
system and relevant international standards.

Read also: Project Quality Plan, ITP & Checklist Documents Construction - Step By Step Guide

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5/7/2018 The Document Control Procedure - Document Control | Quality Assurance and Quality Control in Construction

2.3 Reference

2.3.1 Project Quality Plan

2.3.2 International Standards
CATEGORIES
2.4 Definition

Select Category
Document control – is a function or department which keep track of all documentation,
specifications and processes. The purpose is to ensure is everyone uses the correct and most
current processes and specifications.

The document control function has the responsibility to manage document flow and storage in
an organization through various functions and processes. POPULAR RECENT COMM

Document controller – is a person who manages all the documents of an organization for a The Duties and Responsibili
project or a whole organization. of a QA/QC Engineer
January 15, 2014
2.5 Responsibilities

Project Manager – will be responsible for reviewing all contract documentation and assessing Top 6 Important Quality Tes
Concrete
any further information required to complete the project.
Document control – responsible for documentation and filing system. Distribute all docs to the August 5, 2015

concerned personnel maintain and efficient project related document control register etc.
The QC Inspector Duties and
2.6 Procedures/Methodology Responsibilities
January 26, 2014
The document control management representative shall be responsible for coordinating,
developing, issuing and controlling project or organization documents.
N

Procedures shall be in a format that is consistent with other controlled documents.

The document control representative shall maintain a master log of project or organization
documents.

The documents to be controlled are; contract documents, shop drawings, material submittal,
inspections, request for information, correspondence etc. The particular documents shall be kept
separately in a clearly labeled file. The document control representative shall ensure all OTHER RELATED BSI STANDARD
documents are kept within one location and immediately be accessible.

Each area or department body should maintain an updated log of all project organization
documents relevant to their area, as applicable.

Relevant documents are available at the locations where they are needed.

Personnel or staff ensures current revisions are available and used.

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5/7/2018 The Document Control Procedure - Document Control | Quality Assurance and Quality Control in Construction
The project manager and technical manager shall review and approve changes to project
documents.

All controlled documents shall be marked with the words “CONTROLLED DOCUMENTS”.

Controlled documents shall be placed on the box files, computer system or in a programme for
system archiving and to make sure an easy access once needed.

All controlled documents issued by the document control management representative shall be
recorded on a master log sheet.
Shares

The document control management shall provide noticed to affected personnel to ensure that
they are aware of the new or revised document and issue controlled copies of those documents
to the appropriate personnel.

All documents not marked with the words “CONTROLLED DOCUMENT” shall be considered
uncontrolled and if found at personnel hands it shall be withdrawn and stamp as uncontrolled
copy.

Read also: Project Documents that a QA/QC Engineer Must Read Before Start Work

Hoping that this will help a “Document Controller” to better understand the proper document
controlling processes. If you have comments and suggestions please leave a reply below. Please visit
our Facebook page, Google plus page and Twitter.

About the Author

NOEL My Other Posts 

Hi! Welcome to my blog. My name is Noel Mades and I’m the author of
qualityengineersguide.com. I am a Civil Engineer by profession but I’ve

   specialized and taken the journey in the field of Quality Engineering. I’ve worked
as a Quality Engineer in the well-known companies in the United Arab Emirates
for almost eleven years.

No Responses

Suresh March 31, 2018

Dear Mr.Noel, how are you, hope doing well.

I am not an engineer however now started working as a DC with an Administration
background. Can you please forward me some materials of Document Control on
Inspection Requests tracking, forwarding, revision etc, I will be highly obliged.
Have a good time in UAE
awaiting your feedback.
Best Regards
Suresh K M Nair (indian)

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