(NTS: Edit to Suit Project.

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SECTION 01080

ABBREVIATIONS AND DEFINITIONS

PART 1 - GENERAL

(NTS: Select and list specification sections for inserting into this subsection based on
the following:
1. Specification sections that contain products and construction that the reader might
expect to find in this section BUT are specified elsewhere.
2. Specification sections referenced in the body of this section.)
1.01 RELATED SECTIONS:

A. Section 01090: Reference Standards

1.02 ABBREVIATIONS:

A. Where any of the following abbreviations are used in the Contract Documents, they
shall have the meaning set forth opposite each. Abbreviations for trade associations
and standards organizations are listed in Section 01090.

1.03 DEFINITIONS:

A. Wherever the words defined in this section or pronouns used in their stead occur in
the Contract Documents, they shall have the meanings herein given.

Administration
The function of implementing the terms and conditions of an Agreement/Contract, based
upon established systems, policies, and procedures.

Agreement
Comprises the Contract Documents in its entirety.

Approved Changes (Modifications)

Are defined as changes (modifications) in the Contract Documents that have been subjected
to an agreed upon change approval process and have been approved in writing by the party
contractually empowered to approve such changes. See Modification Order.

As-Built Drawings
The set of approved Contract Drawings maintained on-site by the CM/CS separately from the
Contractor’s as-built set to reflect the Works as actually installed.

As Directed, as Required, Etc.

Wherever in the Contract Documents, or on the Drawings, the words "as directed," "as
ordered," "as requested," "as required," "as permitted," or words of like import are used, it
shall be understood that the direction, order, request, requirement, or permission of the
CM/CS is intended. Similarly, the words "approved," "acceptable," "suitable," "satisfactory,"

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and words of like import shall mean approved by, acceptable to, suitable to, or satisfactory to
the CM/CS.

Bill of Quantities
Sovereign unit rates established by law for given units of work.

Changed Conditions
Conditions or circumstances, physical or otherwise, that materially alter the conditions or
circumstances on which the Contract Documents and tender were based.

Claim
A formal demand for compensation in accordance with provisions of the Contract Documents
filed by a Contractor or HIB/PMD with the party with whom they are under Contract.

Constructability
The ease with which a project can be built, based upon the clarity, consistency, and
completeness of the Contract Documents; this includes evaluating the Contract Documents to
assess the ease of interpreting, bidding, and administering the Contract Documents in order
to achieve overall project objectives.

Constructability Review
The process of evaluating the Construction Documents for clarity, consistency, completeness,
and ease of construction to achieve overall project objectives.

Construction Contract Documents (Contract Documents)

The documents which provide the basis for the Contract entered into between parties. They
typically include the General and Particular Conditions, Specifications, Drawings, Bill of
Quantities, Tender, Letter of Acceptance, the Agreement executed by the Contractor, and any
addenda updated to reflect the agreement between the Owner and Contractor(s).

Construction Management and Construction Supervision (CM/CS)

The party (consultant) which executed the Construction Management and Construction
Supervision Agreement (contract) with Owner for the Project.

Construction Schedule
A graphic, tabular, or narrative representation or depiction of the time of construction of the
Project, showing unique or discrete activities, duration of each activity, and relationships
among activities and their sequence. A complex schedule will include but will not be limited
to project milestone dates, restraints or constraints impacting activities, and interfaces with
other Owner’s Program Contracts.

Contract
A written legal document or documents entered into by two or more parties which are
enforceable by law i.e., CM/CS Agreement and Construction Contract Documents.

Contractor (Construction Contractor)

A company or group of companies that has executed a contract with Owner to provide
services and perform the Work described in the Contract Documents. The Contractor may
employ the services of professional consultants, subcontractors, and suppliers in order to
complete the Work.

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Critical Path Method (CPM)
A management technique used to plan and control a project which combines all relevant
information into a single plan defining the sequence and duration of operations, and depicting
the interrelationship of the activities required to complete the Project. The critical path is the
longest sequence of activities in a network which establishes the minimum length of time
necessary to complete the Project. Arrow Diagramming Method (ADM) and Precedence
Diagramming Method (PDM) are both common techniques used in CPM scheduling.

Day
The period of time between any one midnight and the next.

Design Documentation
Includes, but is not limited to, detailed drawings, Specifications, calculations, engineering
reports, geotechnical investigations, and survey documentation.

Document Controller
The CM/CS representative responsible for verifying document codes and maintaining project
logs. Other duties may include transmittal and receipt of project documents and duties as
assigned by the CM/CS.

Drawings
Are defined as the graphic representation showing the relationships, geometry, and dimension
of the elements of the Works. Drawings may also include various installation requirements.

Earth
The word "earth", wherever used as the name of an excavated material or material to be
excavated, shall mean all kinds of material other than rock as above defined.

Elevation
The figures given on the Drawings or in the other Contract Documents after the word
"elevation" or abbreviation of it shall mean the distance in meter above the datum adopted by
the CM/CS.

Estimate to Complete
An estimate of the remaining time and costs to be incurred for the completion of a project.
The Estimate to Complete (ETC) is prepared at a specific point in time and is valid only at
that point in time.

Fast Track
The process of dividing the design of a project into phases in such a manner as to permit
construction to start before the entire design phase is complete. Fast Track results in the
overlapping of the construction phase with the design phase.

Field Order
A written order issued at the site by Owner or CM/CS to clarify and/or require the Contractor
to perform Works. A field order represents a minor change not involving a change in
Contract price or time.

Final Completion (Final Receipt)

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The date, certified by the CM/CS and approved in writing by Owner, when the Substantially
Completed Works of the Contractor are found to have been fully completed and executed
safely and in accordance with the Contract Documents. The Final Completion Inspection is
performed to ascertain the completion of the Works. Final Completion will impact warranty
periods. Final Completion acceptance must occur prior to the end of the warranty period.
Final Completion acceptance may end the warranty period.

Float
The contingency time that exists on a schedule of activities. It is measured by comparing the
early and late dates on a start and finish basis. All float is to be used at the discretion of
Owner.

Force Majeure
Reference CM/CS Agreement and Construction Contract Documents.

General Conditions
A section of general clauses in the Contract Specifications that establish how the Project is to
be administered. General Conditions include, but are not limited to, submission of Certificate
of Insurance and/or bonding, obligations such as providing temporary works, provision of
and/or outfitting of field offices.

Guarantee
A legally enforceable assurance of satisfactory performance, quality, or quantity of products
or work during a specific period of time stated and included in the Contract in the event the
product or works fails to perform as intended. Pursuant to Substantial Completion
acceptance, Guarantee period(s) shall commence on the date of Contractor’s written request
for Substantial Completion.

HIB
The Great Socialist People’s Libyan Arab Jamahiriya Housing and Infrastructure Board

Imminent Danger
Any condition or practice in the place of employment which, if it exists, could reasonably be
expected to cause death or serious physical harm immediately or before the imminence of
such danger can be eliminated.

Lien
A claim, encumbrance, or charge against or an interest in property to secure payment of a
debt or performance of an obligation.

Liquidated Damages (Delay Fine)

A defined amount of money, usually set on a per-day basis, which the Contractor agrees to
pay the Owner for delay in completing the Works in accordance with the Contract
Documents.

Long-Lead Item
The identification given to material and/or equipment having an extended delivery time
which may impact the actual completion of elements of the Project. Long-Lead items may be
considered for early procurement and purchase. Approval of Owner required.

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Long-Lead Time
The time interval between purchase and delivery of long-lead items.

Milestone
The date on which a significant or critical activity or series of activities must start and/or
finish. A schedule may include more than one milestone.

Modification Order (Change Order)

A written agreement or directive between contracted parties which represents an addition,
deletion, or revision to the Contract Documents, identifies the change in price and time,
describes the nature (scope) of the Works involved, and includes the justification for the
suggested change.

Month
The period of one month, according to the Gregorian calendar.

Non-Conforming Works
Works that do not meet the requirements of the Contract Documents.

Notice to Proceed
A formal written document and/or point in the project’s life cycle authorizing an organization
to commence work under its contract. The issuance of the Notice to Proceed typically marks
the end of a procurement phase and the start of the project schedule calendar.

Other-Than-Serious Hazard
Any condition or practice, which would be classified as an other-than-serious violation of
applicable local regulations and standards.

Owner
The Great Socialist People’s Libyan Arab Jamahiriya Housing and Infrastructure Board or its
Representative.

Partial Substantial Completion (Primary Receipt)

The date, certified by the CM/CS that a Contractor has reached that stage of completion when
the Owner accepts use of a portion of the Works for its intended purposes, even though all
Works are not completed. Partial Substantial Completion is a date which starts a stipulated
Guarantee or Warranty on a portion of the Work. Portions of the Works for which
Substantial Completion is considered, shall be well defined and discrete portions of the
overall Project Works.

Particular Conditions
The specific contractual requirements of select General Condition clauses as defined in
Particular Conditions of the CM/CS Agreement and construction contract.

Permanent Record Documents (Files)

Any Document utilized in the execution of the Works including, but not limited to,
Submittals of any kind, Contract Documents, emails, Correspondence, Modifications,
Claims, Reports, and Logs.

Plans

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See Drawings.

Preliminary Works
Design and site preparation activities of the Contractor performed prior to construction of the
permanent Works.

Program Management Department

The Housing and Infrastructure Board’s (HIB’s) Program Management Department (PMD)
having responsibility for representing the Owner.

Program Manager
Owner designated representative having responsibility for managing and administering HIB’s
Contracts.

Progress Meeting
A meeting dedicated to reviewing the advancement of any phase of project delivery by the
various project members.

Progress Payment
Partial payment of the Contract amount for portions of the Works that have been
accomplished. The Progress Payments are paid periodically by Owner upon verification and
recommendation of the CM/CS.

Project
The project named in the Particular Conditions for which the Services are to be provided.

Project Information Instruction Document

A document provided by Owner to the CM/CS at the start of a project containing the peoject
information management procedures (correspondence and documents), coding system for
project information, information about the Owner-supplied electronic document management
system.

Project Management Plan (PMP)

A written document prepared by the CM/CS, which defines the basis and procedures for
implementing and managing the Project.

Provide
Wherever in the Contract Documents the word "provide" is used, it shall mean to furnish (or
supply) and install.

Punch List (Minutes of the Inspection)

A list made near the completion of the Works (or portion thereof) indicating minor items of
work that remain unfinished, do not meet quality or quantity requirements as specified, or are
yet to be performed by the Contractor prior to completing the terms of the Contract. Informal
Punch Lists may be jointly or individually prepared by the Contractor and the CM/CS as the
Project nears completion and prior to Substantial Completion Inspection. A formal Punch
List will be developed during the Substantial Completion Inspection.

Quality

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The degree to which the Project and its components satisfy an acceptable industry standard of
care, as well as the requirements of the Contract Documents; determined by measuring
conformity of the Project to the Plans, Specifications, and applicable standards.

Quality Assurance
The application of planned and systematic methods to verify that quality procedures are being
effectively implemented.

Quality Control
The continuous review, certification, inspection, and testing of project components, including
persons, systems, materials, documents, techniques, and workmanship to determine whether
or not such components conform to the Plans, Specifications, and applicable standards.

Record Drawings
The set of final Contract Drawings incorporating the additions and changes reflected in the
As-Built Drawings to reflect actual constructed Works.

Request for Modification Proposal

A written delineation and/or narrative issued by the CM/CS to the Contractor that describes a
proposed modification to the Contract Documents for purposes of establishing cost and time
impacts.

Rock
The word "rock," wherever used as the name of an excavated material or material to be
excavated, shall mean only boulders and pieces of concrete or masonry exceeding 1 cubic
meter in volume, or solid ledge rock which, in the opinion of the CM/CS, requires, for its
removal, drilling and blasting, wedging, sledging, barring, or breaking up with a power-
operated tool. No soft or disintegrated rock which can be removed with a hand pick or
power-operated excavator or shovel, no loose, shaken, or previously blasted rock or broken
stone in rock fillings or elsewhere, and no rock exterior to the maximum limits of
measurement allowed, which may fall into the excavation, will be measured or allowed as
"rock."

Schedule Data Date

The point in time when a schedule update is performed or executed. A Schedule Data Date is
identified and graphically indicated on the updated schedule.

Schedule of Values
A list of basic Contract segments in both labor and material, where each line item consists of
a description of a unique and/or discrete portion of work and a related cost and the sum of the
lines of the Contract equals the total Contract price or lump sum fee. Schedule of Values is
generally used to establish and determine progress payments to the Contractor.

Scope
The identification of all requirements of a project or Contract as described in the respective
Contract Documents.

Scope Modification
Modifications that expand or reduce the requirements of the CM/CS Agreement or
Construction Contract during any phase of project delivery.

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Serious Hazard
Any condition of practice, which could be classified as a serious violation of applicable local
regulations or standards, based upon criteria contained in the current laws, ordinances, and/or
regulations. Generally, a serious hazard is one, which could cause serious physical harm or
death, but is not imminent.

Services
The CM/CS or Contractor Works performed in accordance with the contract with Owner.

Shop Drawings
Drawings and supporting calculations typically prepared by the Contractor, based upon the
Contract Documents, and provided in sufficient detail that indicates how the Contractor will
construct the Contract Work in a manner that is consistent with the design intent and the
Contract Documents.

Specifications
The detailed written general clauses, descriptions of materials, equipment, systems, required
workmanship, method of measurement and payment, and other qualitative information
pertaining to the Works.

Subcontractor
A company providing labor, materials, or services of any tier, who has a Contract with the
Contractor to perform work.

Subconsultant
The CM/CS or Contractor’s sub-consultants or suppliers of any tier providing services
pursuant to the CM/CS or Contractor’s performance of Services.

Submittals
Transmittals of information, shop drawings, samples, and materials as required by the
Contract Documents.

Substantial Completion (Primary Receipt)

The date, certified by the CM/CS that a Contractor has reached that stage of completion when
the Owner accepts use of the Works for its intended purposes, even though all Works may
not yet be completed. Substantial Completion acceptance is required to establish the start of
a stipulated Guarantee or Warranty. Projects may include Partial Substantial Completions.

Supervisor Construction Manager (SCM)

The CM/CS representative who has overall responsibility for executing the CM/CS’s Scope
as defined herein and the management and performance of the consultant’s personnel and its
Subcontractors or Subconsultants.

Supervisor Resident Engineer (SRE)

The on-site representative of the SCM who has overall responsibility for executing the
construction inspection supervision and the management of any and all inspection personnel
assigned to the Project.

Supplementary General Conditions

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Additions and/or modifications to the General Conditions which are part of the bid
documents and/or Contract Documents.

Testing
The application of specific procedures to determine if work has been completed in the
prescribed manner and at the required levels of workmanship.

Warranty
Assurance by a party that it will assume stipulated responsibility for its own work. Pursuant
to Substantial Completion acceptance, warranty period(s) shall commence on the date of
Contractor’s written request for Substantial Completion. Warranty Period duration(s) shall
be as stipulated in the Contract. Warranty of the Contract does not prejudice any warranty
stipulated in Libyan Civil Law.

Works
The permanent work to be executed including labor, material, and equipment required for
achievement of the Project.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION

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