RTO Registration: Out State Vehicle

RTO Re-Registration of Out State Vehicle at Bangalore, Karnataka

Deepesh Chaturvedi
May 2015
Introduction

The process for Re-Registration of Out State Vehicle is based on my personal experience. I have not
hired any agent or paid any bribe at RTO Bangalore. I am listing the required documents, forms and
steps needed. The most essential requirement is time, patience and tolerance.

This process can be divided into major steps at new state.

1. Paying Life Time Tax

2. Registering the vehicle

3. Getting Registration Mark

Required Documents

1. NOC (No Objection Certificate)

This document needs to be obtained before the vehicle is moved from native state. This is the must
document for vehicle entry into other state for longer duration (more than a month). The document
is required as a proof that state does not have any objection to transfer vehicle to new state.

2. Registration Certificate

This document needs to update the database at RTO and create data entry for vehicle movement.

3. Original Invoice of vehicle

This document is needed to calculate the LTT (Life Time Tax) for the vehicle.

4. Insurance Certificate

This document is needed to check validity of insurance.

5. PUC (Pollution Under Check) Certificate

This needs to be obtained in the current state.

6. New Address Proof

This is the document for new address proof of the state. This is the crucial document as person
moved from other state generally does not have address proof of state (new/moved state).

7. HR Letter

This document is required as a proof that you are employed in the state. Also RTO ask for it to know
that for how long you are staying in the state.
8. SCRB Report (State Crime Records Bureau)

This document is required as proof that vehicle is not stolen and also not involved in any criminal
activity.

9. ID Proof

This is any government recognized ID proof (Aadhar, PAN Card, Passport etc.). This is required to
validate name, age and nationality.

10. Latest Photographs

11. Self-addressed envelope with postal stamps.

FORMS

1. FORM 28

This form is to request RTO for NOC. (earlier state)

2. FORM KMV- T – 14

This form is for LTT tax calculation. The Original Invoice and NOC should be accompanied with this.

3. KMV 27

This form is for intimating the RTO for vehicle movement in the state. This is also required for
registration of vehicle.

4. CMV 33

This form is for address change/entry request to RTO.

5. CMV 27

This for is for applying new registration mark.

For hypothecated vehicle three copies of forms required. Others need one copy.

STEPS

1. Get the NOC for current state

2. Pay the LTT (Life Time Tax)
3. Request for vehicle registration
4. Request for assigning new registration mark

Receipts

1. LTT Receipts (Duplicate).

2. Receipts for Registration and Address Change Fee (Original)
3. Receipts for Smart card and new Registration Mark Fee (Original)
Activity/Process

1. Get the NOC for current state

 Fill three copies of FORM 28

 Paste or Pencil Print the chassis number on the filled forms. You need to take two prints
at right corner of the form.
 Submit to the RTO
 You might be asked to get the report from commissioner office or SCRB office.
 It should take around 1 week to 1 month.
 RTO Bangalore as an option to apply NOC by sending registered mail to home state. If
home state does not respond in 3 months then might consider that home state has no
objection.
2. Pay the LTT (Life Time Tax)

 Find the correct RTO as per your residential zone. Bangalore is divided into multiple
zones and every zone has dedicated RTO. The information is available at RTO website.
 Fill the FORM 14 (KMV- T – 14)
 Arrange required documents NOC, Original Invoice, Vehicle Insurance and PUC
 Reach RTO got to front desk reception. Show the filled forms and documents. It is
better to keep the documents in a threaded file. The RTO officials like the files and
arranged documents. You will be asked to go Audit section.
 Audit section is Room no. 6 at RTO Electronic City (near Bommanhalli) for other RTOs
find it.
 The official will take a look at Invoice value and calculate the LTT and write the
calculations on FORM-14. The official might ask for Insurance, PUC or ID card
documents.
 Get a Demand Draft for the LTT amount in the name of “RTO Bangalore” or as directed
by official.
 Submit the demand draft at RTO Account window. The two receipts will be handed over
in return one original and one copy.
 Always keep the photocopy/duplicate copy of the LTT receipt.
 As per Karnataka Motor Vehicle Taxation Act, if vehicle is staying more than 30 days in
state then LTT needs to be paid.
 Once you have paid the LTT, you can drive freely. However within 11 months of your
stay in state requires registration of vehicle.
3. Request for vehicle registration

 The Vehicle Registration stands for getting Registration Certificate from RTO of new
state for your vehicle. The vehicle number may or may not require to be changed.
 You need to assemble all the required documents and prepare a file to submit at RTO.
This file (threaded), envelop with stamps, cover for smart card holder etc. are generally
available near the RTO office.
 Registration Certificate is obviously available with you. If you have smart card put it
into transparent cover.
 Attach the duplicate receipt of LTT.
 Attach the FORM-14 which had the Tax calculation on it.
 Attach the filled form KMV 27, CMV 33 and CMV 27. On KMV 27 you need to print the
chassis number using pencil. You can also take pencil print in separate plain paper and
paste it at right corner of the filled for. You have to print/paste at two places at FORM
KMV 27. Paste the photographs at the forms.
  Attach the address proof. This is a big issue as a person moved from other state does not
have state recognized address proof. The rental agreement is also not recognized. The
solution is simple. Get the Magistrate Notarized affidavit of twenty rupees stamp. This
could be made from shops near BBMP offices or near RTO. It might cost from 150Rs to
250Rs. This is the recognized document. The format of affidavit is generally available with
the vendors.
 Attach the HR letter from company.
 Attach the Insurance Copy.
 Attach the PUC copy.
 Attach the photocopy of ID proof.
 Attach the self-addressed envelope with required postal stamps.
 Now you might understand why I said the file is important.
 Write your vehicle number, contact number and address at front side of file.
 Go to the RTO front desk at Non-Transport Vehicle section. The file will be checked and
you will be asked to get the FEE for registration and smart card. The official will write it at
the top page of the file.
 Go to the account section and show the amount to the accountant. Pay and collect the
receipts one original and one duplicate.
 Attach the original Fee receipts at the top of documents along with LTT receipt.
 Go to Non-Transport vehicle section (Room no.5 for RTO Electronic City) and ask for
data entry for the file.
 Ask the official to issue SCRB FORM. Fill the FORM and get it signed by official
immediately.
 Go to the SCRB office (Bangalore it is at MS Buildings no. 5 near Vidhansauda).
 Go to the front desk show the letter and collect the FORM. Fill the form with vehicle
details.
 Go to the Citizen Centre (Bangalore MS Building 1) pay the fee (25Rs) and get the
receipt.
 Go back to SCRB office and submit the filled from with attached receipt at front desk. In
15 minutes you will get SCRB report for your vehicle. (Seems process is changed)
 Recently my friend has informed about new process, now one need to go to Police
Commission Office, floor no. 2, Infantry Raod (near coffee house) ShivajiNagar to get the
SCRB.
 Attach the SCRB report next to FROM KMV 27 in file.
 Reach RTO around 11AM. Go to the Vehicle Inspection/Senior Inspector section (Room
no. 9 for RTO Electronic City). Ask the official for the time of inspection. You will be asked
to be in vehicle queue near the RTO for inspection. The inspection is nothing but the
printed chassis number will be matched with actual chassis number and a police officer
will sign at the form.
 Go back to Inspection section and get the FORM KMV 27 stamped with RTO Seal.
 Go to the front desk or Non-Transport vehicle section. Show the file to the official and
he will mark it by scribing on it.
 Go to front desk and submit the file and get the acknowledgement.
 This acknowledgment could be carried to drive the vehicle freely.
 Within one month the new Vehicle Registration card will be dispatched to your address.
 Don’t get surprised if you see your home state vehicle number on smart card of new
state.
4. Request for assigning new registration mark

 The New Vehicle Registration Mark stands for getting new vehicle number from RTO of
new state for your vehicle.
  If you have not received the vehicle number in the step 3 (Request for vehicle
registration) then you need to apply for it separately.
 Fill the FORM CMV 27 or write and application to RTO for assignment of new vehicle
registration mark.
 Attach the Registration Certificate (Smart Card) in transparent envelop.
 Attach the Insurance Certificate copy.
 Attach the PUC copy.
 Attach the self-addressed envelope with postal stamps.
 Go to RTO and go to Non-Transport vehicle section official. The official will check the
documents and scribe on it.
 Go to front desk and submit the file and get the acknowledgement.
 Within one month the new Vehicle Registration card will be dispatched to your address.
 If you do not receive document in one month then go to RTO at Non-Transport section.
Show the acknowledgement to official and your smart card might be handed over to you
directly.
Resources

1. All the forms can be downloaded from RTO website. Also all the forms are available at or near RTO
offices.
2. SCRB report needs to be collected from separate office.
3. Address affidavit has to be arranged from district court or vendor.
4. Time, Patience and Perseverance.

Conclusion

You might have to take several round of RTO to get the work done. You can schedule of alternate
Saturday and one weekday time to schedule. I am not asked to pay any extra money. The officials are
helpful. I guess if you are not accompanied with an agent then they take special care and give you
priority over others. The other thing is to talk to officials with respectful manner. Do not even get the
thought of considering them public servant. My experience with the RTO Electronic City (Near
Bomanahalli, Bangalore) was very good.

Please see the comment from Abinash Nayak for SCRB. Thanks Abinash.

Please see the comment from Vijender Singh Naryal for SCRB. Thanks Vijendra.