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Introduction

Input Design In an information system, input is the raw data that is processed to produce output. During
the input design, the developers must consider the input devices such as PC, MICR, OMR, etc. Therefore,
the quality of system input determines the quality of system output. Is a reference work of data about
data (metadata), one that is compiled by the systems analyst to guide them through the analysis and
design . It is where the systems analyst goes to define or look up information about entities, attributes
and relationships on the ERD (Entity Relationship Design) . Data Dictionary is so much important for
input & output design In an information system . Welldesigned input forms and screens have following
properties :

1. Data Dictionary its development and use.

2.Design of forms and screens for data input.

3. Need and methods of coding data elements.

4. Coding schemes for automatic error detection while inputting data

5. Need for and design of input data validation methods.


Data Input Methods
Two way:
ON-LINE - User directly Enters data using screen prompts ƒ
OFF-LINE -Forms filled by users- for examplecandidates for admission to a college fill forms
ƒ Data from forms keyed in by a data entry operator

Off line data entry problems


1 .Forms batched

2 .Desirable for the machine to give message when

3 .input is wrong.Not always possible

4 .Error found after elapse of time

5. Need good controls to automatically

Interactive Data Input


Advent of PC’s and client/server model in computer networks, interactive data input is now widely
used .Advantages are instant response when data is input so that errors are immediately corrected.
Flexibility in screen design which minimizes manual effort ƒ Use of mouse and icons simplifies pre-
determiend choice of data.

Three main models of interactive data input : ƒ


1. Menus ƒ
2. Templates
3. Commands
MENUS
User presented several alternatives and asked to type his/her choice

EXAMPLE
SELECT ALTERNATIVE

Type 1 For entering new student record

Type 2 For deleting student record

Type 3 For changing student record

Your choice

TEMPLATE ƒ
1. Template analogous to form

2.ƒ Has features to reject incorrect data input using built-in program

3. ƒ User friendly visual presentation

Example
Roll no

Name

First name Last name

Dept code

Year

Hostel code

Pre-programmed to reject incorrect Roll no,Dept code,Year, Hostel cod


Data dictionary
is a collection of descriptions of the data objects or items in a data model for the benefit of
programmers and others who need to refer to them. A first step in analyzing a system of objects with
which users interact is to identify each object and its relationship to other objects. This process is called
data modeling and results in a picture of object relationships. After each data object or item is given a
descriptive name, its relationship is described ,the type of data (such as text or image or binary value) is
described, possible predefined values are listed, and a brief textual description is provided. This
collection can be organized for reference into a book called a data dictionary.Data dictionary is a
catalogue of all data used in an application, their names, type and their origin

vendor

Delivery notes

Receiving
process Orders

Purchase office Inspection office

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