Basic Excel Keyboard Shortcuts - Tom's Guide

1/22/2018 Basic Excel Keyboard Shortcuts - Tom's Guide
Note that in Excel 2010, there are no longer

screen reminders of ALT+ menu shortcuts,
and some shortcuts may not work.
However, all of the CTRL+ keyboard
shortcuts will work.
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Selecting data
WINDOWS
Shift +
Select the entire row.
Space
CTRL +
Select the entire column.
Space
CTRL +
Select the current region
Shift + *
around the active cell.
(asterisk)
CTRL + A Select the entire worksheet

(or CTRL or the data-containing area.
+ Shift + Press CTRL + A twice to
spacebar) select entire worksheet.
CTRL + Select the current and

Shift + previous sheet in a
Page Up workbook.
CTRL + Select all cells with
https://www.tomsguide.com/us/basic-excel-shortcuts,news-18029.html 2/18
Shift + O comments
Shift +
Extend the selection by one
Arrow
cell.
Keys
CTRL +
Extend the selection to the
Shift +
last cell with content in row
Arrow
or column.
Key
Shift +
Extend the selection one
Page
screen down.
Down
Shift + Extend the selection one

Page Up screen up.
Shift + Extend the selection to the

Home beginning of the row.
CTRL +
Shift +
beginning of the worksheet
Home

CTRL +
last used cell on the
Shift +
worksheet (lower-right
End
corner).
Managing Active Selections
Turn on extension of
selection with arrow keys
F8
without having to keep
pressing shift.
Shift + F8 Add another (adjacent or

non-adjacent) range of cells
to the selection. Use arrow
keys and shift+arrow keys to
add to selection.
Select only the active cell

Shift +
when multiple cells are
Backspace
selected.
CTRL + Show active cell within

Backspace selection.
CTRL + . Move clockwise to the next

(period) corner of the selection.
Move active cell down in a

Enter
selection.
Shift + Move active cell up in a

Enter selection.
Move active cell right in a

Tab
selection.
Shift + Move active cell left in a

Tab selection.
CTRL + Move to the right between

Alt + non-adjacent selections
Arrow (with multiple ranges
Right selected).
CTRL + Move to the left between

Alt + non-adjacent selections
Arrow (with multiple ranges
Left selected).
Esc Cancel selection.
Selecting inside cells
Shift + Select or unselect one

Arrow Left character to the left.
Shift +
Select or unselect one
Arrow
character to the right.
Right
CTRL +
Select or unselect one
Shift +
word to the left.
Arrow Left
CTRL +
Shift + Select or unselect one
Arrow word to the right.
Right
Select from the insertion

Shift +
point to the beginning of
Home
the cell.
Select from the insertion

Shift + End
point to the end of the cell.
MAC
Turn on extend selection mode;

F8
use with arrow keys or cursor.
Shift +
Add to the selection.
F8
CTRL Fill the selected cell range with

+ the text that you type.
Return
Shift + Complete a cell entry and move

Return back in the selection.
Inserting and editing data
Working with the data within an Excel

spreadsheet often calls for the insertion and
editing of the cells themselves. This can
include using Clipboard to copy or cut cells,
editing within specific cells, or hiding
elements to make the spreadsheet easier to
read.
WINDOWS
Work with Clipboard
CTRL + Copy contents of selected

C cells.
CTRL +
Cut contents of selected cells.
X
CTRL + Paste content from clipboard

V into selected cell.
If data exists in clipboard:

CTRL +
Display the Paste Special
Alt + V
dialog box.
CTRL + If data exists in clipboard:

Shift + Display the Insert dialog box
to insert blank cells.
(plus
sign)
Edit Inside Cells
Edit the active cell with

F2
cursor at end of the line.
Start a new line in the

Alt + Enter
same cell.
Complete a cell entry and

move down in the
Enter selection. With multiple
cells selected: fill cell range
with current cell.
Shift + Complete a cell entry and

Enter move up in the selection.

Tab move to the right in the
selection.

Shift + Tab move to the left in the
selection.
Esc Cancel a cell entry.
Delete the character to the

Backspace left of the insertion point,
or delete the selection.
Delete Delete the character to the

right of the insertion point,
or delete the selection.
CTRL + Delete text to the end of

Delete the line.
CTRL + ;
Insert current date.
(semicolon)
CTRL +
Shift + : Insert current time.
(colon)
Edit Active or Selected Cells
Fill complete cell

CTRL + D down (Copy above
cell).
Fill complete cell to

CTRL + R the right (Copy cell
from the left).
CTRL + " Fill cell values down

(quotation and edit (Copy above
marks) cell values).
Fill cell formulas down

CTRL + '
and edit (Copy above
(apostrophe)
cell formulas).
Insert a table (display

CTRL + L Create Table dialog
box).
Delete
CTRL + -
Cell/Row/Column
(minus sign)
Menu
CTRL + - Delete row or column.

(minus sign)
with row or
column selected
Insert
CTRL + Shift +
Cell/Row/Column
+ (plus sign)
Menu
CTRL + Shift +
+ (plus sign)
Insert row or column.
with row or
column selected
Insert / Edit a cell

Shift+F2
comment.
Shift + F10,
Delete comment.
then M
Create and insert chart

with data in current
Alt + F1
range as embedded
Chart Object.
Create and insert chart

with data in current
F11
range in a separate
Chart sheet.
CTRL + K Insert a hyperlink.
Enter (in a cell

with a Activate a hyperlink.
hyperlink)
Hide and Show Elements
CTRL
Hide the selected rows.
+9
CTRL
Unhide any hidden rows within
+ Shift
the selection.
+9
CTRL
+0 Hide the selected columns.
(zero)
CTRL Alternate between displaying

+` cell values and displaying cell
(grave formulas. Accent grave /not a
accent) quotation mark.
Alt +
Shift +
Group rows or columns.
Arrow
Right
Alt +
Shift +
Ungroup rows or columns.
Arrow
Left
CTRL Display or hides the outline

+8 symbols.
Alternate between hiding

CTRL objects, displaying objects, and
+6 displaying placeholders for
objects.
MAC
F1 Undo.
Cut text from the active

F2
cell.
Shift + F2 Edit a cell comment.
Copy text from the active

F3
cell.
Open the Formula

Shift + F3
Builder.
Paste text into the active

F4
cell.
Esc Cancel a cell entry.
Command +
Repeat the last action.
Y
Shift + F2 Edit a cell comment.
CTRL + D Fill down.
CTRL + R Fill to the right.
CTRL + L Define a name.
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1/22/2018 Basic Excel Keyboard Shortcuts - Tom's Guide

Note that in Excel 2010, there are no longer

rs PRODUCT REVIEWS DEALS HOW TO FORUM GALAXY S9

MORE: 14 Windows 8 Tips and Tricks

CTRL + A Select the entire worksheet

CTRL + Select the current and

CTRL + Select all cells with

Shift + Extend the selection one

Shift + Extend the selection to the

Extend the selection to the

Managing Active Selections

Shift + F8 Add another (adjacent or

Select only the active cell

CTRL + Show active cell within

CTRL + . Move clockwise to the next

Move active cell down in a

Shift + Move active cell up in a

Move active cell right in a

Shift + Move active cell left in a

CTRL + Move to the right between

CTRL + Move to the left between

Esc Cancel selection.

Selecting inside cells

Shift + Select or unselect one

Select from the insertion

Select from the insertion

Turn on extend selection mode;

CTRL Fill the selected cell range with

Shift + Complete a cell entry and move

Inserting and editing data

Working with the data within an Excel

Work with Clipboard

CTRL + Copy contents of selected

CTRL + Paste content from clipboard

If data exists in clipboard:

CTRL + If data exists in clipboard:

Edit Inside Cells

Edit the active cell with

Start a new line in the

Complete a cell entry and

Shift + Complete a cell entry and

Complete a cell entry and

Complete a cell entry and

Esc Cancel a cell entry.

Delete the character to the

Delete Delete the character to the

CTRL + Delete text to the end of

Edit Active or Selected Cells

Fill complete cell

Fill complete cell to

CTRL + " Fill cell values down

Fill cell formulas down

Insert a table (display

CTRL + - Delete row or column.

Insert / Edit a cell

Create and insert chart

Create and insert chart

CTRL + K Insert a hyperlink.

Enter (in a cell

Hide and Show Elements

CTRL Alternate between displaying

CTRL Display or hides the outline

Alternate between hiding

Cut text from the active

Basic Excel Keyboard Shortcuts - Tom's Guide

Basic Excel Keyboard Shortcuts - Tom's Guide