Company MHSG Consulting

Name Muhammad Ghufran

Role Trainer
Module Accounts Payable
File Name Apply a Prepayment
Revision

Apply a Prepayment

Overview
You have received the final invoice for the banquet that you had planned. Enter the invoice and
apply a prepayment. In this practice, you will apply a prepayment.

Assumptions
 Replace XX with your terminal number or initials.

 You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Practice - Apply a Prepayment

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Solution - Apply a Prepayment
Tasks
Responsibility: Payables, Vision Operations (USA)

1. Navigate to the Invoices window

 (N) Invoices > Entry > Invoices

2. Enter an invoice with the following details

 Type = Standard
 Trading Partner = XXIBM Corporation
 Site = SAN FRANCISCO
 Invoice Num = PP12000
 Invoice Amount = 6001.59
 Payment Method = Electronic

Note: Oracle Payables reminds you that there is a prepayment available for your supplier.
Click (B) OK to accept this note.

3. Enter the invoice lines:

 Type = Item
 Amount = 6001.59
 Distribution Account = 01-402-7695-0000-000.

4. Validate the invoice.

 (B) Actions
 Validate = Checked
 (B) OK.

Practice - Apply a Prepayment

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 Note: if you are using automatic withholding tax, you’ll want to apply the prepayment prior
to validating the invoice.

5. Apply the Prepayment.

 (B) Actions:
 Apply/Unapply Prepayment = Checked
 (B) OK

Practice - Apply a Prepayment

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 Oracle Payables displays the Apply/Unapply Prepayments window.

6. In the Apply/Unapply Prepayments window, apply the prepayment.

 Apply = Checked
 Amount to Apply = 2500

7. (B) Apply/Unapply.

8. Close the Apply/Unapply window.

Note that in the General Tab that Prepayments Applied = 2500 and Status = Never
Validated.

Practice - Apply a Prepayment

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9. Validate the invoice.
 (B) Actions
 Validate = Checked
 (B) OK.

10. View the Distributions.

 (B) All Distributions

Note the prepayment distribution.

Practice - Apply a Prepayment

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Practice - Apply a Prepayment
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