CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL APRIL 9, 2018 MISSION STATEMENT The City of Anambra ie dedicated to responsive, creative laasorship and qualify services, ensuring desirable neighborhoods and. ‘supportive business ‘environment, while boing senstive to. the diversity of our community ‘othe Sun Gabriel Valtey VISION STATEMENT The City of Alhambra shall be the promior family-oriented and economically prosperous ‘community in the San Gabriel Valley. ‘Addressing the Council: Secon 204210 of he Aare Munkipal Code eeabishes the provedes for ‘aresing the Counc. Any person wishing io adsess the Count dag the mesh ust comet 8 Speaker Request Crd snd aut athe iy Cle ‘Wen called upon by the Mayor, tease step to he podium and give your name, adress and egaizaton or thor ary you epresent, an, an aude ane ole forte rea. Remar eid to 8 minutes. ‘Aromas shall be addressed othe Counc as body and not to any member therst. No person, cer an the ‘Counc andthe poraon having te foo, shal be prmited to enter io any ecssion, her deck or trough 8 ‘member of he Counc), wut the permison of to Mayer. No quosion shal be ashad a Councperson except through te Mayer ‘Standards of Decorum: Any peton mskng personal, impertinent or sanderus rears or who sal become ‘osorus he aatestng te Counc shat be ft, byte Mayes, bared om na matg, Enforcement of Decorum: The Cha of Poe, ois deslnae, shal bs Sergoantat-Ame othe Couns mestings ‘Tha Sergeant Ams sal cay out al err snd satons gen bythe Mayer for te purpose oF maining der and decorum atthe Cand mesg. Persons Authorize to be Within Rall No parson, oxcopt Cay ofc the opresertatives, and newspaper ‘porta, sal permite with the ral infront of fhe Conel Chara tote xpress eae of he Counc ‘Agen Tracking Numbers Ai runbers sen bold aha eo sen Agee ae Cy Ck whiny ‘enters that ened fo ing snd veer purpocosAGENDA Rogular Meeting ALHAMBRA CITY COUNCIL ity Council Chambers 411 South First Strest April 9, 2018 30 pm ROLL CALL: Gave COUNGIL Messina, Maloney, Mel FLAGSALUTE: —_Ledby Mayor Sham Sn Gari ale READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in fll rir to City Counci taking action on the ordinance. By listing the ordinance tite on the Council agenda, Council may determine thatthe tite has been read, Recommended Action: By motion, determine that the tiles to all ordinances which appear ‘on this publie agenda have been read, and waive further reading CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME -F2M18-14 ‘The City Council will move into @ closed session pursuant to applicable lav, including the Brown ‘Act (Government Code Sec. 54950, et seq.) for the purposes of conferring wit the Ciy's Real Property negotiator, andlor conferring with the City Attorney on potential andior existing litgation, andlor discussing matters covered under Government Code Section 54957 (Personnel), andor conferring wth the Gity’s Labor Negotiators as follows; provided, however, prior fo moving into closed session, the Cty Altorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 4956.8): None Conference with Legal Counsel-Exlsting Litigation (Govt. Code Section 54958.9)()): Ci Cafe Erterprises dba Lu's Dumping House, etal v. Cities of ‘AnambralCly of Montcey Park, LASC Case No, 8568259, and, Ane Wong and Jerry ‘Wong v. City of Alhambra, LASC Case No, BC503830 Conference with Legal Counsel - Anticipated Litigation: Signifcant exposure to Wigaton pursuant to Got. Code Section $4086 0(d)@2)"1 matter Inilaton of Iigation pursuant” to" Govt Code Section S49569(0)(4). 1 matter. Discussion of Personnel Mattors (Govt. Code Section 54987): None conference with City’s Labor Negotiator (Govt. Code Section 4987.8): None RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a Closed session, the Cily Counc shall reconvene at 7:00 pam. and the City Altomey shall report upon the closed session if required 4948CEREMONIALS 1 COMMENDATIONS: ALHAMBRA POLICE DEPARTMENT'S 2018 BAKER TO VEGAS RELAY RACE TEAM - F2M18-3 Mayor Sham, on behalf of the City Council andthe residents of Alhambra, wil present a ‘commendation to congratulate and honor the Alhambra Police Department team for their participation in the 2018 Baker to Veaas Relay Race. The Baker fo Vegas Relay Race is ' prestigious and unique law enforsement foot race that stats in Baker, California and fends in Las Vegas, Nevada for a total of 120 miles. This year, the Alhambra Police Department placed acond in Alhambra's division finishing the race in a time of 16 hours, 26 minutes and 16 seconds. Mayor Sham will present a commendation to the 2018 Alhambra Poice Department Baker to Vegas Relay Race Team and the Support Staff Team, PROCLAMATION: DONATE LIFE MONTH - F2w18-3, Ratify the action of Mayor Sham in proclaiming the month of Apri, 2018 as DONATE LIFE MONTH in Alhambra. Mayor Sham will present the preclamation to Ms. Rachel Rodriguez, 2 Donate Life Ambassador tothe City of Alhambra COMMENDATION: ROY ROSELL, “SCARED SPEECHLESS” ~ F2M18-3 ‘The Alhambra City Council, on behalf of the citzens of Alhambra, wishes to commend and congratulate Wr. Roy Rosell upon the publication of his book, “Scared Speechless” Mr. Rosell has conquered his own fears and anwieties and has gone on to shave his story to inspire others, Through datarmination and courage, Mr. Resell has shown others how to overcome glossophobia, the fear of public speaking, Mayor Sham will present a ‘commendation fo Mr. Rosell CONSENT AGENDA (Item Nos. 4-18) {Al items listed under the Consent Agenda are considered by the City Council to be routine and willbe ‘enacted by one motion unless a cltzen or Counc member requests otherwise; in wich ‘case, the item willbe removed for separate consideration 4 49418 AUTHORIZE RFP: LANDSCAPE MAINTENANCE SERVICES FOR VARIOUS CITY PROPERTIES ~ F2W18-32, F2M7-55, RFP2M18-5, The Ciy of Alhambra currently contracts with Midori Gardens for its landscape maintenance services and this contract expires on June 30, 2018. Therefore, staf is requesting authorization to circulate a Request for Proposals to provide landscape maintenance services for various City properties, Recommended Action: City Council authorize staff to ciculata a Request for Proposals to prospective contractors to provide landscape maintenance services for 34948 ‘various Cty propertos with proposals due by 4:30 pm. on May 8, 2048; and, direct staff ‘to undertake the steps necessary to finalize Counci's action, NIB: ALHAMBRA PARK FITNESS COURT SITE PREPARATION AND INSTALLATION PROJECT ~ F2418-26, N2M18-35 ‘staf requeste thatthe Clty Council authorize a Notice Inviting Bids for the Alhambra Paik Fitioss Cuurt Site Preparation and Installation Project. On Febuary 26, 2078, tho City Counci approved the agreement with the National Fitness Campaign to build a Fitness Court at Alhambra Park. Specificalions and bid documentation have now been completed for the Anambra Park Fitness Court ite Preparation and Installation Project. Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Alnambra Park Fitness Court Site Preparation {and Installation Project with biés due no later than 10:30 a.m. on Apri 25, 2018 and ‘opened publicly at 11:00 am. that same day: and, direct staff to undertake the steps. necessaty to finalize Council's action. AWARD CONTRACT: ENGINEERING DESIGN SERVICES FOR THE SEWER LIFT STATION NO. 4 AND FORCE MAIN REPLACEMENT PROJECT ~ F2W17-56, RFP2MA7-11, C2M18-14, M2M18-45 (On November 11, 2017, the City Council approved the distribution of a Request for Proposals for the Engineering Dasign Services forthe Lift Station No. 4 and Force Main Replacement Project There were sb proposals received for the project and staff reviewed the proposals based on qualifications, experience, reputation, responsiveness, ‘availabilty and cost. Chitec Engineering In. was selected as the most responsive firm, Recommencied Action: City Council award a contract, subject to final language approval by the City Manager and City Attomey, by and between the City of Alhambra and Civitee Engineering Inc, for the Engineering Design Services for the Lit Station No, 4 and Force Main Replacement Project in an amount not to exceed $349,648; and, rect sta to undertake the steps necessary to finalize Counei's action. (M2M18-48) AWARD CONTRACT: GLENDON WAY SEWER REPLACEMENT PROJECT - F2M17-59, N2M17-149, C2M18-15, M2M18-46 (On December 11, 2017, the City Council approved the distribution of a Notice Inviting Bids for the Glendon Way Sewer Replacement Project. Bids were publicly opened by the City Clerk on March 15, 2018 and ten bids were recelved for the project. Bid amounts ranged from $2,614,700 to $3,097,250. Ramana Ine. submitted the lowest qualified bid at $2,514,700. Staff has reviewed their bid and found it to be in full compliance and Conformance with the project specications. Therefore, staf requests thal the City Council award a contract to Ramona, Inc. for the Glendon Way Sewer Replacement Project4948 Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attomey, by and between the City of Alhambra ‘and Ramana Ine. forthe Giandon Way Sewer Replacement Project in an amount not to exceed $2,514,700. and, direct slaff to undertake the steps necessary to finalize Gouncis Action. (M2M18-48) ‘TRACT MAP NO. 74394 -F2M18-11, M2Mt8-54 Tentative Tract Map 74394 vas approved by the Planning Commission on March 20, 2017. The project is a subdivision of two existing parcels located at 616 and 700 North ‘Stoneman Avenue into four new parcels for purposes of constructing a condominium ‘development on each parcel. Al conitione of approval ofthe Tentative Tract Map have een met, The Cl Engineer has signed the Tract Map and has. recommended recordation of the same, Consequently, approval and recofdation of this map is now appropriate Recommended Action: City Council adopt Minute Order No. M2M18-51 a5 follows: RESOLVED by the Alhambra City Council as folows: SECTION ONE: Based upon the recommendation of the Director of Development Services in his report dated Apri 9, 2018, this Council hereby finds and determines that the herein below described project wil not vielate any ofthe provisions of Sections 66473.5, 68474, 66474.1 and 8474.6 of tho Subdivision Map Act ofthe State of California relating to findings for approval SECTION TWO: This Council hereby approves TRACT MAP NO. 74394 for the subdivision of two existing parcels into four new parcels to develop ‘@ 10-unit, 13-unit, 30-unit and 26-unit condominium subclvision on each parcel for the property located at 618 and 700 North Stoneman Avenue, land authorizes the City Clerk to endorse on the face of the map the ‘certificate which embodies the approval of said map. NOTICE OF COMPLETION: ALMANSOR PARK IMPROVEMENT PROJECT - 216-42, C2M17-54, M2M18-47, (On August 14, 2017, the City Council awarded a contract to Los Angeles Engineering, Ine for the Almanscr Park Improvement Project. A total of eight change orders were ‘submitted by the contractor tothe total of $157,818.52. All work has been completed in accordance with the City requirements and’ specications. As such, it would be appropriate for the Gity Council to accept this project as complete and instruct the City Clerk to fle a Notice of Completion with the County of Los Angeles Recorcer's Office Recommended Action: City Council accept the work of Los Angeles Engineering, Inc. for the Almansor Park Improvement Project in the amount of $4,913,762.52 as, complete; direct the City Clerk to file a Notice of Completion with the County of Los10. 1" 12, 4948 ‘Angeles for recordation; instruct the Finance Director to release the five percent retention 35 days from the date of recordation f no liens are fled, and, direct staff to Undertake the steps necessary to finalize Counci's action. (M2M18-47) CONTRACT AMENDMENT: UNION STATION HOMELESS SERVICES ~ F2M16-50, CaM6-64, MaM18-48, ‘Staff requests that te City Counell approve un mere lo Uwe agreement with Union Station Homelees Services, The amendment will provide an additional $260,000 to ‘continue outreach services, case management and crisis housing options forthe City's homeless population unti June 30, 2018 utlizing Housing Successor Agency Funds, when the CDBG funds have been exhausted. Since the program launched in January of 2017, Union Station Homeless Services have conducted outreach to 61 individuals, provided ersis housing to 28 and permanently housed § Individuals Recommended Action: City Counci) approve an_amendment, subject to final language approval by the City Manager and City Attomey, to the Agreement with Union Station. Homeless. Services (C2M16-G4) in the amount of $250,000 for homeless ‘outreach, case management, and crisis housing services through June 30, 2019; and, tect staf to undertake the steps necessary to finalize Counci's action. (M2M18-48) RESOLUTION: FISCAL YEAR 2018-2019 PROJECT IDENTIFICATION FOR THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1 BEALL) ~ F2M18-24, RaMie-8 ‘The Read Repair and Accountability Act stipulates that, prior to receiving RMRA funds in a fiscal year, a city or county must submit to the California Transportation Commission (CTC) a project lst pursuant to an adopted budget. The list must include for each project: description, location, schedule and useful life. The Road Repair and Accountabilly Act also requires that a city or county submit to the CTC. fan annual report of project completion in order to receive RMRA funds. Staff is proposing a Street Rehabilitation Project for FY 2018-2019 that includes the following areas: Ross, New, Geranio, Azalea, Vega, El Molino, Valencia, Granada, Cordova, Hidalgo, Glendon, Market, Camelia, Norwood, Violeta, Sierra Vista, Chapel, Stoneman, Monterey, Almansor, and Ramona, Recommended Action: City Council adopt Resolution No. R2M18-8 enitiod: ‘esoluton oF ne City Counei of ie City of Aarnbra, California adopting the isc year 2018-2019 list of projects funded by SB 1. The Road Repair and Accountability Act; and, ‘iret staff to undertake the steps necessary to finalize Couneil's action, AWARD CONTRACT: PROFESSIONAL SERVICES FOR COMMUNITY OUTREACH — F2N18-33, C2M18-43, M2N18-49, Staff requests thatthe City Counell award a contract to Comerstone Communications to Conduct community outreach. Cornerstone Communications has extensive municipal 613, 14, 40418 ‘outreach experience including work with the cities of San Gabriel, Covina, Irvine, ‘Anaheim and Tustin, among others. Comerstone implements 3 mix of public relations strategies, including social media, marketing and using traditional media outets, to ‘generate awareness and strengihen resident customer service Recommended Action: City Council award a contract, subject to final language ‘approval by the City Manager and City Attorney, by and between the City of Alhambra land Cornerstone Communications to conduct commurity outreach in an amount not to Shower! 87.500 per month from May 4 2010 through shine 90, 2019, and, dvoot staff to Undertake the stepe necessary to finalize Councl’s action. (M2M18-49) PARTIAL SUMMARY VACATION OF THE ALLEYWAY BETWEEN 1 AND 15 WEST HELLMAN AVENUE ~ F2M18-11, R2M18-9 ‘On Apil 17, 2017, the Alhambra City Planning Commission approved Commercial Planned Development Permit CP-18.9, Varianoe V-16-18 and V-16-19, and Tentative Parcel Tract TT 74273 to demolish an existing one-story mecical office building and to construct a three-story medical office bullding with subterranean parking at 1 and 15 W. Hellman Avenue. As part of the development, the applicant is requesting the Ciy vacate ‘potion of the eaisting aleyway which bisects the project site, so the appicant can Construct @ subterranean parking lot that runs beneath the existing alleyway. The ‘leyway is located between 1 and 15 W. Helman Avenue. The applicant proposes the ity vacate approximately ninety-seven (87.49) feet of the alleyway staring at W. Hellman Avenue. Once the applicant has constructed the subterranean parking lo, the applicant will reconstruct the alley and dedicate an easement for public use to allow Vehicular and pedestrian tatfic across the vacated alleyway to allow thrusratic to ‘connect with the remaining alleyway for continued aley use. Recommended Action: City Council adopt Resolution No. R2M18-9 entitled: A Resolution of the Cily Council of the City of Alhambra ordering the Partial Summary Vacation of the alleyway botween 1 and 15 W. Hellman Avenue, Albambra, California 97603, and, direct staf to undertake the steps necessary to finalize Council's action TRACT MAP NO. 74273 - F2M18-11, M2M18-50 Tentative Tract Map 74273 was approved by the Planning Commission on April 17 2017, The project isa reversion to acreage to combine two parcels into one parcel of land measuring approximately 24.327 square feet forthe purposes of developing an uni office bullding located at 1 & 15 West Hellman Avenue. All conditions of approval of the Tentative Tract Map have been met, The Cily Engineer has signed the Tract Map ‘and has recommended recordation of the same. Consequenlly, approval and recordation of this map is now appropriate. Recommended Action: City Counc adopt Minute Order No. M2M18-50 as follows: RESOLVED by the Alhambra City Councl as follows: SECTION ONE: Based upon the recommendation of the Director of18. 16 4048 Development Services in his report dated April 9, 2018, this Council hereby finds and determines that the herein below described project wil not violate any ofthe provisions of Sections 66473.5, 86474, 86474.1 and {664746 of the Subsivision Map Act of the State of California relating to findings for approval SECTION TWO: This Council hereby approves TRACT MAP NO. 74273 for the merger of two parcels into one parcel of land measuring ‘approximately 24,027 square feet located st 1 & 1S Wool Hellman ‘Avenue: and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map. AUTHORIZATION TO SUBNIT APPLICATION WITH CALIFORNIA JOINT POWERS: INSURANCE AUTHORITY FOR INSURANCE SERVICES EFFECTIVE JULY 1, 2018 ~ F21018-34, M2M 18-52 (On November 13, 2017, the City Council adopted Resolution No. R2M17-48 authorizing the City Manager to provide written notice of intent to withdraw membership with the Independent Cities Risk Management Authority (IRMA). In order to select a new provider of insurance services, slaff interviewed other insurance authorties and an insurance brokerage fim. Based on the information and quotes gathered, staf is recommending that the City submit en application to become a member of California Joint Powere Insurance Authorty (CJPIA). Established in 1878, the CJPIA currently provides selfinsurance and commercial insurance services to 118 member agencies (94 municipalities, 16 joint powers authorites, and 7 special districts). In addition to insurance services, the CJPIA provides additonal services to its member agencies including extensive employee training and assistance in risk management organization, loss control, operational audits, and general insurance advice, Other services offered by the GJPIA inchide: an Employee Intervention Program, Sidewalk Inspectional Program, ‘Americans with Disabilities Act (ADA) Assistance Pragram and the Lexipal Program. The fadded training and services offered through the CJPIA are included at no adaltonal cost othe Cy Recommended Action: City Counel authorize staff to submit an application with Califomia Joint Powers Insurance Authority (CJPIA) for Insurance Services effective July 4, 2018, (w2M18-52) CLASS SPECIFICATION: FIREFIGHTER ~ F2m1 w2mt9-63 Belore a class specification becomes effective, I must be approved by the City Council ‘An assessment by the Human Resources Department and Fire Deparment sustained the need for an update of the representative duties and quaification guidelines for the position of Firefighter to more acourately reflect the duties and qualifications of the Classification. Therefore, staff requests thatthe City Council adopt the class specication for the position of Firefighter. Recommended Action: City Council adopt the lass specification for the position of7. 18, ORDINANCES. 19, 4018 Ficefighter as described in the Interim Director of Human Resource’s Apri 8, 2018 report ‘on fie inthe offoe of the City Clerk. (M2M 18-53) PERSONNEL ACTIONS - F2M18.2 Recommended Action: City Councl rai the actions ofthe City Manager set forth In that certain Personnel Actions document dated April 8, 2018, showing the various opoiniments, dasaifcations, salary changes, ee, since the last Gity Council moctig. DEMANDS - F218 Recommended Action: City Council approve as submited Final Check List (191180 thru 191333) in the amount of $693,980.82 for the period ending March 8, 2018, Schadule of Wire Transfers in the amount of $1,474,126 67 for the week ending February 23, 2018, Schedule of Wire Transfers in the amount of $2,257,645.81 for the ‘week ending March 2, 2018, Schedule of Wire Transfers in the amount of $561,492.99 {or the week ending March 8, 2018 and Schedule of Wire Transfers in the amount of $51,633,328 26 for the week ending March 16, 2018: and, Final Chock List (181334 thru 491525) in the amount of $3,074,401 62 forthe period encing March 28, 2018 ECOND READING ADOPTION OF AN ORDINANCE FOR A REVISION TO COMMERCIAL PLANNED DEVELOPMENT PERMIT CP-99-11 FOR AN AMENDMENT TO THE DEVELOPMENT AGREEMENT WITH CAMDEN GROUP, LTD. FOR THE MODIFICATION OF AN EXISTING FREESTANDING SIGN LOCATED AT 333 EAST MAIN STREET - F87- 838, F2M18-28, O2M18-4734 Staff requests that the City Council consider second reading and adoption of an ordinance approving a Revision to Commercial Planned Development Permit CP-93-11 for an Amendment to the Development Agreement by and between the Cy of Alhambra ‘and Camden Group, Ltd for the modification of an exssting freestanding sign located Waithin an existing shopping center located in the East Main Commercial zone. The shopping center is subject to @ Development Agreement by and between the City of ‘Alhambra and Camden Group, Lid, The Development Agreement was adopted by Ordinance No, 093-4246 on June 14, 1983 and conveys to the developer and their successors certain rights, including but nat limited to, project scope of development, Project development schedule, permitted land uses, and sigh design. Currently, the Shopping center has a 6-foot high freestanding monument sign and another 20-oot high ‘reestanding pylon sign located along the Main Steet frontage. The 6-foot high monument sign is forthe Aby's Restaurant and the 20-feot high pylon sign, pursuant to the Development Agreement, is only allowed to carry the names of the two anchor tenants (98 Ranch Market and Auto Club of Southern Calfomia) and not more than two fddtional tenants of the shopping center may be placed. The Amendment to the Development Agreement wil remove the limitation that alows no more than four tenant names, and wil allow for any oral nants fo be able to place thelr names on the 20-foot20. a. 4048 high feeestanding pylon sign, This Amendment wil remain in effect throughout the life of the Agreement (through December 31, 2043) unless replaced by subsequent ‘Amendments, Recommended Action: City Councl direct the City Atlomey to give second reading by title only to the folowing ordinance ented: Ordinance No. ©2M18-4734: An Ordinance of the Alhambra City Council approving a revision to Commercial Planned Development Permt CP-03-11 for an. amendment to the Development ‘Agreement with Camden Group, Lid. for the modification of an existing freestanding sign located at 333 East Main Steet after which the Counel, by mation, may adopt Ordinance No, O2M 18-4734, ORDINANCE AMENDING THE ALHAMBRA MUNICIPAL CODE TO ALLOW DOGS ON LEASHES IN CERTAIN AREAS OF CITY PARKS AND TO REQUIRE ANY PERSON WITH A DOG IN PARKS TO REMOVE ANY WASTE DEPOSITED BY THE DOG -F2M18-30, 02M18-4733 Staff requests thal the City Counc consider second reading and adoption of an ‘ordinance amending the Alhambra Municipal Code to alow dogs on leashes in certain areas oF City parks and to require any person with a dog in parks to remove any waste ‘deposited by their dog. The proposed ordinance would require a dog to be on @ leash that is nat longer than sb< feet, and with the dog under the full contol of ts owner. While this ordinance would allow dogs in parks on leash, dogs would sill be prohibited from being in any lake, pool, enclosed bal field, tennis court, basketball court, gymnasium, playground, or onthe golf caurse, Furthermore, this ordinance would make it unlawil for ' dog's owner or custodian to fall to immediately remove and properly dispose of any ‘waste oF fecal matter deposited by a dog in the person's possession. Recommended Action: City Council direc the Cty Attomey to give second reading by tlle only to te folowing ordinance entiled Ordinance No. 02648-4738: An Ordinance af the City Council of the Cily of Alhambra, California, amending Section 14.04.030 of the Alhambra Municipal Code to allow dogs on leashes in certain, ‘areas of City parks and to require any person with @ dog in parks to remove any waste deposied by the dog after which the Counc by motion, may adopt Ordinance No, O2M18-4733, ORDINANCE PERTAINING TO SALARY AND BENEFITS FOR EXECUTIVE MANAGEMENT AND CONFIDENTIAL EMPLOYEES FOR FISCAL YEARS 2017-2018, AND 2018-2019 ~ F2M18-2, O2M18-4732 Staff requests that the City Council consider second reading and adoption of an Ordinance amending Ordinance No, O2Mt7-4718 pertaining to salary and benefts for 0Executive Management and Confidential Employee Classes for fiscal years 2017-2018 and 2018-2018. On August 14, 2017, City Council approved Ordinance O2Mt7-47 18 for ‘the Executive Management Team, Confidential Non-Depatment Heads, Confidential Professional ‘taf, and Confidential Mid-Managers. Subsequent to adoption, staff tealized certain errors in the language of O2Mt7-4718 and elements that were inadvertently omitted. The Ordinance before the City Council this evening, O2M17-4732 simply cortects these errors and omissions to faciitate implementation, There is no ‘change to any salaries or benef in the proposed Orcinance O2M18-4722. Recommended Action: City Council direct the City Attorney to give second reading by tite only tothe fllowing ordinance ented: ‘Ordinance No. 02818-4732: An Ordinance of the Alhambra City Council establishing salary and benefits for all Executive Team Members and Confdental Employees for fiscal years 2017-2018 and 2018-2019 and amending Ordinance No. O2M17-4718. sfter which the Counel,by mation, may adopt Ordinance No. O2M18-4732, ORAL COMMUNICATIONS. TATION - § MINUTES) CCtizens wishing to address the Counell on any matter which is within the subject matter Jurisdiction of the City Council nat on the Agenda may do so at this time, Please state your rhame and address clearly forthe record, Pease note that while the City Council values your comments, pursuant to the Brown Ad, the City Counal cannot take action unless the matter appears as an item on a forthcoming agenda, COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2mt Each Councilmember at hisiher discretion may address the Council and public on matters of ‘genera information andlor concern inluding announcements and future agenda items. ADJOURNMENT: There being no further business for the Council to transac, the Mayor, with the consent of the City Council, shall adjoum their meeting to 8:00 a.m. on Thursday, April 19, 2098, in Ruth C. Reese Hall (Community Room) at the Alhambra Civic Cent LUbraty, 107 South First Street, AUhamora, Calfomia forthe purpose of meting to discuss and Update the Cis Strategie Pan, (Notice No. NZM18-37), NOTICE Agend Items: Copies ofthe statt reports or other writen documentation relating tothe items listed on this agenda are on file with the City Clerk in Alhambra City Hall located at 111 South Fist Street, Anambra, Caiforia, and are available for inspection during regular office hours, Monday through Friday from 8:00 am, to 5:00 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please vist the Citys website at 418ww ctyofalhambra.ora and you will be able to submit your email address on the homepage to the subscriplion service, Pursuant to Government Code Section 54957 5(b), materials related to agenda items for regular meetings ofthe Alhambra City Councl that are distributed less than 72 hours prior to that meeting, wil be made avaiable for pubic inspection at the Alhambra City Clerk's Office. Broadeast of Meeting: / lve video stream of each Council meeting s availabe through the Citys website, The regular meetings of the Alhambra Clty Counc are recorded and are broadcast on Chatter Chinas 3 and 182 at 7.30 pm. on Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public on the City of Alhambra’s website, atthe Alnambra Public Library and, upon appointment, inthe Ofice ofthe City Clerk Americans with Disabilities Act: if you require special assistance to participate in any City ‘meeting (including assisted listening devices), please contact the City Clerk's Office (626) 570- ‘5090. Notication of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements fo ensure accessibily to tis meeting LAUREN MYLES, CMC. CTY CLERK 4948HEREBY CONGRATULATES THE ‘jj, +2018 ALHAMBRA POLICE DEPARTMENT | BAKER TO VEGAS RELAY TEAM THE ALHAMBRA CITY COUNGL, ON BEHALF OF THE cITZENS OF ALHAMBRA, HEREBY CONGRATULATES THE RUNNERS/ALTERNATE RUNNERS AND TEAM CAPTANS OF THE 2018\ALMAMORA POLICE aad WEATHER CONDITIONS—COMPLETING THE RACE IN 16 HOURS AND 26 DEPARTMENT BAKER TO VEGAS RELAY TEAM FOR THEIR PARTICIPATION MINUTES. PRESENTED BY IN THE 120-MILE RELAY RACE AND PLACING SECOND IN ALHAMBRA’S DIVISION, EACH OF THE TEAM’S RUNNERS DESERVE RECOGNITION FOR ‘THEIR DETERMINATION TO OVERCOME HARSH DESERT TERRAIN AND ‘THE ALHAMBRA CITY COUNCIL MAYOR STEPHEN SHAM VICE MAYOR JEFFREY MALONEY COUNCILMEMBERS: LUIS AYALA BARBARA A. MESSINA DAVID MEA ISSUED THIS 9° DAY OF APRIL, 2018 snot tem SHAMCity of Alhambra HEREBY CONGRATULATES THE BAKER TO VEGAS RELAY TEAM - SUPPORT STAFF THE ALHAMBRA CITY COUNCIL, ON BEHALF OF THE CITIZENS OF ALHAMBRA, HEREBY CONGRATULATES THE SUPPORT TEAM OF THE 2018 ALHAMBRA POLICE DEPARTMENT BAKER TO VEGAS RELAY TEAM FOR ‘THEIR PARTICIPATION IN THE 120-MILE RELAY RACE. EACH MEMBER OF ‘THE TEAM DESERVES RECOGNITION FOR SUPPORTING THE RUNNER'S IN THIS DIFFICULT 120-MILE RELAY RACE. WITHOUT THEIR VITAL SUPPORT, THE TEAM WOULD NOT HAVE FINISHED IN SECOND PLACE IN ALHAMBRA’S DIVISION. PRESENTED BY ‘THE ALHAMBRA CITY COUNCIL MAYOR STEPHEN SHAM VICE MAYOR JEFFREY MALONEY ‘COUNCILMEMBERS: LUIS AYALA BARBARA A. MESSINA, DAVID MEA ISSUED THIS 9® DAY OF APRIL, 2018 Te STEPHEN SHAMCity of Alhambra WHEREAS, organ, tissue, marrow and blood donation are life-giving acts recognized worldwide as expressions of compassion to those in need; WHEREAS, more than 114,000 individuals nationwide and 21,000 in California are currently on the national organ transplant waiting list; WHEREAS, every 90 minutes one person dies while waiting due to the shortage of donated organs; WHEREAS, a single individual's donation of the heart, lungs, liver, Kidneys, pancreas and small intestine can save up to eight lives; donation of tissue can save and heal the lives of up to 75 others; and a single blood donation ean help three people in need; WHEREAS, millions of lives each year are saved and healed by donors of organs, tissues, marrow and blood; WHEREAS the spirit of giving and decision to donate are not restricted by age or medical condition; NOW, THEREFORE, BE IT RESOLVED that in recognition of National Donate Life Month, the month of April 2018 is hereby proclaimed ‘“DMV/Donate Life California Month” in the City of Alhambra, and the City Council encourages all Californians to check “YES!” when applying for or renewing their driver's conse or LD. card, or by signing up at eLIFEcalifornia.org or www.doneVIDAcallfornia.org Prosonted this 9 day of April, 2018, ‘STEPHEN SHAN, MAYORHEREBY COMMENDS ROY ROSELL THE ALHAMBRA CITY COUNCIL, ON BEHALF OF THE CITIZENS OF ALHAMBRA, HEREBY COMMENDS ROY ROSELL, UPON THE PUBLICATION ‘OF HIS BOOK, “SCARED SPEECHLESS.” MR. ROSELL HAS CONQUERED HIS. ‘OWN FEARS AND ANXIETIES AND HAS GONE ON TO SHARE HIS STORY TO INSPIRE OTHERS. THROUGH DETERMINATION AND COURAGE, MR. ROSELL HAS SHOWN OTHERS HOW TO OVERCOME GLOSSOPHOBIA, THE FEAR OF PUBLIC SPEAKING. THE CITY OF ALHAMBRA WISHES MR. ROSELL CONTINUED SUCCESS AND THANKS HIM FOR HELPING OTHERS DISCOVER ‘THEIR OWN INNER STRENGTH. PRESENTED oY THE ALHAMBRA CITY COUNCIL MAYOR STEPHEN SHAM 'VICE MAYOR JEFFREY K, MALONEY COUNCILMEMBERS: LUISAVALA BARBARA A.MESSINA —DAVIDMEJIA 'SSUED THIS 9" DAY OF APRIL, 2018, AGENDA ITEM NO, _2tm no, 1 g CITY OF ALHAMBRA en "AGENDA REPORT ‘Abe CITYMANAGER APPROVAL: _| Date: April9, 2018 To: Honorable Mayor and Members ofthe City Council AUTIED AY: chisohur Pason Drea Conmunty Savin AP SUBJECT: AUTHORIZATION TO CIRCULATE A REQUEST FOR PROPOSALS FOR LANDSCAPE MAINTENANCE SERVICES FOR VARIOUS CITY PROPERTIES. RECOMMENDATION: Its recommended that the City Council authorize staff to circulate a Request for Proposals to prospective contractors to provide landscape maintenance services for various iy properties, wth proposals due by 4:30pm on May 8, 2018; and direct staff to undertake the steps necessary to finalize Councits action, FAGTS: 1, The Ciy of Alhambra contracts with Midori Gardens fo ts landscape maintenance services. ‘The current contract, C2M7-38, expires on June 30, 2016. 2. The Request for Proposals will be released on April 16, 2018. There will be @ non- mandatory pre-proposal meeting on Apri 24, 2018. Proposals are due to the Community Services Department in City Hall by 4:30pm on May 8, 2018. FINANCIAL ANALYSt Funding for these services are budgeted and incurred by the Departments receiving services. ATTACHMENTS: Nonettamtio._9 CITY OF ALHAMBRA ‘AGENDA REPORT CITY MANAGER APPROVAL DATE: Apri 9, 2018 To: Honorable Mayor and Memibers ofthe City Counc SUBMITTED BY: _Chvistopher M. Paulson. Director of Community Services. ‘Michael Macias, Deputy Director of Community Services SUBJECT AUTHORIZE STAFF TO CIRCULATE ANOTICE INVITING BIDS FOR THE ALHAMBRA PARK FITNESS COURT SITE PREPARATION & INSTALLATION PROJECT RECOMM It is recommended that the City Council authorize staff to circulate @ Notice Inviting Bids to ‘rospective contractors fo the Alhambra Park Fitness Cour Site Preparation & Installation Project and direct staff to undertake the steps necessary to finalize Council's action, FACTS: 4. On February 26, 2018, the City Council approved the agreement with the National Fitness ‘Campaign to buld a Fitness Court at Alhambra Park, 2. Specifications and bid documentation have now been completed for the Alhambra Park Fess Court Site Preparation & Installation Project 3. Bids are due no later than 10:20 AM on Thursday, April 26, 2018 inthe office ofthe City Clerk, and willbe opened at 11:00 AM that same day. FINANCIAL ANALYSIS: Funding for this project has been made avaliable in account $10.60.6130.81713. ATTACHMENTS: NoneSe CITY OF ALHAMBRA ‘Alhambra ‘AGENDA REPORT CITY MANAGER APPROVAL: e part April 9, 2018 To: Honorable Mayor and Members ofthe City Counci SUBMITTED BY: — Martin W. Ray, Director of Utes > Dennis Ahlen, Deputy Director of Utitios SUBJECT: AWARD OF CONTRACT- ENGINEERING DESIGN SERVICES FOR ‘THE SEWER LIFT STATION #4 AND FORCE MAIN REPLACEMENT PROJECT RECOMMENDATION: Iti recommended that the Cty Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhamra and Civites Engineering Inc., for the Engineering Design Services for the Lif Station #4 and Force Main Replacement Project inthe amount not to exceed $349,649.00, and direct staff to undertake the steps necessary to finalize Council's action. FACTS: 4. The Consent Judgement entered into with the Regional Water Quality Board dated December 14, 2015, states the City shall replace five specific Sewer Lif Stations. by December 31,'2020. Li Station #3 has been replaced. Lift Station #2 is under construction. Li Station #7 has been awarded and wll begin construction as soon as all ofthe contracts ‘are in place, Lift Station #4 isthe fourth project to be completed to be remain compliant with the Judgement. 2. On November 11, 2017, the City Council approved the distrbution of a Request for Proposals RFP2M17-11 for the Engineering Design Services for the Lit Station #4 and Force Main Replacement Project. There were six proposals received forthe projec. viewed the proposals, based on qualifications, experience, reputation, jenese, availablity and cost. Civitec Engineering Inc. was selected as the most responsive fem, FINANCIAL ANALYSIS: The funding for the design of this project is avallable In the FY 2017/2018 Budget, account number 404 80,888 1.91820. ENVIRONMENTAL REVIEW: ‘The proposed Project isa project subject to CEQA. taf has reviewed the proposed project and has determined that itis categorically exempt from CEQA pursuant to CEQA Guidelines Section 11530": (b) Existing facilities of both investor and pubily-owned utes used to provide electric power, natural gas, sewerage, or other public uly services.i tem No. _7 = CITY OF ALHAMBRA “Alhambra A REPORT. CITY MANAGER APPROVAL: part Aprilg, 2018 To: Honorable Mayor and Members ofthe City Council SUBMITTED BY: — Martin W. Ray, Director of Utites Dennis Alen, Deputy Director of Utities SUBJECT: AWARD OF GONTRACI- GLENDON WAY SEWER REPLACEMENT PROJECT RECOMMENDATION: It i recommended that the Cy Council approve a contrac, subject to final language approval by the City Manager and City Attomey, by and between the City of Alhambra and Ramona In. {or the Glendon Way Sewer Replacement Project in the amount not to exceed $2,514,700.00, and direet staff to undertake the steps necessary to finalize Council's action, FACTS: 4. ‘The Consent Judgement entered into with the Regional Water Qualty Board dated December 14, 2076, states that the City shall complete seven specific capital projects Identified in the Sewer Rehabiltation Pian by December 31, 2020. Projects one and two have been completed; ths isthe third project. 2. On December 11, 2017, the Cy Council approved the distribution of a Notice Inviting Bids N2M17-149 for the Glendon Way Sewer Replacement Project. Bids were opened by the City Clerk on March 15, 2018, Ten bids were received forthe project, which ranged from §2,514,700.00 to $3,997,250.00. Ramona Inc. submitted the lowest qualified bid at $2,514,700.00. 3, Staff has reviewed ther bid and found it to be in full compliance and conformance with the project specications. FINANCIAL ANALYSIS: ‘The funding for this project in included in the fiscal year 2017/18 budget, account number 404,80 868191519, Sewer Replacement Glendon Way. ENVIRONMENTAL REVIEW: ‘The proposed Project isa project subject to CEQA. Staff has reviewed the proposed project and has determined that iis eategoricaly exempt from CEQA pursuant to CEQA Guidelines Section 41830": (b) Existing facies of bath investor and publily-owned ulites used to provide electric power, natural gas, sewerage, or ther public uly services, ATTACHMENTS: NoneCITY MANAGER APPROVAL: DATE: To: ‘Alicea Item No. CITY OF ALHAMBRA "AGENDA REPORT \e Apri'9, 2018 Honorable Mayor and City Coucilmembers SUBMITTED BY: Marc Castagnola, AICP, Director of Development Services Vanessa Reynos0, Deputy Director of Development Services| Paul Lam, Principal Planner APPROVAL OF TRACT MAP NO. 74394 FOR THE SUBDIVISION OF TWO EXISTING PARCELS INTO FOUR NEW PARGELS TO DEVELOP A 10, 13, 30+, AND 26-UNIT CONDOMINIUM SUBDIVISION ON EACH PARCEL FOR THE PROPERTY LOCATED AT 616 AND 700 NORTH STONEMAN AVENUE RECOMMENDATION: tis recommended thatthe City Counei: 1 Find and determine thatthe project wll not violate ary ofthe provisions of Sections 66473.5, 68474, 166474 1 and 664746 of the Subdivision Map Act ofthe State of California relating to findings for approval ‘Approve Tract Map No. 74394 forthe subdivision of two existing parcels into four new parcels to develop a 10-13, 0-, and 26-unit condominium subdivision on each parcel forthe property located ft 616 and 700 Noth Stoneman Avenue, ‘Authorize the City Clerk to endorse on the face of the Map withthe certificate which embodies the ‘approval of said map. FACTS 1 ‘On March 20, 2017, the Ptanning Commission adopted Resolution 17-13 aporoving Tentative Tract ‘Map No. 74994. ‘The project is @ subdhiion of two existing parcels located at 616 and 700 North ‘Stoneman Avenue into four new parcels for purposes of constructing @ condominium development on faach paral ‘The four newparcels will have lot sizes of 20,904, 21 455, 48,909, and 41,908 square feet, and each ‘of the new parcels will be developed with 10, 13, 30, and 26 condominium unt, respectively. All conditions of approval of Tentative Tract Map 74394 have been met. (On Maren 5, 2018, the Cty Engineer signed Tract Map 74394 and recommended recordation of theENVIRONMENTAL REVIEW: None FINANGIAL ANALYSIS: None ATTACHMENT: 4. Tract Map 74304ATTACHMENT 1 TRACT NO. 74394 tows)TRACT NO: 74394temo, é crryor unaware Ree CITY MANAGER APPROVAL: Q re: Her aad Nenbs the Gy Come SUBMITTED BY: Christopher M, Paulson, Communty Services Drector, ‘SUBJECT: NOTICE OF COMPLETION - ALMANSOR PARK IMPROVEMENT PROJECT - C2M17-51 RECOMMENDATIOr Itis recommended thatthe City Council accept the work of Los Angeles Engineering, Inc. for the ‘Almansor Park Improvement Project in the amount of $1,913,762.52 as complete. Further, tis, ‘recommended that the City Clerk be directed to fle a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5 percent retention 35 days from the date of recordation ifno liens are filed; and direct staff to undertake the steps necessary to finalize Council's action, BACKGROUND: (On August 14, 2017, the City Council awarded contract C2M17-61 to Los Angeles Engineering, Inc. in the amount of $1,755, 944,00 forthe Almansor Park Improvement Project. During the course of the project, several unexpected issues arose that required Cty staff the construction manager, and the contractor to redesign certain elements and make changes as necessary to keep the project moving. As a resull, a total of eight change orders were submitted by the contractor to the total of $157,818.52, which increased the otal amount of the contract to $1,913,762.52. This project has been inspected by staff and all work has been completed in accordance with the City’s requirements and specications. As such, it would be appropriate forthe City Council, to accept this project as complet. FINANGIAL ANALYSIS Funding fr this project has been made available in Community Development Block Grant fund ‘account 251.12.1252.91620, ATTACHMENT: Nonetem No._!0 CITY OF ALHAMBRA Is a T tone ‘AGENDA REPOR CITY MANAGER APPROVAL: DATE: April9, 2018 To: Honorable Mayor and Members ofthe City Council SUBMITTED BY: Brad MeKinney, Assistant Cily Manaus ‘SUBJECT: STATION HOMELESS SERVICES, APPROVE AN AMENDMENT TO THE AGREEMENT WITH UNION. It recommended that the City Council approve an Amendment to the Agreement with Union Station Homeless Services, subject to final language approval by the City Manager and Cily ‘Alomey, inthe amount of $250,000 for homeless cutreach, case management, and crisis housing services through June 20, 2019, and direct staff to undertake the steps necessary to finalize Counci's action. BACKGROUN! 4. January 15, 2017, contract C2M 16-64 was executed with Union Station Homeless Services (USHS) and inckided an intial allocation of $200,000 of Community Development Block Grant (CDBG) funding for a Homeless Outreach Services Program, 2. Under the current contract, USHS has been offering street outreach services to homeless ‘Alhambra individuals, reserved beds in their Pasadena shelter andlor offers motel vouchers in order to provide them with housing options while USHS coordinates referrals to mecical ‘care, mental health services, substance abuse treatment, legal aid, contacts family ‘members, and aligns resources wih over forty (40) ether non-profit, County, and Federal (ie. Veterans Affairs) agencies in order to achieve housing placement for Alhambra residents experiencing homelessness, 3. ‘Since the program launched in January 2017, USHS has outreached to 61 individuals, provided ersis housing to 28, and permanently housed Gindividuals. The HOME (Homeless Outreach and Mental Evaluation) Team continues to work with USHS, the Police apartment, | County Deparment of Mental Heath Alhambra Unified School Distt. the YMCA, California Highway Patrol, LAHSA, and multiple other sevice agencies to provide the ‘most comprehensive outreach possible. 4, ‘State iw allows the Cty to annually allocate up to $260,000 of Housing Successor Agency Funds for homeless services, An Amendment to the Agreement with USHS will provide an ‘adaitional $250,000 to continue outreach services, case management, and crisis housing ‘options to the City’s homeless population until June 30, 2019 utiizing Housing Successor ‘Agency Funds when the CDBG funds have been exhausted,FINANCIAL ANALYSIS: Funding is avaiable in Housing Successor Agency acct 295 40 4900,91624- Homeless OutreachAMENDMENT TO AGREEMENT FOR HOMELESS OUTREACH, CASE MANAGEMENT, AND CRISIS HOUSING SERVICES Contract No. C2M16-64 THIS AMENDMENT TO AGREEMENT is made and entered into effective as ofthe 1" day of Apri 2018, by and between the CITY OF ALHAMBRA, a municipal corporation, located in the County of Los Angeles, Sate of Calforia, hereinafter referred to as CITY and Union Station Homeless Services, a California non-proft public benelt corporation, 826 E. Orange Grove Blvd, Pasadena (CA 91108 hereinafter referred fo as SUB-RECIPIENT. WITNESSETH: ‘This Amendment to Agreement is made and entered into with respect tothe folowing facts: (@) _Thaton January 15, 2017, the parties hereto entered into an Agreement (hereinafter called the AGREEMENT) for certain homeless outreach, case management, and csis housing services; and, (©) That on Apr 1, 2018 staff would the SUB-RECIPIENT to perform adaitional homeless outreach, case management, and crisis housing services and extend the date of services through June 30, 2019 ina fst amendment to the contract. NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: 2, Section I of sald AGREEMENT, dated January 15, 2017, is hereby amended to include ‘SUB-RECIPIENT performing additional nameless outreach, case management, and crisis housing services and allocating up to $250,000 of Housing Successor Agency Funds to Continue services aftr the inal CDBG funding has been expended. Section Il of said AGREEMENT, dated January 15, 207, is hereby amended to include extending the date of services of SUB-RECIPIENT through June 30, 2018, Except as provided herain all of the term and conditions of said AGREEMENT, dated cffective as of January 16, 2017, shall continue in ful force and effect. IN WITNESS WHEREOF, the parts hereto have caused this AGREEMENT to be executed on the 1 day of Apr 2018, by their respective officers duly authorized in that behat. Signatures next pageCITY OF ALHAMBRA, a Municipal Corporation ATTEST. By ‘STEPHEN SHAN, Mayor TAUREN MYLES, Gly Glee By HOWARD KAHN APPROVED AS TO FORM: UNION STATION HOMELESS SERVICES JOSEPH M, MONTES, Cily Attorneyttem No. _| CITY OF ALHAMBRA, "AGENDA REPORT CITY MANAGER APPROVAL: bar pn, 2018 To: Honorable Mayr ar Members fhe ly Count SUBMITTEDBY: Mary Cheer Ofectorot Punic wort ‘SUBJECT: FY2018/2019 PROJECT IDENTIFICATION FOR THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (S81 BEALL) RECOMMENDATION: It is recommended that the City Council adopt a Resolution adopting FY2018/2019 lst of projects funded by SB", the Read Repair and Accountabilly Act; and drect staf to undertake the steps necessary to finalize Councils action. BACKGROUND: Road Maintenance and Rehabilitation Account (RMRA), SB 1 Beal ‘The Road Repair and Accountabilty Act of 2017 (SB1 Beall is a significant new investment in California's transportation systems of about $5.2 billon per year. The Act increases per gallon fuel excise taxes, diesel fuel sales taxes and vehicle registration taxes, stabilzes the problematic price-based fuel tax rates and provides for iflationary adjustments fo rates in future ‘years. The Act will more than double local streets and road funds allocated through the Highway Users Tax Account, allacating funds from new taxes through a new "Road Maintenance and Rehabiltation Account (RMRA) Pursuant to Streets and Highways Code Section 2030, RMRA local streets and roads allocations must be used fo projects that include, but are not limited to, the folowing: + Road maintenance and rehabiltation + Safety projects + Railroad grade separations + Trafic control devices * Complete street components, including active transportation purposes, pedestrian and bioyele safety projects, transit facilities, and drainage and storm-water capture projects in conjunction wth any other allowable project. RMRA funds may also be used to satisfy a match requirement in order to obtain state or federal nds for eligible projects. Spending Plans and Reports: RMRA ‘The Road Repair and Accountability Act stipulates that, prior to receiving RMRA funds ina fiscal year, a ity oF county must submit tothe Calfomia Transportation Commission (CTC) a projectlist pursuant to an adopted resolution, The list must include for each project: description, location, schedule, useful Ife. [Streets and Highways Code Sec 2034(a)} due by May 1, 2018, ‘Staffs proposing the following project for FY2018/2019 funding: EY 2018/2019 RMIRA Street Rehabilitation Project East End Granada Granada ‘mans Norwood ‘South End Nowood oss. Nowood Ross vale Nowoos Norwood Ross E1Molino Nonwood oss Valencia Nonwood oss Granada North End Glendon Granada Glendon Ross Cordova Norwood Ross Hidalgo Norwood Ross Glendon ity Limits New Glendon New Geanada Glendon Granada ‘Chapel Glendon Chapel Gala ‘Market Valle Cameta Camelia New Market ‘camel Market ‘Amansor Norwood Cy Limits New Norwood New EiMoino Norwood E1Moine Hidalgo Norwood Hidalgo Serra Vista Norwood Sle Vista carters Violeta New eas Violeta vege Aimansoe Siorra Vista aley ‘tendon Slotra Vista {Glendon Ramona Chapel Valley Nowood “Tris information Is‘chapel Norwood Ramona ‘Stoneman Valley ‘Glendon ‘Stoneman, Glendon Ramona Monter Valey Glendon Monterey enon Ramona ‘Almansor Valley Camelia Almansor Camelia Norwood ‘Almansor Nerwood GGlengon ‘Almansor Glendon Ramona Ramona Stoneman ‘Almansor FISCAL IMPACT: itis anticipated thatthe City wil receive $1,443,431.00 from the RMRA Fund for FY 2018/2019. Staff as. proposed that those funds be used towards the FY2018/2019 RMRA Str Rehobiliation Project as oulined above. These funds have been budgeted in the F¥2018/2019 Budget and Capital Improvement Plan, ATTACHMENT: Resolution R2M16-8RESOLUTION NO. R2M18-8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALHAMBRA, CALIFORNIA ADOPTING THE FISCAL YEAR 2018-2019 LIST OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT WHEREAS, Senate Bill 1 (SB 1}, the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legslature and Signed into law by the Governor in Apri 2017 in order to address the significant multi-modal transportation funding shoals statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that wil ensure the residents of Alhambra are aware ofthe projects proposed for funding in our community and ‘hich projects have been completed each fiscal year, and WHEREAS, all jurscitions must include a lst of all projects proposed to receive funding from the Road Maintenance and Rehabiltation Account (RMRA), created by SB 1, in thelr Budget, which must Include a description and the location of each proposed projec, a proposed schedule for the projects completion, and the estimated useful life of the Improvement, and WHEREAS, the City of Alhambra, will receive and estimated $1,449,491.00 in RMRA funding in Fiscal Year 2018-19 from SB 1; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project lit to engure revenues are being used on the most high-procty and cost-effective projects that also meet the communities priorites for transportation investment; and WHEREAS, the funding from $B 1 wil help he City maintain and rehabiltate streets, roads, bridges, add active transportation infrastructure treoughout the City this year and siilar projec into the future; and WHEREAS, the 2016 Califomia Statewide Local Streets and Roads Needs Assessment ‘ound that the City's streets and roads are in an good condition and this revenue will help Us increase the overall quality of our road system and over the next decade will bring our streets ‘and roads into excelent condition; and WHEREAS, ifthe Legislature and Governor fall to act, city streets and county roads Would have continued to deteriorate, having many and varied negative impacts on our community; and WHEREAS, cties and counties own and operate more than 81 percent of streets and roads in Caiferia, and fom the moment we open our front door to dive to work, bike to schoo, for walk to the bus stalion, people are dependent upon a safe, reliable local transportation retwork; and WHEREAS, modernizing the local street and road system provides wellpaying ‘construction jobs and boosts local economies; andWHEREAS, police, fre, and emergency medical services all ned sae reliable roads to react quickly to emergency calls and a few minutes of delay can be a matter of lfe and death; and WHEREAS, maintaining and preserving the local street and road system in good ‘condition will reduce drive times and trafic congestion, improve bicycle safety, and make the pedestrian experience eafer and more appealing, which leads to reduce vehicle emissions helping the State achieve its ar quality and greenhouse gas emissions reductions goals; and WHEREAS. the $B 1 project lst and overall investment in our local streets and roads Infrastructure wth a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefts statewide. NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the Alhambra City Council, State of California, as follows: Section 1. The foregoing recitals are true and correc. Section 2. The following project is planned to be funded with Road Maintenance and Rehabiltaion Account revenues for fiscal year 2018-2018: EY 2018/2019 RMIRA Street Rehabilitation Project East End Grenada Granada ‘Aimansor Norwood South Ené Norwood Ross Norwood Ross Valley Nowood Noswood Ross Nowood Ross Nowwood Ross North Ena Glendon ‘Glendon Roos Norwood Ross Norwood oss, Cty Limits New New Granada Granada ‘chapel ‘chapel GalaMarket Valle Camelia Camelia Now Manet Camelia Market ‘Almansor Norwood Coy Lite New Norwood. New E1Molng Norwood E1Moine ideiga Norwood, Hissigo ‘Siera Vista Norwood. Sioa Vita Garfield Violeta New Vega Violeta Vega Aansor ‘Siorra Vista Vale Glendon ‘Siorra Vista Cendon Ramona ‘chapel val Nowoos Chapel Norwood Ramona Stoneman vale Glendon Stoneman ‘clendon Ramona Monterey Valley ‘Glendon Monterey Glendon Ramona ‘Almansor vate Camelia ‘Almansor Camelia Norwood ‘Almansor Norwood ienson ‘Almansor Glendon Ramona Ramona Stoneman Almansor Said Project will cold mil and overlay each street with rubberized asphalt Ruboerized asphalt uses crumbled recycled tres in its mix and it reduces noise PASSED, APPROVED AND ADOPTED by the City of Alhambra, State of California this 8" day (of Apri 2018, by the folowing vote to wit ‘STEPHEN SHAM, MayorATTEST: TAUREN MYLES, Gil Clerk I HEREBY CERTIFY thatthe above and foregoing resolution was duly passed and adopted by the Alhambra City Council at ite regular meeting hels on the & day of Apri, 2018, by the following vote, to wit AYES: NOES: ABSENT: —TADRENTIVLES, Ci Crank12 rr See eerrrerara = fafa anes era of be ly Co a en ee ‘COMMUNITY OUTREACH RECOMMENDATION: Itis recommenced thatthe City Council approve contract, subjactto final language approval bythe ‘Gily Manager and Cy Altorney, by and between the City of Alhambra and. Comerstone Communications, in an amount not to exceed $7,500.00 per month from May 1, 2018 through June 30, 2019, to conduct communiy outreach, and direct staff to undertake the steps necessary to finalize Counei's action, BACKGROUN. Comerstone Communications has extensive municipal outreach experience including work withthe cies of San Gabriel, Covina, Irvine, Anaheim, and Tustn, among others. Comerstone implements tm of public elatons strategies, including social media, marketing and using traditional media, Diutlts, to generate awareness and strengthen resident customer service. Comerstone has worked with Management Services staff to create City news website (uw alnambrseitynevs.or),highighting Cty events and achievements withthe intent of keeping residents better informed. At the time ofthis report, Cornerstone has writen 50 articles spanning public safety, receation, City intiatives and echievernents, Alhambra history, and more, Some ofthe Stiles have recaived as many as 1,104 views. Moving forward, the Cy would lke to create @ monthly e-mail newsletter for residents and continue to span opportunities to engage the ‘community. FINANCIAL ANALYSIS: “The funding for his contracts incuded in account number 104 19 1240 62410 ATTACHMENTS: Nonetom No, _|% CITY OF ALHAMBRA ‘Alhambra ‘AGENDA REPORT CITY MANAGER APPROVAL: DaTE: ‘Api 9,201 To: Honorable Mayor and Members ofthe City Counc SUBMITED: May Chaves, rer Pi Wo suBJECT: Partial Summary Vacation of the Alloyway Betwoon 1 and 15 West Hellman Avenue, Alhambra, California RECOMMENDATION It is recommended that the City Council adopt @ Resolution ordering the partial Summary Vacation of the alleyway between 1 and 15 West Hellman Avenue, Alhambra, Calfomia; and lect staf to undertake the steps necessary to finalize Counci's action. BACKGROUND: (On April 17, 2017, the Alhambra Cty Planning Commission approved Commercial Planned Development Permit CP-16-9, Variance V-16-18 and V-16-19, and Tentative Parcel Tract TT 74273 to demolish an existing one-story medical office bulding and to construct a three-story ‘medical office builing with subterranean parking at 1 and 15 W. Hellman Avenue, Alhambra, Calforia 91803. As part of the development, the applicant is requesting the Cly vacate @ partion of the existing alleyway which bisecs the project sit, so the applicant can construct a subterranean parking lot that runs beneath the existing alleyway. The alleyway is located ihambra, Calfornia 91803, The applicant proposes the City vacate approximately ninety-seven (97.49) feet ofthe alleyway starting at W. Helman ‘Avenue. The portion proposed to be vacated is described and depicted in Exhibh'"A". Once the applicant has constructed the subterranean parking lo, the applicant wll reconstruct the alley as. depicted in ExhBit “B”.The applicant will then decicate an easement for public use to allow Vehicular and pedestrian traffic across the vacated alleyway to allow thru-traffic to connect with the remaining alleyway for continued alley use (Exhibit A"). EISCAL IMPACT: None. ATTACHMENT: Resolution R2M18-9RESOLUTION NO. R2M18-9 A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF ALHAMBRA ORDERING THE PARTIAL SUMMARY VACATION OF THE ALLEYWAY BETWEEN 1 AND IS W. HELLMAN AVENUE, ALHAMBRA, CALIPORNIA 91803 WHEREAS, on April 17, 2017 the Alhambra City Planning Commission approved Commercial Planned Development Permit CP-16-9, Variance V-I6-18 & V-16-19 and Tentative Paycel Tract TT 74273 to demolish an existing one-story medical office building and to construct a three-story medical office building with subterranean parking at | and 15 W, Hellman Avenue, Alhambra, California 91803. As part of the development the applicant is requesting the City vacate portion of the existing alleyway which bisects the project site so the applicant can construct a subterranean packing lot that runs beneath the existing alleyway. The alleyway is Tocated between I and 15 W. Hellman Avenue, Alhambra, Califomia 91803, The applicant proposes the City vacate approximately ninety-seven (97.49) feet ofthe alleyway starting at W. Hellman Avenue. ‘The portion proposed to be vacated is desribed and depicted in Exhibit “A”. Once applicant has constructed the subterranean parking lo, applicant will reconstruct the alley as described in Exhibit “B". Applicant will then dedicate an easement for public use to allow vehicular and pedestrian trafic across the vacated alleyway to allow thrutaffie to connect with the emaining alleyway for continued alley use (Exhibit “A°); and WHEREAS, on April 17, 2017 the Planning Commission reviewed the proposed vacation for conformity with the General Plan NOW, THEREFORE, BE IT RESOLVED by the City of Athambra City Council as follows: SECTION 1: The City of Alhambra vacates, in accordance with California Streets and Highways Code § 8330 (a), a portion of alleyway located between 1 and 15 W. Hellman Avenue, Alhambra, California 91803 and deseribed and depicted in Exhibit “A”, SECTION 2: As required by Government Code § 65402, the Planning Commission ofthe City ff Alhambra has reviewed the proposed vacation and las found the proposed vacation conforms withthe General Pan, SECTION 3: As required by Strets & Highways Code §§ 892 and 8314, the City Council has determined that the portion of the alley proposed to be vactled is not useful as a nonmotorized transportation facility SECTION 4. VACATION ORDERED. The City Council after considering staff reports, public comments and deliberating finds that the portion of alleyway located between | and 15 W. Hellman Avenue, Alhambra, California 91803 and described and depicted in Exhibit “A” is ‘unnecessary for present use and is ordered vacated consistent with Stects and Highways Code § 8330 (a). From and after the date the resolution is recorded, the alley no longer conslitutes a street, highway, or public service easement,SECTION 5: QUITCLAIM ORDERED. ‘The City Council authorizes the Mayor fo sign a ‘Quitclaim Deed quitcleiming the portion ofthe alleyway located betwoen 1 and 15 W. Hellman Avenue, Alhambra, California 91803 and described and depicted in Exhibit “A” to One West Hellman LLC. SECTION 6: SEVERABILITY. It is understood that this Resolution is subject to all ‘applicable present and future Federal and State las and regulations and tht the provision hereof willbe effective and implemented only to the extent permitted by such laws and regulations. IF any part of this Resolution is in conflict with such applicable provisions of Federal and State Javis or regulations or otherwise held to be invalid or unenforceable by any wibunal of eompetent jurisdiction, such part or provision will be suspended and superseded by such applicable laws and regulations and the remainder of the Resolution will not be affected thereby and will remain in fll force and effect SECTION CERTIFICATION AND RECORDING. The Pity Clerk will: 1, Certify to the adoption ofthis Resolution; and, 2. Cause a certified copy of this Resolution to be recorded in the Office of the Recorder of Los Angeles County. PASSED, APPROVED AND ADOPTED this_thday of _, 2018 ‘STEPHEN SHAM, Mayor ATTEST; TAUREN MYLES, City Clerk [HEREBY CERTIFY that the above and foregoing resolution was duly passed and adopted by the Alhambra City Council at its regular meeting held on the day of 2018, by the following vote, to wit AYES: ‘NOES: ABSENT: LAUREN MYLES City ClerkTRACT NO. 74273 coe coe are Seer ck omit fa aos Exurarre"A"TRACT NO. 74273 ch aera a sea county eeegeke ewe fi eooona poo "ALLEY RECONSTRUCTION FROM PROPERTY LINE TO SECOND STREET: Reconstruct with concrete the existing alley abutting te subject lo ftom property line 1 Second Sext in accordance with City Standard SR-L4, ands dred by the Public Works Inspector. All resident imgate by th recenstuction of the alleyway shall be hotifed one mouth in advance, Conseuctan duration ofthe alley is rested to 90 working days. sxurart "8"tom no. CITY OF ALHAMBRA "AGENDA REPORT ‘Alhatabra 2 CITY MANAGER APPROVAL: DATE: April9, 2018 To: Honorable Mayor and City Couciimembers, ale. SUBMITTED BY: Marc Castgncia, ACP, Direct: of Development Series ° Vanessa Reynoso, Depuly Director of Development Servic / Paul Lam, Principal Piannet (-~ SUBJECT: APPROVAL OF TRACT MAP NO. 74273 TO MERGE TWO PARCELS INTO ONE PARCEL TO DEVELOP AN 11-UNIT OFFIGE CONDOMINIUM SUBDIVISION FOR ‘THE PROPERTY LOCATED AT 1 & 15 WEST HELLMAN AVENUE RECOMMENDATION: tis recommended thatthe City Counc: 1 Find and determine thatthe project will nat violate any ofthe provisions of Sections 66473 5, 66474, (66474.1 and 66474 6 of the Subdivision Map Act ofthe State of California relating to findings for approval 2. Approve Tract Map No. 74273 for the merger of two parcels into one parcel of land measuring ‘approximately 24,327 square feet located at 1 & 15 West Hellman Avenue. 3, Authorize the Cty Clerk to endorse on the face of the Map withthe certificate which embodies the approval of said map. acts: 4. On April 17, 2017, the Planning Commission adopted Resolution 17-17 approving Tentative Tract ‘Map No, 74273. The projects a reversion to acreage to combine two parcels into one parcel of land ‘measuring approximately 24,327 square feat forthe purposes of developing an 17-unitofice building located at 1 & 15 West Hellman Avenue, 2 On January 18, 2018. the Planning Commission adopted Resolution 18-9 approving a revision to “Tentative Tract Map 74273 to establish an 11-unit office condominium subdivision. 3. OnApril9, 2018, the City Councl approved Resolution No. R2M1E-9for the partial summary vacation ‘of 97 49 lineal feet of alleyway adjacent to the two existing parcels. The land from the vacated alleyway is included in the parcel merger. 4, Allcondtions of approval of Tentative Tract Map 74273 have been met,5. On March 2, 2018, the City Engineer signed Tract Map 74273 and recommended recordation of the ENVIRONMENTAL REVIEW: None FINANCIAL ANALYSIS: None ATTACHMENT: 4. Tract Map 74273,ATTACHMENT 1 ‘TRACT NO. 74273 Mfeaganeamrsrss ome moe spruce SR SATE ESS ee SSCSSESITESS Derpete Paes: feetens SEaeeseremsete FERRERi :tom no,_!F CITY OF ALHAMBRA ora "AGENDA REPORT CITY MANAGER APPROVAL: |e DaTE: Apfil9, 2018 To: Honorable Mayor and Members of the City Council % SUBMITTED BY: Theresa St, Peter, Interim Human Resoutees Director SUBJECT: AUTHORIZATION TO SUBMIT APPLICATION WITH CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) FOR INSURANCE ‘SERVICES EFFECTIVE JULY 1, 2018 RECOMMENDATION: Itie recommended thatthe City Counel: ‘Authorize staff to suomi an appication with Califomia Joint Powers Insurance Authority (CIPIA) for Insurance Services effective July 1,2018, BACKGROUND: ‘On November 13, 2017, the City Council adopted Resolution No. R2M17-45 authorizing the City ‘Manager to provide writen notice of intent to withdraw membership vith the Independent Cites Risk Management Authoriy (ICRMA). In order to select a new provider of insurance services, staf! Interviewed other insurance authorities and an insurance brokerage fim. Based onteinformation ‘and quotes gathered, Staff is recommending that the City submit an application to become a member of CJPIA Established in 1978, the CJPIA curently provides seinsurance, excess insurance, and commercial insurance services to 116 Member Agencies (84 Municipals, 15 Joint Powers Authorites, and 7 ‘Special Districts). In adtion to Insurance services, the C1PIA provides addonal services to its member agencies including extensive employee training and assistance in risk management Drgenization, los contro, operational audits, and general insurance advice, Other services offered bythe CAPIA inelude: an Employee Intervention Program, Sidewalk Inspection Program; Americans vith Disablities Act (ADA) Assistance Program; and the Lexipol Program. The Lexipol Program is ‘ecoanized with police agencies ands hichly regarded within the City's Police Department. offers ‘consistent, integrated program of isk management designed by law enforcement professionals {and researched by allorneys specializing inlaw enforcement itigation. The added training and ‘ervioae offered through the CJPIA are incuced at no edditional costo the Cty. Current, he Ciy ‘Spends approximately §15,000 per year for these services (e.g, Lexipol and employee training). CVPIA acknowledges that public agencies are constanty confronted with a broad range of risk ‘management exposures. Counclimembers/Board Members, City ManagersiChief Executvet Finance Officers, and Risk Managers alliake active rolesin determining the programs and services that are provided by the Autharily. CJPIA's philosophy is reted i its mission to provide innovative‘isk management solutions, and it is demonstrated through its many diferent programs and FINANCIAL ANALYSIS: “The City paid ICRMA $3,208,594 for workers’ compensation, general ably, property, cyber and crime coverages for fiscal year 2017-18, This included a seltinsured retention (SIR) of $500,000 for excess workers’ compensation insurance coverage and a SIR of $750,000 for excess labilty Insurance coverage. By comparison, the CJPIAs proposing the same insurance coverages fora premium of $2,737,529. Ifthe C's application Is accepted by the CJPIA, the cost of insurance wil be included in the 2018-19 proposed budget ATTACHMENTS: Resolution No. R2MI7-45ORIGINAL RESOLUTION NO, R2M17-45 'A RESOLUTION OF THE ALHAMBRA CITY COUNCIL AUTHORIZING THE CITY MANAGER TO PROVIDE WRITTEN NOTICE OF INTENT TO WITHDRAW MEMBERSHIP FROM THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) WHEREAS, the Independent Giles Risk Management Authoriy (ICRMA) Is a joint powers authorty which allows member oties to pool resources to support lability and workers Gampantation slfinured programs: and WHEREAS, the Independent Cities Risk Management Authorty (ICRMA) allows member cies to group purchase other Ines of ingurance such as" Property, Auto Physical Damage, Crime and Cyber coverage; and WHEREAS, tho Gity of Alhambra has been a member of the Independent Cities. Risk Management Authorty (ICRMA) since 1986 and participates. Inthe Liabllty, Workers’ Compensation, Property, Auto Physical Damage, Crime and Cyber programs with 16 other member ets from the greater Los Angeles and Orange County areas; and WHEREAS, the City of Alhambra wishes to explce various options for insurance coverage including other riek-shaving pools or purchasing commercial insurance direc; and WHEREAS, the City of Alhambra is interested continuing its patcpation in the Independent Ci performing an analysis on the feasibly of Fisk Management Authority (CRNA), and WHEREAS, should the City wish to transtion to another insurance provderlcarir in the upcoming fiscal year, the Bylaws of the Liability ahd Workers’ Compensation programs for the Independent Ciles Risk Management Authority (ICRMMA) requires that notice of intent to wandraw membership 2 of July 1, 2018 must be provided no later than December 1, 2017; and WHEREAS, the provision of written notice to withdraw prior to December 1, 2017 does not preclude the City from rescinding such notice should the City wish to remain with the Independent Cities Risk Management Authority (ICRMA) during the 2018/19 fiscal year based ‘Upon any analyse completed bythe Cily or based upon any need for addtional time to conduct ‘ch analyls, provided that such rescission is provided no later than January 15, 2018. NOW THEREFORE, BE IT RESOLVED by the ity of Alhambra Cty Coun as follows: SECTION ONE: The Alhambra Clty Councll adopt the Resolution authorizing the Clty ‘Manager to provide writen notice af intent io withdraw membership fom the Independent Cites Risk Management Authoniy (ICRMA), SECTION TWO: ‘That a copy of this Resolution shall be provided tothe Independent Cities Fisk Management Authoiy (IRMA). PASSED, APPROVED and ADOPTED by the Cy Counci ofthe Ciy of Alhambra at a regular meeting held on the 13" date of November 2017,APPROVED AS TO FORM 7 Ly, LAL ph MMos, Gly Atomney I HEREBY CERTIFY that the foregoing Resolution was duly passed and adopted ats regular ‘meeting ofthe Clty Counc on the 13" day of November 2017, bythe folowing vote to wi: AYES: _-MESSINA, MALONEY, MEJIA, AYALA, SHAM NOES: NONE ABSENT: NONEwom No, |b : CITY OF ALHAMBRA St "AGENDA REPORT ‘lie a CITY MANAGER APPROVAL: bar vois208 | To Honorable Mayor and Memberscfthe Cty Counc!” SUBMITTED BY: Therese St Por, Intrim Hunan Resouces Decor SUBJECT: CLASS SPECIFICATION FOR FIREFIGHTER RECOMMENDATIOI Its recommended that the City Council adopt the attached class specication forthe fulkime positon of Firefighter EAGTS: 4. Municipal Code Section 2.48.070 (B) provides that before a class specication becomes effective, it shal fret be approved by the City Council, 2. Anassesementby the Fire Department and the Human Resources Department sustained the need for an update of the representative duties and qualification guidelines to more accurately reflect the current duttes and qualifcations ofthe classifications for Firefighter 3. There will not be @ change in salary forthe Firefighter classification. FINANCIAL ANALYSIS: None ATTACHMENTS: (Class Specification for FreighterCITY OF ALHAMBRA FIREFIGHTER IN: Under general supervision, responds to fire alarms, rescue and other emergency calls; protects life and property endangered by fire or other hazards; patticipates in regular fire prevention inspections; participates in regular training, drils, and study activities; assists in ‘maintenance of station and equipment; performs other related duties as required SUPERVISION RECEIVED AND EXERCISED: Supervision is provided Fire Captains. ESSENTIAL JOB FUNCTIONS: Eseential ob functions may include, but are not imited to, the following: (These functions ‘may not be present in all positions in this classification. When a position is filed, the ‘essential functions will be noted in the announcement of position availabilty. Management resorves the right fo add, modify, change, or rescind work assignments as needed.) Respond to alarms and assist in fire suppression, including lifesaving and rescue; perform salvage and overhaul operations; respond and assist in medical emergencies; administers first aid; assist with maintenance of fe apparatus and equipment; maintain fre station and ‘grounds; inspects commercial and residential structures to ensure compliance with federal, State, and local fie prevention laws and regulations; perform community risk reduction inspections; participate in training exercises and programs; perform minor fire hydrant ‘maintenance; participate in preparing exhibits and giving demonstrations for community risk reduction and public education purposes; complete reports and input data; and perform related duties as assigned, QUALIFICATION GUIDELINES: To qualify for this classification, an individual must possess any combination of experience land education that would likely produce the required knowledge and abilties, and enable the individual to successfully perform the essential job functions of the position. A typical combination is: Education and Experience: Graduation from high schoo! or GED supplemented by college level courses in Fire Sciences, Knowledge of: ‘Arithmetic, principles of mechanics, elementary chemistry, and elementary physics; and ‘modern firefighting techniques and problems. Ability to: Read and understand technical materials relating to firefighting, prevention and departmental regulations; apply elementary principles of chemistry and physics to firefighting problems; understand and follow written and oral directions under stress and pressure; work effectively under emergency conditions and use sound judgement underhazardous circumstances; work in an team and independently; maintain cooperative working relationships; deal effectively and courteously with the public; maintain physical endurance and agility; and write simple reports. LICENSES AND CERTIFICATES: Possession of a valid Class C California drivers license and ability to maintain a satisfactory driving record; abilty to obtain a Class C California driver's license with Firefighter endorsement by the end of the probationary period and maintain continuously thereafter. Possession of a current State of California Emergency Medical Technician (EMT) Certificate ‘and maintain continuously thereafter. Possession of a current CPAT physical ability cericate, SPECIAL REQUIREMENTS: United States Citizenship or have applied for such. Minimum age of 21 years. No smoking ‘of tobacco within one year of appointment and must refrain from smoking tobacco throughout employment, PHYSICAL DEMANDS: ‘Must be able to perform heavy lifting, carrying, climbing ladders at extreme heights, running, walking on uneven surfaces, pushing, pulling heavy hoses, stooping, bending and craving hile wearing heavy equipment. WORK ENVIRONMENT: Exposure to extreme heat, flammable liquid, hazardous gases, smoke, explosions, chemicals, electrical hazards, faulty structures, and inclement weather NOTE: The duties, skis, and demands described here are representative of those that must be met, to successfully perform the essential functions of the job. When appropriate, reasonable accommodations may be made to enable individuals with a disability to perform the essential functions of the position.ttem No._|7 ‘The information for this item is available at the City Clerk’s Office (626) 570-5090tom No. ‘The information for this item is available at the City Clerk’s Office (626) 570-5090ttom No.4 AN ORDINANCE OF THE ALHAMBRA CITY COUNCIL APPROVING A REVISION TO COMMERCIAL PLANNED DEVELOPMENT PERMIT CP.93-11 FOR AN AMENDMENT TO THE DEVELOPMENT AGREEMENT WITH CAMDEN GROUP, LTD. FOR THE MODIFICATION OF AN EXISTING FREESTANDING SIGN LOCATED AT 333 EAST MAIN STREET ‘ORDINANCE O2M18-4734 ‘THE CITY COUNCIL OF THE CITY OF ALHAMBRA DOES ORDAIN ‘AS FOLLOWS: SECTION 1: FINDINGS OF FACT. The City Council does hereby make the following findings of fact A ‘On June 7, 1983, the Planning Commission conducted a duly noticed public hearing and adopted Resolution PCR-83-4 spproving the Commercial Planned Development Permit OP-23-11 and recommending approval to the City Counci of the Development ‘Agreement for the proposed development of the Alhambra Courtyard shopping center located at 333 East Main Street, in the City of Alhambra; (On June 14, 1893, the City Council conducted a duly noticed public hearing to consider 1 Development Agreement for the proposed development of the Alhambra Courtyard shopping center. At this meeting, the City Council adopted Ordinance No. 093-4246 approving the Development Agreement by and between the City of Alhambra and ‘Camden Group, Lc, forthe proposed development of the Alhambra Courtyard shopping center located at 333 East Main Street, in the City of Alhambra. The Agreement ‘conveys tothe developer and their successors certain rights, inctuding but no imited to, project scope of development, project development schedule, permitted land uses, and ‘sigh design. The Agreement remains in effect until December 31, 2043, On June 27, 2017, and application for a revision to Commercial Planned Development Permit GP-83-11 was fled by the Applicant Anesta Pasch, on behaif of the propery ‘anmer, Camden Group, Ltd, to modify Section 8()(4) of the Development Agreement by ‘and between the Cy of Alhambra and Camden Group, Lid (On October 10, 2017, the Design Review Board conducted a duly noticed public hearing. At this meeting the Design Review Board considered the design and placement (of proposed, new freestanding sign and approved the proposal as submitted, (On February 5, 2018, the Planning Commission conducted a duly notice public hearing {At this Rearing the Planning Commission adopted Resolution 18-7 recommending that the City Counell approve Ordnance O2M18-4734 a revision to Commercial Planned Development Permit CP-93-11 for an amendment to the Development Agreement with Camden Group, Ltd. for the modification of an existing freestanding sign located at 333 East Main Street (On March 26, 2018, a duly noticed public hearing was held before the Alhambra City Counc at 7:00 pm. at the City Hall Counc Chambers, 111 South Fist Street, ‘Alhambra; and {At tis hearing, the City Council considered the staff repor, staff presentation, Applicant presentation, and public testimony.SECTION 2, CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS. Based upon the Notice of Exemption prepared for the projec the Planning Commission further finds. and determines a follows: A. ANotice of Exemption for this project was prepared in compliance with the California Environmental Quality Act (CECA); 8, This application is categoricaly exempt from the Calforia Environmental Quality Act, Seclion 16301, Existing Facilties, Class 1, as the operation, repait, mainienance, permiting, leasing, lensing, of minor alteration of existing public or private structures, {acities, mechanicel equipment, oF topographical features, involving negligible or no expansion of use beyond that existing a the time ofthe lead agency's determination ©. The Planning Commission based upon the findings set forth herein hereby finds the ‘Notice of Exemption for this project has been prepared in compliance with CEQA, SECTION 3: DEVELOPMENT AGREEMENT FINDINGS. Based upon the foregoing facts and findings (Section 23.77.060 of the Alhambra Municipal Code) for the Development Agreement the City Council hereby determines as folows: A. Findings for the previously approved project were made in a positive manner by the City Council as pat of the adoption of Ordinance No, 093-4248 on June 14, 1993 B, The City Council has determined that the proposed Amendment, altached hereto as Exhibit A, does not affect the findings previously made. SECTION 4, SEVERABILITY. If any section, subsection, subdivision, sentence, clause, or portion ofthis ordinance, is for any reason held to be invalid or unconstitutional by the decision Of any court of competent jurist, such decision shall not affect the valiity of the remaining Portions of the ordinance. The City Council hereby declares that it would have adopted this brdinanee, and each section, subsection, subdivision, sentence, clause, pnrase, or portion thereof, espective of the fac that any one or more sections, subsections, sentences, clauses, ‘Bhrases, or portions thereof be declared invab or unconstitutional SECTION 5: ADMENDMENT OR TERMINATION. The Agreement approved by this enabling ‘ordinance may be amended oF terminated, in whole or in part by mutual consent ofthe City of ‘Alhambra and Camden Group, Li. SECTION 6. EFFECTIVE DATE, This Ordinance takes effect 40 days from the date ofits adoption SECTION 7. PUBLICATION. The City Clerk is directed to certty this Ordinance and cause it tobe published in the manner required by law. PASSED, APPROVED, AND ADOPTED this 0" day of Apri, 2018. ‘STEPHEN SHAM, MayorATTEST: TAUREN MYLES, City Clerk APPROVED AS TO FORM: “JOSEPH M. MONTES, City AtomayEXHIBIT A Recording Requested By ‘And When Recorded Retum to: EXEMPT FROM RECORDER'S FEES Pursuant to Government Code § 6103 FIRST AMENDMENT TO DEVELOPMENT AGREEMENT, BY AND BETWEEN ‘THE CITY OF ALHAMBRA AND CAMDEN GROUP, LTD. ‘ORDINANCE # 02M18-4734, EFFECTIVE MAY 20, 2018 ‘THIS AGREEMENT SHALL BE RECORDED WITHIN TEN DAYS. (OF EXECUTION BY ALL PARTIES HERETO PURSUANT TO ‘THE REQUIREMENTS OF GOVERNMENT CODE[RST AMENDMENT TO DEVELOPMENT AGREEMENT, ‘THIS FIRST AMENDMENT TO DEVELOPMENT AGREEMENT (this “Amendment”), dated effective as of May 20, 2018, is entered into by and between the CITY. (OF ALHAMBRA, a charter city in the State of California (hereafter, the “City"), and CAMDEN GROUP, LTD, California limited partnership (hereafter, the "Developer"). In consideration ff the mutual ‘covenants and agreements contained in this Amendment, the City and the Developer agree as follows 1. Resitals. This Amendment is made with respect to the following fuets and for the following purposes, each of which are acknowledgod ab true and correct by the parties: A, The City and the Developer entered into that certain Development Agreement dated as of June 21, 1993, and recorded November 3, 1993 in the Official Records of the Recorders Office of Los Angeles County, California as Document 93-2151060 (the “Development Agreement’), with respect to the development of the Shopping Center on the ‘Shopping Center Site and Adjacent Properties located in the City and legally deseribed on Exhibit“A* hereto. 1B, Pursuant to the terms of the Development Agreement, the Developer has ‘constructed pylon sign on the Shopping Center Site (hereafter, the “Pylon Sign’) in the Tocation designated on the Site Plan attached as Exhibit B" hereto, ©. The City and Developer believed atthe time the Development Agreement was entered into that the Shopping Center is located within the boundaries of the downtown sign ordinance of the City of Alhambra, That shared belief is erroneous. Instead, the Shopping CConter Site is atthe periphery of the area covered by the downtown sign ordinance and therefore the signs mecting the standards set forth in the Development Agreement, as amended by this ‘Amendment, will have litle or no effect on neighboring properties within the boundaries of the downtown sign ordinance. 1D. The existing and future tenants of the Shopping Center require more space on a pylon sign than can be provided on the Pyion Sign. Accordingly, the Developer has requested thatthe City modify the contols on the Pylon Sign, and the City has agreed, subject tothe terms and conditions set forth below in this Amendment. FE. All capitalized terms used in this Amendment and not otherwise defined shall hhave the meaning sot forth for such terms inthe Development Agreement. 2, Modifications to Section 80M), A. The Development Agreement is hereby amended by deleting the first sentence of Section 8(bX4) thereof and inserting the following language in Tieu thereof: "The Developer shall be entitled to construct on the Shopping CenterSite ‘4 pylon sign with dimensions not to exceed 13° wide by 20° high (the “Pylon Sign”), upon which the names of tenants of the Shopping Center may be placed.” B, The Development Agreement is hereby amended by deleting the last sentence of ‘Section 8(b)4) thereof and inserting the following language in leu threo:“The City acknowledges and agrees thatthe Pylon Sign the Store Signs, and the Monument Sign may each be constructed in connection with the Project and thereafier maintained or replaced at the same or another location on the ‘Shopping Center Site so long as there is no permanent increase inthe number of cach category of signs." 3. Confit No Other Changes. If there is any coict between the provisions of this “Amendinent andthe provisions ofthe Development Agreement, te provisions ofthis Amendment Stall contro. Except as expressly amended by this Amendment, the Development Agreement is ‘unchanged and in fil fore and effet. 4. Successors and Assigns. Subject to the restrictions set forth in the Development ‘Agreement on assignment and subletting, this Amendment shall be binding upon and inure to the benefit of the undersigned, and to thie respoctve heirs, successors and assigns. 5. Incorporation of Exhibits. ‘The following Exhibits are part ofthis Amendment and each of ‘which are incogporated herein by reference: [Exhibit "A" Legal Deseription ofthe Shopping CenterSite and Adjacent Property Properties Exhibit"B" Site Plan ofthe Shopping Center 6. Misesllaneous. ‘This Amendment may be executed in any number of counterparts which together shall constitute the Amendment. Exch of the parties warrant thatthe person(s) executing this Amendment have the authority and capacity to execute this Amendment and bind such pasty IN WITNESS WHEREOF, the partes hereto have executed this Amendment as of the date first writen above. CITY OF ALHAMBRA, By Stephen Sham, Mayor ATTEST Tauren Myles, City Clerk DEVELOPER, CAMDEN GROUP, LTD., California limited partnership By: [signatures continue on next page]APPROVED AS TO FORM: Joseph Montes, City Attomey Sandi Sherman, Counsel for Camden Group, LidEXHIBIT A, mu, a7066 am Fraci9 mm. ace |e san oar | i sora ji Hi nite | | | i aie | |wawcet. b Whe Southerly 271.25 feat of tle Mesterly 114.09 fect o¢ the Hnsteniy 380,00 feck of Lok A of ‘vact ov 2346, in the city of Riltaned, county sf Loe Anyalo, suave ve culiteenia, ae per wap Yeoorued’ Ln book 34, Pages 80 avi BI of Ways, in the O€tioe of the County Recorder of aala County xcept that portion tharsof described au follove! Begining st a point on the fouth Line of sald Nasterly 114.00 feat, sald paint belng distant fosterly, 11-00 feet from che Soutlwout corner of anit Weatordy 1}4-00 feet} “uanee along tha Southerly, Weetaly and llortherty Lincs of sald Westerly 114.00 Eeat to a point on wald Wortherly Lno distant easterly 9.79 feat from the Hlorthwest corner of sald Westerly 114.00 feet; Thonce Shereg"94"n a distance of 71,28 feet; Manca 29°40" 0H a distance of 100-49 Eeet to the Polne 9 Beginning. ‘the above deserihed parce! contalie 17,797.49 square feet. panceh » whe Northerly 177.09 fet of the Hesterly 00.59 feet of the Enotorly 390,00 fost ef hath of east lio. 3348) 1m the Clty oF Dihanbes, ‘County of Los Angoloe, deate of callfornla, ae por na Pecorded’ in took 34, Pages 00 and U1 oe Naps, Seelee of County lecorder of wala County. the above desorSbod parcel contalns 17,797.45 square tect, rnweeh 12 Westerly 100.50 foot of the outerly 350.90 foot of tot A of Tract 2946, in the eley of Alliaubra, County of Low hngeles, state oF california, ag per mop recorded in book 94, Pages 80 and 1 of Napa, An the oetice of the County Necoruer of eald county: Jetron thw gouthorly 171.25. of the Haeterty 190.50 Buaterly 350.00 Cect of eal rot A. Doo oxcopt therefrom the Northerly 177.09 faek of the Nesterly Ro0rwe tase of tha bavteriy 350-u0 Hawt of wala hot M ho above dusertbad parcel conkeive 15,092 square: feet wore oF ena. “sitet Paye lof «Pancep Lot B of tract Wo, 0764, In the city of Alhanbea, County of Los Dngalesy State of Calltornla, aa per map tecorded tn Book Lit, Pawae 30 and 39 Of Maps, in the oftive of Uke County Mecordar for pala county. Topathor with the Hortherdy 7 fost of the Nesterly 200.00 foot, of Loe" A'or Yast wor t7e4, Lm the City of Alhnaben, County ‘of Lot Mackes, State of caiftoutas Sn. pet ‘ino! recorded “inna. a¥ie Pages 36 and 39 of Hiape, in the office of tne county Wecordar EOE said county. a ‘rogather with Lot A of aeact Ho. 9764, fm the elty of Alhambra, County of Lom Angelos, State of California, ar per wap recorded Li Book 121, ‘Payen 30 and. 29 af Maps, In the attics we ‘the county Recordar tor ‘aid County * Exeopt thorofrom the Westerly 200.00 feat of eald Lot A. ‘Together with the southerly 206.30 feet of Lot 8, Kanye 7 of the Rikonbea Addition rast, in the city of Alhaabea, County ot Loo Dngales, State of california, az per map recorded in Uook 3, Page 290 and’299 of Mlecellaneoue Records, in the offiee of the County Recordar for anid county xcept tharerran the Westerly 5.00 Eset of the Southerly 50.00 feet, included In street ‘Together with, that portion of section 10, Township 1 south, Range A2/Mect, ‘San Bernardino Moridian in thd County ‘of iow Angeles, State of Galifornia, according to the official Plat of sald land, botinded az follows on the wast by the Westerly of ‘track Ho. 3346, ae shown on a map Fecorded 1 Dook 4, Pegen 40 and O1 of Naps, in the office of the County. Recorder of’ sala county; "on the North by the Westerly prolongation of the wertherly ine of Lot 0 of weld Tract 33467 of he teat by the Hasterly iit of Lots, ange 7 of the Alhambra Addition Tract as per map recorded in Book 3, Pages 290 and 299 of Nisceliannous Records Ln sold comty Nacordee’s effica, and on the South by the Easterly prolongation of the Hortherly 1ine of Lot A Of Tract Ho. 746 an show on a hap recorded In Dock 111, ‘age 30 Of Mapo in sald county Necorded'a office Yogather with that portion of Lot A of tract 9346, An the olty of Aihanbra, “County of Low angales, state of callforiiay aa shown Ginap recorded ta book a4, Page bo ond BL of Hapa, in tha offhon of Gwa"Gounty Recorder or oéld County daceribed ea follows: rxunna "alte" page 2 "of 4Boginning at @ point on the South Iino of the Hexterly 114.09 Coat fof the Haeterly 960-00. fect. of the southerly 17134 fact of sald Tot hy “sald point boing distant” uaeteriy 1.80. fect £rom the SouthWest corner of anid Westerly 114.00 fect) Thence arony the Southoriy, “Westorly and tortherly Line of ald Westerly 314-00 fant to 8 point on vald worthorly Line distant kueterly 2-7) oot fron, the jorthwast corner of ald Westerly 114.00. fest) "Thence 0f 100.43 foot to the Polnt oe beginning qs shove deseetbed parcel containe 190,119 equate Feat mors oF panei ‘that portion of Let A of ‘tract 9346, in tha clty of Alhanbea, County oF Los Angeles, state of california, as per map recorded J Book 4, Pages "80 atid OL of Uaps, in the wElice of ‘the county Rocordor of sald County described as follow baglnning at the southwesterly corner of the Bauterly 236.00 cect ef sald tot Ar thenes slong the Westerly "Ilnw of aald Zasterly 356,00 rock uadeas" avon a aigtance of 171.45 feat to m point oriheriy” Line of the goutherly 174.25 faet ot said Lat-hy Along sold Northerly Line 860"%1" 20% a distance of 19-50" Eaet. to 2 polntson ‘the Westerly Iino of the Easterly 49.30 fost of sald Tot’ A ‘thenoe along sald Westerly Iine.ta9745/00% 9 alstance of 147,25 fast to a polut on the ortherly 1ine of ahd tot Ay sald Northerly: Line baing parallel ‘ond ‘distant 910-80" Feettrom the Southerly, “ine “of 'sald tot Ar” Shonen. slong anid vorthoray iigo*31/30%e a distance of 41-72 feat; Mhenes Leaving said Mortherly Une 29°49/09"E a distance of 200-04 feet) ‘hence GUI’ 24°88 Aistance of 31.60" footy Mience £29"21/96"E a distance of 109.60 feet to a point on the Southerly Line on sald Lot ny thence along sald Southerly Tine S60°I1"I0" 9 distance of 39.40 foot to. the Foint of Begitning. together with that portion of Lot 5 of Ranga G of the Alhanbea Teact, in tho Clty Sf Alhamben, County. of toe angeles, state oF Calitornla, wo por wap recorded ‘In book’, Paga zee of aps, in the office of the County Recorder of said County described as fol loys: daginning at the Southwest corner of Lot 41 of Tract 27845, a per ap) Fecorded ‘in Dook 776, Yaga 39 of Hapa in the office ‘of aaid said point being digtant 249-80 fant mennured at Flglit angles teow the eeteriy Line of aaid Lot 41, sald point also olny a point’ om the aaterly Line of Lok A-of "act 234, 4a. per map recorded 1n Book 34, Pagda GU and 81 of Maps, In the offlee of BAUME "A" Perse Page 3 of 4sold county Recorder; thence alony the Southerly Line of sald tot AT ngosa190mn a dlatamoe of 4i-62, Leet) thence ieaving said Southerly Line 929"49"o9"e a dlotanee of Bd.00 fost ton point on the Morthoriy Line of sald Lot hj ‘Thence along sald Northerly Line 860-31'20%H m tiotance of 41-72. feet to « point on said faaterly Line” ee “tet” Ai "Monee tong ‘sald sesterty “Sine Haysas"oO"w © Alstanee of 80-00 feat to the Paint of beginning. Tig_sbove descrsbed parcel contelne 17,794 square foot nore oF exer "at “site Page 4 of 4EXHIBIT Bttom No, 22 Ordinance No. 02018-4733 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALHAMBRA, CALIFORNIA, AMENDING — SECTION 14.04.030 OF THE ALHAMBRA MUNICIPAL CODE TO ALLOW DOGS ON LEASHES IN CERTAIN AREAS OF CITY PARKS AND TO REQUIRE ANY PERSON WITH A DOG IN PARKS TO REMOVE ANY WASTE DEPOSITED. BY THE DOG ‘THE CITY COUNCIL OF THE CITY OF ALHAMBRA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: [SECTION 4: The City Council of the City of Alhambra does hereby find, determine and deciare that 41. Many City residents desire to bring thelr dogs to City parks. 2. Most of the surrounding San Gabriel Valley cities allow dogs in parks, but require that the dogs be on leashes, to balance the interests of dog owners with those Users of the parks that do not have dogs. 3. The City Council desires to protect users of parks from nuisance activities related to the use of parks by dogs on leashes. 4, The regulation of dog waste and fecal matter in parks is necessary to protect the public health, safety and welfare of City residents, 5, The City Council, therefore, desires to allow dogs on leashes in City parks land to require any person with a dog to immediately remove any waste or fecal matter deposited by the dog in parks or on public grounds. SECTION 2: Section 14.04.03, subsection (F) of the Alhambra Municipal Code is hereby amended as follows: (F), To lead or let loose any animal or fowl of any kind; except pets for special actives ether sponsored or supervised by the ciy- This prohibon does not poly to any ok Jeash with a length nol to exzeed six foo contol ofits Sumner or custodian, provided, however. that such doa may not bein ny lake, poo enclosed ball field, tennis court, court, gymnasium, playground or course. SECTION 3. Section 14,04,030, subsection (GG) is added to the Alhambra ‘Municipal Code as follows: (GG) To fail to immediatel ly dispose of any waste or fecalmatter deposited by a dog in the person's possession. SECTION 4, Environmental Findings. The City Council exercises its independent judgment and finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to the State CEQA Guidelines, California Code of Regulations, Tile 14, Chapter 3, section 18061(b)(3) because the activity is covered by the general rule that CEQA applies only to projects which have the potential {or causing a significant effect on the environment and it can be seen with certainty that there Is no possibility that this Ordinance may have a significant effect on the environment. SECTION 5, Severability. If any section, subsection, sentence, clause, or phrase of this ordinance Is for any reason held to be invalid or unconstitutional by @ decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions ofthis ordinance. The City Council declares that it would have passed this ordinance and each and every section, subsection, sentence, clause, o phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional SECTION 6. Effective Date. This ordinance takes effect 30 days from the date ofits adoption. SECTION 7, Publication. The City Cletk is directed to certify this ordinance and ‘cause it to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED THIS 9 DAY OF APRIL, 2018, tephen Sham, Mayor ATTEST: Tauren Myles, City Clerk APPROVED AS TO FORM ‘Joseph M. Montes, City Attomey|, Lauren Myles, City Cletk of the City of Alhambra, certify Ordinance No. O2M18-4733 was adopted by the City Council ata regular meeting held April9, 2018, by the following vole: AYES: NOES: ABSENT: Tauren Myles, Cily Clerkttem No. 21 ORDINANCE NO. O2M18-8732 [AN ORDINANCE OF THE ALHAMBRA CITY COUNCIL ESTABUSHING SALARY AND BENEFITS FOR ALL EXECUTIVE TEAM MEMBERS AND CONFIDENTIAL EMPLOYEES FOR FISCAL YEARS 2017-2018 AND 2018- 2019 AND AMENDING ORDINANCE NO. 02M17-1738. ‘THE CITY COUNCIL OF THE CITY OF ALHAMBRA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: ‘Section 1. CONFIDENTIAL EMPLOYEES ‘A. CONFIDENTIAL EMPLOYEES DEFINED. Confidential Employees shal include those ‘employees listed in Attachment A. Confidential Employees include the Confidential Non Department Heads, the Confidential Mid-Managers, and the Confidential Professional Staf. Effective July 1, 2017, all Secretaries in this group shall be retitled Executive Assistant and the Human Resources Assistant shall be retitled the Human Resources Technician. 8, CONFIDENTIAL EMPLOYEE BENEFITS, The following benefits shall be available to all Confidential Employees, except as stated: C.—_ SALARIES: Changes to salary willbe adopted by City Council Resolution. 1. Fiscal Year 2017-2018: Effective July 1, 2017, base salaries for Confidential Non- Department Heads and Confidential Mid-Managers employees shall be increased by 4%. 2. Fiscal Year 2018-2018: Effective July 2018, base salaries for Confidential Non- Department Heads and Confidential Mid-Managers employees shall be increased by 2%. 3. Fiseal Year 2017-2018, Effective July 1, 2017, base salaries for Confidential Professional Staff employees shall be increased by 5%. 4, Fiscal Year 2018-2019: Effective July 1, 2018, base salaries forall Confidential Class employees shal be increased by 2% D.—CAFCTERIA FLEX PLAN CONTRIBUTION, 1, Fiscal Year 2017-2018: 2) Effective July 1, 2017, the City’s contribution to the Cafeteria Flex Plan shall increase an additional $50 for those Confidential Employees receiving ‘medical insurance atthe Employee Plus 1 dependent level. The new amount for Employee Plus 1 willbe $887 per month,b) Effective July 1, 2017 the City’s contribution to the Cafeteria Flex Plan shall increase an additional $100 for those Confidential Employees receiving medical insurance at the Family level. The new amount for Family will be $1,102 per month, E. MEDICAL INSURANCE UPON RETIREMENT: Effective September 10, 2002, the City shall contribute a set monthly amount towards medical insurance premiums for all Confidential Employees who meet the following criteria 1, All Confidential Employees, hired prior to September 10, 2001, shall be eligible {for the beneft, provided they have the requisite full-time years of service with the City of Alhambra, The requisite Fulltime years of service can be achieved by combining all previous years of service, in other public agencies such as State, County or municipal government. All Confidential Employees hired after September 10, 2001, shall be eligible for this benefit, provided they have the requisite number of years of service caleulated using only continuous years of service withthe City of Alhambra 2. This benefit shall include those individuals who retire from the City of Alhambra with either a service or dsablity retirement. 3. The Madieal Insurance Upon Retirement beneft shall be granted as follows 2) All Confidential Employees with 20 years of service with the Gty of Alhambra, upon retirement shall receive $260 a month, b) All Confidential Employees with 25 years of service with the City of ‘Alhambra, upon retirement shall receive $360 a month. ©) Those Confidential Employees who do not have enough Social Security Quarters (40) to qualify for Medicare at Medicare age shall receive $350 ‘month. d} Those Confidential Employees who do have enough Social Security Quarters (40) to qualify for Medicare at Medicare age shall receive up to $350 a month towards the purchase of Medicare Plan 8. Consequently, the City’s payment towards Medicare Plan B is capped at no more than the $350 monthly contribution 4, Thibenit will ase upus the death of the Confidential Employee 5. All Confidential Employees hired after July 1, 2017, wil not receive the above described benefts, but instead will recelve the PEMHCA minimum contribution only ‘towards their retiree medical coverage. RETIREMENT, 1, Tier l= Classic Members of CalPERS8) Application, This ection shall apply to Confidential Employees who are or become members of CalPERS and who are not "new members" as defined by Government Code Section 7522.04(f), b) 2.7% at 55 Retirement Benefit Formula. The CalPERS 2.7% at 5S retirement benefit formula shall be available to Confidential Employees covered by this section, Employer Paid Member Contribution (EPMC}. Effective August 24, 2017, the City will no longer pay any portion of the employee contribution amount established by CalPERS for the 27% at 55 retirement benefit formula for Confidential Employees subject to this section and holding a postion listed in Attachment A, 4) Member Contribution Effective August 24, 2017, Confidential Employees holding a position listed in Attachment A, shall pay through payroll deduction, 8% of the employee contribution amount established by CalPERS for the 2.7% at 55 retirement benefit formula, Member contrioutions shall be made on a pre-tax basis to the ‘extent permitted by the Intemal Revenue Code, 26 USC Section 414(h)(2) e) Contract Benefits. Additionally, the City has contracted for the following CalPERS retirement benefit: (1) _Pre-Retirement Death Geneft - Election of Optional Settlement ‘Two (Gov. Code § 21548), effective July 26, 007. (2) Conversion of Unused Sick Leave to Service Credit ~ Effective "upon the implementation of a contract amendment to the City’s contract with CalPERS providing for the sick leave conversion benefit, 3 Confidential Employee who retires from the City may convert his/her acerued and unused sick leave to service credit Now Members of CalPERS 2} Application. Ths section shall apply to Confidential Employees who meet the definition of "naw momber" az defined by Government Code Section 7522.04 bb) 286 at 62 Retirement Benefit Formula. The 2% at 62 retirement benefit formula shall be avallable to Confidential Employees covered by ths section.©) Member Contribution, Confidential Employees covered by this section shall pay through payroll deduction, the employee contribution amount established by CalPERS for the 2% at 62 retirement benefit formula, Member contributions shall be made on a pre-tax basis to the extent permitted by the Internal Revenue Code, 26 USC Section 414(h}2). 4) Contract Benefits. Additionally, the City has contracted for the following CalPERS retirement benefit: (1) Pre-Retirement Death Benefit - Election of Optional Settlement Two (Gov. Code § 21548), effective January 1, 2013. (2) Conversion of Unused Sick Leave to Service Credit ~ Effective upon the implementation of a contract amendment to the City’s Contract with CalPERS providing for the sick leave conversion benefit, a Confidential Employee who retires from the City may convert his/her accrued and unused sick leave to service credit. MONETARY COMPENSATION IN LIEU OF SICK LEAVE. 1. In the last payrall period of the calendar year any Confidential Employee who has, on such date, accumulated an amount greater than 800 hours of sick leave credit may eleet, at his or her option, to take monetary compensation in lieu of sick leave credit, an amount not to exceed a maximum of 96 hours, minus sick leave used in the calendar year. However, f a Confidential Employee does not utilize sick leave during a calendar year, he of she may take up to eight (8) hours of sick leave and still receive the maximum of 196 hours by forfeiting the entire eight (8) hour personal day, granted to a Confidential Employee who did not utilize sick leave ina calendar year, as set forth in the Alhambra "Municipal Code, Chapter 2.54, Section 2.54.013. A Confidential Employee may not cash out sick leave credit in an amount that wil reduce his or her sick leave credit balance to less than 800 hours. To the extent monetary compensation for sick leave is pald, addtional sick leave credit shall not 2) For the purposes of computation of monetary compensation hereunder, all sick leave used in any calendar year shall be charged against sick leave credit accrued for that calendar year. bb) There shall be deducted from such Confidential Employee's accumulated sick leave credit the number of days of sick leave for which compensation i paid2. Upon separation of employment from the Cty of Alhambra (City), the City shall fant 24 hours of additional paid sick leave for those Confidential Employees who have Feached the 800 hours (100 days) maximum sick leave accrual pursuant to Section 254.012 (8) {1) of the Alhambra Municipal Code. H. HOLIDAYS. Confidential Employees will receive the following holidays off with & hours of pay: Fourth ofluly Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day New Year's Eve New Year's Day ‘Martin Luther King Day Presidents’ Day ‘Memorial Day Effective July 1, 2027, all employees shal observe Christmas Eve and New Year's Eve each year in the following manner: in years in vihich the holiday falls on a Friday, the holiday shall be ‘observed on a Thursday; in years in which the holiday falls en a Saturday or Sunday, the holiday shallbe observed on a Friday. 1. TUITION REIMBURSEMENT 1. Eligibility. All Confidential Employees are eligible for tuition reimbursement 2 Amount. The City will reimburse eligible Confidential Employees up to one ‘thousand dallas ($1,000) per fiseal year for tition (including books, lab/material fees, electronic course materials, parking and other necessary course-related expenses) after having successfully completed academic course work that is job-related and applicable ‘towards a college degree in a job-related field 2) For a course to be considered “job-related” it must be an academic or vocational course taken for creit from an accredited college or university, and such course must: (2) Improve knowledge and skis for the present position or for positions of higher classification within the City, or (2) Prepare for anticipated technological changes occurring in the: Executive Team Employee's career fieldb) For @ course to be considered “successfully completed” it means ‘obtaining 2 final grade of "C* or higher. 3. Procedure, Eligible Confidential Employees who wish to receive tuition reimbursement must first complete a Course Approval Request form and submit it to their Department Head prior to beginning the course. The request is subject to approval by the City Manager, in conjunction with Human Resources, After approval of the request and successful completion of the course, the Confidential Employee must ‘camplete a Tuition Reimbursement Request form, along with an attached copy of the grade report and receipts, and submit it to the Human Resources Department Reimbursement requests are subject to the approval of the Human Resources Director and Finance Director. Confidential Employees may obtain the applicable forms from the City's Human Resources Department. BILINGUAL PREMIUM, 41. Eligibility, Full-time, Confidential Employees wo are certified as bilingual by the City in accordance with these provisions and who are routinely and consistently assigned to provide bilingual services in positions requiring communication skils in languages other than English shall receive bilingual premium pay. 2 Cartfication 3) The ity wil offer certification for bilingual premium pay forthe following, languages: Spanish, Mandarin, Cantonese, Vietnamese, Korean and Tagalog, No ‘other languages are eligible for certification. b) The certification process is administered through a bilingual examination conducted by the Los Angeles Unified School District ("LAUSD"). Confidential Employees wishing to be certified as bilingual must make 2 request to the City’s Human Resources Department. Upon such request, the Human Resources Department will schedule a telephone and/or in-person bilingual examination with a LAUSD representative and the Confidential Employee. The Human Resources Department will administer requested bilingual examinations as soon ‘a practicable, but on no less than an annusl basis. ) The bilingual examination willbe scored by LAUSD on a pass/fal basis. Framination seares are final and non-appealable. Confidential Emplovees who fail the examination, o who fail to appeat fora scheduled examination, may not ‘take another bilingual examination in the same language for a minimum of three (3) months following the failed of missed examination. Confidential Employees who pass the examination will be certified as bilingual by the City. Confidential Employees who are certified as bilingual by the City are not required to be re tested. New Confidential Employees will be notified of the bilingual premium pay program during orientation.L 3. Amount. An eligible Confidential Employee certified as bilingual by the City and ‘who provides bilingual services as required shall be paid $200 00 per month, in addition to his/her base rate of pay, beginning on the first pay period after certification. ADMINISTRATIVE LEAVE ADJUSTMENT. 1. Effective January 1, 2018, Confidential Non-Department Head Manager's ‘Administrative Leave shall be set at 120 houts per calendar year. 2. Effective January 3, 2010, Confidential Mid Manager's Administrative Leave shall be set at 90 hours per calendar year, 3, Effective January 1, 2018, ll Confidential Non-Department Head Managers and ‘Mid-managers will be able to cash out all Administrative Leave time available and ‘earned during the calendar year, upon separation of their employment with the City of alhamba, HEALTH AND FITNESS EVALUATIONS, Confidential Non-Department Head Managers shall be ellgble to receive an annual Health and Fitness Evaluation. The components of the ‘examination shall consist of the standard Executive Health and Fitness Evaluation, ™, SHORT TERM DISABILITY. ‘The City will endeavor to establish a Short-Term Disability Program during the term ofthis Ordinance. EDUCATIONAL INCENTIVE PAY. 1, Eligibility. A Confidential Non-Department Head Manager who has received ‘their degree from an accredited school, in Public Administration or a field related to their field, is eligible to receive educational incentive pay, upon approval by the City Manager, in consultation with the Human Resources Department. 2. Amount: Upon completion of their degree, a Confidential Non-Department Head shall receive the educational incentive pay listed below on the first full pay period following approval a} Effective July 1, 2017, Confidential Non-Department Heads with Bachelor's degree shall be entitled toa flat monthly amount of $200. b) Effective July 1, 2017, Confidential Non-Department Heads with 2 Master's degree shall be entitled to a flat monthly amount of $300, INIFORM ALLOWANCE 1. Elgiblity, Effective July 1, 2018, fulltime Confidential Professional Staff ‘members required to wear a uniform shall receive an annual uniform allowance in the amount of $725.00. 2. Amount, The uniform allowance shall be provided on a per pay period bass 3. CAIPERS Reporting. For classic CalPERS members, the uniform allowance shall bereported to CalPERS periodical when earned. However, the City makes no representations or guarantees whatsoover with respect to whether CalPERS shall include said uniform allowance as compensation for purposes of benefit determination ‘and CalPERS shall make the sole determination as to inclusion. The uniform allowance js not reportable for “new members" of CalPERS as defined by Government Code Section 7522.04(), Uniform Cleaning 1. Eligibility. For all Confidential Penfoccinnal Staff mombors required to wear 3 Uniform, the City shall pay and provide for the cleaning of four articles of uniform clothing per week as set forth In Attachment 8. 2, Amount. The City’s cost for providing the cleaning of four articles of uniform clothing per week is set forth in Attachment B. 3, CAIPERS Reporting. The cost of uniform cleaning shal be reported to CalPERS for ‘each classic CalPERS member required to wear a uniform. However, the City makes no representations or guarantees whatsoever with respect to whether CalPERS shall {include said uniform cleaning costs as compensation for purposes of benefit determination and CalPERS shall make the sole determination as to Inclusion. The cost ‘of unifarm cleaning is not reportable for “new members" of CalPERS as defined by Government Code Section 7522.04) VACATION CASH OUT. Effective July 1, 2017, all Confidential Executive Assistants, Management Assistant and the Human Resources Technician shall be able to cash out up to 40 hours of Vacation time per year on December 31” of each year ‘Section 2. EXECUTIVE TEAM EMPLOYEES A EXECUTIVE TEAM EMPLOYEES DEFINED. Executive Team employees shal include those employees listed in Attachment A EXECUTIVE TEAM EMPLOYEE BENEFITS. The folowing benefits shall be available to all Executive Team Employees: c SALARIES: Changes to salary willbe adopted by City Council Resolution, 1. Fiscal Year 2017-2018: Effective July 1, 2017, base salaries for affected employees shal be increased by 4%. 2. Fiscal Year 2018-2019: Effective July 1, 2018, base salaries for affected employees shal be increased by 2%.». B (CAFETERIA FLEX PLAN CONTRIBUTION 1. Fiscal Year 2017-2018: 2) Effective July 2, 2017, the City’s conteibution to the Cafeteria Flex Plan shall increase an additional $50 for those Executive Team Employees receiving ‘medical insurance at the Employee Plus 1 dependent evel. The new amount for Employee Plus 1 willbe $887 per month, bb) ffeutive July 4, 2017 the city’s conbibution to the Cafeteria Flex Plan shall increase an adaltonal $100 for thase Executive Team Employees receiving ‘medical insurance at the Family level. The new amount for Family will be $1,102 er month, (MEDICAL INSURANCE UPON RETIREMENT: Effective September 10, 2001, the City shall contribute a set monthly amount towards medical insurance premiums for all ecutive Team Employees who meet the following criteria: 1, Effective November 5, 2015, all Executive Team Employees shall be eligible for the benefit, provided they have the requisite fulltime years of service with the City of ‘Alhambra or in combination with fulltime years of service in other public agencies such as State, County or municipal government. 2, This benefit shall include those individuals who retire from the City of Alhambra with elther a service or disability retirement. 3, The Medical Insurance Upon Retirement benefit shall be granted as follows: 2) All Executive Team Employees with 20 years of service, upon retirement shall receive $260 a month, b} All Executive Team Employees with 25 years of service, upon retirement shall receive $360 a month, ) Those personnel who do not have enough Social Security Quarters (40) to qualify for Medicare at Medicare age shal receive $380 a month, 4) Those personnel who do have enough Social Security Quarters (40) to ‘qualify for Medicare at Medicare age shall receive up to $350 a month towards ‘the purchase of Medicare Plan B. Consequently, the City’s payment towards ‘Medicare Plan Bis capped at no more than the $350 monthly contribution 4, This benefit ill cease upon the death ofthe employee. RETIREMENT, Classic Members of CalPERS2) Application, This section shall apply to Executive Team Employees who are or become members of CalPERS and who are not "new members" as defined by Government Code Section 7522.04) b) 2.7% at §5 Retirement Benefit Formula. The CalPERS 2.7% at 55 retirement benefit formula shall be avallable to Executive Team Employees covered by this section, ©) Employer Paid Member Contribution (EMC), Effective August 24, 2027, the City will no longer pay any portion of the employee contribution amount established by CalPERS for the 2.7% at 55 retirement benefit formula for Executive Team Employees subject to ths section ‘and holding a position listed in Attachment A. 4) Member Contribution. Effective August 24, 2017, Executive Tear Employees holding a position listed in Attachment A, shall pay through payroll deduction, 8% of the employee Contribution amount established by CalPERS for the 2.7% at 55 retirement benefit formula. Member contributions shall be made on a pre-tax basis to the ‘extent permitted by the Internal Revenue Code, 26 USC Section 414(h)(2). 2) Contract Benefits. Additionally the City has contracted for the following CalPERS retirement benefit (1) Pro-Retirement Death Benefit - Election of Optional Settlement Two (Gov. Code § 21548}, effective July 26, 2007. (2) Conversion of Unused Sick Leave to Service Credit ~ Effective upon the implementation of @ contract amendment to the City’s contract with CalPERS providing for the sick leave conversion benefit, an Executive Team Employee who retires from the City may convert his/her ‘accrued and unused sick leave to service credit. ‘Tiec2- New Members of CalPERS a} Application, This section shall apply to Executive Team Employees who meet the definition of "new member” as defined hy Government Cade Section 782.089 b) 2% at 62 Retirement Benefit Formula, The 2% at 62 retirement benefit formula shal be available to Executive Team Employees covered by this section, ©) Member ContributionExecutive Team Employees covered by this section shall pay through payroll deduction, the emplayee contribution amount established by CalPERS for the 2% at 62 retirement benefit formula, Member contributions shall be made on a pre tax basis to the extent permitted by the Internal Revenue Code, 26 USC Section s1a(h)i2) 4) Contract Benefits, Additionally, the City has contracted forthe following CalPERS reticoment benefit: (1) _Pre-Retirement Death Benefit - Election of Optional Settlement ‘Two (Gov, Code § 21548), effective January 1, 2013. (2) Conversion of Unused Sick Leave to Service Credit ~ Effective "upon the implementation of a contract amendment to the City’s contract with CalPERS providing forthe sick leave conversion benefit, an Executive ‘Team Employee who retires from the City may convert his/her accrued and unused sick leave to service credit. [MONETARY COMPENSATION IN LIEU OF SICK LEAVE. 41. In the last payroll period ofthe calendar year any Executive Team Employee who hhas, on such date, accumulated an amount greater than 800 hours of sick leave credit ‘may elect, at his or her option, to take monetary compensation in lieu of sick leave ‘credit, in an amount not to exceed a maximum of 96 hours, minus sick leave used in the calendar year. However, If an Executive Team Employee does not utlize sick leave during a calendar vear, he or she may take up to eight (8) hours of sick leave and stil receive the ‘maximum of 96 hours by forfeiting the entice eight (8) hour personal day, granted to an Executive Team Employee who did not utlize sick leave ina calendar year, asset forth in the Alhambra Municipal Code, Chapter 2.54, Section 2.54.013. [An Executive Team Employee may not cash out sick leave credit in an amount that will reduce his or her sick leave credit balance to less than 800 hours. To the extent monetary compensation for sick leave is pald, additional sick leave credit shall not 2) For the purposes of computation of monetary compensation hereunder, all sick leave used in any calendar year shall be charged against sick leave credit accrued for that calendar year. b) There shall be deducted from such Executive Team Employee's accumulated sick leave credit the number of days of sick leave for which ‘compensation is paid a2. Upon separation of employment from the Cty of Alhambra (City), the City shall rant 24 hours of additional paid sick leave for those Executive Team Employees who have reached the 800 hours (100 days) maximum sick leave accrual pursuant to Section 254,012 8) (1) of the Alhambra Municipal Code. HOUDAYS Executive Team Employees will receive the following holidays off with & hours of pay Fourth of July Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day New Year's Eve New Year's Day Martin Luther King Day Presidents’ Day ‘Memorial Day Effective July 1, 2017, all employees shall observe Christmas Eve and New Vear’s Eve each year Inthe following manner: in years in which the holiday falls on a Friday, the holiday shall be ‘observed on a Thursday; in years in whieh the holiday falls on a Saturday or Sunday, the holiday shall be observed on a Friday. ‘TUMTION REIMBURSEMENT 1, Eligibility All Executive Team Employees are eligible for tution reimbursement. 2, Amount. The City will reimburse eligible Executive Team Employees up to one thousand dollars ($1,000) per fiscal year for tuition (including books, lab/material fees, electronic course materials, parking and other necessary course-related expenses) after having successfully completed academie course work that is job-related and applicable towards a college degree in a job-related field 2) For a course to be considered “job-related” it must be an academic or Vocational course taken for credit from an accredited college or university, and such course must (2) Improve knowledge and skils for the present position or for postions of higher classification within the City, oF (2) Prepare for anticipated technological changes occurting in the Executive Team Employee's career fieldb) For a course to be considered “successfully completed” it means obtaining a final grade of °C" or higher. 3, Procedure, Eligible Executive Team Employees who wish to receive tuition reimbursement must first complete a Course Approval Request form and submit it to ‘the City Manager prior to beginning the course. The request is subject to approval by the City Manager, in conjunction with Human Resources. After approval of the request and successful completion ofthe course, the Executive Team Employee must complete a Tuition Reimbursement Request form, along with an attached copy of the prade report land recelpts, and submit it to the Human Resources Department. Reimbursement requests are subject to the approval of the Human Resources Director and Finance Director. Executive Team Employees may obtain the applicable forms from the City’s Human Resources Department. BILINGUAL PREMIUM 1, liability, Fulltime, Executive Team Employees who are certified as bilingual by the City in accordance with these provisions and who are routinely and consistently assigned to provide bilingual services in positions requiring communication skils in languages other than English shall receive bilingual premium pay. 2. Certification, a) The City wil offer certification for billagual premium pay forthe following. languages: Spanish, Mandarin, Cantonese, Vietnamese, Korean and Tagalog, No other languages are eligible for certification, b) The certifiation process is administered through a bilingual examination conducted by the Los Angeles Unified School District ("LAUSD"). Executive Team Employees wishing to be certified as bilingual must make a request tothe City’s Human Resources Department. Upon such request, the Human Resources Department will schedule a telephone and/or in-person bilingual examination with a LAUSD representative and the Executive Team Employee. The Human Resources Department will administer requested bilingual examinations as soon as practicable, but on no less than an annual basis. ) The bilingual examination will be scored by LAUSD on a pass/fail basis. Examination ccaros are final and nor-appealable. Executive Team Employees who fail the examination, oF who fall to appear for a scheduled examination, may not take another bilingual examination in the same language for a minimum of three (3) months following the failed or missed examination. Executive Team Employees who pass the examination will be certified as bilingual by the Cty. Executive Team Employees who are certified as bilingual by the City are not required to be re-tested. New Executive Team Employees will be notified of the bilingual premium pay program during orientation. 23. Amount, An eligible Executive Team Emplayee certified as bilingual by the City ‘and who provides bilingual services as required shall be pald $100 .00 per month, In addition to his/her base rate of pay, beginning on the first pay period after certification, K. ADMINISTRATIVE LEAVE. 1. Effective January 2, 2005, Administrative Leave for Executive Team Employees Shall be set at 168 hours per calendar year. 2, Effective January 2, 2006, Cxecutive Team Employees shall be able to sell back ‘theie administrative leave balance up to a maximum of 40 hours at the end of each calendar year. 3. Effective January 1, 2018, Executive Team Employees will be able to cash out all ‘Administrative Leave time available and eared during the calendar year, upon separation of thelr employment with the City of Alhambra, L. HEALTH AND FITNESS EVALUATIONS. Executive Team Employees shall be eligible to receive an annual Health and Fitness Evaluation. The components of the examination shall consist of the standard Executive Health and Fitness Evaluation, IM. SHORT-TERM DISABILITY. The City will endeavor to establish a Short-Term Disability Program during the term ofthis Ordinance. IN. EDUCATIONAL INCENTIVE PAY. 1. Eligibility. An Executive Team Employee who has received their degree from an accredited school, in Public Adminstration or a field related to ther field, is eligible to receive educational incentive pay, upon approval by the City Manager, in consultation with the Human Resources Department. 2, Amount: Upon completion of their degree, and approval by the City Manager, ‘an Executive Team member shall receive the educational incentive pay listed below on ‘the first fll pay period following approval a) Effective July 2, 2003, Executive Team Employees with 2 Bachelor's degree shall be entitled toa fat monthly amount of $200, b) Effective July , 2002, Executive Team Employees with a Master's degree shall be entitled to a fat monthly amount of $300. (©. ONE TIME EARNINGS LIFE INSURANCE FOR EXECUTIVE TEAM EMPLOYEES ONLY. The Executive Team Employees shall receive life insurance in the amount of one times annual salary P, SERVICE CLUB DUES. The Executive Team Employees will be eligible for reimbursement (of thete Services Club Dues in an amount of $360 per year.Section 3. CITY COUNCIL. Except as described below, the compensation and benefits for the City Council will remain unchanged from those set forth in Ordinance No, O2M15-4680. A Employer Paid Member Contribution (EPMC). Effective August 24, 2017, the Cl will no longer pay any portion of the employee contribution amount established by CalPERS for the 2.7% at 55 retirement benefit formula forthe City Council members, Section 4. EFFECT. The specifie provisions contained in this ordinance shal supersede any previous agreaments or Resolutions, whether oral or written, regarding the matters contained herein and this Ordinance shall prevail over City practices and procedures, and over State laws to the extent permitted. Section 5. SEVERABILITY. It Is understood that this Ordinance is subject to all applicable present and future Federal and State laws and regulations and that the provision hereof shal be effective and implemented only to the extent permitted by such laws and regulations. if any part of this Ordinance is in conflict with such applicable provisions of Federal and State laws or regulations or otherwise held to be invalid or unenforceable by any tribunal of competent jurisdiction, such part of provision shall be suspended by such applicable laws and regulations and the remainder of the Ordinance shall not be affected thereby and shall remain in full force and effect. Section 6. MAINTENANCE OF BENEFITS, Except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the affected ‘employees shall remain in full force and effect. PASSED, APPROVED AND ADOPTED this th day of Apri, 2018. Stephen Sham, Mayor ATIEST: Lauren Myles, City ClerkAPPROVED AS TO FORM: “Joseph M. Montes, City Attorney | HEREBY CERTIFY that the above and foregoing urgency ordinance was duly passed and ‘adopted by the Alhambra City Council at its regular meeting held on the Sth day of April 2018, by the folowing vote, to wit: Tauren Myles, City Clerk 6[Attachment A Eee ne Confidential Class ‘city Manager Assistant Cty Manager City desk Director of Community Services Directorof Development Services Director of Finance Director of Human Resources Dicector of Public Works Director of Utes trary Decor Been cena (safety Members) Fire Chief Police Chief rec Counelperson Mayor Vice Mayor Confidential Non-Department Heads Assistant tothe City Manager/Deputy City Manager Human Resources Manager Confidential nald-Manager ‘Accounting Manager Human Resources Analyst Information Services Manager Management Analyst Confidential Professional taft Executive Assistant ~ Human Resources Executive Assistant tothe City Manager Executive Assistant tothe Finance Director Executive Assistant ta the Fice Chief Executive Asistant to the Police Chief Human Resourees Technician Management assistant Attachment B wConfidential Profession Staff Uniform Items and Cleaning’ ‘Job Classification Uniform tem Cleaning Cost + Beecutve Assistant | Lands End Sweater Cardigan Fire $2.50 + Executive Assistant- | Lands End Sweater Jewelneck Police $2.50 Class A Shit $2.50 (Class 8 Shir $2.50 Uniform Pants 32.50 Shoes $2.50 Tie & Tie Bar $2.50 ‘Sweater $2.50 Bett nla Name Plate nla * A unilorm teams provided to Confental Professional Staff members are non-safety related. 8