Introduction to Project Management

and PMP Certification

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 What is the PMP?

 PMP = Project Management Professional

 Internationally recognized professional certification offered by Project Management Institute
(PMI), USA
 To become certified you must take the PMP exam
 200 multiple-choice questions
 Four hours to take
 Costs $405 for Members in US
 Costs $555 for Non-Members in US
 PMBoK – Project Management Book of Knowledge
 Library of standards
 Encyclopedia of project management

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PMI® Northern Louisiana Chapter – Our PMP Exam Experience
 PMI Membership
PMI Membership Costs
 Initial Fees: $129 to join + $10 application fee | Student: $32/yr
 Renewal Fee: $129/yr | Student: $32/yr | Retiree: $65/yr
 Chapter Fees: $10/yr
 PMP Renewal Fee: $60/3 yrs for PMI members | $150/ 3 yrs for non-PMI

Benefits of PMI Membership

 Access to webinars, blogs, articles, and papers
 Resources about everything project management related
 Ability to network with PMs all over the world
 Discounts on exams, trainings, books, and renewals
 Access to most current PMBoK

There is a PMP renewal fee and 60 PDUs every three years is required to maintain your
certification
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PMI® Northern Louisiana Chapter – Our PMP Exam Experience
 Applying for the PMP Exam

Prerequisites:
 Secondary degree (high school diploma, associate’s degree or
the global equivalent)
 7,500 hours leading and directing projects
 35 hours of project management education
OR
 Four-year degree
 4,500 hours leading and directing projects
 35 hours of project management education

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PMI® Northern Louisiana Chapter – Our PMP Exam Experience
 Maintenance of PMP

 60 Professional Development Units (PDUs) every three years

 Ways to Earn PDUs
 Organization Meetings
 Education sessions or PMI chapter meetings
 Education
 Course or Training (in-person or online)
 Read
 Informal Learning (Mentoring)
 Giving back
 Give a presentation, share knowledge, create content, volunteer, or work as
practitioner

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PMI® Northern Louisiana Chapter – Our PMP Exam Experience
 Growth in PMP Certification, 1993-2015

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 Benefits of Being PMP Certified
 Sets you apart
 Allows you to work in any industry
 PMI provides resource for people looking for jobs:
 http://www.pmi.org/membership/benefits/career-professional
 Increases earning potential and provides more job opportunities
 Free report that provides salary data from 26,000 PMP in 34 countries:
 http://www.pmi.org/learning/careers/project-management-salary-survey
 Opens the door for networking with other Project Manager professionals
 Helps you to drive projects more efficiently
 Challenges you

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PMI® Northern Louisiana Chapter – Our PMP Exam Experience
 What is a Project?

 A project is a temporary endeavor undertaken to produce a unique product or service

Temporary Characteristics of Unique

Projects

 Temporary – Definitive beginning and end

 Unique – New undertaking, unfamiliar ground

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 Why do you need a methodology?

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 Contrast Projects and Operations
Projects
 Create own charter,
organization, and goals
 Catalyst for change
 Unique product or service
 Heterogeneous teams
 Start and end date
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Operations
 Semi-permanent charter,
organization, and goals
 Maintains status quo
 Standard product or service
 Homogeneous teams
 Ongoing
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 Project Vs. Operations:

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 Project’s are Authorized because of

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 Generic Cost and Staffing Life Cycle

Cost and Intermediate Phases

Staffing (one or more)
Level
Initial Final
Phase Phase

Start Finish
Time

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 Project Life Cycle
Example Phases

Concept and
Proposal

Development

Implementation

Verification

Termination

Initial Phase Intermediate Phases Final Phase

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 What is Project Management?
Project Management is the application of knowledge, skills, tools and techniques to all the
project activities to meet the project requirements.

Managing a project typically requires :

 Identifying and understanding the requirements

 Addressing various needs and expectations of stakeholders

 Effective communications with all the stakeholders

 Managing and engaging stakeholders towards meeting project requirements and creating
project deliverables

 Balancing the competing project constraints - Scope, Quality, Schedule, Budget, Resources
and Risks

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 What are Programs ?
• Are groups of related projects, sub-programs and program activities managed in a coordinated
way to obtain benefits not available from managing them individually e.g. shared benefits, shared
resources

Example : Installing a new communication satellite system -

Project 1 : Design of the satellite and the ground stations

Project 2 : Construction of each

Project 3 : Integration of the system and

Project 4 : Would be launch of the satellite

• A program manager focuses on delivering tangible e.g. Growing operating margin or intangible
e.g. Improving the morale of the team benefits to the organization while a project manager
focuses on fulfilling the requirements of a project
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 Program Example:

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 What are Portfolios ?

• Are a collections of projects, programs , sub-portfolios, and operations managed as a

group to achieve strategic business goal or objective

• The projects and programs of the portfolio not necessarily be interdependent or directly
related

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 Portfolio Example:

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 Project Manager

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 Importance of Leadership Skills

 Effective project managers provide leadership by example

 A leader focuses on long-term goals and big-picture objectives while inspiring people
to reach those goals
 A manager deals with the day-to-day details of meeting specific goals

 Project managers often take on the role of both leader and manager

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 Project Management Offices

 In the 100s, many companies began creating PMOs to help them handle the increasing number
and complexity of projects
 A Project Management Office (PMO) is an organizational group responsible for coordinating
the project management function throughout an organization

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 Project Stakeholders

 Stakeholders are the people involved in or affected by project activities

 Stakeholders include
 the project sponsor
 the project manager
 the project team
 support staff
 customers
 users
 suppliers
 opponents to the project

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 What is a Project Management Office ?
• Is also referred as Project Office or Program Management Office
• Managing shared resources across all the projects administered by the PMO
• Identifying and developing project management methodology, practices & standards
• Coaching, mentoring, training and oversight
• Monitoring compliance with project management standard policies, procedures , and templates via
project audits
• Developing and managing project policies, procedures, templates, and other shared documentation
(organizational process assets)
• Coordinating communication across projects

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 What is a Project Management Office ?

PMO Structures :

• Supportive : Supportive PMOs provide a consultative role

• Controlling : Controlling PMOs provide support and require compliance through various means

• Directive : Directive PMOs take control by managing one or more projects

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 Ethics in Project Management

 Ethics, loosely defined, is a set of principles that guide our decision making based on personal
values of what is “right” and “wrong”

 Project managers often face ethical dilemmas

 In order to earn PMP certification, applicants must agree to PMI’s Code of Ethics and
Professional Conduct

 Several questions on the PMP exam are related to professional responsibility, including ethics

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 Organizational Structure

 Organizations have their own styles and cultures that influence how project work is performed

 One of the keys to determining the type of organization you work in is measuring how much

authority senior management is willing to delegate to project managers

 All organizations are structured in one of three ways:

 Functional

 Projectized

 Matrix

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 Organization Influences on PM
Organization
Structure Functional Weak Matrix Balanced Matrix Strong Matrix Projectized
Project
Characteristics
Project Little or None Low Low to Moderate Moderate to High to
Manager’s High Almost Total
Authority
Resource Little or None Low Low to Moderate Moderate to High to
Availability High Almost Total

Who manages Functional Functional Mixed Project Project

the project Manager Manager Manager Manager
budget
Project Part-time Part-time Full-time Full-time Full-time
Manager’s
Role
Project Part-time Part-time Part-time Full-time Full-time
Management
Administrative
Staff

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 Functional Organization
• This is probably the oldest style of organization and is therefore known as the traditional approach
to organizing businesses

• Functional organizations are centered on specialties and grouped by function e.g. staff members are
grouped by specialty like production, marketing, engineering and accounting at the top level

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 Strong Matrix PMP Exam Simulator

• Radical change from weak and balanced

• Project Managers now operate from a separate function under their own management

• Project Manager is now fully independent of the Functional Managers ─ staff assigned to a project
are “owned” by the Project Manager

• Functional Managers retain line management responsibility for their staff but daily project
activities are controlled by the Project Manager

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 Projectized Organizations
• Organizational resources are dedicated to projects and project work

• Project managers almost always have ultimate authority over the project

• Project managers are responsible for making decisions regarding the project and acquiring and
assigning resources

• They have the authority to choose and assign resources from other areas in the organization or to
hire them from outside if needed

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