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ACCEPTANCE TESTING
AND USER MANUAL
PRE-SALES TRANSACTIONS
User Acceptance Testing
Table of Contents
1 PURPOSE ........................................................................................................................ 3
2 PREREQUISITES ............................................................................................................ 4
2.1 System Access ................................................................................................................ 4
2.2 Roles ............................................................................................................................. 4
2.3 Master Data, Organization Data and Other Data................................................................ 4
3 OVERVIEW TABLE .......................................................................................................... 4
3.1 Pre Sales Transactions .................................................................................................... 5
3.1.1 Sales Quotation ....................................................................................................... 5
3.1.1.1 Create Sales Quotation ...................................................................................... 5
3.1.1.2 Change Sales Quotation ..................................................................................... 7
3.1.1.3 Display Sales Quotation ..................................................................................... 9
3.1.1.4 Cancel Sales Quotation ..................................................................................... 11
3.1.1.5 List of Quotations ............................................................................................. 13
User Acceptance Testing
1 Purpose
SAP SD (Sales and Distribution) is one of the significant modules of SAP ERP. It is used to store
the customer and product data of an organization. SAP SD helps to manage the shipping, billing,
selling and transportation of products and services of a company.
SAP Sales and Distribution is one of the key components of SAP ERP system and is used to
manage shipping, billing, selling and transportation of products and services in an organization.
SAP Sales and Distribution module is a part of SAP Logistics module that manages customer
relationship starting from raising a quotation to sales order and billing of the product or service.
This module is closely integrated with other modules like SAP Material Management (MM) and
Warehouse Management (WM).
The key components in SAP Sales and Distribution module applied in FDI are:
· Customer and Vendor Master Data
· Sales Support
· Shipping of Material
· Sales Activities
· Billing related
· Transportation of products
· Credit Management
User Acceptance Testing
2 Prerequisites
This section summarizes all prerequisites needed to conduct the test in terms of system, user,
master data, organizational data, and other test data and business conditions.
System Details
Landscape: QAS
SAP ECC 6.0
Client: 300
2.2 Roles
The organizational structure and master data of the company has been created in the system
during implementation. The organizational structure reflects the structure of the company.
Master data represents sales agents, customers, price, for example, depending on the
operational focus of the business.
Use your own master data or the following sample data to go through the test procedure.
3 Overview Table
The scope of Sales and Distribution process provided in the following tables.
Quotation
User Acceptance Testing
3.1 Pre Sales Transactions
A quotation presents the customer with a legally binding offer for delivering a product or
providing a service within certain fixed conditions. A customer quotation comprises one or
more items that contain the quantity of a material or service that the customer asked for.
Easy Access Menu Logistics > Sales and Distribution > Sales > Quotation > Create
Transaction Code VA21
Initial Screen
User Acceptance Testing
1. On the Create Quotation: Initial Screen, select or enter the following entries. Press Enter or click
to go to Overview screen.
2. In Overview screen and Sales tab, input the data of the following fields.
User Acceptance Testing
Field Values
Sold-To Party Enter the Sold-To Party code
Ship-To Party Enter the Ship-To Party code
PO Number Enter reference number
Valid from, Valid to Enter the validity period of the sales quotation
Material Enter the material code(s)
Order Quantity Enter quantity of material
Amount Enter quote amount
4. Click save to save the document. The internally assigned document number will be given by
the system.
Easy Access Menu Logistics > Sales and Distribution > Sales > Quotation > Change
Transaction Code VA22
User Acceptance Testing
Initial Screen
1. On the Change Quotation: Initial Screen, enter the sales quotation number created. Press Enter
or click .
User Acceptance Testing
2. Change any information as necessary. In this sample, amount per unit was changed.
Easy Access Menu Logistics > Sales and Distribution > Sales > Quotation > Display
Transaction Code VA23
User Acceptance Testing
Initial Screen
1. On the Display Quotation: Initial Screen, enter the sales quotation number created. Press enter or
click .
User Acceptance Testing
Easy Access Menu Logistics > Sales and Distribution > Sales > Quotation > Change
Transaction Code VA22
User Acceptance Testing
Initial Screen
1. On the Change Quotation: Initial Screen, enter the sales quotation number created. Press Enter
or click .
User Acceptance Testing
3. Select reason for rejection and click to continue.
Logistics > Sales and Distribution > Sales > Information System >
Easy Access Menu
Quotations > Quotation List
Transaction Code VA25 / VA25N
User Acceptance Testing
Initial Screen