0

Business Integration

Contents:
 General structures
 Plant Maintenance  About functional locations/equipment
 Construction Project Management  Project Definition/
WBS Elements
 Asset Accounting  Assignment of Asset Master Records
 Mass Payment Runs  Contract Accounts Receivable and Payable
 Real Estate Portfolio Reporting  BI
 SAP Records Management

 SAP AG 2009

 Refer to the following units for other aspects of integration:

 General ledger and auxiliary ledger accounting: Unit 3 Accounting

© SAP AG RE200 7-1

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Business Integration: Course Overview Diagram

Course Overview

Summary of the Basics of Course RE010

Contract management

Accounting

Adjustment of conditions

Service Charge Settlement

Sales-Based Contracts and Settlement

Business Integration

Corporate use

Tools

Country Specifics (*)

(*) Not part of the standard course, may not be covered.

 SAP AG 2009

 * This chapter is not part of the standard course and may not be covered

© SAP AG RE200 7-2

0.3
Integration: Unit Objectives

After completing this unit, you will be able to do

the following:
 List the components and their elements that are
connected with Flexible Real Estate Management.
 Describe where to find these integrated elements and
how to process them.
 Describe the level of integration.

 SAP AG 2008

© SAP AG RE200 7-3

0.4
Integration: Business Scenario

 You receive a malfunction report regarding one

of your real estate objects, so you execute
unscheduled maintenance work.
 You want to assign construction and maintenance
projects to a business entity.
 You want to use your real estate objects in
conjunction with asset accounting.
 You need to implement mass payment runs.
 You require real estate-specific reporting and you
use BI.
 You want to introduce a document management
system and a digital building record.

 SAP AG 2008

© SAP AG RE200 7-4

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Organizational Structures in SAP ERP 6.0

 The following organizational elements are

used to portray the business processes of
external and internal accounting that are
relevant for Real Estate Management:
 Company code
 Business areas
 Controlling area

Each of these elements belongs to the client.

 SAP AG 2008

 The organizational structures must be defined outside of the RE-FX component.

(The structures are found in the FI or CO component.)

© SAP AG RE200 7-5

0.6
CO Objects in Real Estate Management

RE-FX Objects
MM CO (Cost and Revenue Recipients)

• Business entity
PM FI • Building
• Property
• Rental object
• Real estate contract
PS
• Cost collector/SU

Classic CO objects
RE • Cost center
(cost recipient only)
• Order

 SAP AG 2008

 Cost and revenue objects belong to internal Controlling, and are referred to as CO objects or account
assignment objects. These may be real estate objects or “classic” Controlling objects (cost center,
order, and so on).
 The link between internal accounting (Controlling) and external accounting (Financial Accounting)
is established by assigning cost elements and revenue elements to accounts.
 You update the costs and revenues for real estate objects by entering postings in Financial
Accounting with auxiliary account assignment to a real estate object (in the same way as for other
postings with account assignment).

© SAP AG RE200 7-6

0.7
Integration of Real Estate Management into ERP 6.0

Profit Center (CO)

Customer (FI)  Imputed costs (vacancy)
 Profit center
 Payment (FI)  Cost and revenue planning
 Dunning (FI)  CO settlement
 Internal activity allocation

Fixed Assets
Plant Maintenance (PM)
(FI-
(FI-AA)
RE-FX Real Estate
 Equipment  Depreciation
 Maintenance Management (FI-AA)
 Malfunction
reports

General Ledger (FI)

Project (PS and IM)
Treasury (TR)
Planning, budgeting and
control of capital invest- Cash management
ments and construction and forecast  Rent ledger (FI)
projects (maintenance,
redecoration,
refurbishment,
modernization)
 SAP AG 2008

 SAP RE-FX is fully integrated with the Financial Accounting and Controlling application
components in the ERP system. You need to install these components before you can use RE-FX.
 You can also expand the basic configuration according to your requirements. Profit Center
Accounting, Plant Maintenance, Project System, Asset Accounting, Financial Asset Management
and Materials Management in particular are closely linked to Real Estate Management.

© SAP AG RE200 7-7

0.8
Link to Master Data

Adr BusAr PC CCtr. Asset FL

AO x x x

BE x x x x x

PR/BU x x x x x
Vacancy
RO x x x x x
x
Adr Address
x Attribute maintenance of objects possible
BusAr Business area
LOGICAL inheritance: If no entry is maintained for an object that is ?a lower-level PC Profit center
object in the hierarchy, the entry for the higher-level object is taken for evaluation. CCtr Cost center
FL Functional location
AO Architect. object
PHYSICAL copying: If an entry is not made explicitly, the entry for the higher-level BE Business entity
object is used automatically. PR Property
BU Building
 SAP AG 2009 RO Rental object

 This slide gives you an overview of the linking and integration options available for the master data.

© SAP AG RE200 7-8

0.9
Integration: Overview

Flexible
Asset Accounting Real Estate Management Maintenance

Func.
Asset Business
loc.
entity

Func. Func.
Asset Property Building loc. loc.

Func. Func.
Rental Rental Rental Rental
loc. loc.
object object object object
Scale 1:75 Room
1
Room Room
3 2

Order Order Order

 SAP AG 2008

© SAP AG RE200 7-9

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Integration of RE-FX and Plant Maintenance (PM)

 Assignment of functional locations to real estate objects

 All architectural objects
 Business entity
 Property
 Building
 Rental object Scale 1:75

Room
3
Room
1
Room
2

 Options
 Assignments may be made but are not updated automatically.
 Functional location is created automatically.
 Functional location is created and updated automatically.
 It is possible to restrict the assignment to 1:1 for each
object type.
 Identical structure is defined simultaneously in PM.

 SAP AG 2008

 The assignment of real estate objects (architectural objects, business entity, property, buildings, and
rental objects) to functional locations can be restricted to a 1:1 relationship for each object type.
 Every time you assign a functional location to a real estate object, the system checks to see if a
relationship already exists between this functional location and another real estate object.
 It is also possible to create functional locations for real estate objects automatically. You specify
whether the system should simply create and assign a functional location, or if the functional
location should be updated each time the real estate object is changed.
 Example: If you choose to make automatic assignments, the system takes account of the real estate
object hierarchy. This means that the functional location hierarchy is adapted accordingly. If you
now change the assignment of a building or change the building hierarchy itself, the functional
location hierarchy is updated automatically.
 You can use a BAdI for the connection to implement user-defined requirements without
modification.

© SAP AG RE200 7-10

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Integration of RE-FX and PM: Malfunction Reports

 Functional locations are created

automatically when real estate
objects are created:
 Business entity
 Property
 Building
 Rental object (for example, 1:1)
 A malfunction report is created
from the real estate object directly.

 SAP AG 2008

 The assignment of real estate objects (business entity, property, building and rental unit) to
functional locations can be restricted to a 1:1 ratio for each object type. Every time you assign a
functional location to a real estate object, the system checks to see if a relationship already exists
between this functional location and another real estate object.
 It is also possible to create functional locations for real estate objects automatically. You can specify
if the system is to simply create and assign a functional location, or if the functional location is to be
updated each time the real estate object is changed.
 In order to create a malfunction report, you must define the transaction code to be used. You can
keep the number of input fields to a minimum by making settings in Customizing for malfunction
reports.

© SAP AG RE200 7-11

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Integration of RE-FX and PM: Procedure

RE-FX PM
Loc- Func.
ality loc.

Build- Func.
ing loc. PM order

Confirmation
Func. Planned
Floor
Scale 1:75 Room
1
loc.
Actual
Room Room
3 2

Room 1 Func.
loc.
Room … Func.
loc.

Func.
Floor
Scale 1:75 Room
1
loc.
Room Room
3 2

 SAP AG 2009

 The administrative aspect of the maintenance task settlement is performed in the PM component.
The structure of the plant maintenance objects has to correspond to the plant maintenance
perspective.
 The real estate objects have to be appropriately linked to functional locations. The individual
maintenance tasks are represented by orders for functional locations.
 You can plan the costs for the maintenance order.
 When you create a PM order (for instance, a malfunction report), the planned costs are automatically
generated from the estimated duration of the task for the required activity type.
 The confirmation triggers the change of planned costs into actual costs.
 The orders appear in Real Estate Management reports.

© SAP AG RE200 7-12

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Functional Process in the PM Component

Unscheduled Maintenance Scheduled Maintenance

Direct
PM requirement/
order PM planning
creation messages

Malfunction reports Maintenance plans

PM orders

Resources
Internal External
Material
service service

Confirmations

PM history
 SAP AG 2008

 PM maintenance functions support regular maintenance work as well as tasks arising from
malfunction reports.
 Detailed information about the Plant Maintenance component (PM) is provided in the PLM 300
course.

© SAP AG RE200 7-13

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Integration of RE-FX and Project System (PS)

Constructi Extensive maintenance

on project
RE WBS BE
obj. (BE)

Plan, budget, WBS WBS BU

& post costs

RO
Scale 1:75 Room

WBS WBS WBS

1
Room Room
3 2

Project

Settlement

If value Any other

Assets under increases CO obj.
construction
Cost center Asset
RE object
Completed
assets RE
obj.
 SAP AG 2008

 Project System is very useful for new developments and extensive maintenance tasks.
 Construction projects are usually entered as an acquisition in Asset Accounting when they are
complete and then linked with a real estate object.
 Another possible scenario is that the master data has already been created in the system before
completion of the object, for example to ensure a smooth start-up.
 You can activate costs for extensive maintenance measures by making a settlement to the asset. You
can assign depreciation on the asset to an internal order. This depreciation appears in reporting if
you assign the real estate object to the order.

© SAP AG RE200 7-14

0.15
Integration of RE-FX and PS: Number Assignment

 Numerical convention for identification

 Assignment by numerical key in the PROJ-ID

PS structure RE structure
Business
Business
entity
entity

Property
Property Building
Building

Rental
Rental Rental
Rental Rental
Rental Rental
Rental
object
object object
object object
object object
object
Scale 1:75 Room
1
Room Room
3 2

 SAP AG 2008

 The link should be bi-directional to facilitate easier identification of the linked objects.
 In the RE-FX, you can create a link for the following objects: business entity, property, building
and rental object.
 You maintain these optional links in Customizing under:
 Flexible Real Estate Management (RE-FX) → Assignment of Objects from Other Components →
Assign Functional Locations/Fixed Assets/Projects/CO Orders.
 You can assign a complete project (project definition with WBS elements) or parts of a project (one
or more WBS elements or a project definition).
 In the application, you maintain the assignment on the Assignments tab of the relevant data object.
However, you must have already enabled the assignment in Customizing before you can do this.
 The Project System component (PS) does not have an attribute that you can use to maintain the
assignment.
 We therefore recommend that you configure the project number is such a way that part of the
number contains the number of the business entity, building, property or rental object in order to
represent the assignment. Your choice of RE object to assign will depend on your customer-specific
requirements.
 You can maintain the project number under:
 Project System → Structures → Operative Structures → Work Breakdown Structure (WBS) →
Project Coding Mask → Define Project Coding for Standard Project.

© SAP AG RE200 7-15

0.16
Continuous Process: From MM to FI

Commit. creation
Purchase requisition
(possibly w/o acct assignment) Acct assignment to
Real estate object:
Ref. Entry

PO Business entity
Building
Goods receipt Goods receipt Property
Valuated? Unvaluated? Commit. creation Rental object
Real estate contract
Ref. Cost collectors
Commitment
Goods receipt reduction
(valuated GR)
+ actual values
Ref.
Invoice receipt Commitment
reduction
(unvaluated GR)
+ actual value
 SAP AG 2009

 When you create a purchase requisition or order, you can also perform account assignment for the
real estate objects.
 The commitments of the real estate object are updated when the order data is entered.
 When an invoice is entered with a purchase order reference, the account assignment is transferred
from the order to the invoice. The commitment is cleared and replaced with the actual data.
 You can evaluate commitment data for real estate objects in the Real Estate Management
information system.

© SAP AG RE200 7-16

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Integration of RE-FX and Asset Accounting (FI-AA)

RE-FX FI-AA
Deprec. postings
Interest
Building Asset

Business Acquisition
entity and net book values

Interest
Property Asset
Acquisition
(= net book values)

 SAP AG 2009

 You manage real estate assets (acquisitions and retirements, transfer postings, depreciations,
appreciations) in Asset Accounting. The asset structure is determined from the accounting
perspective.
 Asset master records can be assigned to all real estate objects. It is also possible to create asset
master records from all (permitted) real estate objects.
 You must set the asset master records to which the real estate objects may be assigned in
Customizing.
 Corresponding reports are available for the asset values in the Asset Accounting information system.
 An asset’s depreciation and interest can be assigned directly to a real estate object.

© SAP AG RE200 7-17

0.18
Profit Centers in Real Estate Management

Standard profit center hierarchy of enterprise

Enterprise

Portfolio manager A Portfolio manager B

(e.g. responsible for (e.g. responsible for
objects in A-class location) objects in outskirts)

Building 1 Building 5

Building 2 Building 6

Building 3 Building 7
Alternative profit center hierarchy
Building 4 Building 8 Enterprise

Facility manager A Facility manager B

(e.g. responsible for (e.g. responsible for
objects w. air conditioning) objects w/o air conditioning)

Building 1 Building 2

Building 3 Building 4

Building 5 Building 6

Building 7 Building 8

 SAP AG 2009

 A profit center is a subarea of a company responsible for its own results. Information about the
success of this company subarea is determined in Profit Center Accounting.
 The assignment of profit centers to real estate objects ensures that the assigned profit centers are
automatically updated for all postings to these real estate objects.
 If no assignment has been made for the account assignment object, the assignment for the superior
object in the hierarchy is used.
 The profit center reports can be displayed in a standard hierarchy and also in alternative profit center
hierarchies.

© SAP AG RE200 7-18

0.19
Real Estate Controlling

Object controlling scenarios Enterprise

1 Cost and revenue planning controlling
 Profit center
2 Direct actual posting
accounting
3 Direct internal activity allocation
4 Settlement function
(m) man. /(a) autom. planning

Building Plnd 1 Commit. Actual

Maintenance (m) 10,000 PM 8,000
500
Non-apport. (m) 5,000 MM 5,500 6,000
4 Update
SCs

CO 60 hrs
Dir. int. AA 3 (a) 3,500 4,200
(e.g. gardener) Profit center
ParkingSp
50 hrs gardener
Rentals (m) -25,000 -24,500
RO A (REC a) -7,000
RO B (REC b) RE -8,000
500
2
RO C (REC c) -9,500
 SAP AG 2009

© SAP AG RE200 7-19

0.20
Reports for Integration-Related Issues

 Depreciations
 Absolute/relative depreciations
 Percentage depreciation
 Acquisitions and retirements
 Controlling RE objects
(by real estate object or contract)
 Period overview (actual or plan)
 Actual/plan comparison by period
 Actual comparison to prior year by period
 Actual line items – Real estate objects
 Actual line items – Contracts
 Statistical key figures

 SAP AG 2008

 Call up the following reports to see what data has been maintained:
 Controlling/Settlements - Controlling RE Objects - Non-Cumulative Values - One Currency - By
Objects - Actual/Commitments/Plan/Variances
 A commitment comes from an order (MM integration). You can view data from Asset Accounting if
the depreciation of an asset is assigned to an internal order. The asset must be assigned to a property
or a building. If a maintenance order exists and the functional location that is assigned to this
maintenance order is also assigned to an object, the costs of a maintenance task can also be viewed
in reporting.

© SAP AG RE200 7-20

0.21
Integration of RE-FX and PSCD: Contract Accounts
Receivable and Payable (PSCD)

NOTE: This does NOT involve SAP Public Sector Collection and
integration with FI-CA. Disbursement (SAP PSCD) is a
subcomponent of the Public
Sector industry solution.

PSCD
Integration

As of SAP ERP 6.0*, this form This subcomponent contains

of accounting is also available specially modified functions
for RE-FX as an alternative to from FI-CA contract accounts
the standard connection to receivable and payable.
accounts receivable
accounting.

* For more information about the scope of the implementation in this release, refer to SAP Note 1003497.
 SAP AG 2008

 Debit-side rental postings are posted to contract accounts in SAP PSCD.

 Separate contract accounts are kept for each lease-out of each contract type. The contract account is
assigned to the lease-out when the contract partner is assigned to the contract.
 The contract account can also be used for credit-side posting activities.
 The integration between RE-FX and FI-CA is not part of the standard system. For a solution that
integrates RE-FX and FI-CA (FI-CAx), refer to SAP Note 1115688.

© SAP AG RE200 7-21

0.22
Integration of RE-FX and PSCD: Requirements

 You want to use the functions of contract accounts

receivable and payable for the Public Sector in RE-FX.
 As an alternative to the Account Receivable functions,
you can also use the contract accounts receivable and payable
functions of PSCD in order to represent and use debit-side and
credit-side posting activities.

Integration of contracts
Integration with the contract
account
Scope of the
integration

Integration with Partner Management

 SAP AG 2008

 In defining the scope of the integration, you can choose between the following options:
 Integration of contracts
In accounting for the contract accounts receivable and payable, you can enter the real estate
contract or the contract object in the “Contract Reference” field if you are using RE-FX.
Contract references are assigned a technical reference. This then allows them to be used to
process a contract (payment, dunning, printing correspondence).
 Integration with the contract account
You can assign existing contract accounts to the real estate contract based on the contract
type. You can also create new contract accounts for the real estate contract.
 Integration with Partner Management
Business partners with the role MKK can be assigned to a real estate contract.

© SAP AG RE200 7-22

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Integration of RE-FX and PSCD: Contract Account

 Integration scenarios

Scen. A: Real estate contract 1:1 - Contract acct

Real estate contract 1

Scen. B:
Real estate contract 2
n:1
> Contract acct

Real estate contract

Scen. C:

PSCD contract objects

n:1
> Contract acct

 SAP AG 2008

 A new or existing contract account can be assigned to a real estate contract.

 Debit-side postings for a real estate contract can be posted to a separate contract account or to a
shared contract account, together with other debit postings.
 If you use a general contract account, you can use automated posting processing, such as collective
debit-side postings or dunning notices. These can be triggered for each posting activity.

© SAP AG RE200 7-23

0.24
Integration of RE-FX and PSCD: Advantages 1/2

Master data Item processing

 Customers = vendors  Decoupling of G/L and
accounts receivable
accounting
 Collections for third parties
PSCD with  Requests
RE-FX

Paymnt transactions Various

 SAP AG 2009

 Master data
 Merging of customers and vendors
 Item processing
 Decoupling of G/L and accounts receivable accounting
Staggered transfer of amounts to the G/L is possible.
Reduced load for G/L/improved performance
 Collections for third parties
Automatic generation of credit memos for items collected for third parties (for example, legal
charges)
Transfer of payables/receivables
Payables and receivables can be transferred form one business partner to another.
 Requests
Use of requests (predefined posting procedures)
Automatic determination of posting rules (account, RE-,PM-,PS-CO account assignment, and
so on)
Option of mapping predefined one-off postings/invoices outside of RE-FX without using SD
Invoice printing
Use of release processes as part of requests

© SAP AG RE200 7-24

0.25
Integration of RE-FX and PSCD: Advantages 2/2

Item processing
Master data

PSCD
with RE-FX

Payment transactions Various

 Payment run  Improved dunning
 Clarification worklist (header account  Master data for creditworthiness
for payment entries that cannot be  Management of incoming
assigned automatically) correspondence, date of legal effect,
 Returns (direct debit mandates that are customer contact data
rejected due to insufficient coverage)  Extensive print workbench
 Installment agreements  Improved performance of mass data
 Irrecoverable debt processing
 Multi-level/hierarchical cash journal
 SAP AG 2008

 Payment run
 Incoming/outgoing payments across several bank accounts (without manual maintenance of the
bank type for each item)
 Incoming/outgoing payments can be blocked separately.
 Any bank can be selected for each payment run; mass run can be a parallel run
 Incoming payments
 Assignment of payments using all document fields
 Partial payments without the generation of new documents (remainder document)
 Automatic assignment of items that cannot be assigned to a contract account or clarification
worklist
 Clarification worklist (header account for payment entries that cannot be assigned automatically)
 Status management
 Possibility of workflow support
 Clarification proposals if an account but not an identical amount is found
 Comparison with previous clarification cases possible
 Returns (direct debit mandates that are rejected due to insufficient coverage)
 Automatic opening of the source receivable and clearing of the incoming payment
 Reasons for returns an be coupled with activities (correspondence, calculation of fees, payment
blocks, and so on).
© SAP AG RE200 7-25
 Installment agreements
 Items can be moved without their original due dates being changed.
 Creation of correspondence, calculation of charges and interest
 Installment plans can be deleted automatically.
 Irrecoverable debt
 Automatic write-off of irrecoverable debt according to defined rules in a mass run.

© SAP AG RE200 7-26

0.26
Records Management: Documents

 Documents relating to the

lease-out
 Contract form
 Rent adjustments
 Service charge settlement
 Technical documents
 Structural drawings
 Site plans
 Financial Accounting
 Incoming invoices
 Dunning notices
 Other documents …

 SAP AG 2008

 Integration with Records Management can be used for the following real estate objects in RE-FX:
 Business entity
 Property
 Building
 Rental object
 Real estate contract
 More information about Records Management is provided in the BIT 640 course.

© SAP AG RE200 7-27

0.27
Records Management - Advantages

 Mapping of customer-specific
requirements with record models
 Automatic record creation
 Automatic adding of documents to
existing records
 A uniform storage location for
documents
 Editing of assigned documents from
real estate objects
 Authorization concept for accessing
records and documents

 SAP AG 2008

 A Business Add-In (BAdI) can be implemented in order to meet customer-specific requirements in

terms of integrating RE-FX and Records Management:
 Records can be created automatically when a real estate object is created.
 Various record models can be used for each real estate object.
 When documents are created, they are automatically added to existing records.

© SAP AG RE200 7-28

0.28
Overview of Reporting in RE-FX 1/5

Information system SAP NetWeaver

(ECC) Business
Intelligence

Portfolio Management Reporting Master data Partner management Transaction management

Commercial Real Real estate Contract Condition Service charge Third-party Legal
Sales-based rent
Estate Management search management adjustment settlement management requirements

Corporate Real
Space management Room reservation Move management
Estate Management

Technical Real Estate Modernization & Maintenance & Service

Construction
Management refurbishment repair management

Integration with SAP

Support Processes Accounting Controlling Tools
industry solutions

 SAP AG 2008

 You can use the reports delivered as standard with ECC 6.0 or the reports that are preconfigured in
BI for RE-FX for reporting purposes in RE-FX.
 The following pages, which are based on the RE-FX Solution Map, explain how individual reporting
requirements can best be supported.

© SAP AG RE200 7-29

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Overview of Reporting in RE-FX 2/5

Portfolio Management Reports Master data Partner management Transaction management

Commercial Real Real estate Contract Condition Service charge Third-party Legal
Sales-based rent
Estate Management search management adjustment settlement management requirements

Corporate Real
Space management Room reservation Move management
Estate Management

Technical Real Estate Modernization & Maintenance & Service

Construction
Management refurbishment repair management
Information System (ECC)
Integration with SAP
Support Master Data:
processes Accounting Controlling Tools
industry solutions
 Business entities
 Building BI
 Properties Occupancy:
 Rental objects  Occupancy
 Occupancy of rental objects Vacancy:
 Architectural objects  Vacancies according to usage type
 Object assignment  Days vacant in period
Measurements: Measurements:
 Measurements for master data  Measurement overview (+ % share)
Conditions:  Portfolio by location
 Conditions for rental objects  Owned real estate/lease-in by location
Partners:  Portfolio by location/industry
 Objects by partner  Use of my objects (+ % share)
 BP by usage object Conditions:
Land use management:  Conditions for rental objects
 Parcels Partners:
 Land registers  Partner performance – lease-out
 Open debits…
 SAP AG 2008

 What content is available in BI?

 Predefined Business Content for Real Estate Management processes for:
Owner-occupied real estate
Commercially used real estate
 Extractors for Info Sources
 Business Content for Flexible Real Estate Management is integrated into
SAP NetWeaver 2004 and SAP NetWeaver 2004s:
 BI Content 3.5.3 Add-On for SAP NetWeaver 2004
 BI Content 7.01 Add-On for SAP NetWeaver 2004s

© SAP AG RE200 7-30

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Overview of Reporting in RE-FX 3/5

Portfolio Management Reports Master data Partner management Transaction management

Commercial Real Real estate Contract Condition Service charge Third-party Legal
Sales-based rent
Estate Management search management adjustment settlement management requirements

Corporate Real
Space management Room reservation Move management
Estate Management

Technical Real Estate Modernization & Maintenance & Service

Construction
Management refurbishment repair management
Information System (ECC)
Contracts: Integration with SAP
Support 
processes
Overview Accounting Controlling Tools
BI industry solutions
 Term Costs and Revenues:
 Notice  Contract Performance – Lease-Out
 Renewal
(+ Top N, Bottom N)
 Security deposit agreements
 Contract Performance – Lease-In
Measurements:
(+ Top N, Bottom N)
 Measurements for contract objects
 Contract Performance – Internal
Conditions:
Notice:
 Conditions for contracts
 Potential Notice
 Cash flow
Conditions:
Rent adjustment:
 Conditions for Contracts
 Adjustment history of rental objects
Cash Flow:
 Adjustment history of contracts
 Cash Flow
Real estate search:
 RE search request
 Offered object
 Contract offer

 SAP AG 2008

 Improvements and Corrections in BI

 Conditions
 SAP Note 909997
When conditions are extracted for contracts, the condition amounts are also expressed in the
individual rental objects of the contract.
 SAP Note 930528
Thanks to enhancements of the Conditions InfoSource, distributions of conditions to objects
other than rental objects can now also be determined. Object groups are now exploded into
individual objects, such as rental object, WBS element, cost center, and so on.
 Cash Flow
 SAP Note 903642
With this Note, the “Cash Flow” InfoCube was enhanced with the “Cash Flow Status
(Actual/Plan)” and “Cash Flow Origin (Object Cash Flow/Payment Cash Flow)” InfoObjects.
 Master Data
 SAP Note 911117
Previously, problems could occur in relation to individually agreed renewal rules of a contract.
These were eliminated by enhancing the “Contract” InfoSource with the “Type of renewal” and
“Type of automatic renewal” characteristics.
 SAP Note 895197
This Note enhances the RE-FX extractors for conditions, measurements, CO data, CO line items
and cash flow with the “Object type” (OBJTYPE) selection criterion. As a result, it is now
possible to extract transaction data for a certain object type only (for example, business entities).
© SAP AG RE200 7-31
0.31
Overview of Reporting in RE-FX 4/5

Portfolio Management Reports Master data Partner management Transaction management

Commercial Real Real estate Contract Condition Service charge Third-party Legal
Sales-based rent
Estate Management search management adjustment settlement management requirements

Corporate Real
Space management Room reservation Move management
Estate Management

Technical Real Estate Modernization & Maintenance & Service

Construction
Management refurbishment Information
repair System (ECC)
management
Sales-based settlement:
 Evaluation based on contract Integration with SAP
Support processes Accounting Controlling Tools
 Evaluation for settlement industry solutions
Service charge settlement:
 Current settlement period per SU
 Settlement unit itemization
 Costs overview
 Rental objects for settlement units
BI  Settlement units for rental objects
Cash Flow:  Meters for rental objects
 Cash flow  Evaluation for settlement
 Meters for settlement units
Financials:
 Posting log
 Customer line items
 Vendor line items
 Accrual/deferral items
 Cash flow
Option rate determination and input tax distribution:
 Display result of option rate determination
 Input tax distribution log by object

 SAP AG 2008

 BI for RE-FX offers the following benefits:

 Integration of planning and simulation
Flexible and enterprise-wide planning Support at all levels of planning (strategic and operational).
 Homogenization of the system landscape
 Enterprise Data Warehousing
Data is extracted from various information sources (SAP and non-SAP), homogenized and merged.
 Preconfigured Business Content
Best-Practice models, tailored to the requirements of users and industries
 Adaptability
 Usability
 Web Reporting
 Query, Reporting and Analysis
Multi-dimensional analysis and reporting (OLAP). Functions for static, mathematical analysis (Data
Mining).
 SAP Strategic Enterprise Management as an add-on
Strategy Management
Performance Management
Enterprise Consolidation

© SAP AG RE200 7-32

0.32
Overview of Reporting in RE-FX 5/5

Portfolio Management Reporting Master data Partner management Transaction management

Commercial Real Real estate Contract Condition Service charge Third-party Legal
Sales-based rent
Estate Management search management adjustment settlement management requirements

Corporate Real
Space management Room reservation Move management
Estate Management

Technical Real Estate Modernization & Maintenance & Service

Construction
Management refurbishment repair management

Integration with SAP

Support Processes Accounting Controlling Tools
industry solutions

BI
Costs and revenues:
Information System (ECC)  Real estate costs/revenues
Costs and revenues:  Real estate costs/revenues – planned/actual
 Master data – actual line items  Real estate costs/revenues – cost group
 Actual line items – Contracts  RE costs/revenues (per area and usage)
 Actual: Period overview  Real estate costs/revenues (per area)
 Plan: Period overview  Partner performance
 Actual/plan comparison  Contract performance
 Act.: comp. to prior yr by period Fixed assets:
Statistical key figures :  Transaction lists
 Actual: Period overview  Balance lists
 Plan: Period overview  Evaluation comparison
 Actual/plan comparison  Depreciation posted
 Act.: Comp. to prior yr by period

 SAP AG 2008

© SAP AG RE200 7-33

0.33
Changes in Reporting with EHP 4 - 1/2

Changes in ERP reporting

 As of EHP4, you can choose time slots for the results display in the report. You can
choose this time slot independently of the time slot specified in the selection screen of
the report.
Information System: Occupancy of Rental Objects
All periods Date

Valid from Valid To Occupancy

Change the time slot

Filter from

Information System: Occupancy of Rental Objects 01.01.2008 – 12.31.2008

Date

Valid from Valid To Occupancy

 Then the report displays all results that lie within the time slot or begin or end in the
time slot.
 SAP AG 2009

 EHP 4 also provides the time slot management for reports.

 Independent of the selection criteria on the initial screen, you can choose a time slot for the value
selection on the initial screen of the report. The results of the report are then adjusted accordingly.

© SAP AG RE200 7-34

0.34
Changes in Reporting with EHP 4 - 2/2

Changes in BI reporting The following InfoObjects are new:

There are reports in BI about the following Characteristics
topics as of EHP 4 BOR

 Architecture
Architectural Object Type 0ARCHTYPE
 Master data
 Reason for vacancy
BOR
 Reason for Notice
 Contract measurements Architectural function 0ARCHFUNC

BOR

Key figures Reason for vacancy (RE-FX) 0VACREAS

 Measurement amount: Share 0MEAS_SHA
 Meas. amount: Partial assignment 0MEAS_PRT BOR
 Vacancy ratio (days) 0VACRATE_DY Relationship type
0ARCHRELSHP
Architecture usage

BOR

Architectural object
0ARCHOBJECT
(with hierarchies)

 SAP AG 2009

© SAP AG RE200 7-35

0.35
SAP NetWeaver Business Intelligence

Enterprise Portal

Reporting/Analysis Planning & Simulation SEM 3rd Party

A unified data basis with

SAP NetWeaver Business Intelligence (BI)

SAP Flat Data Databases/

CRM files
Non-SAP
providers warehouses
ERP

 SAP AG 2008

 SAP SEM integrates all processes from planning, reporting, analysis and evaluation. It therefore
provides the answers you need to questions about changing business areas. SRM also creates a
connection between financial data (representing past business success) and operational and tactical
corporate management.
 Key functions in SRM include:
 Strategic management –SAP SEM helps enterprises coordinate their overall strategy with the
operational strategies of individual business areas, for example, with the mapping of Balanced
Scorecard models, strategic maps and value-chain diagrams.
 Performance tracking –SAP SEM supports monitoring of strategic success factors across all
business areas with performance scorecards and benchmarking functions.
 Planning and simulation –SAP SEM enables unified planning, budgeting and forecasting across
hierarchies and regions, based on individual scenarios or dynamic simulation models.
 Consolidation –SAP SEM supports consolidation by allowing you to merge planned figures and
actual results, taking account of all regional-specific legislation and management reporting
requirements. In addition, SRM helps Management to fulfill legal requirements, requirements
relating to enterprise-wide data preparation and consolidated reporting.
 Stakeholder Relationship Management –SAP SEM can be used to communicate strategic
investment information to investors and stakeholders. Feedback to this information can also be
returned via the Internet.

© SAP AG RE200 7-36

0.36
Integration: Summary

You are now able to do the following:

 List the components and their elements that
are connected with Flexible Real Estate
Management.
 Describe where to find these integrated
elements and how to process them.
 Describe the level of integration.

 SAP AG 2008

© SAP AG RE200 7-37

 Exercises

Unit: Integration
Topic: PM Integration: Service Notification. PM
Order and Settlement
At the conclusion of these exercises, you will be able to do the
following:
 Start the maintenance process from the real estate object.
 Create a service notification report and enter the resulting
planned values in the PM order.
 Use a confirmation to generate actual records in the PM order,
which you then settle to your administration building (usage
view).

A tenant calls you to report a malfunction. You create a service

notification and carry out the maintenance process. After
successful confirmation, you settle the costs incurred to your
administration building.

1 Creating a service notification and a PM order

1-1 Display the functional location assignment in the usage view for your building
1000/1##/1 (Note: The assignment was set in Customizing in such a way that
the functional location is created automatically).
1-2 Create a service notification for the functional location that has just been
assigned. Specify a notification text and a short description of the error and
create a PM order directly from the service notification.
Choose order type PM01, planning plant 1000, business area 9100, and work
center ELEKTRIK/1000.
Plan the duration of the work as 2 hours. Calculate and display the planned
costs.
For your PM order, define the administration building (1000/1##/1) as the
receiver object of the CO settlement rule, so that you can settle the actual values
of the maintenance order to the relevant building.
Release your order and save it.

© SAP AG RE200 7-38

2 Confirming activities and completing the maintenance process
To post actual costs, enter an individual confirmation for your PM order. The activity
actually took 6 hours (not 2). Save your maintenance order.

3 Settling the costs to the RE-FX object “building”

3-1 Settle the costs incurred to your building. For this purpose, use the individual
settlement, which you can find in the completion activities of the plant
maintenance process.
Settle the current period. First, execute a test run, and then check for errors in
the displayed log and details list.
Carry out the update run.
Check the details list again and view the controlling document.
3-2 Go to the “Real estate objects – actual line items” cost report and view the result
of your maintenance task.

4 Create an asset master record for your residential building in usage view (1000/1##/1).
4-1 Release your building 1000/1##/1 for account assignment and save the released
building.
4-2 Create the asset master record with the asset class 1100. Use 9100 as the
business area. Save your building and (and thus also the asset master record).
Go to the asset master record that you created and view the assigned account
assignment object.

© SAP AG RE200 7-39

 Solutions

Unit: Integration
Topic: PM Integration: Service Notification. PM
Order and Settlement

1 In the SAP menu, choose: Accounting  Flexible Real Estate Management  Master
Data  RE Navigator (RE80)
1-1 Checking the functional location assignment.
Choose the icon to the left of the Buildings entry and call up your
administration building in My Objects (1000/1##/1). Double-click the master
record of your administration building with the ID 1000/1##/1.
Open the Assignments tab page. There you will find the number of the assigned
functional location in the object hierarchy area.
Below the object hierarchy area, you will see tab pages called Functional
Location, Notifications and Orders. You will find details of the assignment here.
1-2 Creating a service notification with a PM order.
First, enter your building 1000/1##/1 with (released), if this is not already the
case. Go to the General Data tab and check the System Status field at the
bottom. If the status is not REL, select Release to change the status to
Released.
Go to the Assignments tab and select the Notifications tab in the lower half of
the screen. Choose (Create Notification) to create your service
notification. Then choose “Service Notification”.
Specify a notification text and a short description.
Create a PM order directly from the menu bar by choosing: Maintenance
notification  Order  Create  Direct. Enter the following data:
Field Name or Data Type Values
Order Type PM01
Planning Plant 1000
Business area 9100
Main Work Center ELEKTRIC/1000 (electrical
maintenance)
To confirm, choose (Continue).
Make an entry in the Work durtn field. Enter 2 (hours), press (Calculate
costs), and go to the Costs tab page.
Assign your administration building in the usage view as the receiver of the CO
settlement rule (in the menu bar). To do so, choose Goto  Settlement Rule.
Choose Without Default.

© SAP AG RE200 7-40

 Enter the following data:
Field Name or Data Type Values
Cat BU
Settlement Receiver 1000/1##/1
% 100
To exit the settlement rule, choose .
Choose (Release) to release the order, and (Save) to save.

2 In the SAP menu, choose: Logistics  Plant Maintenance Maintenance Processing

 Completion Confirmation  Entry  Individual Time Confirmation (IW41)
In the Order field, enter your order number and confirm with ENTER.
Enter 6 in the Actual Work field and then choose (Save) to save your entries.

3 In the SAP menu, choose: Logistics  Plant Maintenance Maintenance Processing

 Completion  Individual Processing  Settle (KO88)
3-1 Settle the costs incurred to your building.
If your user is not yet assigned to a controlling area, a dialog box appears to
enable you to make this assignment. In the Controlling Area field, enter 1000
and choose to save your entry.
Place your cursor in the Order field, and press F4. Go to the PM orders using
order list tab page to search for your order number.
In the Functional location field, enter the value BU 1000/GR no./Building and
choose to start the search. Select your order by double-clicking it.
Enter the following data:
Field Name or Data Type Values
Settlement period Current month
Fiscal Year Current year
Processing type Full settlement
Test Run X
Choose to execute a test run.
Choose to go to the detail list. Here, the number of your PM order is shown
as the sender and your building GE 1000/1##/1 is shown as the recipient.
Press twice to exit the list and return to the selection screen. Deselect Test
Run and choose to perform the settlement.
Press to go to the detail list again, choose Accounting Documents, and
double-click Controlling Document. Expand the document to view the
complete assignment.

© SAP AG RE200 7-41

 3-2 Go to the cost report.
In the SAP menu, choose Accounting  Flexible Real Estate Management
 Information System  Controlling  Costs/Revenues  (REISCOLIBD)
Actual Line Items – Real Estate Objects
Enter the data for your company code (1000), site (1##) and building (1). Test
several report variants (for several sites, for example).

4 Create an asset master record for your administration building in the usage view
(1000/1##/1).
In the SAP menu, choose: Accounting  Flexible Real Estate Management  Master
Data  RE Navigator (RE80)
4-1 Choose the icon to the left of the Buildings entry and call up your
administration building in the usage view (1000/1##/1). Double-click the
master record for the administration building with the ID 1000/1##/1.
To release the building, choose (Release). Confirm the prompt with Yes.

4-2 Choose (changes between Display <-> Change).

Go to the Assignments tab page, select Asset Assignment and choose
(Assign).
In the lower section of the screen, enter 1000 as the company code and choose
(Create). Enter 1100 as the Asset Class, 9100 as the Business Area, and
confirm your entries with (Create).
Choose (Save) to save your building.
Call the asset master record you created by selecting it in the object hierarchy
and clicking (Display object). Go to the Time-Dependent tab page.

© SAP AG RE200 7-42

© SAP AG RE200 7-43