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There were roughly 2.34 million deaths from workplace activities in 2013. The
vast majority of these deaths (about 2 million) were due to workplace health
issues, instead of injuries. Examples of these health and safety risks include:
Workplace injuries and health issues can have a significant impact on workplace
productivity. Direct costs of workplace injuries include increased worker’s
insurance premiums, fines and downtime for injured workers or damaged
equipment as well as costs for replacement staffing, and other resources – not to
mention the moral obligations.
The indirect impact is far less tangible. Workplace injuries often lead to low
morale & employee turnover, reduced productivity, and difficulty complying with
regulations. Organizations with a high number of workplace injuries and health
concerns may struggle to capture a share of the growing market of consumers,
concerned with the overall reputation of an organization – not just their product
quality. A health and safety management standard strives to improve productivity
and overall organization well-being by addressing concerns that could lead to
negative outcomes.
You may already be aware of some of the benefits of implementing a health and
safety management system. If your organization has OHSAS 18001 certification,
or other ISO certifications like ISO 9001 and ISO 14001, you probably have first-
hand experience of the benefits of implementing a management system.
In the case of an occupational health and safety system, there are other benefits.
These include:
Currently, the OHSAS 18000 series are the most commonly recognized health and
safety standards. These standards were first published in 1999. This series consists
of OHSAS 18001 and OHSAS 18002:
ISO 45001 uses the recently revised standards framework (Annex SL) to align
OHS requirements with other international standards.
ISO 45001 will replace OHSAS 18001 in 2017 (currently proposed timeframe for
final publication). A draft of the new standard was published in early 2016, with
comments on the proposed requirements accepted through May 2016. A second
draft of ISO 45001 is expected to be released in late 2016 or early 2017, with the
final standard expected to be published at the end of 2017.
The new standard will use ISO 9001:2015 and ISO 14001:2015 as its normative
references. This means the requirements of this standard will be harmonized with
the requirements of the other two standards making integration into an existing
management system far easier due to the common framework (Annex SL).
If you already have OHSAS 18001 certification, you’re unlikely to see major
changes when transitioning to ISO 45001. Some of the differences you will see
include:
In OHSAS 18001, the primary emphasis is on the people in the workforce. This
includes ensuring that employees are informed about occupational safety and
actively participate in the process. ISO 45001 reinforces this focus.
The focus on employee participation and knowledge is found throughout ISO
45001. That is because occupational health and safety systems are at their most
effective when people throughout the organization are engaged. Clauses 4 and 8
both focus specifically on these requirements.
Another considerable difference you will see between OHSAS 18001 and ISO
45001 is focus on the benefits of a worker health and safety management system.
OHSAS 18001 primarily focused on reducing negative impacts of health and
safety incidents. ISO 45001, on the other hand, focuses on valuing the positive
impact of worker health and safety programs. These benefits might include:
ISO 45001 does focus on risk management, but it also focuses on the role that
health and safety management can have in driving a positive cultural change
within an organization. This emphasis is shown through the increased number of
requirements for employee participation. It’s also represented by the added focus
on understanding organizational context, including stakeholders, outside
influences, and regulatory requirements.
ISO 45001 will still require organizations to implement and document health and
safety procedures in a structured way. However, specific requirements for
implementing these procedures will not be contained within the standard.
Ensure that health and safety management programs apply to the specific
needs and risks of the business in question
Help to integrate health and safety management programs into the
organization’s culture by ensuring that the programs are internally adopted
instead of externally imposed
Because safety needs vary by industry, ISO 45001 allows workplace safety
programs to vary as well. For instance, occupational hazards in the construction
industry look very different from those in the pharmaceutical industry. Thus, both
organizations may follow very different programs in order to mitigate their risk.
The added flexibility of the new standard should make it easier for organizations
to design health and safety programs that address the risks of their specific
workplaces.
If your organization already has the OHSAS 18001 certification, you should
seriously consider becoming ISO 45001 certified. This standard will replace the
OHSAS 18000 series of standards, so your earlier certification will need to be
migrated once the ISO 45001 has been published and approved.
Like many new international standards, ISO 45001 will use the Annex SL format.
That means the framework and much of the content of ISO 45001 will be familiar
to organizations that have other ISO management system certifications.
The change to the Annex SL framework was made to address conflicts between
different standards. Some of these conflicts include:
By using the same structure and shared terms and definitions, the Annex SL
format reduces these conflicts. The very goal of management standards is to
increase productivity. Duplicating processes is an inefficient use of resources, and
ISO recognizes this. That’s why Annex SL was introduced.
Like most new or recently revised standards, ISO 45001 will follow the new
Annex SL format. This is the same structure you may have seen in the recent
revisions of ISO 9001:2015, ISO 14001:2015 and ISO 27001:2013.
This format is a high level structure that will apply to many of ISO’s new
standards. It will be used to ensure that standards have consistent terminology and
definitions. As the new structure becomes more common, it’s expected that Annex
SL standards and terminology will comprise up to 40 percent of the requirements
of many standards.
Cut down on the need for repeat processes to maintain different ISO
certifications
Reduce bureaucracy
The Annex SL structure will only be used for international standards and technical
specifications going forward. Over time, international standards will develop a
common appearance and set of requirements.
Scope
Normative References
Leadership
Planning
Support
Operation
Performance Evaluation
Improvement
Clause 1: Scope
The scope of ISO 45001 was provided in draft form earlier in 2016. This section
received a number of comments, and is expected to be heavily revised before the
publication of the final standard. Most of the comments made on this section
focused on wording and aligning the introduction with other parts of the standard.
Addresses the processes and job functions that will be affected by the
management standard
ISO 45001 is expected to share a number of terms and definitions with OHSAS
18001. Some of the terms that will transfer to the new standard include:
Interested party: Person who can affect, be affected by, or perceive itself to
be affected by a decision or activity
Injury and ill health: Adverse effect on the physical, mental, or cognitive
condition of a person
A more extensive list of shared terms and definitions can be found on our website.
Context of the Organization
This is a new element in the Annex SL format. As a result, it’s generated some
confusion among clients. If your organization currently holds OHSAS 18001
certification, it’s likely you’ve already documented some of these procedures.
The draft text of this element is expected to undergo minor revisions. Comments
provided on the draft focused on clarifying inconsistencies between this standard,
ISO 9001 and ISO 14001.
Regulatory authorities
Contractors
External suppliers
This element consists of four different clauses. It contains two new requirements
(4.1 and 4.2).
New requirement
New requirement
Clause 5: Leadership
Prior to the adoption of the Annex SL format, this clause was usually referred to
as “management.” The new wording was adopted to reflect the role that various
types of leadership play in the adoption of a management system.
This clause emphasizes greater involvement from top management and from
employees. As a result, top management is expected to be more involved in
review procedures. Greater awareness and participation from employees is also
expected.
Comments on the draft of ISO 45001 asked for clarification on the intended
outcomes of health and safety programs. They also focused on clarifying the role
of top leadership in the health and safety management system. This clause is
expected to undergo revisions before the publication of the final standard.
Clause 5 has three sub clauses found in Annex SL, and an additional sub-clause
specific to ISO 45001.
This clause is similar to clauses 4.4.1, 4.4.3 and 4.4.6 in OHSAS 18001
This clause is not found in the standard Annex SL format — it has been
specifically added to ISO 45001
Emphasizes the need for engagement and participation with workers while
developing health and safety programs
Clause 6: Planning
The “planning” clause directly addresses the risks and opportunities that the
organization outlined in clause 4. As in many of the new and revised management
standards, this clause places an emphasis on risk-based analysis.
This is an area where organizations with OHSAS 18001 certification will see
major differences. OHSAS 18001 emphasizes prevention, with corrective action
taken as needed. ISO 45001 emphasizes a more proactive approach. Organizations
should expect to identify major risks, when they might occur, and who will be
taking preventative action.
When the draft of the ISO 45001 standard was published, the majority of
comments in this section addressed language inconsistencies. Revisions are
expected to provide greater clarification of what is meant by terms such as
“hazard” and “incident”.
This section is similar to clauses 4.3.1, 4.3.2 and 4.3.3 in OHSAS 18001
Legal and regulatory requirements for health and safety programs should
be identified in this section
Clause 7: Support
This section directly addresses the support or resources needed to implement the
health and safety management program. In many cases, clause 7 will directly
address the risks and opportunities (clause 4), requirements for commitment
(clause 5), and health and safety plans (clause 6) that the organization has already
outlined.
The majority of these requirements are similar to those found under OHSAS
18001. The requirements for Clause 7 are primarily found in Clause 4.4 and 4.5 in
OHSAS 18001. Many of the requirements for documentation are found within this
section.
The draft of this section had a variety of comments made on it. Questions included
requests for clarification about the requirements of competence, documentation,
awareness, and communication. Expect to see major revisions in the published
standard to clarify these questions.
7.1: Resources
The organization should determine the resources needed for the health and
safety plan
7.2: Competence
7.3: Awareness
Workers should be informed of any elements in the health and safety plan
that they are required to perform
7.4: Communication
Clause 8: Operations
Under the Annex SL format, Clause 8 includes only one required sub-clause.
However, the majority of the requirements for the management system are found
in this section. Organizations transitioning from OHSAS 18001 will find that this
section contains most of the new requirements.
There were a number of comments made in reference to this element in the draft
standard. As a result, expect this clause to undergo major revisions before the
publication of the final standard. Comments included requests for additional
clarification about the role of the hierarchy of controls, as well as the management
of changes. Other questions included the requirements for health and safety
programs that apply to contractors and suppliers, and what types of workplaces
the health and safety program should consider.
This section has seven clauses. Six of these clauses are unique to ISO 45001.
New requirement
Specifies the requirements of any changes made, as well as, the sources of
changes
8.3: Outsourcing
New requirement
8.4: Procurement
New requirement
8.5: Contractors
New requirement
This clause addresses the need for monitoring and evaluation of the organization’s
health and safety program. The organization should expect to identify which
elements should be monitored, measured, analyzed, or evaluated. The process and
requirements for monitoring, measuring, and evaluating should be developed with
the organization’s needs in mind. An internal audit to ensure effectiveness, as well
as, compliance to the standard is required.
There are five sub-clauses in this element. Three of them are present in all Annex
SL standards. Clauses 9.1.2 and 9.2.2 have been added specifically for ISO 45001.
There are four sub-clauses in this element. Clauses 4.1 and 4.2 are both part of the
Annex SL format. Clauses 4.2.1 and 4.2.2 have been added specifically to address
the health and safety management program needs.
This section aligns with OHSAS 18001 clauses 4.5.3, 4.5.3.1 and 4.5.3.2.
Organizations should demonstrate that they are using the results of this
process to identify opportunities for improvement.
This step is essential, whether you currently have OHSAS 18001 certification or
not. Although the final standard has not yet been published, we offer a number of
resources to help you get started. Consider starting with this analysis of how
OHSAS 18001 requirements will map to ISO 45001. You may also want to use
our ISO 45001 health and safety standard toolkit.
This is most pertinent for organizations that don’t currently hold OHSAS 18001
certification. If you already have a health and safety management certification,
this information has probably already been identified. If not, now is the time to
identify any legal and other requirements that may affect your occupational health
and safety management program.
Conducting a gap analysis will help organizations that currently hold OHSAS
18001 certification, as well as those seeking a certification for the first time. If
you currently hold OHSAS 18001 certification, there shouldn’t be many gaps
other than those differences highlighted between the two standards. A gap
analysis should also include areas for improvement. Although it’s a good idea to
prepare ahead of time, it won’t be possible to apply for ISO 45001 until the final
standard is published.
For more information on ISO 45001 certification, review our ISO 45001 toolkit or
contact NQA directly.
Comments
gqs
Certification to ISO 55001 is based on ISO 55002 which is the guideline for ISO
55001 and additionally guidance standards such as ISO 15663 – 1 Life cycle
costing for Petroleum and Natural Gas industry, ISO 15686-2 Service life cycle
planning for Buildings and constructed assets are used to effectively implement
ISO 55001 and successful certification by reputed certification bodies.
10/26/2017 9:16:24 AM