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Jesus Yap
Brightwood College
AH102-BL-AM3
CONTINGENCY PLANNING
What would you do in the event of a disaster? What if you can’t get in to the building? What do
you do about patients scheduled for that day, notifying Staff, accessing important patient
information? What if the medical hospital’s unencrypted server was hacked and the data was
held hostage? These are some few questions we ask ourselves when creating a plan on how to
continue medical operation when such catastrophic event has happened or about to happen.
Under HIPAA law, it is critical that medical practices must have a well thought and documented
contingency plan.
Listed below are 10 Steps in Contingency Planning that a medical facility can use in ensuring a
solid plan is in place. This guidance covers most emergency conditions such as fire, vandalism,
1. COMMAND AND CONTROL (C2): Activate the hospital incident command group
and trust.
3. SAFETY AND SECURITY: Well-developed safety and security procedures are essential
for the maintenance of hospital functions and for incident response operations during a
disaster.
4. DATA BACK UP: Ensures medical records, digital x-rays, and test results are backed up
offsite and in an encrypted format. Responsible for ensuring data can still be available
during an emergency.
casualty triage protocol. This is essential for the appropriate organization of patient care.
expand beyond normal capacity to meet increased demand for clinical care. This is a
critical factor of hospital disaster response and should be addressed early in the planning
process.
requirement for essential medical and surgical services (e.g. emergency care, urgent
operations, maternal and child care) that exists under normal circumstances. Rather, the
CONTINGENCY PLANNING
adequate staff capacity and the continuity of operations during any incident that increases
the onset of response activities. Prompt implementation of recovery efforts can help
Do not wait for a disaster to happen before designing and implementing a contingency plan. Be
proactive and put a plan in place even though chances are slim that you will ever need it. Having
a solid contingency plan on hand is very important because it can save hundreds or maybe
thousands of lives. When disaster occurs, people panic if they do not have a clear plan of action
to follow. A well-documented contingency plan allows employees to move quickly into recovery
mode rather than waiting for instruction. When everyone knows where to go, what to do and who
to turn to for instruction, order can be maintained. Preventing panic allows managers to focus
References
Dr. Brian S. Sorensen Attending Physician, Department of Emergency Medicine, Brigham and
Dr. Richard D. Zane Vice Chair, Department of Emergency Medicine, Brigham and Women’s
Hospital Associate Professor of Medicine, Harvard Medical School Boston United States of
America
Mr. Barry E. Wante Director of Emergency Management, Center for Emergency Preparedness
Dr. Mitesh B. Rao Emergency Physician, Yale-New Haven Hospital New Haven, Connecticut
Dr. Michelangelo Bortolin Emergency Physician, Torino Emergency Medical Services Adjunct