SAP ECC 6.

0
DEMO OF Vendor Invoice Booking

By
AAKIT Technologies Pvt. Ltd.

CREATING AGILE ORGANISATIONS

Vendor Invoice Booking Flow

Use of T Code FB60

Book Vendor Invoice
FB60 Accounting of Administrative Expenses such as
Electricity Charges, Conveyance, General Office
expenses, Telephone expenses, Stationary , Guest
House expenses, Insurance etc.
View Vendor Ledger The Bills are received at accounts department
FBL1N after getting approved by the respective
Department and the same are passed and
accounted for by using Tcode FB60.
Post Outgoing
Payment
F-53

View Vendor Ledger

FBL1N

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

To book Vendor Invoice

One can use the SAP Easy Access Menu or

the direct Tcode – FB60

CREATING AGILE ORGANISATIONS

Book Vendor Invoice
Expense – Commission &
Brokerage

Fill in the following information:

Vendor no., Invoice dt, Posting dt.,
Amount, Business Place/ Section,
Tax code and select calculate tax

GL Account no., Debit/ Credit,

amount.

A message for withholding

tax (TDS) will appear

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Select the applicable

Cost center

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Select the applicable

Profitability Segment

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Book Vendor Invoice

Go to Details Tab and enter the

Business Area

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Go to Payment Tab and enter the

Payment term

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Go to Tax Tab to view the tax

amount

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Select Basic data and select

Simulate

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

View the entry and Post

(Ctrl+S)

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

The invoice has been posted.

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View Vendor Ledger

To view Vendor Ledger

One can use the SAP Easy Access Menu or

the direct Tcode – FBL1N

CREATING AGILE ORGANISATIONS

View Vendor Ledger

Step 3- Click execute

Step 1- Enter Vendor

account and Company Code

Step 2- Select Open items

CREATING AGILE ORGANISATIONS

View Vendor Ledger

The invoice amount is

shown as open item.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

To post outgoing payment

One can use the SAP Easy Access Menu or

the direct Tcode – F-53

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Enter the following details-

Header-Document Date,
Posting Date, Reference
Bank data – Account, amount,
value date
Open item selection- Account
(Vendor a/c),

Then select Process open

items.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

There are 26 open items in the

Vendor’s account, however, in the
instant case only 1 item is being
cleared.

The amount entered and assigned

do not match.

Now select all

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Click Deactivate
items

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Post Outgoing Payment

After Deselecting all

items, the amount
assigned becomes “0”
(Zero).
Now double click on the
amount to be paid.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Upon item selection,

Amount entered and
assigned match.

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Post Outgoing Payment

Simulate the
document

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Post Outgoing Payment

View the Accounting Entry

and Post the payment (or
Press Ctrl+S)

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Post Outgoing Payment

The payment document has been

posted.

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View Vendor Ledger
Tcode-FBL1N

Step 3- Click execute

Step 1- Enter Vendor

account and Company Code

Step 2- Select All items.

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View Vendor Ledger

The invoice has been

cleared.

CREATING AGILE ORGANISATIONS

THANK YOU

CREATING AGILE ORGANISATIONS