MEMO / NOTE DE SERVICE

To / Destinataire Mayor and Members of Council File/N° de fichier:

From / Expéditeur Director

O-Train Construction
Transportation Services Department

Subject / Objet O-Train Confederation Line Quarterly Date: March 8, 2018

Update (Q4 – 2017)

As part of the ongoing commitment to keep Council apprised of the progress of the O-Train
Confederation Line project, this memo outlines the milestones achieved in Q4 2017 and
provides an overview of the planned work for Q1 2018. In addition, it provides information that
addresses the most common questions received by staff from Members of Council.

Civil Works Completed in Q4 2017:

• Tunney’s Pasture Station ancillary rooms ready for electrical, mechanical, and
communication system installations;
• Bayview Station installation of escalators and structural steel platform canopies;
• Pimisi Station framing for porcelain and composite metal panels;
• Lyon Station structural work including the 3 tunnel vent/HVAC shafts;
• Parliament Station east entrance structure/backfilling and new station roof at West/Mid
entrance;
• Rideau Station west entrance structure/backfill, final lining of cavern, and concourse
level concrete pours;
• uOttawa Station pedestrian tunnel floor finishes and entrance plaza;
• Multi Use Pathway “S” structure and paving completed and open to use, lower
concourse elevators and topping slab, permanent power connection energized;
• Lees Station platforms structural concrete and plaza hard landscaping;
• Majority of concrete slabs at Hurdman Station poured at concourse and upper platform
levels, and BRT access roads network;
• Tremblay Station platform and concourse finish topping poured, architectural wall panels,
and mechanical and electrical equipment/systems start-up and commissioning;
• St-Laurent Station tunnel emergency ventilation system equipment and fans installed
including plenum wall enclosure;
• Cyrville and Blair Stations trees and shrubs planted, elevator envelope shroud and wood
ceiling support framing installed;
• Tunnel final lining completed between Parliament and Rideau stations, and Rideau
station and east portal;
• Track installation between Tunney’s Pasture and West Portal;
• Diamond crossover installed at Intermediate Shaft; and,
• Track installed in approximately 30% of the tunnel length.
Power, Systems and Vehicle Work Completed in Q4 2017

• All Overhead Catenary System (OCS) poles have been installed along the guideway;
• The OCS is powered from uOttawa to Blair Station and Belfast Yard by Traction Power
Sub Stations (TPSS) 4 -10;
• TPSS 1 at Tunney’s Pasture & TPSS 2 at Pimisi Station have been tested and powered,
in preparation for hook-up to the OCS;
• The OCS rigid rail hangers used in the tunnel (instead of poles) have been installed from
West Portal to Lyon;
• Conduit installation for TPSS 3 at Rideau Station;
• Communication Equipment racks are installed and populated at the Maintenance and
Storage Facility (MSF);
• Vehicle radio prototype successfully tested;
• Train Control System integration testing at Blair Station and the MSF with the Computer
Based Train Control system fully functional at these locations;
• Train Control Systems equipment have been installed from uOttawa east to St. Laurent
Station, and from Tunney’s Pasture to the West Portal;
• Communications system installation began at Blair, Cyrville, Tremblay, St Laurent,
Hurdman, uOttawa, Pimisi;
• Vehicle type tests have occurred including dynamic testing with the Computer Based
Train Control on board, safety testing, noise testing and fire resistance testing; and,
• Assembly of Light Rail Vehicles (LRV) 1 to 23.

Preparations for Operations completed in Q4 2017

• Emergency Responder Instructor training;

• Basic Certification for Light Rail Vehicle Instructors;
• Basic Certification for Controllers;
• Training for Electric Rail Operators commenced;
• Security Tabletop Exercise held on October 3, simulating a fire in the tunnel;
• Security Tabletop Exercise held on December 6, simulating an active shooter in a
downtown station; and,
• Meetings held with the RCMP, OPP and Parliamentary Security Services on integrated
Emergency Responder response.

New/Ongoing Civil Work in Q1 2018:

• Tunney’s Pasture Station escalators and structural steel to be completed, permanent

power to be connected and energized, and elevator installation to be started;
• Bayview Station ancillary buildings porcelain panel siding and fit up and elevators to be
completed, and permanent power to be connected and energized;
• Pimisi Station installation of elevators and escalators, porcelain and composite metal
panel ,and wood ceiling;
• Lyon Station mechanical, electrical, and communications systems;
• Parliament Station public concourse at West Entrance and the elevator shafts and Mid
Entrance completed, and start shaft construction for both the East and West TVS;
• Rideau Station completion of West TVS shaft, architectural and mechanical fit-up in

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 Rideau East entrance ongoing;
• uOttawa Station hard landscaping and public art installations, topping slabs on platforms,
windscreens and miscellaneous finishes;
• Lees Station composite metal panel, wood ceiling, and porcelain panel wall framing and
elevator machine and cab installations;
• Hurdman Station platform and lower concourse, elevators and escalator to be
completed, installation of glass panels and other station finishes, mechanical & electrical
work, hard landscaping and MUP network around the station will continue;
• Tremblay, Cyrville, St. Laurent and Blair Stations installation of glazed curtain wall
system, wood ceiling system and fare gate entrances;
• Completion of track work between Tunney’s Pasture and West Portal;
• Complete track slab pour and rail installation inside the tunnel;
• Track installation for Trillium Line at Bayview Station;
• Duct bank installation ongoing in running tunnel between Parliament and Rideau and
Rideau and east portal; and,
• Overpass barrier installations along the alignment continues.

New/Ongoing Work on Power, Systems and Vehicles in Q1 2018

• The messenger cable installation is in progress between Tunney`s Pasture and Bayview;
• TPSS 9 testing is progressing at the Belfast Yard Control Centre;
• OCS contact wire installations are progressing from Tunney’s Pasture to west portal;
• OCS hanger installations are progressing from Parliament up to East Portal;
• Completion of Power Supply & Distribution system, testing and commissioning and full
system integration;
• Base Transmission Site installation for P25 Radios at West Portal and system installation
at underground stations and MSF;
• Testing and commissioning activities;
• Systems Integration testing to begin from uOttawa east to St. Laurent Station;
• Continuing assembly of LRVs at the Belfast Yard;
• Communications Systems installation at all stations followed by testing and
commissioning and system integration;
• Continuation and completion of LRV Type testing; and,
• Completion of Train Control system installation, testing and commissioning and system
integration will commence.

New/Ongoing Preparation for Operations:

• On the job training for Light Rail Vehicle Instructors;

• On the job training for Controllers;
• Training for Electric Rail Operators continuing;
• Security Tabletop Exercise scheduled for Q1 2018;
• Development of Full Scale Exercise for emergency responders;
• On-going coordination with RCMP, OPP and Parliamentary Security Services on
Emergency Responders integrated response; and,
• RTG and the City continue meetings with the Ottawa and District Labour Council;

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Budget

December 31, 2017

Contractual Unspent/
Project Description Authority Actual Expenditures Obligations/ Uncommitted
Contingency Draws Balance
Confederation Line 2,130,000,000 1,461,713,775 654,527,044 13,759,181
Confederation Line
100,000,000 36,351,377 61,893,027 1,755,596
Contingency
LRT 417 Widening 226,000,000 223,665,971 558,438 1,775,591

The Confederation Line Contingency fund is $100M. Of this amount, $36M has been spent to
date. The remaining funds are earmarked for potential future changes primarily related to
property requirements and transit priorities.

When funds are reserved for contract variations, the upset limit for the variation is typically used
and upon completion of the work, any unspent monies are returned to the Contingency Fund.
For this reason, the funds reserved figure is likely to be higher than the actual amount spent.

Funds that are reserved for potential future changes have no contractual obligations, but are
reserved for risk mitigation purposes and to cover any potential future claims. As the project
draws closer to completion, some of these risks are expected to drop off and the funds
reservation will be released.

Confederation Line Delegation of Authority

In December 2012, Council was presented with station design overviews as part of the Design
Build Finance and Maintenance of Ottawa's Light Rail Transit (OLRT) Project Report
(ACS2012-ICS-RIO-0004).

A key attribute of the Alternative Finance and Procurement Model Council selected for the
implementation of the Confederation Line project is that the project contractor, RTG, is
responsible for the design of the project. This includes any further design advancements
following contract award, ultimately leading to the construction of the project based on those
finalized designs.

To expedite approval of design modifications following Council approval, the Confederation Line
- Delegated Authority Report (ACS2013-PAI-DCM-0003) was brought before Council and
approved on December 11, 2013. This report gave delegated authority to the former Deputy
City Manager, Planning & Infrastructure to approve significant design modifications on the
Confederation Line project. In July 2016, following phase 1 of the City’s corporate realignment,
this authority was transferred to the General Manager, Transportation Services Department.
The approval authority is subject to concurrence from the affected Ward Councillor and the
Mayor. This process ensures that approvals for significant changes to the design will not delay
the project schedule.

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Under this delegated authority, the General Manager, Transportation Services Department,
approved small design changes to five Confederation Line stations, after receiving concurrence
from the affected ward Councillors and the Mayor. The following station designs have been
updated as described below:

Bayview Station

The design modifications to Bayview Station will include the installation of additional glazing at
the station entrance in order to enhance passenger comfort and improve weather protection to
the fare control systems that are housed within the station. The glazing will not be installed up
to the roofline of the station in order to maintain its classification as an “outdoor station” as
described in the Ontario Building Code (OBC), and as approved through the City’s Site Plan
process.

As an additional design change, the stairs from Albert Street have been relocated to the main
plaza, enhancing pedestrian movement and connectivity to the multi-use pathway and planned
bus shelter to be accessed on the east side of the Trillium Line.

Lyon Station:

In order to achieve enhanced pedestrian movement and connectivity at the east entrance to
Lyon Station, the current change will see the east entrance integrated within the Place de Ville
Podium building on the north side of Queen Street, east of Lyon Street. RTG has now relocated
the east entrance doors from the west wall of the station entrance on Lyon Street to the south
wall of the station entrance on Queen Street.

Lees Station:

The design modifications to Lees Station include the installation of additional glazing in order to
enhance passenger comfort and improve weather protection to the fare control systems that are
housed within the station. The glazing will be installed on all sides of the station but not up to
the roofline, in order to maintain its classification as an “outdoor station” as described in the
Ontario Building Code (OBC), and as approved through the City’s Site Plan process.

Also at Lees Station, the ancillary building, previously shown on the main concourse, which
houses the mechanical, elevator and communications rooms, has been moved to the platform
level, north and east of the original location. This improves the appearance of the station and
allows for improved passenger flow on the main concourse.

Tremblay Station:

The design modifications to Tremblay Station include installation of additional glazing in order to
enhance passenger comfort and improve weather protection to the fare control systems that are
housed within the station. The glazing will be installed on all sides of the station, but not up to
the roofline of the station in order to maintain its classification as an “outdoor station” as
described in the Ontario Building Code (OBC), and as approved through the City’s Site Plan
process.

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Cyrville Station:

The design modifications to Cyrville Station include a minor change to the roofline and
installation of additional glazing in order to enhance passenger comfort and improve weather
protection to the fare control systems within the station. The glazing will be installed on all sides
of the station but not up to the roofline in order to maintain its classification as an “outdoor
station” as described in the Ontario Building Code (OBC), and as approved through the City’s
Site Plan process.

Name the Train Contest

On November 2, 2017, Mayor Watson along with Councillor Stephen Blais, Chair of the Transit
Commission and Councillor Keith Egli, Chair of the Transportation Committee, hosted an event
at Belfast Yard attended by approximately 100 school children inviting children and youth ages
16 and under, to nominate names for 40 trains on the O-Train system. Submissions were
accepted until December 8, 2017. The selected names for the 34 Confederation Line and 6
Trillium Line trains were announced on February 24, 2018 and are available online at
octranspo.com/ready4rail.

Technical Briefing December 15, 2017

On December 15, 2017, a technical briefing was held to provide an update to Councillors and
the media on the Confederation Line project. Staff advised that Rideau Transit Group’s (RTG’s)
recent schedule indicated that the Revenue Service Availability date would likely be extended.
Subsequent to the technical briefing, the City Manager issued a memo to Council concerning
LRT revenue service availability and associated liquidated damages. That memo is attached as
Attachment #1. An update regarding Revenue Service Availability was provided to the Finance
and Economic Development Committee (FEDCO) on February 6, 2018.

Update to Finance and Economic Development Committee and Council

On February 5, 2018, Rideau Transit Group (RTG) informed the City that, due in large part to
the Rideau Street sinkhole in June 2016, Revenue Service Availability (RSA) will be achieved
on November 2, 2018.

On February 6, 2018, the Transportation Services Department advised FEDCO that the new
proposed RSA date for the Confederation Line is November 2, 2018. In order to achieve RSA,
RTG must ensure the completion of all fixed components and vehicles, full testing,
commissioning, trial running, and ensure certifications are complete and signed off, and that an
independent Safety Auditor has signed off on the safety of the system.

Train service to the public will start once the Transportation Services Department confirms
safety, reliability of operational performance, and adjustment of bus operations. In addition, the
Transportation Services Department will consult with key City partners, such as Police, Fire,
Paramedics, Building Code, etc. to ensure City-wide readiness.

The Mayor, Chair of the Transit Commission and Chair of the Transportation Committee issued
a joint Memo to Council on February 14, 2018, advising that staff will provide monthly updates

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on the Confederation Line project at FEDCO meetings. That memo is attached as attachment
#2. An update was provided at the March 6, 2018 FEDCO meeting.

On February 14, 2018, in response to Councillors’ questions and media inquiries, the City
Manager issued a Memo to Council, providing an overview of the Confederation Line Project
Agreement. That memo is attached as attachment # 3.

Communications Q4 2017

The construction of the O-Train Confederation Line is a multi-year project, with numerous
construction sites across the city, resulting in both localized and citywide impacts. As part of
the Project Agreement, the City is the lead for the management and sharing of public
information.

The Stakeholder Relations group continues to meet with Councillors, stakeholders, and
community representatives affected by the O-Train Confederation Line project to provide
information about upcoming work, mitigate risks, and coordinate activities as required.
Examples of these outreach efforts include:
• The Stakeholder Relations team conducted three Ready for Rail information sessions for
City staff, held at OC Transpo, City Hall, and Ben Franklin Place;
• Weekly construction project updates sent to subscriber list and posted on
Ottawa.ca/confederationline;
• Regular, monthly meetings and presentations to key stakeholders, including the
Canadian Broadcasting Corporation (CBC), uOttawa, and Public Services Procurement
Canada (PSPC);
• Sharing information through meetings and communication documents with property
owners regarding construction activities near their buildings at Queen Street, O’Connor
and Rideau Street alignments;
• Regular design and construction meetings with all integrated station partners;
• Sharing information through meetings and communication documents with local
residents and businesses regarding Belfast Yard work;
• Sharing information through presentations, meetings and communication documents
with local residents and businesses regarding the construction at Blair, Cyrville, St-
Laurent, Tremblay, Hurdman, Lees, uOttawa, Rideau, Parliament, Lyon, Pimisi, Bayview
and Tunney’s Pasture Stations;
• Sharing information through regular Councillor-led community meetings;
• Information booths at various City events and outreach activities; and,
• Project presentations to multiple internal and external organizations and departments
(including industry associations, community associations, business groups, international
delegations and business improvement areas).

With respect to citywide communications, the City continues communications efforts around all
construction-related projects to provide timely, accurate and reliable information to help the
public plan how to move around the city. The public is also kept informed and engaged on
construction milestones. Examples of citywide communications efforts include:

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 • Regular Public Service Announcements related to the O-Train Confederation Line
projects;
• Weekly updates to the O-Train Confederation Line project website;
• Daily Traffic Updates are shared with local traffic reporters;
• Real-time commuter delays are shared with the public via Twitter at
@Ottawacity,@Ottawa_Traffic and @OCTranspo;
• Quarterly traffic and construction briefings providing four-month outlooks;
• The Ottawa Nav mobile app is available for motorists, cyclists and pedestrians to
plan routes in real-time;
• Construction and variable message signs are installed near construction sites alerting
commuters to current or planned works;
• Information about construction and traffic impacts are posted on Ottawa.ca and
weekly updates on the Confederation Line are included on Ottawa.ca/confederationline;
• Notifications are issued prior to the start of any construction project;
• Unplanned traffic impacts are shared with the public via Twitter and on the landing
page of Ottawa.ca; and,
• Milestones and interesting facts about the project are highlighted via the City's social
media channels.

Should you have any questions, please do not hesitate to contact me at extension 16623.

Original signed by
Steve Cripps

c.c. Senior Leadership Team

Transportation Services Departmental Leadership Team
Director, Public Information and Media Relations