From,

The Members of the Cultural Committee, 2017-2018

To,
The Principal,
Malini Kishor Sanghvi College of Commerce and Economics,
Vile Parle West, Mumbai.

Subject: Request for granting attendance.

Respected ma’am,
We, the Cultural Committee of the college kindly request you for granting
attendance for the months of November and December 2017. Madam, as there was a lot of planning
and preparatory work for our Megafest, we couldn’t attend our lectures; therefore our attendance
percentage has gone down.

Below mentioned are the tasks that each and every department has done in these
particular months:

Administration: Pre- registrations of events and making data base for the D-day’s.

Fine Arts: Making decor for the college, i.e. danglers, charts, models, etc., assembling of
requirements, training the members for different situations, mocks of all events, pre- audition of
event.

Sports: Assembling requirements, training the members for different situations, mocks of all events,
material arrangements.

Performing Arts: Assembling requirements, training members for different situations, mocks of all
events, pre- audition of event, arrangement of props.

Live Events: Assembling requirements, training the members for different situations, mocks of all
events, pre-audition of event.

Literary Arts: Assembling requirements, training the members for different situations, mocks of all
events.

Participation: Coordinating with other colleges, being in participation, attending other college
festivals and CL meetings.

Logistics: Bringing requirements for all the events, budgeting, permissions of classrooms, etc.

Judges and Celebrity: Finding judges for all the events, coordinating with them, shout-out videos from
famous personalities.

Photography: Clicking pictures of all the work process, training the members, shout out shooting.

Hospitality: Assembling requirements, arrangement of gifts and food, making of coupons, gift
wrapping.

Public Relations: shout out videos, photographs of heads and departments, assembling requirements
for activities, training of members, contacting the PR CL’s of different colleges, mocks of the PR
activities, execution of the online PR activities and the photo booth.

Technicals: Assembling requirements, sorting lights and music systems, training the members,
checking of participants CD’s.

Floor management committee: training the members for different situations, mocks.
 We plead with you to consider our genuine request. And Madam please pardon us
for the delayed submission of this letter.

Thanking you.

Yours faithfully,