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IFRS16 Leases Service


SAP Webinar July, 1st 2016

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IFRS16 Leases Webinar

Axel Sperling Thomas Wolf


Consulting Service Sales Service Portfolio Manager
Real Estate SAP Digital Business Services

SAP Deutschland SE & Co. KG SAP Deutschland SE & Co. KG


Rosenthaler Straße 30 Homberger Straße 25
10178 Berlin 40882 Ratingen

T +49/30 41092 - 163 T +49 6227 777546


M +49/160 9010 8629
E axel.sperling@sap.com E th.wolf@sap.com

©  2016 SAP SE or an SAP affiliate company. All rights reserved. Customer 2


SAP Real Estate Management
Eliminating process and operational silos

SAP Finance

ü SAP Real Estate Management is a subcomponent SAP Real Estate Management


of SAP Finance – simplifying your solution
landscape by:
Lease Lease Statutory
§  Real time valuation of finance leases Portfolio Administrator Reporting

§  Elimination of financial interfaces


Lease Payment
Reporting
§  Reducing the number of applications Administration Generation FA AP CO

in system landscape
General Ledger (Multi-GAAP
Accounting)
ü Coordination between the Lease Administrator
and Asset Account is critical for proper classification and
Asset Account Parallel
valuation. Sharing a common platform eliminates Lease Review Based Ledger
operational silos between these critical players. Accountant

Asset Asset
Reporting
Classification Valuation

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Solution Shipment

The solution for the new lease standard are enhancement of the existing RE-FX component.
Supported integrations are:
§  Classic and new General Ledger
§  S/4HANA Finance
§  Asset Accounting

Shipment of RE-FX Enhancement:


§  Shipment through support package
§  Releases are EHP 6 and higher or S/4HANA on premise
§  Note 1682715: IFRS compliant lease accounting
§  Note 2255555: Evaluation of leasing contracts
This is the current state of planning and may be changed by SAP at any time.

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice.
©  2016 SAP SE or an SAP affiliate company. All rights reserved. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a
particular purpose, or non-infringement
Customer 4
The IFRS16 Leases Standard Quick Overview

Leases standard requires


Effective Date
lessees and tenants to
Published January 1st, 2019
recognize most leasing
January 13th, 2016 Limited early application
and rental contracts on
permitted
their balance sheets

Requirements eliminate
nearly all off balance For lessors
sheet accounting for no significant changes
lessees

Practically every
Difference between IFRS
company will be affected
and US-GAAP exist
by the new standard

Lease accounting
standard has a far-
Additional disclosure Option to exclude short-
reaching impact on
requirements term leases and leases of
lessees’ business
low-value assets
processes, systems and
controls.

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SAP Lease Contract Management in SAP RE-FX

Lease accounting
standard has a far-
Ÿ  This presentation is for SAP Lease Contract Management reaching impact on
lessees’ business
processes, systems and
Ÿ  SAP Lease Contract Management is a solution based on controls.

SAP RE-FX for IFRS16 Lease Management


in conjunction with SAP FI, SAP FI-AA

Ÿ  SAP Lease Contract Management in SAP RE-FX


is part of SAP ERP and licensed by Lessor
SAP RE-FX user licences Lease
Contract*
Biggest
Impact of
IFRS 16
Lessee

Real Property Non-Property / Movables

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Integrated Leasing Scenario of SAP Lease Contract Management
SAP Lease Administration
Contract Management Vendor

Contract types for property and


Classification and Valuation
non-property Local GAAP
Classification and evaluation
FI / CO Interface
Contract partners
rules
Subject of contract: fixed asset,
equipment, property, … Calculate and report on net Multi GAAP enabling (IFRS, US IFRS
present value, depreciation, GAAP, Local GAAP)
Terms and conditions for notice repayment and interest rate
and renewal options (Validity) Manage right-of-use assets and
Change management / Re- liabilities Controlling /
Contract condition (payment Valuation Profit Center
plan) Customer / Vender accounting
Workflows between Lease Post depreciation and
Critical dates and reminders Administrator and Accountant repayments
Asset
Create / Link to asset Lease payments
Controlling / Profit center
accounting

„Right of Use Asset“

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Ÿ  Building
Ÿ  Land
Ÿ  Equipment
Ÿ  Cost center
Ÿ  Fixed asset
Ÿ  WBS element
Ÿ  Internal order
Ÿ  PM order
Ÿ  Functional location
Ÿ  Business entity
Ÿ  Rental object
Ÿ  Architectural
object
Ÿ  …

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Global Lease Database

Ÿ  Definition and implementation of global


company lease standards Contract Management
for Leases
Ÿ  Entry and maintenance of leases in local
offices
Ÿ  “Single Source of Truth“
Ÿ  Transparency on all leases on a global
level for all companies / subsidiaries
Ÿ  Tool to implement and control global
compliance rules
Ÿ  Lease reporting and analysis on a global
data base
Ÿ  Cloud scenarios SAP hosted or in
customer‘s data center
Ÿ  Fast implementation and roll out using SAP
Cloud offerings and pre-configured
services

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Quick Implementation using SAP Services

To enable quick implementation


scenarios for customers,
SAP Digital Business Services
provides advisory, engineered and
flexible services for smooth SAP
Lease Contract Management
implementations.

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High Level Action Roadmap for a IFRS 16 implementation
01/01/2019 or early
TODAY application
Capture & Manage
Implement Business Processes, IFRS 16
Prepare and Plan Leases
Systems & Controls Go-Live
and Analyze Impact

•  Set-Up internal project •  Upgrade SAP Systems •  Analyse and (re-)design •  Capture, Create and •  Go-Live with IFRS 16
Selected Activities

business processes Manage relevant leases


•  Analyze and plan IT •  SAP Lease Contract
impacted Analyze leases
landscape Management* installation • 
and initial configuration •  Implement Changes Estimate balance sheet
•  Define business process and • 
(Change Management) impact
change management •  SAP Lease Contract
roadmap Management* customer
specific enhancements
*SAP Lease Contract Management refers to functionality to handle lease-ins within SAP RE-FX in
conjunction with SAP FI, SAP FI-AA.
SAP Services

IFRS16 Upgrade Services &


Advisory Service IFRS16 Installation

IFRS16
Starter Kit SAP IFRS16 Go Live Support Services

SAP Training Offerings

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SAP Leases for IFRS 16 Advisory Service

The new lease accounting standard IFRS 16 for real property and equipment leasing requires to report lease assets and lease liabilities on the
balance sheet, demanding lease inventory, system support and audit and compliance controls. With SAP's services for IFRS16, customers can
move quickly into the new SAP Contract Management for leases being part of SAP Real Estate (RE-FX).

Business Needs
Ÿ  Build central contract database for property and equipment lease inventory, reporting Service No.:
on lease assets and lease liabilities and integration into SAP Financial ledgers and 50128478 (Variant Advisory)
asset accounting
Ÿ  Find a reliable starting point for an IFRS 16 system implementation project and a Contact:
basic planning Thomas Wolf
(th.wolf@sap.com)

Delivery Approach and Scope


Ÿ  Professional SAP advisory service for IFRS 16 implementation project
Availability:
Planned for Q2/3 2016
Ÿ  Analysis of relevant IT landscape and identification of system prerequisites
Ÿ  Discuss business requirements and their impact
Ÿ  Full remote delivery approach

Value and Benefits


Related Services:
Ÿ  The starting point for an IFRS 16 system implementation project
Ÿ  SAP Leases for IFRS 16 Starter Kit
Ÿ  Action item plan for impacted systems giving guidance for system upgrade and
prerequisites, impacted business processes and change management needs
Ÿ  IT roadmap and high level cost estimation

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SAP Leases for IFRS 16 Starter Kit Service

The new lease accounting standard IFRS 16 for real property and equipment leasing requires to report lease assets and lease liabilities on the
balance sheet, demanding lease inventory, system support and audit and compliance controls. With the starter kit service, customers can
move quickly into the new SAP Contract Management for leases being part of SAP Real Estate (RE-FX).

Business Needs
Ÿ  Build central contract database for property and equipment lease inventory Service No.:
50128478 (Variant Starter Kit)
Ÿ  Integrate into SAP Financial ledgers and asset accounting
Ÿ  Report lease assets and lease liabilities
Contact:
Ÿ  Capitalize leases by recognizing the present value
Thomas Wolf
(th.wolf@sap.com)
Delivery Approach and Scope
Ÿ  Starter Kit configuration of contract management in SAP Real Estate Management Availability:
(RE-FX) for properties and equipments Planned for Q2/3 2016
Ÿ  Starter Kit integration into SAP Financials for ledgers and assets
Ÿ  Full remote delivery approach

Value and Benefits


Ÿ  Quick implementation based on IFRS 16 focused pre-defined content and Related Services:
implementation approach Ÿ  SAP Leases for IFRS 16 Advisory
Ÿ  Reduced time to value
Ÿ  Open for future extension to a full implementation of SAP Real Estate for a
comprehensive real estate and property management

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Thank you
Axel Sperling Thomas Wolf
Consulting Service Sales Service Portfolio Manager
Real Estate SAP Digital Business Services

SAP Deutschland SE & Co. KG SAP Deutschland SE & Co. KG


Rosenthaler Straße 30 Homberger Straße 25
10178 Berlin 40882 Ratingen

T +49/30 41092 - 163 T +49 6227 777546


M +49/160 9010 8629
E axel.sperling@sap.com E th.wolf@sap.com
© 2016 SAP SE or an SAP affiliate company. All rights reserved.

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