TIMES TRAINING CENTRE

Redefining Quality
Microsoft Publisher
Microsoft Publisher is an entry-level desktop publishing application from Microsoft, differing from Microsoft Word in that
the emphasis is placed on page layout and design rather than text composition and proofing.
Desktop publishing (DTP) is the creation of documents using page layout skills on a personal computer. When used
skillfully, desktop publishing software can produce text and images with attractive layouts and typographic quality
comparable to traditional typography and printing. This technology allows individuals, businesses, and other organizations
to self-publish a wide range of printed matter, (e.g. local newsletters, books, magazines, letter heads, business cards,
certificates, adverts, notices and newspapers), without the sometimes-prohibitive expense of commercial printing.
Staring ms publisher
>> Start >> All Programs >> Microsoft Office >> Microsoft Publisher

Microsoft publisher application window

Ms Publisher Toolbars
Title Bar The Title Bar displays the document's name, and contains the Close, Restore and Minimize buttons.

Menu Bar The Menu Bar contains menus with additional commands in the form of a drop-down list.

Standard Toolbar The Standard Toolbar contains frequently used buttons that are common functions in Publisher and
throughout Microsoft Office. This toolbar is similar in most Office 2007 programs.

Formatting Toolbar The Formatting Toolbar contains buttons for common text formatting options in Publisher and
throughout Microsoft Office. This toolbar is similar in most Office 2007 programs.

Object Bar The Object Bar contains each of the tools you will use to create and manipulate text and graphics in Publisher.
Tool Function
Selects lines, shapes, graphics, and text boxes. Selected items can be resized and have
Select Objects
their attributes changed.
Creates text boxes.
Text Box
Insert Table Creates tables
Adds WordArt to your publication
Insert WordArt
Creates a frame in which a picture may be inserted
Picture Frame
Line Tool Creates a line

Ms Publisher – Times Training Centre 1 prepared by: Mr. Mwangi

 TIMES TRAINING CENTRE
Redefining Quality
Creates an arrow
Arrow Tool
Oval Tool Creates circular and oval shapes
Creates rectangular shapes
Rectangle Tool
Creates a variety of different shapes EXAMPLE: Hearts, lightning bolts, thought boxes
AutoShapes
Design Gallery Inserts a wide array of different objects from the Microsoft Publisher Design Gallery
Object Item from Allows you to search the Content Library to insert need items
Content Library
Status Bar The Status Bar shows the size and position of the object on the Work Pane.
Task Pane The task pane provides quick access for complicated functions and can include Help, Clip Art, Find
and Replace, Graphics Manager, Publication Designs, Styles and Formatting, and many others.
Using the Task Pane The task pane is used for changing color and font formats, inserting clip art or switching
other formatting within the document.
To open or close the Task Pane:
- From the View menu, select Task Pane to show or hide the Task Pane
HINTs:
 If the Objects toolbar is not visible, from the View menu, select Toolbars » Objects
 If the Standard toolbar is not visible, from the View menu, select Toolbars » Standard
 If the formatting toolbar is not visible, from the View menu, select Toolbars » formatting
 If the task pane is not visible, from the View menu, select Toolbars » task pane
Etc
Working with Text Boxes & Pictures
Inserting Text Box
 Click the Text Box button from Objects Toolbar
 Move the tool across the screen and click on the document where the text box should appear
 Hold the left mouse button and draw the text box to the desired size
 A cursor will appear in the text box. Then type your text
Inserting a table:
 Click insert table button from Objects Toolbar.
 Click and Hold the left mouse button and drag mouse to draw the table to the desired size.
Create Table dialogue box will appear
 Specify number of rows and columns required in the table
 Click ok.
 click yes
Inserting WordArt
 Click the Insert WordArt button from the Objects toolbar
 Select desired style and click the OK button
 In the Edit WordArt Textbox, type your text and select desired font style and size
 Click OK button
Note: The WordArt toolbar should appear when you click on the WordArt you have created
- You can click on WordArt shape icon from WordArt toolbar to change the shape of WordArt
- You can click on WordArt format icon from WordArt toolbar to change the format of WordArt
Inserting a picture:
 Click the picture frame button from Objects Toolbar and select Picture from File…
OR Go to the Insert menu, select Picture and select picture from file…
The Insert Picture dialogue box will appear.
 locate the desired image and select it
 Click insert button.
Inserting a Clipart:
 Click the picture frame button from Objects Toolbar and select Clip art…
The clip art pane will appear.
 Under clipart pane click Go
 Click clipart of choice.
Drawing lines, arrows, circles, auto shapes etc:
 Click the line, rectangle, oval or select the shape from auto shape button from Objects Toolbar.
 Click and Hold the left mouse button and drag mouse to draw the shape to the desired size

Ms Publisher – Times Training Centre 2 prepared by: Mr. Mwangi

 TIMES TRAINING CENTRE
Redefining Quality
Deleting text
1. Highlight the text Then press delete/backspace key
Formatting Text
Formatting Text to Bold/Italic/Underline
1. Highlight the text
2. click Bold/Italic/Underline command on the Formatting toolbar
Formatting Text to different font size
1. Highlight the text
2. on the Formatting toolbar click on the Font size arrow and choose a new font size from the list
Formatting Text to different font style (font face)
1. Highlight the text
2. On the Formatting toolbar click the Font box arrow and choose a new font style from the list.
Formatting Text to different font color
1. Highlight the text
2. on the Formatting toolbar click on the Font color arrow and choose a color from the list
How to Subscript and Superscript text
1. Highlight the text
2. Click the Format menu
3. Click the Superscript or Subscript under the effects area.
To change the alignment of text:
1. Highlight the text
2. On the Formatting toolbar click one of the alignments. (i.e. left, right, centre or justified).
Sizing a shape/clip art/picture/table
1. Click on it
2. Point on a sizing handle until a sizing double arrow appears.
3. Click and drag mouse to size
Sizes the width of illustration
Sizes the height of illustration
Sizes both width and height of illustration
Moves the shape shape/clip art/picture/table
Moving a shape/clip art/picture/table
i. Click on it
ii. Point over it OR on its outline until an arrowed cross appears.
iii. While the arrowed cross appear click and drag mouse to a place where is to be moved to.
iv. Release the mouse button.
Adding a text in a shape
i. Right click on the shape
ii. From the menu that appears click add text
iii. Type the text you want e.g. Times Training Centre
Changing shape outline color
1. Click on the shape
2. on the Formatting toolbar click on the Line color arrow and choose a color from the list
Changing shapes outline weight (thickness)/outline style
1. Click on the shape
2. on the Formatting toolbar click on the Line/boarder style and choose a style from the list
Apply fill color/fill picture to shape
1. Click on the shape
2. on the Formatting toolbar click on the fill color command arrow and choose either:
More fill colors to select of choice OR Fill effects to specify Gradient/texture/pattern/pictures as fill.
Rotating/Inverting (Flip) a shape/clip art/picture
1. Click on it
2. on the standard toolbar click on the Rotate/Flip command arrow and choose either:
Free Rotate/ Rotate Left/ Rotate Right/Flip Horizontal/Flip Vertical
Working with overlapping shapes (Ordering)
1. Click on the shape
2. Click on arrange menu
3. Select order, then choose either:

Ms Publisher – Times Training Centre 3 prepared by: Mr. Mwangi

 TIMES TRAINING CENTRE
Redefining Quality
Bring To Front /Send to Back/ Bring To Forward/Send To Backward
Editing Your Text Boxes/ Pictures
 Insert your text into the text boxes, by clicking inside of the text box and begin typing.
 To edit pictures, use the Picture toolbar, this appears when you click on a picture.
With this you can: Insert Pictures, Change the Color scale, Contrast, Brightness, Crop, Line/Border Style, Compress Pictures,
Text Wrapping, Format Picture, Set Transparent Color and Reset Picture.
 To resize pictures, click on the picture so that 8 white circles appear around the edges of the picture and a green circle above it.
Click on one of the circles and expand the dotted box to the size desired.
 The green circle changes the angle the picture is in on the page, click the green circle and rotate the picture to the position you
want.
Format Text Box
 Right click on the text box and select Format Textbox
 Within this function the line size, line color, and fill color can all be changed for the text box
Deleting a Text Box
- Select the text box but clicking on the outer perimeter of the box and hit delete or backspace
Inserting Drop Cap
- Right click inside the text box, select the Change Text command and select Drop Cap
- The Drop Cap box appears and several preformatted drop and initial capital letters are listed
- Select desired format and click the Apply button to view changes
- Click OK when finished
Character Spacing
- Right click inside the text box
- Select the Change Text command and then select Character Spacing
- Under Kerning use the drop-down arrow to select Expand or Condense
- Click the Apply button to view changes
- Click OK when finished
Using Backgrounds
- Click on Format from the Menu bar
- Select Background from drop-down menu and the Background window will appear
- Select a color for the background from More Colors or add texture to the background in More Backgrounds
- Select the desired background by clicking on that background and with the right drop-down arrow select what pages to
apply this background to.
Saving an Existing Document
- From the File menu select the Save command OR
- Clicking Save button on the Standard toolbar can also be used to save a document
Note: The Save As command can also be used when changing the location of the document
Page Setup
- From the File menu select the Page Setup command
- Select desired type of publication for print
Note: Printing options are changed depending on the chosen type to be printed
Print Setup
- Select Portrait or Landscape under Orientation
- Click OK button
Printing a Publication
- From the File menu select the Print Preview command
- Click the Multiple Pages icon to see several pages at one time
- To view one page at a time click the Whole Page icon, then click Close
- From the File menu select the Print command
- Select the name of the printer and click OK button
Exiting Publisher
- Remember to save first!
- From the File menu select Exit OR click on the “x” in the upper right corner
Opening an Existing Document
- From the File menu select the Open command
- The Open button on the Standard toolbar can also be used to open a document
- Locate the desired file using the drop-down list
- Select desired file and click the Open button

Ms Publisher – Times Training Centre 4 prepared by: Mr. Mwangi