Bale ail Subject: REPORT OF THE EXECUTIVE COMMITTEE OF 1B&M ON FINDINGS OF THE PROBE COMMITTEE REGARDING ALLEGATIONS AGAINST FORMER DIRECTOR IB& ‘A report on the complaint of Me. Zafar Iqbal (former student of IB&M) against Prof Dr. Muhammad Shoaib, former Director IB&eM, was submitted to the Syndicate in its 1/2015 meeting held on 14-03-2015, wherein it was intimated that report submitted by the Probe ‘Committee had been referred to the Executive Committee of IB&M on the recommendations of * Ic hanc labeler the Deans. Alle probe thse VE stectd hone | role mo med to aefer the & ‘meeting held on 24-08-2015 submitted its final ‘The Executive Committee in remarks on the allegations ofthe complainant and findings of the Probe Committec. The same are \ documented in the last column of the report attached herewith. The annexures mentioned Py the =r if | Probe Committee as well as the sub-committee of EC in their report may be seen on the tabl required. 4 -pieie commillee 4 EE Submitted to the Syndicate. lf muted fri rer claret. I ie ee | a compecitren m EcREPORT OF THE EXECUTIVE COMMITTEE OF IB&M ON FINDINGS OF THE PROBE COMMITTEE REGARDING ALLEGATIONS AGAINST PROF. DR. MUHAMMAD SHOAIB, FORMER DIRECTOR IB & M ALLEGATIONS FINDINGS OF THE PROBE REMARKS OF SUB- REMARKS OF MADEBYMR COMMITTEE COMMITTEE OF EXECUTIVE ZAFAR IQBAL EXECUTIVE COMMITTEE COMMITTEE IB&M. OF IB&M ‘ilegation Findings 1 Allegation Muhammad | Dr Muhammad Shostd did his BSe (14 years) in 2 | From Lecturer to Professor, the | Need mo further action. Shoaib is MS. in Computer | division from Punjab Univesity in 1992, appointment of Dr. Muhammad Science from Bshawalpur and | #! He repeated and improved his B.Sc in 1995 and was | Shoaib | was made by | the her giving artifical boost |" | awarded (" division. He completed his MSc Computer | Syndicate ofthe University on the tough an arificaly | ' Science (16 years) fiom Islamia University Bahanlpur | recommendations ofthe Selection engineered and sponsored | in 1997 in 1* division. Board as pecihen titers. support of Ex VC UET was |« He joined UET Lahore as ¢ Lecturer in 2000 and elevated to the rank of full |” completed his PRD ffom UBT in 2006 under the professor in violation of many | supervision of Dr Abad Ali Shah, rules and in certain cases, iawWs | « Dr Muhammad Shoaib completed his MBA from IB&M Vv were especially relaxed to” UET Lahore in August 2011, facilitate his promotion. The | 4 fe was promoted to the raik of Professor in 2011 based only reason for that was him |” on his publition record leven FS Puications boeing the husband of niece of | bon that day were in Pekistan Journal of Science, « HEC former VC UET Lahore. Jy category journal. Out of these eleven publications, eight (were during the first three quarters of 2011 of the sate journal (Annex 4). ‘+ (Cunently Dr Muhammad Shoaib isthe Associate Editor of the same journal (Annex 5). «+ "De Shoaib denies in his reply thet he isthe husband of a niece of former Vice Chancellor. ‘Allegation: Findings “Aint record provided by th Sr Muhammad Shoaib was |» The Vice Chancellor of UET, vide IB&M Notification | office of IB&M: ceiphed the dts to “Look | No, IBRM/HRV2013-63 dated March 12,2013 appointed | % Notification dued —12-03- | Need no further action. TR TBR tll further orders | __Professor Dr Muharumed Shoaib to LOOK AETER the | 2013 with signature of then _| Page | of 17in March 2013 and was never appointed as the “Director 1B & M" by any UET official body ‘or even by the former VC Gen ‘Akram of even apex decision making body of IB&M UET thet isthe Executive Committee, Dr Muhammad | Shoaib has been mentioning/ | writing the appointment of Director IB&M in all his official correspondence. Tuiies of Director BEN a notficetion number IB&MUHR/2013- 266 datedifuly 30) 2013 in which relieviig of DrAT Sajid assignment ofthe duty of diector TBE mmad Shoaib was notified with reference to 10% meeting of the Executive Committee of [B&M. However, oft submission of some original documents it was the letter number IB&M/HR/2013-266 ated| 2013 is an employment contract issued to Dr Muh Fiez of IB&M (Annex 5(A)). © Dr Shoaib was asked to provide minutes of the 10% | recting of the EC, copy of which was provided on 27% January 2015. However, authenticity could not be verified because original was not provided. ~ we yreie 4 = A valid pew? VeiCininman EC regarding relieving of Dr. Ali Sajid & assigning additional look- after duties of Director to Dr. Shoaib is available at Annexure: $f Minutes Sf the 108 meeting of EC, available at Annexure F-2, shows EC's approval on above seid action taken by the VCIChairman EC. These minutes were confirmed by the EC in its 11® meeting held on 284 December 2033, However, two notifications of 30® and 31% July 2013 with same _-number—— ie. IBRMAIR/2013-266 pepe to be abe esi [ristake The record of |) Dt mabe the bel dispatch register for that od isnatavallable. [| Whny Aubi pao: 4 Authenticity of minutes of 10 meeting of EC has been verified by the available members of EC as wellast- Meebo ol from the agenda of JI® Yeeds lew i wherein Nepotism and Favoritism ‘Allegation 3 Dr Mubarmmad Shoaib appointed his real Kausar Parveen as Plesement Officer_in_Grade-17, who is gerting about Rs. 64,000/- per Findings 3 ‘= No denial has been received from Dr Muharnmad Shoaib that Mrs Kausar Parveen is his real sister in his eply. © She was appointed as Placement Officer (BPS- 26 1, 2013. (The original ‘month Simee “August 2013 and i I7/Equivalert) in IB&M ification number |B&M/HR/2013-264 dated July 31, 2013 ( on my please be vgrifcd since the same has not ‘sper record provided by the office of [B&ME SP It is tue thet Mrs Kauser Perveen is sister’ of Dr. Muhammad Shoaib. 4 The_minutes of the 10 Page20f17 ut warned 60 LIT \Tardly coming to 1B & M. The appointment of Mrs. Keusar Parveen was initially made on contract for a period of 0 ‘years from August 2013 and got approved from the Executive Committee by misguiding the members and hiding the true picture of the case. Dr. Shoaib intentionally misguided the Executive Committee, 1B & M just to save the irregular service Of his real sister Mrs. Kausar Parveen, ‘The matter was also Iss to by the University [Resident Auditor in writing and Ir. “Shoal was asid to egularize the matter, but nothing has been done <0 far and Mrs, Kausar Parveen is getting irregular salery till present despite lapse of more than 2years. Dr. Shoaib sppointed her 2s Placement Officer at IB&M in ‘August 2013. She arrived at TBEM only on the date of her joining in August 2013, and after that she never shovied up fat IB&M. Instead, she has been regularly getting salary at her home. Later, she was placed in another campus of IB & M where she also never showed up land getting salary as GHOST ployee. Ms Amna Niazi, the incharge Model town campus will now be forced to say that Dr Shoaib's sister is working there. Following points need thorough investigation. Desa provided to us as of today) at a salary of RS 61,920/= per month for a period of one year (extendable) based on the approval of the Executive Committee in its 10” Meeting without publication of advertisement in the newspaper. The advertisement was published later in ‘August 2013, | Dr Shoaib vide notificstion number IB&M/HR/2014-002 dated January 2. 2014 confirmed the one year contract ‘appelaiment of Mrs Parveen as Placement officer, while referring tothe 11® meeting ofthe Executive Committee. MISCONOWT OA gamall app rinbinet feller mat panied] = Keeibet wikead nempepy od = Appetmet belo 1 — Pde Lela rot routed toy MS [oot 4 The contract was further extended by 2 years vide notification number [B&M/HR/2014-237 dated July 01, 2014 while referring tothe 12 Executive Committe. It has been stated by Dr Shoaib in his reply that Mrs Kausar Parveen has been and is performing her dt Tncharge of Professional Courses (Moming Shift) at Professional Development Center (PDC) which is @ center other than IB&M. His statement has yet to be Verified from the record of PDC. He has thus justified her absence from IB&M. ‘On cursory examination of documents of PDC reveals that Mrs Kausar Parveen received Rs 30,000/= as remuneration for teeching @ short course~on Project Management at PDC during 23-9-2013 until 23-11-2013, Why was PDC merged with IB&M? Approval of the ‘UBT Syndicates roquited for such amerge © We have yet to see Resident Auditor's (RA) objection to Mrs Kausar Parveen's appointment. Dr “jreeting of EC (item Nola) ‘shows the approval of the EC regarding appointment of Mrs, Kausar Perveen as Placement Officer on contract basis. ‘The advertisement for following four posts was published in August 2013 with 230 August 2013 as last date Tor submission of applications: a) Associate Professor b) Assistant Professor .) Manager MIS 46) Placement Officer cn & The EC in its 11% meeting held" on 28° December 2013, ‘while confirming the minutes of 10® meeting, confirmed the ‘contract appointments made in its 10% meeting including the appointment of Mrs. Keuser, on completion of ccodel formalities including advertisement Although, her sppointment ‘was made with the approvals of the relevant authorities, hhoviever, this committee is of the_view_that_Dr should_bave_declared_his | relationship wih Ms Kauser a hig ssler and should not have participated in the reqpeat_and approval of fppointment of her ster. Mus ceptecontabern 5 qb bg MS ent her eoter Misconduct Page 3 of 17 sO‘Shoaib Fas not mentioned about RA'S objection in his reply. — | Mrs, Parveen never performed her duty as Placement Officer against which she wes appointed. Itooks this ~] seat was created just to appoint Mrs. Parveen against this post. Vali + Is Mrs Keusar Parveen competent to teach “Project Manazement™? (She & MA EcoNomTeS) . it ‘also needs to find whether this post isa sanctioned post and what qualifications have been laid down for Eppoinament against his post. ev Valid + Bxpevience certificates of Mrs Kausar Parveen need tobe verifies “gala Why the post of “Incharge of Professional Courses” was not advertised? + Are the following posts sanctioned posts. ‘© Placement Officer in IB&M (© Incharge of Professional Courses. — Wate ups hens ogpputencal 6) Kannan wer vagal \ Wall psene MISCONI oie ane Free fesen tune a0ke candle tee oth. Kota an our her eenojess of Want fr ee rus \& The EC 10% meeting held on 5* July 2013 decided to start professional courses by IB&M in the old building of IB&M. It clarifies that professional courses at old building of IB&M were not under any other center rather these were the part of IB&M after decision of EC on 5* July 2013. Minutes of 108, 118 and 12° meetings of EC are annexed at F3. © The remuneration was paid to Mars, Kausar for teaching @ short course on Project Management as per prevailing practice for other courses offered in the evening because “this course was taught by her in the evening after her norinal office hours. 4 The minutes of 10% meeting cf BC clarifies that PDC was rot merged with IB&M rather EC of IB&M decided to start short term professional UCT courses under TB&M at seme place. 4 As per copies of three pay ett Page 4 of 17 hySale af Ms, Knsar (hag to Get 2013) provided by office OF TBM, Resident Avditor passed these bills with any Specie objection ut jist She Om fF crpetnce einer nyt | Om 5/7por aot verified by the university - Beettere is any ise ms | C Sart SOM pba Pe the autheniciy of the cxperience certificates, the University may take appropriate scion. ———~} aaptedl vahgrrn 4 There is no post of “Incharge of Profesional Courses” at finger seam te additional dity assigned for ths job. 4 The pos of Placement Officer was approved ty the EC but charge of Professional Courses” soems to be an scditional i. — oct Page 5 of 17‘Hilegation 4 Findings 4 ‘a per record provided by the ‘Bre Muhammed Shoaib has sent | « No denial has been received from Dr Muhammad Shoaib | office of JB& Mz 2 summery to Dre Fazilst| that Mr Rana Muhammad Nadeen Thsan Khan is his eal | * It is tru that Mr. Muhammad Shatia Dean oppeled his | sister's husband in his tpl. Nadeem Ahsan Khan. is | MF- Muhammad Nadeem TERS iniw nated tir Rane | » Ie Chuiman Executive Commitee (VCUET) delegated | huttard of Dr. Shoub's siser | Ihsan | was posted | thay Muhammad Nadeem thsan |" his powers of approval of eppointments on contract basis | _Kausar Parveen, Institute of Professional Khan (the husband of bis sister | of employees equivalent 10 BPS-1 to BPS-16 vide Development situated at Parveen) | _tsfcton number IBEW/2014ESDR dxed 21201410 . P-6, Model Town Lahore, fanagement Committee Es vntment «The MC appoved appointment of Mr Rana thsan Khan | lame Sh Deans? after his appoi itment at the Dean and didnot process |") istrative Officer in its mesting on August 23, \ * out the case for the ayproval of |} 2014. = The Executive Committee Vice-Chancellor, UET, Labore, | 4 noted that classes of IPD sho & compet faking 4 Hi nel eppinment was | have been shifted from Such appointment. AS per made by irperson i TBBM Statues (Revised 2013), ctDajn Esa ofNSHANS Mode! Town to UBT Main the Vice-Chancellor UET could on dilly wages weet. 10.04- | Campus. Therefore, nly make such appointments 2014 and action was approved | services of Mr. on the recommendations of the by the MC inits mesing helé | Muhammad Nadeem | Dean, Therefore, the "on 23 August 2074. the | Thsam are aomore | «9 appointment of Mr, Rana same meeting, the MC | ou eners: ‘Nedeem Ihsan Khan is irregular ‘appointed him on contract required. His contract is | Vy and contrary to the rules. along with other candidates | terminated with afer interviews and he joined | immediate effect and he duty on contract wef. 01-09- | may be paid the salary in Following points need father investigation: 28 ; liew of notice period as per + Were the posts advertised? aaeaete with the approvals | #2Fms and conditions of his of the relevant authorities, | Comtract appointment. «Record of sanctioned posts? however, his commitiee is of Record poss the view that Dr. Shocid «Te MC Salary Fixation authority forthe sad posts? should have declared his 4s MC Salary Fixation authority For the st Poi relationship with Mr. thsan as "Approval ofthe VC of the minutes of MC meeting in abies “ Ae ie wee fied, his brother-in-law and should + Exgueee ceonr ofr an xt edt 6 || eaimet and apr | verified, appointment of Mr. Ihsan. The post of Administrative Officer along with other posts hy Page 6 of 17IBM Stalices (Revised 201% nucho 12 ye bhodtod was advertised inthe press in February 2014 with a later ‘The MC appointed three Administrative Officers including Mr. Nadeem Ahsan Khan. 4 The MC was authorized vide noting No, TB&M/2014/PSDR dated 2- 2014 to appoint the staff (BS= 1 t0 16) by the VC/Chairman EC on 02/01/2014. sb His experience certificates may be got verified by the any issue in the authenticity ‘of the experience certificates, the University may take cenigentum, of? | gee ohdov? University. In case, theres y— Vakid ‘Allegation S ‘The third family member of Dr. Shoaib’s first cousin Mr. Gul Nawaz, had alg been imregularly eppointed as Library Assistant in the Libracy of IB&M, UET, Lahore, without the approval of the competent ‘No cenial has been received fom Dr Muhammad Shoaib that Mr Gul Nawaz is his cousin in his reply. ‘Mr Gul Newaz isa full time employee of UET Lahore, “He was hited for evening duty on part time basis vide VC's approval number [B&M/DR/2013 - 77? dated 2-9- 2013 at RS10,000'= per month remuneration. The same ‘was notified on 12-11-2013 vide notification number appropriate action. i | Finding apex record provided by the office of IBM The appointment of Mr. Gul Nawaz. as Lab Assistant along ‘with two other UET employees {One Senicr Clerk and One Junior Clerk) in evening was approved by the Vice-Chancellor. ‘Need no further action. why 2 ‘Allegation 6 Dr. Shoaib himself has granted ‘extensions in contract tenure of ‘ number of IB&M employees during 2013-2014 for which he was neither authorized _nor ‘The Chairman Executive Committee (VC UET) had delegated: his powers of approval of appointments on ‘contract basis of employees equivalent to BPS-I to BPS- 16 vide notification number IB&M/2014/PSDR dated 2- 1-2014 to Management Committee (MC). authority. Mr. Gul Newaz is) TB&M/HR/2013-115. Mr. Gul Nawaz has left the fetting two salaries at the same evening duty at [BRM wee.f31- time, one from UET and the 07-2014, other is from TB&M, due to his family terms with Dr. Shoaib, ich is against the rules. Findings 6 “Ha per record provided by the office of IE&M: ‘@ The MC was authorized to appoint the staff (BS-1 to 16) bythe Vice-Chancellor / Chairman EC on 02/01/2014. Need no action. () att Page 7 of 17‘competent extensions Spe BRM Starutes (Revised-2013), The of Mr. Talib “Hussain, Ms. Naheed Bane, Mr. Wagar Ahmed, Ms. Shazia Usman, and Sabha Tsiviag are some of the exemple of misuse ‘of authority by Dr. Shoaib + ‘The individuals mentioned in the allegations were originally granted extension by the Dr Shoaib and his fection. was confirmed by the Management Committee (MC) in its meeting held on Jenuary 30, 2014. “Aithoagh the practicelpolicy of the University for appointments (BS-1 to 16) in other departments is not decentralized, but competent authority may delegate its power to other body / officer Fit feels necessary. % Action taken by the Director regarding extension in contract was later on ratified / ‘Shes accounts purchases appointed year servi relaxation activites of Dr Muhammed ‘procurement and is responsible for filling the Bank with fictitious ‘or through other means, was awarded snother newly crested post of Admin Officer and has receatly been as Administrative Officer at IB&M, UET, Lahore. Accordingly | tothe advertisement, a maximum age Timit was 40 years, whereas Mr. Talib Hussain is more chan 43 years age. He is having only 1-5 ice at TBM and cannot be granted age in the upper timit ‘category of age. Moreover, his 2014 and secondly up to February 1, 2015 by Dr Shoaib and Dr Shoaib’s action was confirmed by the MC in its ‘meeting held on January 30, 2014. ‘+ MC interviewed candidates for different positions and recommended the appointment, among others, of Mr ‘Talib Hussain as Administration Officer to the Chairman Executive Committee (ECY VC UET. Since the Chairman Executive Committee (VC UET) had delegated his powers of approval of appointments on contract bi of employees equivalent to BPS-1 to BPS-16 vide notification number IB4&M/2014/PSDR dated 2-1-2014 to Management Committee (MC), the minutes of the meeting held on August 23, 2014 are being claimed as approved by Dr Shoaib in his reply. + Two experience certificates issued by. “Assistant Education Office (M) Fort Abbas (BWN) and “Tamir-e- approved by the MC. ‘Allegation 7 7 ee Talib Hussain, who is|* Mr Talib Hussain was working as a Store Keeper at Supporting all of the illegal | IB&M and was granted extension, first up to February |, Experience certificates of Mr. Talib Hussain, given at Annexure F-7, may be got verified by the University. In case, there is any issue in the authenticity of the experience certificates, the University may take appropriate action. Mila Puble Schoo? Muslim Town, Fer Abiwr]~ Apiats Feake Bahawalnagar, provided by Mr Talib Hussain in i application for eppointment, carry no reference number oF Mr. Talib Hussain was first appointed as Store Keeper in IB&M. Later ‘on, he was appointed as Administrative Officer om the basis of experience claimed by him. The Executive Committee desired that his experience certificates may be got verified by the Registrar Office. In case, there is any issue in the authenticity of the experience certificates, the University will take yee experience cenificates | senal mumber and has same content. produced at IB&M are also appropriate action. oubtfal and seem to be FAKE. | Experience certificates of Mr Talib Hussein need to be Agams whom? do 1, The appointment of Mr. Talib | verted. Hussain as _Administeative a Tab Hy Page 8 of 17