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GE Energy

Oracle Sourcing Supplier RFQ

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GE Energy

Oracle Sourcing Supplier RFQ

Oracle Sourcing
Supplier RFQ Process

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GE Energy

Oracle Sourcing Supplier RFQ

Process Priority:
Version : 1.0
Date : June 5, 2007
No. Of Pages :
(Incl. Cover)

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GE Energy

Oracle Sourcing Supplier RFQ

Revision History

Date Version No. Revised By Reason for Revision

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GE Energy

Oracle Sourcing Supplier RFQ

Table of Contents

Table of Contents................................................................................................ 5

Process Overview ............................................................................................... 6

Required System(s) ............................................................................................. 7

Process Map......................................................................................................... 8

Process Narrative ............................................................................................... 9

Process Steps..................................................................................................... 10

1.1 Log in to Nuclear ERP...................................................................... 10


1.2 Login as Supplier User – Quote Process ...................................... 14

Glossary.............................................................................................................. 27

Appendix............................................................................................................. 28

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Oracle Sourcing Supplier RFQ

Process Overview
The Oracle Sourcing module is designed to work in tandem with the Oracle iSupplier module to
perform all activities related to purchase of items for GE-Hitachi Nuclear Energy Americas LLC and
Global Nuclear Fuel Americas LLC. This process starts with the preparation of RFQ and ends with
the generation of Purchase Order (PO). In Oracle Sourcing, the supplier responds to published RFQs,
creates and submits quotes, monitors the status of their quotes, and conducts online discussions
with the buyer. Oracle Sourcing helps a supplier manage the RFQ-Quoting process end to end.

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Oracle Sourcing Supplier RFQ

Required System(s)
The following system(s) is a pre-requisite to execute the steps mentioned in this SOP.

Oracle Application Version 11.5.10


e-Matrix Application (if viewing URL Attachments online)

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Oracle Sourcing Supplier RFQ

Process Map
This section provides a step-by-step flow of the entire business process. This chart has been
explained in detail in the Process Narrative section.

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Oracle Sourcing Supplier RFQ

Process Narrative
The Process Narrative section describes the steps listed in the Process Steps section in detail. This
section provides a narrative on the process flow in addition to the process step numbers as listed
in the process map for this Standard Operating Procedure (SOP).

1. The process begins when the supplier receives an e-mail notification from the buyer.
After receiving the notification, the Supplier logs into the Oracle Sourcing home page.
Supplier will also receive a Worklist notification in Oracle that the Supplier is invited to RFQ.

2. Next, the supplier opens the negotiation to review all the information.

3. The Supplier is required to acknowledge the participation. If the supplier does not
Acknowledge, the process comes to an end.

4. If the supplier acknowledges the participation, the next step is to create quote responses.

5. After creating the quote responses, the supplier submits the quotation to the buyer. (The
buyer will evaluate responses from all suppliers and close the auction and potentially award
the RFQ to one or more suppliers.)

6. Supplier(s) will receive notification that negotiation has been closed.

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GE Energy

Oracle Sourcing Supplier RFQ

Process Steps

1.1 Log in to Nuclear ERP

1.1.1 Click the link that has been provided to you after being registered by the GE Buyer.
(You will receive an email with the logon instructions.) The Oracle Application Rapid
Install Portal screen is displayed.

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Oracle Sourcing Supplier RFQ

1.1.2 Click the Apps Logon Links link.

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Oracle Sourcing Supplier RFQ

1.1.3 Click the E- Business Home Page link. The Oracle E- Business Suite Login screen is
displayed.

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Oracle Sourcing Supplier RFQ

1.1.4 The Log On screen will appear. Logon with the User ID and Password that was
provided to you. Your SSO will be your User ID and the password will be what was
sent to you in a separate email.

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Oracle Sourcing Supplier RFQ

1.2 Login as Supplier User – Quote Process

1.2.1 Navigate to the Sourcing Supplier > Sourcing Home Page link.

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Oracle Sourcing Supplier RFQ

1.2.2 Click the relevant negotiation number under the Negotiation Number column in
your Company’s Open Invitations section.

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Oracle Sourcing Supplier RFQ

1.2.3 Select the Acknowledge Participation option from the Actions drop-down list.

1.2.4 Click the Go button. The Acknowledge Participation (RFQ 86023) window is
displayed.

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Oracle Sourcing Supplier RFQ

1.2.5 If you choose to participate in the RFQ, Click the Yes button and then click the Apply
button.

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Oracle Sourcing Supplier RFQ

1.2.6 Check attachments at header and line level. Go to Header and line level and click on
attachment and then the login screen for e-Matrix opens up.

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Oracle Sourcing Supplier RFQ

Note: e-Matrix stores controlled documents for GE-Hitachi Nuclear Energy Americas
LLC and Global Nuclear Fuel Americas LLC. The user logs in to this application by
clicking on a “URL Attachment.” If the user does not have access to logon to the e-
Matrix application, the user needs to contact the Nuclear Oracle ERP Conversion
Team or the Buyer to have access granted.

The user can reach the Nuclear Oracle ERP Conversion Team as follows:
Misty Ganey – 910-675-4761 / misty.ganey@gnf.com
Carol Thomas – 910-675-4761 / carol.thomas@ge.com

The user can also reach the buyer through this number: 910-675-5559.

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Oracle Sourcing Supplier RFQ

1.2.7 Select relevant Create Quote option from the Actions drop-down list.

1.2.8 Click the Go button. The Create Quote: 16002 (RFQ 38023) window is displayed.

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Oracle Sourcing Supplier RFQ

1.2.9 Click the Quote Valid Until calendar icon to select the relevant date.

1.2.10 Click the Update icon next to the relevant item in the Lines section.

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Oracle Sourcing Supplier RFQ

1.2.11 Type the relevant price in the Quote Price/Unit field.

1.2.12 Type the quote value under the Quote Value column for the Lead Time Attribute.

1.2.13 Click the Apply button.

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Oracle Sourcing Supplier RFQ

1.2.14 Click the Continue button. The Create Quote 16002: Review and Submit (RFQ 38023)
window is displayed.

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Oracle Sourcing Supplier RFQ

1.2.15 Click the Submit button. The Confirmation window is displayed.

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Oracle Sourcing Supplier RFQ

1.2.16 NOTIFICATIONS: THE FOLLOWING NOTIFICATIONS ARE SENT TO SUPPLIER:


• You are invited: RFQ
• Closed: RFQ
• Award Decision: RFQ
• Purchase Order Requires Acceptance

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Oracle Sourcing Supplier RFQ

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Oracle Sourcing Supplier RFQ

Glossary
Terms Definition/Explanation
Document repository controlled by GE-
e-Matrix Hitachi Nuclear Energy Americas LLC and
Global Nuclear Fuel Americas LLC for
storing and sharing electronic
documentation. Supplier must be granted
access to this application to be able to view
“URL Attachments.”
URL Attachments Electronic documentation that are attached
to the Sourcing Negotiation (RFQ/e-Auction)
as a hyperlink. The hyperlink routes the
user to the document stored in e-Matrix.

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Oracle Sourcing Supplier RFQ

Appendix

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Oracle Sourcing Supplier RFQ

©2007, General Electric Company. All rights reserved. The


contents of this document are the property of General Electric
Company. No part of this work may be reproduced or
transmitted in any form or by any means, except as permitted
in written license agreement with General Electric Company.
General Electric Company has made every reasonable
attempt to ensure the completeness and accuracy of this
document. However, the information contained in this
document is subject to change without notice, and does not
represent a commitment on the part of General Electric
Company. The GE logo is a registered trademark of General
Electric Company.

*All products are trademarks of General Electric Company.

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