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ARTICLE IN PRESS

Special Review

Structured Reporting in Radiology


Dhakshinamoorthy Ganeshan, MD, Phuong-Anh Thi Duong, MD, Linda Probyn, MD,
Leon Lenchik, MD, Tatum A. McArthur, MD, Michele Retrouvey, MD, Emily H. Ghobadi, MD,
Stephane L. Desouches, DO, David Pastel, MD, Isaac R. Francis, MBBS

Radiology reports are vital for patient care as referring physicians depend upon them for deciding appropriate patient management.
Traditional narrative reports are associated with excessive variability in the language, length, and style, which can minimize report clarity
and make it difficult for referring clinicians to identify key information needed for patient care. Structured reporting has been advo-
cated as a potential solution for improving the quality of radiology reports. The Association of University Radiologists—Radiology Research
Alliance Structured Reporting Task Force convened to explore the current and future role of structured reporting in radiology and sum-
marized its finding in this article. We review the advantages and disadvantages of structured radiology reports and discuss the current
prevailing sentiments among radiologists regarding structured reports. We also discuss the obstacles to the use of structured reports
and highlight ways to overcome some of those challenges. We also discuss the future directions in radiology reporting in the era of
personalized medicine.
Key Words: Radiology; structured reports; patient care; research; patient-centered radiology.
© 2017 The Association of University Radiologists. Published by Elsevier Inc. All rights reserved.

INTRODUCTION imperative for the reports to be timely and accurate and to


answer the clinical question. For a health-care system, these

T
he radiology report is vital for patient management.
may be the most important, readily available metrics by which
Radiologists play a major role in patient care by the
the value of radiology service could be measured.
accurate interpretation of imaging studies and appro-
Although learning how to report imaging studies is an es-
priate communication of imaging findings to referring
sential component of radiology residency training programs,
physicians. Although some referring clinicians may interpret
formal training on how to frame a radiology report often re-
imaging studies by themselves, radiologists’ reports have been
ceives less than 1 hour/year (6). Instead, most trainees learn
shown to be more accurate and comprehensive, resulting in
the art of reporting by observing faculty, senior residents,
improved patient care (1–5). To improve patient care, it is
fellows, and peers.
Traditionally, radiology reports were created using free-
Acad Radiol 2017; ■:■■–■■
text, narrative language. Studies show that the use of
From the Department of Diagnostic Radiology, University of Texas MD Anderson
Cancer Center, Pickens Academic Tower, 1400 Pressler Street, Unit 1473, nonstructured reports using narrative language may serve as
Houston, TX 77030-4009 (D.G.); Department of Radiology and Imaging Sciences an obstacle to optimal patient care. Excessive variability in lan-
Diagnostic Radiology, Emory University, Atlanta, Georgia (P.-A.T.D.);
Postgraduate Medical Education, Admissions and Evaluation, Sunnybrook
guage, length, and style can minimize report clarity, making
Health Sciences Centre, Education, Department of Medical Imaging, University it difficult for referring physicians to identify key informa-
of Toronto, Toronto, Ontario, Canada (L.P.); Department of Radiology, Wake tion needed for patient care (7–10).
Forest School of Medicine, Winston-Salem, North Carolina (L.L.); Department
of Diagnostic Radiology, Musculoskeletal Imaging, The University of Colorado, Structured reporting has been advocated as a potential so-
Denver, Colorado (T.A.MA.); Department of Radiology, Eastern Virginia Medical lution for improving the quality of radiology reports. A tiered
School, Norfolk, Virginia (M.R.); Department of Radiology, Northwestern
Memorial Hospital, Chicago, Illinois (E.H.G.); Department of Radiology, University
approach to structured reporting has been described (7,11–13).
of Missouri Kansas City School of Medicine, Kansas City, Missouri (S.L.D.); At its basic level, a structured report should be organized with
Radiology and Neurology, Dartmouth-Hitchcock Medical Center, Lebanon, New headings, such as clinical history, indication, technique, find-
Hampshire (D.P.); Department of Radiology, University of Michigan Hospitals,
Ann Arbor, Michigan (I.R.F.). Received May 31, 2017; revised August 2, 2017; ings, and impression (Fig 1). The next tier of structured reports
accepted August 3, 2017. Submission declaration: All the authors confirm that is where the “findings” section is organized with subhead-
this manuscript has not been published previously, and that it is not under
consideration for publication elsewhere, that its publication is approved by ings, such as the various organs (or anatomic structures) imaged
all authors and tacitly or explicitly by the responsible authorities where the (Fig 2). At the highest tier, the structured radiology report
work was carried out, and that, if accepted, it will not be published else-
where including electronically in the same form, in English or in any other
has all of the previously mentioned characteristics and uses a
language, without the written consent of the copyright holder. Compliance with standardized language based on a universally accepted lexicon
ethical standards: All the authors confirm that this manuscript complies with (Fig 3). Increasingly, academic centers are using structured ra-
ethical standards. Dhakshinamoorthy Ganeshan was supported by P30 Cancer
Center Support Grant No. NIH/NCI P30 CA016672 from the National Cancer diology reports containing templates, macros, or prepopulated
Institute, National Institutes of Health. Address correspondence to: D.G. e-mail: checklists.
dganeshan@mdanderson.org
The Association of University Radiologists—Radiology Re-
© 2017 The Association of University Radiologists. Published by Elsevier Inc.
All rights reserved.
search Alliance convened a task force to review the current
https://doi.org/10.1016/j.acra.2017.08.005 status of structured reports in radiology. In the present article,

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and discuss the future of radiology reports in the modern era


of precision medicine.

ADVANTAGES OF STRUCTURED REPORTING


A review of literature shows that structured reports have many
advantages for radiologists as well as referring physicians
(Table 1). Both radiologists and referring clinicians are in-
terested in reducing the rate of diagnostic errors, which for
radiologist accounts for as much as 4% of reports (14–18). One
of the most common causes for malpractice lawsuits against
radiologists is a missed diagnosis (19–22).
Figure 1. Example of a radiology report using basic headings. CT,
computed tomography. Although diagnostic errors in radiology are multifactorial,
an important contributing factor is cognitive bias, arising from
the radiologist’s “satisfaction of search” (23). This error occurs
we review the evidence supporting the use of structured when a radiologist prematurely stops “searching” for diag-
radiology reports, and discuss its pros and cons and the current noses, after making the initial diagnosis, based on clinical history.
prevailing sentiments among radiologists regarding struc- Using a checklist and a systematic search pattern may help
tured reports. We describe some ways to overcome challenges to avoid such diagnostic errors (24–27). In a retrospective review
and successfully implement structured reporting in daily practice of 3000 lumbar spine magnetic resonance imaging (MRI)

Figure 2. Example of a structured radiology report


using subheadings specifying organs and the organ
system within the findings section. CT, computed
tomography.

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Figure 3. Example of a structured radiology report using standardized language and management recommendations. BI-RADS, Breast
Imaging Reporting and Data System.

TABLE 1. Benefits and Limitations of Structured Radiology Reports

Benefits Limitations and Challenges

Disease-specific report templates can improve report clarity and Radiologists may be resistant to change.
quality, and ensure consistent use of terminology across practices.
Checklist style reports can reduce diagnostic errors (such as failing to Learning curve associated with new reporting style may
report incidental renal cell carcinoma in a magnetic resonance spine negatively impact radiology workflow and productivity.
performed for back pain).
Can reduce grammatical and nongrammatical digital speech Potentially increased error rates if used improperly (eg,
recognition errors failing to remove the prepopulated phrase of “normal
gallbladder” in a patient who is status post
cholecystectomy).
Ensures completeness of radiology report documentation and thereby Interruption of visual search pattern may increase
improves radiology reimbursement reporting time.
May be financially rewarding under the new Medicare Merit-based Including unnecessary or irrelevant information in a
Incentive Payment System template report may negatively impact the coherence of
the report and its subsequent comprehension by
referring physicians.
Positively impacts research in radiology by facilitating data mining
Provides opportunities for quality improvement
Can help promote evidence-based medicine by integrating clinical
decision support tools with radiology reports

examinations, structured reporting helped identify clinically American College of Radiology Lung CT Screening Re-
significant extraspinal findings in 28.5% of the patients, which porting and Data System increased the positive predictive value
were not included in the original unstructured report (26). for diagnosing malignancy from 6.9% to 17.3% in 1603 pa-
Another study of spine MRI reports found a 38.6% error rate tients with follow-up (28). Another study of knee MRI
for potentially important extraspinal findings (27). Similarly, structured reports showed a significant reduction in diagnos-
the use of a checklist-style structured report template has been tic errors as well as an improvement in report quality and
shown to improve the rate of diagnosis of non–fracture related content (29).
findings on cervical spine computed tomography (CT) (25). Another advantage of structured report templates is that they
Ideally, structured reports should use a standard lexicon and prompt radiologists to incorporate the key imaging findings
should incorporate evidence-based recommendations. Such required from a particular examination and clinical condi-
an approach may not only reduce errors but also help improve tion. In a study of structured reporting for CT coronary
the overall quality of the reports. For example, applying angiography, referring physicians’ comprehension of the degree

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of stenosis of major coronary arteries was improved when numerous unique reporting styles among radiologists. Radiology
structured reports were used (30). Similarly, structured reports reports are the means through which radiologists demon-
have been shown to enhance the clinical impact in tumor strate their breadth of knowledge, as well as descriptive and
staging and surgical planning for pancreatic and rectal carci- diagnostic capabilities (43). Reports form the basis of how ra-
noma (31–33). For example, a recent study showed that less diologists’ competence is judged by referring physicians,
than 50% of free-text CT reports used for pancreatic cancer colleagues, and patients. Having been used to a particular style
staging included the standard terminology for vascular in- of reporting, radiologists may be resistant to change, espe-
volvement, a key component for determining resectability (32). cially when they feel there is no clinical necessity for change
Such deficiencies can be overcome by using structured report (12,42,44). Radiologists value their freedom of expression and
templates. Brook et al. compared the results of structured versus may perceive structured reporting as an attack on their au-
nonstructured reporting of CT findings for the staging and tonomy and the art of medicine. Some radiologists feel that
subjective assessment of resectability for pancreatic adenocar- using structured templates may contribute to commoditization
cinoma (31). They concluded that surgeons were more of the specialty and can downgrade the quality of subspecialist
confident about tumor resectability using structured reports reads by limiting the scope of what they can include
compared to nonstructured reports. Similarly, Sahni et al. (12,39,40,42,44).
showed that the use of a structured MRI report improved Another obstacle to structured reports is the time and
rectal cancer staging compared to the use of a free-text format effort required to develop report templates and the negative
(33). When assessed by abdominal radiology subspecialists, the impact this may have on productivity. Furthermore, altering
optimal report rate improved from 38% to 70% after the im- ingrained work habits may be associated with a steep
plementation of a structured report template (33). learning curve, requiring significant time commitment (40).
Structured reports also decrease the incidence of syntactic This concern about the potential loss of productivity may
and semantic errors. A high percentage (4%–60%) of free- lead to radiologists preferring to continue with free-text
text reports is associated with grammatical and nongrammatical dictations for their perceived ease, speed, and familiarity
digital speech recognition errors (34–36). Although most ty- (12,40,42,43).
pographic errors are not clinically significant, they undermine Adherence to rigid structured report templates may result
the confidence of referring physicians and patients about the in an interruption of the visual search pattern. A phenome-
overall accuracy of the radiological interpretation. Struc- non known as “eye dwell” occurs when radiologists are inclined
tured reports have been shown to reduce nongrammatical to keep their eyes focused on the report template rather than
errors, including both omission and commission errors (37). the images, contributing to missed findings (43). Radiolo-
Finally, structured reports may be financially rewarding. A gists may be distracted from image interpretation by focusing
recent study found that 20% of abdominal ultrasound reports on template adherence. If the templates are not user-
had incomplete documentation, resulting in up to 5.5% losses friendly or if a template follows a different order from which
in reimbursement (38). Importantly, the deficiency was usually the radiologist is accustomed to, this may lead to altered search
due to preventable causes, such as not mentioning the spleen. patterns and an overall increased duration of image interpre-
By reminding the radiologist to comment on specific organs tation (45). The “eye-dwell” phenomenon is an even greater
(or other relevant anatomic structures), structured reports lead problem for radiologists without access to voice activated tem-
to improved documentation and reimbursement. plates and macros (45). Templates may also potentially increase
report errors when preloaded phrases are not appropriately
omitted from the final report (40).
OBSTACLES TO STRUCTURED REPORTING
Report templates may be more useful for less complex studies
Structuring radiology reports have many benefits but have not such as x-rays or ultrasound rather than more complex studies
yet found universal acceptance among radiologists (39,40). A such as CT or MRI. For especially complicated cases, tem-
survey of 265 academic radiologists from United States found plates may not be comprehensive enough to include all of
that only 51% used structured radiology reports consistently, the necessary information (40). For additional information to
whereas 33% used it infrequently. In the same study, only 60% be included, multiple additional drop-down menus, key-
were satisfied with structured reports, whereas 27% were neutral board commands, and extra mouse clicks may be required,
or undecided and 13% were dissatisfied (40). Similar results contributing to inefficiency (12,45). By including unneces-
have also been reported in studies conducted in other countries. sary or irrelevant information, report templates may negatively
For example, a survey of 1159 Italian radiologists found that impact the coherence of the report and its subsequent com-
56% of the radiologists never used structured radiology reports prehension by referring physicians. For example, a rigid organ-
(39). Another similar study conducted in Belgium found that based template may necessitate dictating about the incidental
only 55% of the 132 radiologists surveyed felt that struc- thyroid nodules, benign pericardial cyst, numerous liver and
tured reports for complex examinations such as CT and MRI renal cysts, and various other completely irrelevant findings
were a good idea (41). in multiple organs before describing the large ovarian tumor
There are many reasons why radiologists have not fully ac- with carcinomatosis and bowel obstruction. Descriptions of
cepted the structured reporting practice (12,42). There are disease processes that affect multiple organ systems may be

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unnaturally divided by the organ system rather than discussed Data System (BI-RADS) found reports with incomplete
as an overall disease process, making reports harder to com- content, especially among community practices (51).
prehend (43). Indeed, the survey from Italian radiologists
confirmed that oversimplification and the rigid nature of the
OVERCOMING CHALLENGES
structured reports were the most common reasons why ra-
diologists did not use them (39). Continuous revision of Although the widespread adaptation of structured reporting
structured templates can be tedious, especially in busy prac- in radiology has been challenging, structured reporting in breast
tices, resulting in further obstacles for widespread adoption imaging is one notable exception. The history of BI-RADS
(40). serves as an excellent example of how structured radiology
Although some studies describe referring physicians’ pref- reporting can be successfully incorporated in clinical prac-
erence for structured reports, there is no agreement on the tice (52). Many leaders in breast imaging championed the need
format of that structured report. One study concluded that for a reporting style that was not only clear and concise but
referring clinicians and radiologists preferred the standard item- also guided patient management. This is the most important
ized report with subheadings for each organ and the use of message from BI-RADS success story—radiology reports must
free-text over the “point-and-click” reports, with clickable impact patient care.
options of standardized texts underneath each subheading (46). The importance of using structured reports has been em-
Some argue that the use of a structured report may not nec- phasized by various professional societies including the
essarily improve the comprehension of the report nor decrease Radiological Society of North America (RSNA). The “RSNA
its reading time by the referring physicians (47,48). Sistrom Reporting Initiative” aims to improve radiology practice with
and Honeyman-Buck evaluated the impact of structured re- a library of structured report templates (53,54). Expert panels
porting on the comprehension and speed for reading radiology of subspecialty radiologists helped create more than 200 report
reports by senior medical students and found no evidence to templates, freely available from the RSNA (55). Similar ini-
support one report format over another (48). Similarly, tiatives have been taken in other radiological societies such
Krupinski et al. showed that the radiology report format did as the Society of Abdominal Radiology, which has resulted
not shorten the reading time or improve the comprehen- in the creation of disease-specific report templates (56).
sion of the material (47). To successfully implement structured reporting at the in-
Some studies also report that structured reports may be stitutional level, radiology leadership should identify areas where
inferior to free-text reports (49,50). A cohort study of resi- structured radiology reporting may be especially useful. This
dent reports using narrative dictation versus a commercially may require committees with subspecialty expertise (57). It
available structured reporting system found that structured is extremely important to collaborate with the referring phy-
reporting resulted in a decrease in report completeness and sicians and to obtain their input in developing disease-
accuracy, which could affect patient care (49). Accuracy specific report templates, referring physicians to ensure that
scores for generated reports were 88.7 for the structured the structured radiology report captures all the essential in-
report group and 92.4 for the narrative group (P < 0.001). formation required for patient management (58). Structured
Completeness scores for generated reports were 54.3 for the templates available from various national societies can be modi-
structured group and 71.7 for the narrative group (P < 0.001). fied based on local needs. For example, referring physicians
Comparing the two groups between phases 1 and 2, four at tertiary cancer centers may consider potential curative treat-
months apart, showed decreased accuracy and completeness ment in surgical cases deemed unresectable at other institutions.
scores for structured reports. Many residents found that the In such circumstances, the format and content of the struc-
structured system was too constraining and time-consuming tured radiology report would need to be modified to provide
(49). However, it should be noted that this was a relatively all additional details concerning resectability.
old study and the current technology may offer more user- Once the contents of a report template are decided, input
friendly interfaces for creating structured reports, thereby should be obtained from all the radiologists who would be
eliminating or minimizing some of the problems mentioned using the template (57). In particular, any concern about ef-
previously. Vache et al. found that the subjective Likert ficiency should be addressed. Voice recognition software for
scoring was more accurate than the structured report using radiology dictation also allows for easier distribution and uti-
the Prostate Imaging—Reporting and Data System (PIRADS) lization of structured reports. Many newer software packages
lexicon (50). Although these classification systems are evolv- include options to link specific premade reports to specific
ing (the original PIRADS 1 has now been replaced with exams (such as chest radiograph or CT abdomen) so that when
PIRADS 2), newly introduced disease-specific structured the study is opened, the macro automatically populates without
templates warrant thorough validation before they can be having to search through a list of templates. Within these tem-
accepted as standard of care. plates, quick pick lists can be added, allowing for specific phrases
Finally, even when standardized reporting is validated and to be selected. Adopting such techniques, which make it rel-
mandated, there is no assurance for its proper use. For in- atively easy to use structured report templates, may convince
stance, an international study analyzing mammographic reports more radiologists to transition to a structured reporting style.
after the implementation of the Breast Imaging Reporting and The optimal use of structured radiology reports may require

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the creation of numerous disease-specific report templates and referring clinician if no follow-up was scheduled within 2
the installation of specific examination codes that would need weeks. Such a coding system could also be automated to send
to be tailored to the study protocol (58). Natural language a communication to the patient to follow up on the exam-
processing might be potentially helpful in this regard. Through- ination with their physician. Other studies have also reported
out the implementation phase of structured reports, it is vital the utility of integrating such coding system with radiology
that adequate information technology support is always avail- reports to improve communication findings of possible neo-
able for any troubleshooting. plasms and monitoring of suspected cancers (62).
It may be helpful to allow for a certain degree of auton- For tumor imaging, radiologists commonly measure ref-
omy for radiologists to use free text within the structured erence lesion on picture archiving and communication system
template report, where it is deemed necessary. Further, it may (PACS) or a 3D software package, compare the measure-
be worthwhile to consider introducing structured reports in ment to a prior study, and dictate the data into the report.
a phased manner to alleviate the concern among radiologists Unfortunately, this approach is highly inefficient and prone
regarding the potential decrease in productivity when switch- to transcription errors. A standardized lesion management tool
ing to a new style of reporting (57). may be used for quantitative reporting by capturing and or-
Attaching financial incentives such as faculty bonuses to ganizing structured measurement data, thereby eliminating
promote the use of structured reporting has been men- human rounding and dictation errors (63). The Annotation
tioned in the literature, although this may not always be and Image Markup (AIM) project of the National Institutes
necessary (57,59). Using data from a peer review process ap- of Health Cancer Biomedical Informatics Grid was created
propriately may be another method to help convince radiologists to allow for quantitative imaging to be stored in a uniform
to use structured reporting. For example, if the peer review machine-readable format (64). Although not yet widely in-
data show that a significant percentage of radiologists miss bone tegrated into radiology practices, early work using the AIM
metastases on CT scans, sharing these data would perhaps make format with oncological imaging demonstrates that this format
the radiologists more open to using structured itemized reports improves efficiency, reduces error, and facilitates research. Using
as the structured checklist style reports would help over- the AIM standard, large quantities of data could be mined with
come such diagnostic errors of oversight. little human effort. Structured reports using the AIM format
can also seamlessly capture and organize important quantita-
tive imaging data from nononcological imaging studies (eg,
FUTURE DIRECTIONS
cardiovascular CT or MRI), such that referring physicians are
The radiology report is the single most important deliver- able to easily retrieve the key information required for patient
able radiologists create to connect with referring physicians management (64). Structured report templates may also be
and patients. Working with referring physicians to improve potentially integrated with decision support tools to improve
the clarity and the consistency of radiology reports through diagnostic performance and to provide consistent recommen-
structured reporting is critically important as we move from dations for follow-up (65).
a volume-based to a value-based reimbursement model with It may be feasible to develop computer-assisted reporting
specific quality metrics. The future where we are reim- and decision support framework that can systematically in-
bursed based on the inclusion of particular words in our reports tegrate clinical guidelines into the voice recognition software
is already upon us. Data extraction from structured reports or PACS, so that these can act as decision support tools during
provides a means of capturing the quality metrics necessary image interpretation (65). For example, when a radiologist
for reimbursement, which will become increasingly impor- is interpreting an adrenal lesion on CT, the decision support
tant as many radiology practices begin to participate in the tools may mandate the radiologist to provide specific descrip-
Merit-based Incentive Payment System (MIPS) part of the tors such as size, attenuation, enhancement pattern, and stability,
Medicare Access and CHIP Reauthorization Act (60). and may help to consistently classify these into benign, ma-
Several of the proposed quality measures for MIPS require that lignant, or indeterminate (requiring follow-up or further
information or follow-up recommendations are included in the evaluation). Similarly, structured reports may be integrated
radiology report. These include use of a standardized nomen- with an online evidence-based decision support system and
clature for imaging study type, tracking the number of past other artificial intelligence expert systems that may help reduce
examinations using ionizing radiation, and the inclusion of follow- cognitive bias, improve diagnostic performance, and promote
up recommendations for pulmonary nodules, based on nodule the practice of evidence-based medicine (66,67).
size and patient risk (60). Structured reporting not only in- Radiology reports provide additional opportunities for in-
creases the likelihood that these data will be included, but it novation, including multimedia-enhanced reports (68,69). In
also makes it easier to search for such information. these reports, key images would be marked during interpre-
Structured reports may also be used to automate critical result tation and a hyperlink to these images would be embedded
notification or imaging follow-up. For example, Choksi et al. in the final report. Graphs of serial measurements may also
advocate adding a mandatory numerical coding system to the be incorporated. One study showed that 80% of referring phy-
radiology report to flag unexpected findings (61). The reports sicians preferred multimedia reports over the reports and would
would be mined by the cancer registrar who would alert the preferentially refer patients to facilities that used such reports

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