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Purchasing Process Training

Manual for GST India Demo


Author: Tejaswini
Anturkar

Table of Contents

1. GST Codes ......................................................................................................................... 2


1.1. Tax Code Determination during Purchasing process ................................................... 2
2. Tax Code in Purchase Info Record ..................................................................................... 2
2.1 Update Purchase Info Record........................................................................................... 2
3 Maintain GST number in Vendor Master ............................................................................. 6
4 Purchasing Process ...........................................................................................................10
4.1 Purchase Order – Standard Rated Tax ......................................................................10
4.2 Logistic Invoice Verification .........................................................................................12
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

1. GST Codes
In-order to compute the GST on Purchasing process transactions, below are the list of tax
codes setup in SAP system with specific rates and categorized by Input tax types. And these tax
codes are tagged with respective G/L account.

Tax Description GST % GST % G/L Account


Code (Central) (State)
I0 0% Input tax 0% 0%
IG Within State Input Tax (CG and SG) 8% 8% Central: 200701, State: 200702
II Inter State Input Tax (CG) 16% 0% 200701

1.1. Tax Code Determination during Purchasing process


Tax codes can be determined automatically during purchasing transaction from
Purchase Info Record. To get tax codes automatically triggered it is required to maintain
the tax code in relevant purchase info record.

2. Tax Code in Purchase Info Record


2.1 Update Purchase Info Record

Via Menus Logistics  Material Management  Purchasing  Master


Data  Info Record  Change
Via Transaction Code ME12

Enter information as specified in below table.


Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

Field Name Description User Action and Values Comments


Vendor Vendor Account Number Enter Vendor number
Material Alphanumeric key Enter Material
uniquely identifying the
material.
Purchasing Denotes the purchasing Enter Purchase Org.
Org organization
Plant You use the plant key to Enter Plant
determine, for instance,
which plant is to receive
ordered goods.

Press Enter

Enter Info record description and Go to screen “Purch. Org. Data 1”. Enter information in the
fields as specified in the table below:
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

Field Name Description User Action and Values Comments


Tax Code The tax code represents Select appropriate Tax Below is the list
a tax category which code from list of pop-up of Tax codes
must be taken into screen. Pop-up screen will shows in pop-
consideration when display after clicking on F4 up screen.
making a tax return to the help list.
tax authorities.
Incoterms Incoterms specify certain Enter Incoterms Incoterms is
internationally recognised made
procedures that the mandatory in
shipper and the receiving Purchase info
party must follow for the record.
shipping transaction to be
successfully completed.

Click the Save button to save changes the purchase info record.
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

3 Maintain GST number in Vendor Master

Via Menus Logistics  Material Management  Purchasing -> Master


Data  Vendor  Central  Change
Via Transaction Code XK02

Enter the required information as shown in below screen and Press “ENTER”
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

Field Name Description User Action and Values Comments

Vendor vendor (external supplier) Enter Vendor Number


or supplying plant from
which the materials are to
be procured.

Company The company code is an Enter Company Code


Code organizational unit within
financial accounting.

After Press “Enter” new screen will appear as below. Go to menu “Control” and click. Please
refer below screen shot.
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

Maintain Vendor GST No., Business Registration no.[Optional] and Region then Click on
“SAVE”. Please refer below screen shot.
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

Field Name Description User Action and Values Comments

Tax Number 1 Vendor GST Registration Enter Vendor GST Reg. If Vendor GST
Number No. no. not
maintained in
master. System
will not allow to
put Standard
rated tax code
“I6” during
PO/SA.
Tax Number 2 Vendor Business Enter Business Reg No. Optional
Registration number
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

4 Purchasing Process
4.1 Purchase Order – Standard Rated Tax

Via Menus Logistics  Material Management  Purchasing -> Purchase


Order  Create
Via Transaction Code ME21N

Enter the required information as shown in below screen.


Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

Field Name Description User Action and Values Comments

Vendor vendor (external supplier) Enter Vendor Number


or supplying plant from
which the materials are to
be procured.

Material Uniquely identifies a Enter Material Number


material

PO Quantity Quantity ordered by the Enter PO Quantity .


buyer, to be supplied by
the vendor.
Plant Key that uniquely Enter Plant
identifies plant.

Go to tab “Invoice” in item detail and check tax code. Tax code should be automatically
triggered if respective tax code is maintained in purchase info record.

To Verify on tax code check go to tab “Tax Check” at header level and tick on “Tax Check
Ok” and Press Enter

Press Enter

Click on SAVE .
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

4.2 Logistic Invoice Verification

Via Menus Logistics  Material Management  Logistic Invoice


Verification -> Document Entry  Enter Invoice
Via Transaction Code MIRO

Enter required information in the fields as specified in the table below

Field Name Description User Action and Values Comments


Invoice Date Specifies the issue date Enter Invoice Date
of the original document
Purchasing Process Training
Manual for GST India Demo
Author: Tejaswini
Anturkar

Purchase Reference Purchase Enter Purchase Order


Order Order number Number

Calculate Tax Confirmation to calculate Tick on Calculate Tax


tax amount
Amount Amount In Document Enter Amount Inclusive of
Currency. Tax Amount

Press “ENTER” click on button .

Check entries and click on

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