Training for emergency situations and response capacity

1 Scope

This procedure describes the manner in which there are prevented / reduced the impacts on the environment / human body, associated to
possible accidents and emergency situations.

2 Application domain

3 Reference documents

 The Management Manual, code MM 1-01, current revision

 SR EN ISO 14001:2005, Environmental Management System. Requirements and guideline
  SR OHSAS 18001:2008, Occupational health and safety management systems
 SR EN ISO 14050, Environmental Management. Vocabulary
 Urgency Ordinance no. 195 dated December 22nd, 2005, regarding the environment protection
 Law 319 / 2006 regarding the occupational health and safety
 Law 307 / 2006 – Firefighting law
 Methodological norms for risk assessment
 OHS / occupational medicine norms

4 Definitions and abbreviations

4.1 Definitions
The terms used within this procedure are defined in:
 SR EN ISO 14001:2005, Environmental Management System. Requirements and usage guideline
 SR EN ISO 14050, Environmental Management. Vocabulary
 SR OHSAS 18001:2008, Occupational health and safety management systems
 Emergency situation – event or incident which does not generate major effects to the environment, but which has the potential to
cause a major accident, which imposes the quick intervention of a team trained in this purpose.
 Incident – work related event which has generated or might have generated an injury or occupational disease.
Accident - an incident that has led to injury, occupational disease or death.
 Response capacity – assurance of endowment with intervention means and human resources in order to immediately and efficiently
intervene when an emergency situation occurs.

4.2 Abbreviations
 IMS – Integrated management system
 HSEQ – quality, environment, OHS
 IMR – Integrated management’s representative
 RE – Responsible for environment
 OHS – Occupational health and safety
 OHSR – OHS Responsible
 ES – Emergency situations

5 Actions, methods, responsibilities and resources

 5.1 Communication in emergency situations

In emergency situations or other situations that impose immediate actions, any employee has the obligation to communicate these situations
hierarchically and to promptly take the instructed measures, within the limit of assuring his / her own safety, according to the ES and
response capacity Plans.

 Within the locations, the communication is done hierarchically, by phone:

Any person that identifies a potential

emergency situation

Leader of work place /

General Manager ES (112) Head of HSEQ Department

by case (firefighters, police,Assigned worker / Head of
ambulance) Production and Waste Management
Department

Authorities (ITM, APM,

Environmental Guard)

o In case of fire, earthquake, natural disasters, the notification at location is done by loud speakers and by phone;
o The Plans for evacuation in case of emergency and fire are displayed at the work points, as well as the phones useful in case of
emergency situations.

 During transport / movement between locations, the notification of emergency situations is done according to the above diagram.
 In beneficiaries’ locations, the communication in case of emergency situations is done according to the above diagram, observing the
compulsoriness to notify inclusively the beneficiary’s representative, or, by case, according to beneficiary’s instructions.
In any emergency situation, at least the following information must be reported immediately:
 Date, hour and location of incident;
 Type and description of incident;
 If there are any victims;
 The amplitude of incident;
 Denomination and estimated quantity of material or substance involved;
 Name and phone number of reporting person.

Input elements Actions and responsible Output elements Working means

List with risk factors per
organization.
List with environmental
aspects
List of actual accidents,
Emergency situations
Emergency plans
Safety sheets
List with endowed equipment
/ materials
Decisions of intervention
teams
Program for testing the
emergency situation plans
Equipment / materials that
the intervention teams is
endowed with
Members of intervention
team
Members of intervention
team for emergency
situations
Emergency plans
List with equipment /
materials that the
intervention team is
endowed with
Useful addresses and phone
numbers for institutions /
contact persons
person
RE / OHSR List of possible accidents, F-POMS-02-01
1. Identification of possible Emergency situations F-POMS-02-07
emergency situations
RE / OHSR List with equipment / materials F-POMS-02-02
2. Establishing and identifying that the intervention team is F-POMS-02-04
the necessary infrastructure endowed with
RE / OHSR Members of intervention team F-POMS-02-03
3. Nominating the intervention for emergency situations
team
Establishing location to emplace
the equipment necessary for
emergency situations
Intervention team leader Action / testing in emergency F-POMS-02-0
4. Implementation and reporting situations report
emergency plans:
- in actual situations
- during periodical testing
(quarterly)
RE / OHSR / Firefighting and Protocol of training / testing
prevention responsible competency
person at location
6. Training the intervention team
RE / OHSR / Intervention team Phone note
leader
7. Requesting external

Action / testing in emergency
situations report
Emergency situation plans
Work instructions
Contractual clauses with the
security company
assistance for emergency
situations
RE / OHSR Registered mail
8. Communication regarding the
actual emergency situations with
the community and other
interested parties
RE / OHSR / Intervention team Report
leader
9. Bringing the area to normal
status
Reporting action for emergency
situation
Personnel assuring General rules for notifying the
permanency emergency situations
10. Treating the emergency
situations outside the working
hours

6 General responsibilities

 Head of HSEQ Department – responsible for the correct application of this procedure
 Responsible for environment RE / OHSR
- Elaborates the Emergency Plan;
- Plans the development and reporting of results of testing the emergency situations and the actions carried out during real
emergency situations;
- Keeps track of emergency situations;
- Names the members of intervention team and establishes the role of each individual in the team;
- Establishes the necessary infrastructure.

 Head of each location

- Coordinates the emergency situations on location.

7 Records
Anne Recording form Archivin
Initiated by Kept by
x no. Code Name g period
1 F-POMS-02-01 Track of possible accidents and RE / OHSR RE / OHSR 3 years
emergency situations
2 F-POMS-02-02 Inventory of equipment that the Location RE / OHSR 3 years
intervention team is endowed leader
with in emergency situations
 3 F-POMS-02-03 Members of intervention team Location Location 3 years
for emergency situations leader leader

4 F-POMS-02-04 Testing program RE / OHSR RE / OHSR 3 years

procedure / plans for
emergency situations and
response capacity
5 F-POMS-02-05 Action / testing report Leader of RE / OHSR 3 years
procedure / plans for intervention
emergency situations and team
response capacity
6 F-POMS-02-06 Track of testing / events RE / OHSR RE / OHSR 3 years
regarding the emergency
situations and response
capacity (*)
7 F-POMS-02-07 Emergency plan RE / OHSR RE / OHSR 3 years
POMS-02-Annex 1
Track of possible accidents and emergency situations

Company………………………..

Section / compartment ______________________________

Environmental Potential Activity / Work place Possible Action manner

aspect / OHS / ES emergency installation consequences
situation Work instruction Emergency plan
Approved ___________________ Date ______________ Elaborated _________________
Head of HSEQ Office

Code F-POMS-02-01 / rev. 2

 POMS-02 – Annex 2

SC OIL DEPOL SERVICE SRL

Section / compartment ______________________________

Inventory of equipment that the intervention team is endowed with in emergency

situations

No. Denomination of equipment Location Quantity Responsibl

e
1 Container to collect discharged liquid
2 Absorbing materials discharged product
3 Instruments to collect discharged product
4 Hydrant
5 Picket
6 Electrical fire extinguisher
7 Petrochemical fire extinguisher
8 Fire extinguisher for computers
9 Fire hose
10 Local first aid post
11 Medical kit
12 Gloves
13 Shovel
14 Sand
15 Pick
16 Bucket

Approved __________________ Date ______________ Elaborated ________________

Head of HSEQ Office

Code F-POMS-02-02 / rev 2

 POMS-02 – Annex 3

SC OIL DEPOL SERVICE SRL

Section / compartment ______________________________

Members of intervention team for emergency situations

No. Name, surname Work place Role in the team Phone number (*)
Mobile Home

(*) The team members have the obligation to continuously keep the mobile phone in reception
status; the charging of accumulators is done, usually, during night.

Elaborated: RE ________________
Approved: Head of HSEQ Office __________________
Approval date ______________

Code F-POMS-02-03 / rev 2

 POMS-02 – Annex 4

SC OIL DEPOL SERVICE SRL

Section / compartment ______________________________

Testing program procedure / plans for emergency situations and response capacity

Dat Test type Location Participants Guests Grade Record

e
Evacuation of
personnel
Firefighting
Discharging

Approved __________________ Date ______________ Elaborated ________________

Head of HSEQ Office

Code F-POMS-02-04 / rev 2

 POMS-02 – Annex 5

SC OIL DEPOL SERVICE SRL

Section / compartment ______________________________

Action / testing report procedure / plans for emergency situations and response capacity

Event type Emergency situation type Carried out at

□ Unforeseen □ Evacuation of personnel Date Place Duration

situation □ Discharging
□ Testing □ Fire
□ Other

Composition of intervention team

Name, surname Role Used equipment / Used protection
materials equipment

Reporting the action manner and conclusions

Actions carried out
Encountered difficulties
Strong points / results
Possibilities to improve the emergency procedure / plan
Measure Responsible Term Resources

(*) The present report is handed over to the emergency situations coordinator for SC OIL DEPOL
SERVICE SRL

Head of intervention team ______________________

Code F-POMS-02-05 / rev 2

 POMS-02 – Annex 6

SC OIL DEPOL SERVICE SRL

Track of testing / events regarding the emergency situations and response capacity (*)

Event No. of action testing

Date Location / Type report
emplacement

(*) This track is updated permanently by the RE or OHSR for SC OIL DEPOL SERVICE SRL
based on the reports received from the leaders of intervention teams.

RE / OHSR ______________________

Code F-POMS-02-06 / rev 2

 POMS-02 – Annex 7

EMERGENCY PLAN

Location ___________________

Location Activity Scenario Possible Action manner Team

consequence

Elaborated: RE / OHSR Approved: Head of HSEQ Department

__________________ __________________

Date ______________ Date_______________

Code F-POMS-02-07 / rev 2