How to deploy a default email signature in Outlook https://support.microsoft.com/en-us/help/2691977/how-to-deploy-a-defau...

Applies to: Outlook 2016, Microsoft Outlook 2013, Microsoft

Outlook 2010, More

Summary

Outlook gives you the capability to create a default email

signature for new email messages and messages to which you
reply. Most users manually configure their own signatures
because the information in the signature contains
personalized details. However, in some scenarios, you may
want to use a consistent email signature across all users. This
article provides steps you can use to deploy Outlook email
signatures so the signatures are automatically used by
Outlook without any user intervention.

More Information

Use the following steps to deploy a standard e-mail signature

for Outlook.

Warning Serious problems might occur if you modify the

registry incorrectly by using Registry Editor or by using
another method. These problems might require that you
reinstall the operating system. Microsoft cannot guarantee
that these problems can be solved. Modify the registry at your
own risk.
1. Close Outlook.

2. Delete the First-Run value under the following key in the

Windows registry:

HKEY_CURRENT_USER\Software\Microsoft\Office
\x.0\Outlook\Setup

Note x.0 depends on your version of Outlook.

Outlook 2016 = 16.0

Outlook 2013 = 15.0
Outlook 2010 = 14.0
Outlook 2007 = 12.0

3. Add/deploy the signature files and folders you want to

use for email signatures to the \Signatures folder under
the user profile. This location varies, depending on your

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How to deploy a default email signature in Outlook https://support.microsoft.com/en-us/help/2691977/how-to-deploy-a-defau...

version of Windows.

Windows Vista,Windows 7, Windows 8, Windows 8.1, or

Windows 10

%userprofile%\AppData\Roaming\Microsoft\Signatures

Windows XP

%userprofile%\Application Data\Microsoft\Signatures

4. Create or locate the following key in the registry:

HKEY_CURRENT_USER\Software\Microsoft\Office
\x.0\Common\MailSettings

or

HKEY_CURRENT_USER\Software\Policies\Microsoft
\Office\x.0\Common\MailSettings

Note x.0 depends on your version of Outlook.

Outlook 2016 = 16.0

Outlook 2013 = 15.0
Outlook 2010 = 14.0
Outlook 2007 = 12.0

5. Create the following value(s) under the MailSettings

registry key:

Name: NewSignature
Type: REG_EXPAND_SZ
Value: The name of signature to use for new
messages (see step 3 above for signature names)

Name: ReplySignature
Type: REG_EXPAND_SZ
Value: The name of signature to use for reply messages
(see step 3 above for signature names)

6. Start Outlook and open a new e-mail message.

The signature specified in the NewSignature registry

value will automatically appear in the body of the
message.

By using these steps, the specified signature will automatically

appear in new e-mail messages (and optionally, replies to
e-mail messages). However, users are still able to manually
edit or remove these default signatures.

Also, if you use the Disable Signatures group policy setting,

the above steps will not work as this policy setting disables
signatures in the profile.

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How to deploy a default email signature in Outlook https://support.microsoft.com/en-us/help/2691977/how-to-deploy-a-defau...

Last Updated: Jan 7, 2017

3 of 3 25-Jan-18, 9:42 AM