Andalus International School (HS)

Duties for Exams Q1 2017-2018

Name Duties
Mr. Esam Hussain Control Room
Mr. Amin Ur Rahman Assisting Mr. Esam in Control Room.
Mr. Khalid Student Attendance and Control during exams High School
Mr. Hani Mousa Student Attendance and Control during exams Middle School
Mr. Shahata Sagher, Controller Marking Arabic
Mr. Shareef Najam Controller Marking Sciences
Mr. Assad Nazir Controller Marking Math
Mr. Nasir Ali Controller Marking English
Mr. Ahmed Raza Incharge Date Team
Mr. Amjad Raboi Member Data Team
Mr. Khalid Alhadi Member Data Team
Mr. Hani Mousa Member Data Team

1) All HODs and Concerned subject teachers should be in control room 20 minutes before the exam time to
open and check the exam papers.
2) All invigilators should be in their respective rooms 10 minutes before the start of the exam.
3) All invigilators must take signatures form all students on the attendance sheet and inform Mr. Khalid and
Mr. Hani about any absent student after ten minutes of the starting of the exams.
4) All invigilators should make sure that they are
i. Standing and moving around the classes all the time.
ii. Not sitting in the class, using phone, headphones or reading any book.
iii. Please make sure you are not talking to the students or the fellow invigilator.
iv. No students are allowed to exchange any material like calculators, scales etc.
v. No students should be allowed to talk or move around.
vi. In case of any issue in the class please inform the hall monitor. (Mr. Esam on ground
floor, Mr. Amin on 1st Floor and Mr. Khalid on 2nd Floor)
vii. All invigilators must be in proper school dress. No casual clothes are allowed.
viii. Please check the calculators as only fx82 are the allowed ones. No student should be
wearing a smart watch.
5) Cellphones for teachers are not allowed to be taken in the classes
6) At the end of the exam the invigilators are to submit the exam papers in the control room and make sure
that papers are counted and handed over accordingly to control room.
7) All invigilators are to sign a check list ensuring that
a. All students have written their ID number and name correctly in both question paper.
b. All students have filled the bubble sheet with lead pencil and without any crossing
out or overwriting.
c. All papers for each grade should be sorted according to the ID number of the students
before being submitted to the control.
8) All rooms will be provided with a box of pencils that are to be given to student as “last resort” and should
be returned to Control after exams. (full pack should be returned)
9) All marking is to be done under the supervision of controller for marking. The papers will be issued by
control after submitting marking scheme dually signed by all makers, revisers and controller marking
(according to the list above) and counter-signed by VP Admin.
10) The marking is to be done by a team of two members at least.
11) All manual marking is to be done in a marking room. The teachers room is not going to be assigned as
marking room. The controller, marker and reviser will work together. No member of the marking team is to
leave the school premises before submitting the papers back to control.
12) Please follow the color scheme in terms of using pens for correction. Marking (Red) Rechecking(Green),
General Revision (Black)
13) The marks are to be uploaded on the system and controller marking will print results with final exam result,
Project Result and total percentage. The printed marks (2 copies) MUST be signed by VP Admin before
submission to control. Another page with details of quiz marks should be included with this page. Also
Exam Execution form should be filled and submitted.
14) Control will check all marks sheets and after checking Marks, will send one copy to Data Team in Library.
15) Date team will work from 12:00 to 2:15 to add the results as provided by control.
16) Data team will add the marks to SMS and print a copy of marks from SMS. Marks sheet from Department
and mark sheet from SMS are to be checked and signed by Data Team Incharge.
17) Office hours for all staff during exam week are 07:00 am to 2:15 pm. Day end time
does not apply to any marking team as they are to finish the marking and then leave if
they are not able to finish the work before 2 pm.