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Variable Expenses are those that you pay every month, but that Variable Expenses
you might budget differently from month to month. So you might housecare
normally budget $100 for "dining out." But if the budget's tight groceries
one month, you might cut that to $75. These are expenses that dining out
you can plan on (somewhat), but that you want to be able to miscallenious
change when needed. In other words, these expenses change
from month-to-month. See the examples to the right.
step 1 To the right (and a little up), you can see the three different
10 mins categories (in floating boxes), with suggested budgeting areas.
Change the areas to reflect your budgetary needs. For example, you
might need to add or remove categories. Literally, where it says (no more than 10)
"rent" under "Regular Expenses," click on that cell and type in the
category you want to be on the list. If you want to take some time to
think about what your categories should be (use scratch paper),
that's fine. But the rest of the program will key off these boxes, so
the idea is that once you begin your year's budget, you won't change
them. You don't need to fill all 10 lines per category: It's okay to
leave some blank.
step 2 Now that you've made your list of expenses and budgeting areas, it's time
10 mins to think about how much money to budget for each area. Below are the
expense areas you just selected (see how the green columns on the left
match the columns you just filled in?). In the white cells to the right of each
pear-colored spending area, fill in the amount you want to budget for each
month. If your cells on the left are blank, think through
the year: Are there any expenditures you might be forgetting? Remember,
only modify cells if they're white. You shouldn't touch the pear-colored cells.
If you need to change the expense areas, go back to step 1 and modify the
items on those lists on the upper right.
step 3 That's all! Your budget is set up and ready to go! See the tabs at the
bottom of the screen (Start Here, Jan, Feb, … Analysis)? Those will take you
to the other charts for the year. Head over to January to get acquainted Friendly tip #5: One of the best wa
with the monthly charts and to get started! Each month, you'll a central "collection point" for you
enter in the amounts spent in each category. You'll also enter in the amount (say, Sunday evening), sit down
of income you bring in each month. Look for the white cells—those are the check deposit slips) in to the appr
ones you'll enter numbers into. Check out the "Analysis" page (look at the budget sheet. If you don't let your
bottom of the screen to see its tab), and you can see how you're doing in more than 5 to 10
each category for the year.
When you head over to the January sheet (or whatever month you're
starting with), look for the red 'comments' triangle in cell B3 (the cell
underneath 'housecare')—it'll explain the next step.
donate? This budget program is free. There's no obligation of any sort for you to use
this or to pass it on to your friends. BUT … if you find it useful, and if you
decide that you'd like to send in money, you can send it via PayPal, to
charlie@pearbudget.com.
help There are three ways that you can help me develop PearBudget further.
First, if you find it useful, please e-mail me and let me know! My e-mail
address is charlie@pearbudget.com. Second, if you know of a way that the
program can be improved, please let me know about it. Maybe there's a
description somewhere that could be clearer. Maybe there's a small
mathematical error somewhere. Maybe you have an idea for a feature that
the next version of PearBudget could include. Whatever it is, please send it
my way. Third, I'd really appreciate it if you passed the program on to your
friends. This file is completely e-mailable! They can begin anywhere in the
year with it! It doesn't have to be a January-to-December budget! If you
know someone who might possibly be interested in it, please pass it on to
them!
tip #1: Keep the names of your "expense areas" (in the
mns immediately below this) shorter than 10 letters.
It really helps with the formatting of the
spreadsheets later on.
Month Year
January 2009
February 2009
March 2009
April 2009
May 2009
June 2009
July 2009
August 2009
September 2009
October 2009
November 2009
December 2009
Amount Spent on Variable Expenses
(changing amounts, spent every month) [Feel free to change the budgeted amount (row
Jan 2009 housecare groceries dining out miscallenious 0 0
31 This This
1/1/1900 column column
1/2/1900 stays stays
1/3/1900 blank. blank.
1/4/1900
1/5/1900
1/6/1900
1/7/1900
1/8/1900
1/9/1900
1/10/1900
1/11/1900
1/12/1900
1/13/1900
1/14/1900
1/15/1900
1/16/1900
1/17/1900
1/18/1900
1/19/1900
1/20/1900
1/21/1900
1/22/1900
1/23/1900
1/24/1900
1/25/1900
1/26/1900
1/27/1900
1/28/1900
1/29/1900
1/30/1900
total spent $0.00 $0.00 $0.00 $0.00
budgeted $0.00 $0.00 $0.00 $0.00
difference $0.00 $0.00 $0.00 $0.00
Jan 2009 housecare groceries dining out miscallenious 0 0
Amount Spent on Regular Expenses Amount
(same amount, spent every month) (changing amounts, spent at random po
rent Hairdo medical medicine
phone bill
insurance
tithe
donations
savings
college
0
0
0
total: $0.00 $0.00 $0.00
Analysis for January 2009
This is a summary of the month's income and expenses. At the
How it'll
end of the month, To Use This
explain Summary
how Analysis
we did this month. It gives you Variable Expenses Budgeting vs. Actual Spen
the same info you see above, just with its own interpretation. For [ what we thought we'd spend / what we really s
a more in-depth look at your budget for the year, check out the #VALUE!
"Analysis" page.
(Keep in mind, that's just the Variable Expenses. The
page will show you how we're doing with Regular and
Expenses.)
Area Budgeted Amt. Spent Difference
Variable #VALUE! #VALUE! #VALUE!
Regular $0.00 #VALUE! #VALUE! Total Income
Irregular $0.00 #VALUE! #VALUE! Total Expenses
Total $0.00 $0.00 #VALUE! Difference
xpenses
nge the budgeted amount (row 36).]
0 0 0 0 total spent income what's left
This This This This #NAME? #VALUE!
column column column column #NAME? #VALUE!
stays stays stays stays #NAME? #VALUE!
blank. blank. blank. blank. #NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? $0.00 #VALUE!
#VALUE!
#VALUE! #VALUE!
0 0 0 0 total spent income what's left
Amount Spent on Irregular Expenses
ng amounts, spent at random points in the year) [Just enter in this month's expenses here.]
Personal
gifts 0 0 0 0 0
Shopping
This This This This This
column column column column column
stays stays stays stays stays
blank. blank. blank. blank. blank.
$0.00 $0.00
Analysis for January 2009
$0.00 $0.00
nalysis for February 2009
$0.00 $0.00
Analysis for March 2009
$0.00 $0.00
Analysis for April 2009
$0.00 $0.00
Analysis for May 2009
$0.00 $0.00
Analysis for June 2009
$0.00 $0.00
Analysis for July 2009
$0.00 $0.00
Analysis for August 2009
$0.00 $0.00
nalysis for September 2009
$0.00 $0.00
Analysis for October 2009
$0.00 $0.00
nalysis for November 2009
$0.00 $0.00
alysis for December 2009
Don't change anything on this page. Every cell on this spreadsheet is defined elsewhere in
Year in Summary
adsheet is defined elsewhere in the PearBudget software. Simply use this page for analysis.
adsheet is defined elsewhere in the PearBudget software. Simply use this page for analysis.
Year in Summary
Regular Expenses #VALUE!
Irregular Expenses #VALUE!
Variable Expenses #VALUE!
Total Expenses #VALUE!
Total Income $0.00
#VALUE! #VALUE!
Amount Left
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
Amount Left
#REF!
#REF!
#REF!
#REF!
#REF!
$0.00
Average
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
Average
#REF!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
#VALUE!
$0.00
#VALUE!
Amount Spent on Variable Expenses
(changing amounts, spent every month) [Feel free to change the budgeted amount (row
EXAMPLE housecare groceries dining out car gas haircuts misc.
1
2 $89.88 $22.00
3
4
5 $10.00 $8.50
6 $11.14
7
8
9 $104.09 $19.00 $37.00
10
11
12
13 $25.00
14
15 $57.50 $24.00
16 $94.21
17
18
19
20 $16.00
21
22 $80.05 $17.17
23
24
25 $5.22
26
27 $25.11 $15.00
28
29 $25.00
30
31
total spent $15.22 $404.48 $82.50 $96.00 $37.00 $50.67
budgeted $30.00 $400.00 $85.00 $100.00 $35.00 $55.50
difference $14.78 -$4.48 $2.50 $4.00 -$2.00 $4.83
EXAMPLE housecare groceries dining out car gas haircuts misc.
Amount Spent on Regular Expenses Amount
(same amount, spent every month) (changing amounts, spent at random po
rent $900.00 car maint. medical medicine
phone bill $64.50 $183.10
insurance $130.00 $16.93
tithe $255.00
donations $30.00
savings $50.00
college $50.00
0
0
0
total: $200.03 $0.00 $0.00
Analysis for EXAMPLE MONTH
This is a summary of the month's income and expenses. At the
How it'll
end of the month, To Use This
explain Summary
how Analysis
we did this month. It gives you Variable Expenses Budgeting vs. Actual Spen
the same info you see above, just with its own interpretation. For [ what we thought we'd spend / what we really s
a more in-depth look at your budget for the year, check out the #VALUE!
"Analysis" page.
(Keep in mind, that's just the Variable Expenses. The
page will show you how we're doing with Regular and
Expenses.)
Area Budgeted Amt. Spent Difference
Variable $705.50 #VALUE! #VALUE!
Regular $1,469.50 #VALUE! #VALUE! Total Income
Irregular $375.00 #VALUE! #VALUE! Total Expenses
Total $2,550.00 $0.00 #VALUE! Difference
This is how your budget might look at
xpenses
the end of a month.
nge the budgeted amount (row 36).]
0 0 0 0 total spent income what's left
This This This This #NAME? $2,100.00 #VALUE!
column column column column #NAME? #VALUE!
stays stays stays stays #NAME? #VALUE!
blank. blank. blank. blank. #NAME? #VALUE!
#NAME? $300.00 #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? $200.00 #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? #VALUE!
#NAME? $2,600.00 #VALUE!
$705.50
#VALUE! #VALUE!
0 0 0 0 total spent income what's left
Amount Spent on Irregular Expenses
ng amounts, spent at random points in the year) [Just enter in this month's expenses here.]
gifts 0 0 0 0 0 0
$18.12 This This This This This This
column column column column column column
stays stays stays stays stays stays
blank. blank. blank. blank. blank. blank.
$18.12
alysis for EXAMPLE MONTH